HomeMy WebLinkAbout2006-03-15 STAFF REPORTS 2N �o ppLM S.0
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CONSENT CALENDAR MARCH 15, 2006
Subject: REMOVABLE BOLLARDS FOR VILLAGEFEST AND SPECIAL
EVENTS, CITY PROJECT 05-25
From: David H. Ready, City Manager
By: Director of Public Works/City Engineer
SUMMARY:
Currently, the City of Palm Springs holds regular events in the roadway in the
downtown business district. Many of these events invite pedestrians to
congregate in the roadway. The current method for closing the roadway during
these events is to place metal and wood barricades across the road. This method
conforms to standards for construction zones but does not provide protection
from errant vehicles that might run out of control.
RECOMMENDATION:
1) Adopt Minute Order No. "APPROVING THE PURCHASE OF
REMOVABLE BOLLARDS FROM CREATIVE, PIPE, INC. IN THE
AMOUNT OF $50,121.73 TO BE INSTALLED FOR VILLAGEFEST AND
SPECIAL EVENTS IN THE DOWNTOWN AREA, CITY PROJECT NO.
05-25."
2) Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
On July 16, 2003 there was a traffic collision at the intersection of Arizona Ave
and Fourth Street in Santa Monica. As a result of the traffic collision a motorist
entered the Santa Monica Certified Farmers Market striking and killing 10 people
and injuring 63 additional people. Legal action resulted and the National
Transportation Safety Board (NTSB) investigated the collision and has made
recommendations to the Federal Highway Administration and to the City of Santa
Monica. It was recommended by the NTSB that Santa Monica install rigid
barriers to provide a physical barrier to errant vehicles entering the market.
Specifically in the NTSB's report they make mention of bollards as a method of
protecting the event. Item No. n . AA'
.
City Council Staff Report
Removable Bollards, CP#05-25
Page 2
VillageFest is among one of several fairs held in the roadway of the Downtown
Business District. VillageFest has been operating for fourteen years without a
major traffic incident. The collision at a similar event in Santa Monica in 2003
proves that the potential for a catastrophic event is present when pedestrians are
placed in the roadway without adequate protection. The presence of transient
motorists, unfamiliar with Palm Springs, and senior drivers compounds the
potential of a traffic incident in our downtown area. In an effort to avoid such an
event and in accordance with the NTSB findings, staff proposed, and the City
Attorney concurred with, the installation of removable internally lockable bollards
in the 2005/2006 budget and said project was included in the budget approved
by City Council.
Staff has put much research into what devices would best serve the purpose of
separating pedestrian traffic inside the event and public traffic outside of the
event. The chosen devices are manufactured by Creative Pipeline, Inc. of
Rancho Mirage. They are made from carbon steel, are powder coated and offer
an aesthetically pleasing appearance. A single bollard is rated to stop a 5,500
Ibs vehicle traveling at the posted speed limit of 25 miles per hour. Coupled with
additional bollards the estimated stopping strength of the bollard increases. No
additional staff is needed to install these devices than is currently used to affect
the street closure. Staff can easily install the devices for events that encourage
pedestrians to use the roadway as a pedestrian pathway.
The Procurement and Contracting Division conducted a Request for Quote (RFQ
06-20) that was faxed to eight bollard vendors. Four vendors responded to our
request for quote. The results of the quote are tabulated below:
Creative Pipe, Inc. $50,121.73
Cal Pipe Manufacturing $95,132.90
Traffic Guard Direct $97,601.03
Delta $220,506.79
Creative Pipe, Inc. located in Rancho Mirage, California was the lowest,
responsive bidder. Staff is recommending that the City Council approve the
purchase of these bollards from Creative Pipe, Inc. in an amount not-to-exceed
$50,121.73.
�'Finance Director Revie ---
FISCAL IMPACT: �'
This project was budgeted as part of the 2005/2006 Capital Improvement Plan,
with $195,600.00 in the VillageFest Budget by a transfer from Risk Management.
The proposed purchase of bollards for $50,121.73 will allow for approximately
$145,000 for their installation by a separate contract services agreement to be
brought forward to City Council at a future date. Sufficient funds for requisition of
the bollards are available in account 261-1395-54050 (City Facility Improvements
— Bollards).
City Council Staff Report
Removable Bollards, CP#05-25
Page 3
DAVID J. BARAKIAN SCOTT MIKES&ELC
Director of Public Works/City Engineer birector of Parks and Recreation
✓ n
a
TOM WILSO
Assistant City Manager-Development Services
APPROVED:----
-` �'
DAVID H. READY
City Manager
ATTACHMENTS:
1. Minute Order
2. Bollards Installation Plans
MINUTE NO.
APPROVING THE PURCHASE OF REMOVABLE
BOLLARDS FROM CREATIVE, PIPE, INC. IN THE
AMOUNT OF $50,121.73 TO BE INSTALLED FOR
VILLAGEFEST AND SPECIAL EVENTS IN THE
DOWNTOWN AREA, CITY PROJECT 05-25
I James Thompson, City Clerk of the City of Palm Springs, California, hereby
certify that this Minute Order approving the purchase of removable bollards from
Creative, Pipe, inc. in the amount of $50,121.73 to be installed for VillageFest
and special events in the downtown area, City Project No. 05-25, was adopted by
the City Council of the City of Palm Springs, California in a meeting thereof held
on the 15th day of March, 2006.
James Thompson, City Clerk
City of Palm Springs, California