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Home My WebLink About4/11/2012 - STAFF REPORTS - 2.G. �� O�QPLM sp9 �2 V N * k >fi i1 *C �RROR1ffa 4`1FOR % City Council Staff Report Date:. 1,2612 A� �0 L� U a CONSENT CALENDAR Subject: APPROVAL OF AMENDMENT NO. 3 TO CONTRACT SERVICES AGREEMENT NO. 5235 WITH DOKKEN ENGINEERING FOR THE INDIAN CANYON DRIVE WIDENING, CITY PROJECT NO. 01-25 From: David H. Ready, City Manager Initiated by: Public Works and Engineering Department SUMMARY An amendment to the contract services agreement with Dokken Engineering is required to extend the period of time for construction phase services (contract administration, materials testing, and inspection) for the Indian Canyon Drive Widening, City Project 01- 25. RECOMMENDATION: 1) Approve Amendment No. 3 to Agreement No. 5235 with Dokken Engineering, in the amount of $38,310 for a total revised contract amount of $951,040 for the Indian Canyon Drive Widening, City Project 01-25; and 2) Authorize the City Manager to execute all necessary documents. STAFF ANALYSIS: On February 15, 2006, the City Council approved Agreement No. 5235 with Dokken Engineering to provide environmental and civil engineering design services for the Indian Canyon Drive Widening, City Project 01-25. This project will widen Indian Canyon Drive from two to four lanes between Tramview Road and the Union Pacific Railroad, extending through the Whitewater River. On May 4, 2011, the City Council approved Amendment No. 2 with Dokken Engineering in the amount of $190,980 to provide the City with turnkey construction phase services for this project. The original budget for construction phase services was based on a 90 working day construction period. An additional 39 days were required to complete this project, and a corresponding budget increase for construction phase services is required. ITEM NO. City Council Staff Report March 21, 2012-Page 2 Amendment No. 3 to Agreement No. 5235 Staff recommends Council approve the contract amendment which will provide sufficient budget to close-out this federally funded project. FISCAL IMPACT: Sufficient funds for construction phase services are available in account 134-4497- 50216. No City funds are required for this project as CVAG has agreed to cover the City's local match towards the federal grant paying for construction. SUBMITTED: Prepared by: Recommended by: _90� Marcus L. Ful er David J. Barakian Assistant Director of Public Works Director of Public Works/City Engineer Approved by: Thomas J. Wils6fi, Asst. City Manager David H. Ready, nager Attachments: 1. Amendment No. 3 to Agreement No. 5235 02 AMENDMENT NO. 3 TO CONTRACT SERVICES AGREEMENT NO. 5235 WITH DOKKEN ENGINEERING INDIAN CANYON DRIVE WIDENING TRAMVIEW ROAD TO THE UNION PACIFIC RAILROAD BRIDGE (THROUGH THE WHITEWATER RIVER) CITY PROJECT NO. 01-25 FEDERAL PROJECT NO. STPLN-5282(023) The following articles of Agreement No. 5235 are hereby amended to read as follows: SECTION 2.1 Maximum contract amount is amended to Nine Hundred Fifty-One Thousand Forty Dollars($951,040.00). SCHEDULE OF COMPENSATION (Exhibit"C)— Exhibit"C" is amended as follows: "Phase 3 — Construction Services" is replaced with the attached "Phase 3 — Construction Services". Purchase Order Number(s): 616346 Agreement Number: 5235 Original City Council Approval: February 15, 2006 Original Contract Amount: $ 745,855 Amount of Prior Changes: $ 166,875 Amount of This Change: $ 38,310 Amended Total: $ 951,040 Account Number: 134-4497-50216; $38,310 SIGNATURES ON LAST PAGE 03 EXHIBIT"C" SCHEDULE OF COMPENSATION PHASE 3—CONSTRUCTION SERVICES The following budgeted hours are based on a project schedule of 129 working days. Project Manager: 34 hours @ $200/hour= $6,800 Resident Engineer: 345 hours @ 150/hour= $51,750 Biologist: 92 hours @ $120/ hour= $11,040 Inspector: 572 hours (ail $100/hour= $57,200 Subtotal—Construction Inspection: $126,790 Materials Testing: $30,000 Quality Assurance Testing: $10,000 Labor Compliance: $18,000 Milk Veche Seed Collection & Dispersal: $2,500 Design Support: $30,000 Equipment/Per Diem: $12,000 Phase 3 Subtotal: $229,290 Grand Total of Contract $951,040 END OF EXHIBIT"C" 04 Except as specifically amended by this Amendment No. 3, all terms and provisions of Agreement No. 5235 remain in full force and effect. ATTEST: CITY OF PALM SPRINGS, a California charter city By: City Clerk By; City Manager APPROVED AS TO FORM: By: City Attorney CONSULTANT: DOKKEN ENGINEERING Check one:_Individual_Partnership X Corporation Corporations require two notarized signatures: One signature must be from the Chairman of Board,President,or any Vice President.The second signature must be from the Secretary,Assistant Secretary, easurer,Assistant Tr asurer,or Chief Financial Officer). r By: j, A gy: ,d ffka" Notarized Signature of Ch ' an of Board, Notar Signature cr ry,Asst Secretary, President or any Vice President Treasurer,Asst treas; 2Eo�hiefyf�Fi�nanycia}l Officer Name: Name: Title: State of (�� State of�1.-,� County of ,✓my B�n11 County of t> 5,'�`� On °J 2 2 before me, Z O, On 3/Z /L before me / p rf o�/uric 7/ personally appeared (42 r W41-k personally appeared �rCLf�t-I �cJr K who proved to me on the basis of satisfactory/evidence)to be who proved to me on the basis of satisfactory a nce)to be the person(s)whose name(s) is/are subscribed to the within the person(s)whose name(s) istare subscribed to the within instrument and acknowledged to me that he/she/they instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) person(s), or the entity upon behalf of which the person(s) acted,executed the instrument. acted,executed the instrument. I certify under PENALTY OF PERJURY under the laws of the I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and State of California that the foregoing paragraph is true and correct. correct. WITNESS my h d and officia seal. / WITNESS my he Notary Signatu "u l/ 0 Notary Signature: v` e Notary Seal: Notary Seal: M CtFETRtO � LyNNE At CASTILLO COMMA 1849015 G�W9piddlUt WSCRWI 0.COURYANU SecnAllro CCiwfY W Cpar.ED.16tr 14,t0U MY Cote.EV Wr 14,11b 05)