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Date: falefsb-2�,2012 (.o'nk . 4 AV 1?- NEW BUSINESS
Subject: TAHQUITZ CANYON WAY MEDIAN LANDSCAPING IMPROVEMENTS
CITY PROJECT 08-20
From: David H. Ready, City Manager
Initiated by: Public Works and Engineering Department
SUMMARY
In 2009, the Public Works and Engineering Department initiated a project to develop
schematic landscape plans for the Tahquitz Canyon Way median; included as part of
the scope was the development of schematic landscape plans for City Hall. Final
approval of the schematic landscape plans for the Tahquitz Canyon Way median have
been on hold due to the Council's separate consideration of the historic designation of
the City Hall property. In an effort to move the Tahquitz Canyon Way median project
forward, the City Hall has been excluded from the Council's consideration of the
schematic landscape plans at this time.
RECOMMENDATION:
1) Approve the schematic landscape plans for the Tahquitz Canyon Way median;
2) Approve Amendment No. 2 to Agreement No. 5809 with RGA Landscape
Architects, Inc., in an amount of $94,400 for a revised total contract amount of
$157,940 for the Tahquitz Canyon Way Median Landscaping Improvements, City
Project No. 08-20; and
3) Direct staff to process the final landscape design approval pursuant to
Architectural Review guidelines including consultation with the Indian Planning
Commission and Tribal Council; and
4) Authorize the City Manager to execute all necessary documents.
ITEM NO. ��
City Council Staff Report
March 21, 2012- Page 2
Tahquitz Canyon Way Median Landscaping (CP 08-20) ,
STAFF ANALYSIS:
On March 25, 2009, the City Council awarded a contract to RGA Landscape Architects
("RGA") to provide the City with a professional schematic landscape plan to convert the
existing Tahquitz Canyon Way median landscaping to a desert-landscape, drought
tolerant, and sustainable landscape that balances the Mayor's call for sustainability
while maintaining the enduring vision of greenery and colorful annuals for Palm Springs
tourists. The project also included preparation of schematic landscape plans for the
Palm Springs City Hall and Riverside County Administrative Offices complex — however,
approval of these schematic landscape plans has been excluded from this action and
will be brought forward at a later date.
A copy of the March 25, 2009, City Council staff report is included as Attachment 1.
A Steering Committee appointed by the City Manager met periodically with RGA during
development of the initial draft schematic landscape plans. Public review and comment
was solicited early in the process of preparing the schematic landscape plans, with the
project being posted on the City's webpage and an opportunity to review draft
schematic landscape plans being made available to the Office of Neighborhood
Involvement and the downtown merchants association "Main Street". On October 29,
2009, a public meeting was held at City Hall providing another opportunity for the public
to review the preliminary draft schematic landscape plans prior to initiating the formal
Major Architectural Review process.
Comments received from the public were reviewed and considered by the Steering
Committee, and ultimately the Steering Committee recommended moving forward with
the final draft schematic landscape plans.
Schematic Landscape Design Vision and Concepts
The goal of the redesign of the median is to convert the existing Tahquitz Canyon Way
median landscaping to a desert-friendly, drought tolerant and sustainable landscape
that balances the Mayor's call for sustainability while maintaining the enduring vision of
greenery and colorful annuals for Palm Springs tourists and visitors. Drought tolerant
landscaping will be dominant, but it won't be the only landscape concept. The schematic
landscape plans encompass the entire median island within Tahquitz Canyon Way from
El Cielo Road at the airport west to Indian Canyon Drive near the Spa Casino Resort'.
' The schematic landscape plans have been prepared for all of the Tahquitz Canyon
Way median; however, final landscape plans will only be developed for the Section 14
segment as that segment has been funded by the Tribe for final design and
construction.
02
City Council Staff Report
March 21, 2012- Page 3
Tahquitz Canyon Way Median.Landscaping(CP 08-20) ,
Sustainability features included in the schematic landscape plan are:
• Reduce the amount of sod and increase the use of drought tolerant native plants.
• Reuse some of the existing palm trees in the median.
