HomeMy WebLinkAbout4/11/2012 - STAFF REPORTS - 2.K. f$ "
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C441FC8 4p. City Council Staff Report
DATE: March' CONSENTAGENDA
SUBJECT: ACCEPT FROM THE CALIFORNIA EMERGENCY MANAGEMENT AGENCY THE
EMERGENCY MANAGEMENT PERFORMANCE GRANT IN THE AMOUNT OF
$17,587 AND AUTHORIZE THE PURCHASE OF COMPUTER EQUIPMENT FOR
THE EMERGENCY OPERATIONS CENTER.
FROM: David Ready, City Manager
BY: Fire Department
SUMMARY
It is recommended that City Council authorize the City Manager to accept $17,587.00 in
California Emergency Management Agency (CaIEMA) funding for the Fire Department to
purchase upgraded computer equipment dedicated to the Emergency Operation Center. This
grant requires an equal City match.
RECOMMENDATION:
1) Accept the FY/2011 Emergency Management Performance Grant through the California
Emergency Management Agency in the amount of$17,587.00.
2) Authorize the purchase of computer equipment from Dell via the Western States
Contracting Alliance (WSCA) national cooperative purchasing agreement in the amount of
$35,174.00.
3) Authorize the City Manager to execute all necessary documents, including the purchase
order.
STAFF ANALYSIS:
The Fire Department submitted a FY2011 Emergency Management Performance Grant
application to the California Emergency Management Agency (CaIEMA) to purchase eight new
laptops, printers, invertors, and carrying cases for the Emergency Operations Center (EOC).
The computers currently in the EOC are ten years old and cannot support the necessary
software that the State is transitioning to for resource ordering during a disaster. This is a pass
through grant to assist the City in maintaining a ready posture for disaster response.
ITEM NO. a V--
City Council Staff Report
March 21, 2012-- Page 2
Accept$17,587 Emergency Management Performance Grant
Section 7.09.010 of the Municipal Code provides that the City Council may authorize the
acquisition of supplies, equipment or services through a joint powers or other cooperative
purchasing program with a public entity or association of public agencies. Dell Corp. holds a
competitively bid government contract with Western States Contracting Alliance (WSCA), a
national cooperative government purchasing alliance that utilized by public agencies to acquire
various supplies and services. Pursuant to the requirements of Section 7.09.010, the
Procurement Manager has determined that utilization of the WSCA national contract with Dell
Computer is acceptable and will adequately protect the public interest in that the total cost of the
computer equipment is likely to be less than what could be obtained through an independent
City competitive process.
FISCAL IMPACT:
The total state approved costs for this project is $35,174. The State share is 50% or$17,587.00
of the approved amount and the City of Palm Springs shared match is $17,587.00. Funds for
the $17,587.00 shared cost are available in Fire Department account# 001-3522-53056.
Scott Ventura, Fire Chief G I eoffirefifiehf, Finance Director
David H. Ready, City M er
Attachments:
1. California Emergency Management Agency (CaIEMA) Award Letter
02
TWAwr
IN COOPERATION WITH
THE CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION
John R. Hawkins- Fire Chief
210 West San Jacinto Avenue-Perris,CA 92570 ;
(951)940-6900 -www.rvcfire.org
E
PROUDLY SERVING THE
UNNCORPORATED AREAS February 9,2012
OF RIVERSIDE COUNTY
AND T HE CITIES OF:
Scott Ventura
Anjila Wbsock
BANNING 300 N. El Cielo Road
BEAUMONT Palm Springs, CA 92262
CALIMESA
CANYON LAKE RE: FYI Emergency Management Performance Grant Program(EMPG)Award-$17,587
COACHEL.LA I
i
DESERT HOT SPRINGS Grant#2011-0048 CFDA#: 97,042 - -
EASTVALE
The CaliforniaEmergency Management Agency (CaIEMA) has approved Riverside
INDIAN WELLS County's FY11 Emergency Management Performance Grant Program (EMPG) application
INDIO and has authorized the commencement of reimbursement requests. The performance
JURUPA VALLEY period of this grant is July 1, 2011 -June 1, 2012..All final reimbursement requests are
due no later than June 10,2012,
LAKE ELSINORE
LA QUINTA Please remember that changes to your grant will require the approval of the CIA prior to
incurring any costs. All modifications, EHP's, sole source procurement, EOC and
MENIFEE construction requests require additional approvals from CaIEMA through the OA prior to
MORENO VALLEY incurring any costs.Some of your projects may require these additional approvals. It is your
Agency's responsibility to obtain all additional approvals prior to expending the funds. Your
PALM DESERT Agency will also be responsible for providing all necessary documentation for
PERRIS reimbursements. If you are purchasing maintenance agreements, upgrades, service fees,
etc. for your equipment or continuation of a service it is your responsibility to provide proof
RANCHO MIRAGE that these costs follow the guidelines of the grant. Your Agencys Financial Workbook Is
RuBlDoux CSD being provided to you via email along with a copy of this letter and the Grant Assurances.
Please have the Grant Assurances read, signed and dated by your authorized agent in blue
SAN JACINTO ink and return to me. Reimbursements will not be processed without these. Keep in mind
TEMECULA that this grant has a 50%match requirement.
WILDOMAR By accepting this award it will be understood that you are agreeing to conform to the
requirements of the grant as put forth in the FYI EMPG Grant Assurances, the State
Supplemental Guidance, the Federal Guidance, the Federal Single Audit Act of 1984 and
BOARD OF amendment of 1996, and the Robert T. Stafford Disaster Relief and Emergency Assistance
suPERVISORS: Act as amended.
BOB BUSTER
DISTRICT r As always, please feet free to contact me with any questions you may have. I look forward
JOHN TAVAGLIONE t0 working with you and appreciate your cooperation and support.
DISTRICT 2
JEFF STONE Regards,
DISTRICT
JOHN SENOR
DISTRICT4
MARION ASHLEY Kim Dana and Laronte Groom
DISTRICT 5 Administrative Services Analyst 11 -
Riverside County Fire/OES 3 i