• Look into using the median as storm water retention for irrigation purposes.
• Incorporate native images and art pieces that reflect the culture of the ACBCI, and
integrates existing pieces like those at Tahquitz and Indian Canyon.
RGA was directed to develop a new landscape and landform along Tahquitz Canyon
Way conveying an unforgettable visual experience extending all the way from the airport
to Indian Canyon Drive. The schematic landscape plans express the Palm Springs
"Brand" while also distinguishing the Tribal land in Section 14. The plans are unified by
sustainable practices and a continuity of appropriate plant materials. The plans will be
the framework within which the geological and environmental uniqueness of the region
will meld the heritage of tribal culture, the art and architectural excellence associated
with Palm Springs, and address the tourist experience.
The entire 2.25 miles of the Tahquitz Canyon Way median is organized by four zones2
with special emphasis placed on the gateway at the intersection of El Cielo Road and
Tahquitz Canyon Way, the entries into Section 14, the Tribal land, and the high
pedestrian-use urban zone between the Renaissance Hotel and Indian Canyon Drive.
Balancing the need for continuity and specialness, the plan links all zones by a landform
with subtle changes that reflect the special character of each zone and to reinforce its
uniqueness. Changes from one zone to the next may include artwork, plant material
selections, variation in texture, materials and lighting. Emphasis has been given to
native and non-native desert adapted plant materials. Particular attention is paid to
plants within Section 14 that have cultural significance to the Cahuilla Indians. The
schematic landscape plans achieve this combination of goals through a number of
means, including:
• Integration of bio swales / rain gardens
Irrigation system re-design
• Use of locally sourced materials
• Use of multi-species plantings to avoid massed monocultures
• Reinforce the image of the existing Mexican Fan Palms silhouetted against the
mountains and sky as the iconic "image" of Palm Springs
• Employ native California Fan Palms as part of a design palette demonstrating
sustainable practices and a powerful symbol of our unique ecology and Tribal
heritage
• Use of theme plant materials to tie mid-century modern architecture with sensitivity
to sustainable landscape design
2 The fourth zone — "Civic Zone', includes City Hall and has been excluded from this
action.
03
City Council Staff Report
March 21, 2012-Page 4
Tahquitz Canyon Way Median Landscaping (CP 08-20)
In addition to the schematic landscape plans for the four zones, two plant palettes have
been identified:
City of Palm Snrinas Plant Palette: Section 14 Plan Palette: Resort
Civic/Neighborhood Zones Tribal/Downtown Urban Zones
Large Trees: Large Trees:
• Fever Tree • Ironwood
• Sonoran Palo Verde . Honey Mesquite
• Blue Palo Verde . Blue Palo Verde
Small Trees: Small Trees:
• Chihuahuan Orchid • Cat's Claw Acacia
• Desert Willow . Desert Willow
Palms: Palms:
• California Fan Palm California Fan Palm
• Mexican Fan Palm
Shrubs:
Shrubs: • Desert Verbena
• Summer Star • Four-Wing Saltbush
• Winter Gold • Desert Milkweed
• Pink Beauty • Wild Grape
• Easter Egg Bush • Jojoba
• Cimarron • Creosote Bush
• Coral fountain . Chia
• Valentine . White Dalea
• Cascalote Smoothie • Brittle Bush
• While Evening Primrose
Accents:
• Agave Varieties Cacti:
• Hesperaloe Varieties . Agave
• Yucca Varieties • Cotton Top Cactus
• Barrel Cactus
• Teddy Bear Cactus
• Prickly Pear Cactus
• Western Prickly Pear
In addition to the plantings, iconic planters, public art, native designs, sculptures,
monuments, enhanced pavement/pavers, and lighting will be incorporated into the
Tahquitz Canyon Way median. Placement and type of art, pavers, planters, lighting, and
monuments will be determined as part of the final design.
A copy of the schematic landscape plans is included as Attachment 2.
04
City Council Staff Report
March 21, 2012- Page 5
Tahquitz Canyon Way Median Landscaping (CP 08-20)
Prior Architectural Review Process
On January 11, 2010, the AAC voted 5-0-1 (Parker abstaining) to generally recommend
approval of the schematic landscape plan for the Tahquitz Canyon Way median, and for
a restudy of the City Hall schematic landscape plan.
On January 25, 2010, the Director of Planning Services approved Case No. 3.3377 —
MAA, a Minor Architectural Approval application of schematic landscape plans of the
City Hall parking lot and surrounding areas.
On February 8, 2010, a group of interested persons filed an appeal of the Planning
Director's decision with the City Clerk.
On March 10, 2010, the Planning Commission considered the appeal, and voted 5-0 to
approve the appeal and overtum the Planning Director's approval.
Because at that time the architectural review for the schematic landscape plans
included the City Hall, concerns regarding the historic site designation and changes to
City Hall site subsequently delayed formal approval of the schematic landscape plans
for the Tahquitz Canyon Way median. Generally, AAC and the Planning Commission
considered the schematic landscape plan for the Tahquitz Canyon Way median
favorably, subject to subsequent review of final landscape plans.
On March 22, 2011, the Tribal Council reviewed the schematic landscape plan for the
Tahquitz Canyon Way median, and recommended approval to the City Council with the
following conditions:
1. Remove the mid-block pedestrian crossings;
2. Preserve the existing bike paths and on-street parking along Tahquitz Canyon
Way; and
3. Public artwork and Tribal icons proposed in the Tahquitz Canyon Way median in
Section 14 shall be submitted to the Tribe for review and approval prior to
installation.
A copy of the Tribal Council approval letter is included as Attachment 3.
Staff recommends the City Council approve the schematic landscape plan for the
Tahquitz Canyon Way median to be used as the basis for the final design of the Section
14 median re-landscaping.
05
City Council Staff Report
March 21, 2012 - Page 6
Tahquitz Canyon Way Median Landscaping (CP 08-20)
Proposed Architectural Review Process
This type of capital project is generally exempt from the City's architectural review
process. Chapter 91.00.05 (B) of the Palm Springs Zoning Code (PSZC) establishes
that "A street...right-of-way, water course, drainage channel or body of water included
on the zoning map shall, unless otherwise indicated, have no zoning and shall not be
used or improved for other than the purpose for which they exist. Under this provision
of the PSZC, the Director of Planning Services has determined that as the public right-
of-way itself has no zoning, any improvements within the right-of-way fall under the
discretion of the Public Works and Engineering Department and are outside the realm of
the PSZC and its procedures (such as architectural review).
The Public Works and Engineering Department recommends for highly visible public
works transportation projects that may have aesthetic enhancement, including
landscaping, architectural review should occur to allow review and recommendation of
proposed aesthetics prior to the City Council's final approval. For this project staff
recommends that the City Council direct the Public Works and Engineering Department
to follow an architectural review procedure outlined below for review of the final
landscape design.
Consultation with the Indian Planning Commission and Tribal Council is important for
this project given the significance of the median landscaping within Tahquitz Canyon
Way in Section 14, and particularly in light of the Tribe's generous funding of this
project.
Proposed Architectural Review Process:
1. Architectural Advisory Committee review/comment
2. Indian Planning Commission review/comment
3. Tribal Council review/comment
4. City Council approval
Staff recommends Council approve the contract amendment with RGA to prepare a final
landscape design for the Section 14 segment of this project (see Attachment 4).
06
City Council Staff Report
March 21, 2012 - Page 7
Tahquitz Canyon Way Median Landscaping (CP 08-20)
FISCAL IMPACT:
On January 18, 2012, the Council approved a Memorandum of Understanding and
Subcontractor Services Agreement with the Tribe, which allows the City to indirectly
receive $2,000,000 of federal funds from the Tribe's Indian Reservation Roads ("IRR")
Program to complete the re-landscaping of the Tahquitz Canyon Way median within
Section 14 (from Indian Canyon Drive to Sunrise Way). Funding for this project is
covered 100% by these IRR funds.
SUBMITTED:
Prepared by: Recommended by:
� �4
Marcus L. Fuller David J. Barakian
Assistant Director of Public Works Director of Public Works/City Engineer
Approved by:
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Thomas J. Wils Asst. City Manager David H. Ready, CipttO44er
Attachments:
1. March 25, 2009, City Council staff report
2. Tahquitz Canyon Way median schematic landscape plans
3. March 24, 2011, Tribal Council letter
4. RGA Contract Amendment
07
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ca`' City Council Staff Report
Date: March 25, 2009 CONSENT CALENDAR
Subject: APPROVAL OF A CONTRACT SERVICES AGREEMENT WITH RGA
LANDSCAPE ARCHITECTS, INC. FOR THE TAHQUITZ CANYON WAY
MEDIAN, PALM SPRINGS CITY HALL, AND RIVERSIDE COUNTY
ADMINISTRATIVE OFFICES SCHEMATIC LANDSCAPE DESIGN, CITY
PROJECT 08-20
From: David H. Ready, City Manager
Initiated by: Public Works and Engineering Department
SUMMARY
Award of this contract will allow the City to proceed with preparation of schematic
landscape designs for the Tahquitz Canyon Way median (extending from Indian
Canyon Drive to El Cielo Road), Palm Springs City Hall, and the Riverside County
Administrative Offices complex.
RECOMMENDATION:
1) Approve Agreement No. with RGA Landscape Architects, Inc., in the
amount of$63,540 for preparation of schematic landscape plans for the Tahquitz
Canyon Way median (extending from Indian Canyon Drive to El Cielo Road),
Palm Springs City Hall, and the Riverside County Administrative Offices complex
(City Project No. 08-20); and
2) Authorize the City Manager to execute all necessary documents; and
3) Direct the City Manager to appoint a Steering Committee for this project.
STAFF ANALYSIS:
On May 29, 2008, Mayor Pougnet issued a call to the citizens of Palm Springs to join
him on 'The Palm Springs Path to Sustainability", and "20 First Steps on Sustainability"
agreed upon by the Palm Springs City Council on May 21, 2008, including:
2. Complete a comprehensive water audit of all public buildings and facilities and
develop an action plan that will reduce City water usage by 50% by 2012; and
fTErr NO.Z_ _ 8
City Council Staff Report
March 25,2009-Page 2
Tahquitz Canyon way Median Design(CP 06-20)
5. Identify City Hall as a showcase for public sustainability efforts and a model for
energy, water and waste conservation; and
9. Implement a model re-landscaping project showcasing the Tahquitz Median from the
airport to downtown by the end of 2009.
The purpose of this project is to implement these provisions of the Mayor's call for
sustainability, and will provide the City with a professional schematic landscape plan to
convert the existing Tahquitz Canyon Way median landscaping to a desert-landscape,
drought tolerant, and sustainable landscape that balances the Mayor's call for
sustainability while maintaining the enduring vision of greenery and colorful annuals for
Palm Springs tourists. The project also requires preparation of schematic landscape
plans for the Palm Springs City Hall and Riverside County Administrative Offices
complex.
In October, staff prepared a Request for Proposals (RFP), to solicit proposals from
landscape architects interested in working on this project. In the RFP, staff emphasized
the following:
This project is a highly visible, important architectural project for the City of Palm
Springs. A well conceived, Palm Springs"design for the landscaping is expected. The
project will require collaboration with the community, City staff, as well as, the
Architectural Advisory Committee, the Planning Commission, and City Council.
Processing the schematic landscape architectural plans through the City's Major
Architectural Approval process is required.
On October 17, 2008, the RFP was released for public review and distributed to
landscape architecture firms registered with the City.
On November 14, 2008, the following 17 firms submitted Proposals in reply to the City's
solicitation (in alphabetical order):
BMLA, Inc.; Corona, CA
Community Works Design Group; Riverside, CA
Conceptual Design & Planning Company Inc.; Irvine, CA
Copley Design Collaborative; Oceanside, CA
David Evans and Associates, Inc.; Riverside, CA
David Volz Design; Costa Mesa, CA
Design Workshop; Stateline, NV
FORMA; Costa Mesa, CA
Hermann &Associates; La Quinta, CA
NWIS; Costa Mesa, CA
Randy Pumel Landscape Architects; Rancho Mirage, CA
RGA Landscape Architects, Inc.; Palm Desert, CA
0�
City Council Staff Report
March 25,2009-Page 3
Tahquitz Canyon Way Median Design (CP 08-20)
RHA Landscape Architects-Planners, Inc; Riverside, CA
RJM Design Group Inc.; San Juan Capistrano, CA
Stantec; San Marcos, CA
Summers/Murphy& Partners, Inc.; Dana Point, CA
TKO Associates, Inc.; Rancho Mirage, CA
On December 3, 2008, the City Council appointed Mayor Pro Tempore Mills and
Councilmember Hutcheson to the Tahquitz Median Landscape Design Subcommittee.
Subsequently, staff met with the Council Subcommittee to form an Evaluation
Committee to participate in reviewing the submitted proposals, which consisted of the
following individuals:
Mayor Pro Tempore Mills
• Councilmember Hutcheson
• Planning Commissioner Doug Donenfeld
• Sustainability Commissioner Mark Nichols
• Michael Buccino (Owner, Michael Buccino Associates)
• Director of Parks and Recreation, Sharon Heider
• Asst. Director of Public Works, Marcus Fuller
On January 15, 2009, the Evaluation Committee met to review the final ranking of the
submitted proposals, following each Committee member's independent review and
evaluation of the proposals. As a result, the Committee concluded that there were two
"top ranked"firms: Design Workshop and RGA Landscape Architects, inc. These firms
were invited to participate in a formal Interview on February 19, 2009.
Following the interviews, the Evaluation Committee met and considered RGA
Landscape Architects, Inc., (RGA) as the most qualified firm. The firm proposes the
following individuals as the primary staff assigned to this project: Ronald Gregory, Rob
Parker, and Reuel Young (who will be working in conjunction with RGA as a consultant).
Staff has prepared a consultant services agreement with RGA who has offered to
provide the required services in an amount riot to exceed $63,540.
Given the importance of this highly visible public project, staff recommends that City
Council authorize the City Manager to form a Steering Committee to work with RGA
throughout the process of preparing preliminary and final schematic landscape designs.
It is staffs recommendation that the Evaluation Committee be assigned this task as the
Steering Committee, with the exception of Michael Buccino, on the basis that It might
appear as a conflict of interest having Michael Buccino indirectly coordinate the
preparation of schematic landscape plans by another local landscape architect.
- 1 �
City Council Staff Report
March 25,2009-Page 4
Tahquitz Canyon Way Median Design (CP 06-20)
FISCAL IMPACT:
Although this project was not included as a capital improvement project in the
2008/2009 fiscal year budget, staff is recommending that this project be funded from the
following Measure Y account: 261-2494-51525 (Desert Landscape Conversion). Staff
notes that this account was first established as part of the 2006/2007 fiscal year budget,
and has not yet been used for a desert landscape conversion project. The account was
continued into the 2008/2009 fiscal year budget with a balance of$107,639.
SUBMITTED.
David J. Barakian Thomas J. Wilsp
Director of Public Works/City Engineer Assistant City Manager
David H. Ready, City ager
ATTACHMENTS:
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plantings such as California Fan Palms, specimen Palo Verde,
Deer Grass, Desert Spoon and Agaves.
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Fan Palms, specimen Palo Verde, Deer Grass, Desert Spoon and
Agaves as well as lusher plantings to create a sustainable median
that is both asthetically appealing and appropriately representative
of the local environment.
The curvilinear shapes of earth are representative of naturally occur-
ing land forms such as fault lines and mountain ridges. and will
offer the driver a constantly changing yet visually rhythmic experi-
ence. They will be constructed of more organic material such as
stacked boulders or flagstone.
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AQUA CALIENTE BAND OF CAHUILLA INDIAM
PLANNING & DEVELOPMENT DEPARTMENT
CONSTRUCTION DIVISION • ECONOMIC DEVELOPMENT DIVISION
PLANNING & NATURAL RESOURCES DIVISION • TRIBAL HISTORIC PRESERVATION OFFICE /r
March 24, 2011 f/i
HAND DELIVERED
Mayor Steve Pougnet and City Council
CITY OF PALM SPRINGS
3200 Tahquitz Canyon Way
Palm Springs, California 92262 �qR
RE: Tahquitz Canyon Way Median and Roadway Conceptual Design Plans
Dear Mayor and City Council, I
1
The Tribal Council of the Agua Caliente Band of Cahuilla Indians reviewed the above
referenced plans at its meeting of March 22, 2011, and recommends approval of the
conceptual designs to the City Council with the following conditions:
1. Remove the mid-block pedestrian crossings;
2. Preserve the existing bike paths and on-street parking along Tahquitz Canyon
Way; and
3. Public artwork and Tribal icons proposed in the Tahquitz Canyon Way median in
Section 14 shall be submitted to the Tribe for review and approval prior to
installation.
Please contact me should you have any questions at 760-883-1326.
Very truly yours,
Margaret E. Park, AICP
Director of Planning & Natural Resources
AGUA CALIENTE BAND
OF CAHUILLA INDIANS
MP/dm
C: Tribal Council
Tom Davis, Chief Planning & Development Officer
David Barakian, Director of Public Works/City Engineer, City of Palm Springs
5401 DINAH SHORE DRIVE, PALM SPRINGS, CA 02264
7601699/6800 • AGUACALIENTE-NSN.GOV 7 �
V
AMENDMENT NO. 1 TO CONSULTING SERVICES AGREEMENT NO. 5809
WITH RGA LANDSCAPE ARCHITECTS, INC.
TAHQUITZ CANYON WAY MEDIAN LANDSCAPING IMPROVEMENTS
CITY PROJECT NO. 08-20
As permitted by Section 3.3 thereof, Agreement No. 5809 is hereby amended as follows:
Add the following Section 1.1.1:
1.1.1 Tahguitz Canyon Way Median Landscaping Final Design (Section 14). In
compliance with all terms and conditions of this Agreement, Consultant shall provide Landscape
Architectural Services to City as described in the Scope of Services/Work attached to this
Agreement as Exhibit "A-1" and incorporated herein by reference (the "additional services"),
which includes the agreed upon schedule of fees. Consultant warrants that all additional
services shall be performed in a competent, professional, and satisfactory manner in
accordance with all standards prevalent in the industry. In the event of any inconsistency
between the terms contained in the Scope of Services/Work identified on Exhibit "A-1" and the
terms set forth in the main body of this Agreement, the terms set forth in the main body of this
Agreement shall govern.
Add the following Section 3.1.1:
3.1.1 Compensation of Consultant — Tahauitz Canyon Way Median
Landscaping Final Design (Section 14). For the Services rendered pursuant to the
Consultant's proposal letter dated December 15, 2010, related to the Tahquitz Canyon Way
Median Landscaping Final Design (Section 14), which is attached hereto as Exhibit "A-1",
Consultant shall be compensated and reimbursed in accordance with the schedule of fees
set forth in Exhibit"A-1", which total amount shall not exceed $94,400.
Section 4.4 is hereby replaced with the following:
4.4 Term. This agreement shall be retroactively extended from January 1, 2012, to
the date Amendment No. 1 is fully executed by the City. Unless earlier terminated in
accordance with Section 9.5 of this Agreement, this Agreement shall continue in full force and
effect until December 31, 2015, unless extended by mutual written agreement of the parties.
Add Exhibit "A-1", as attached hereto this Amendment No. 1.
Purchase Order Number(s): 09-0847
Agreement Number: 5809
Original City Council Approval: March 25, 2009
Original Contract Amount: $ 63,540
Amount of Prior Changes: $ 0
Amount of This Change: $ 94,400
Amended Total: $ 157,940
Account Number: 261-4491-50300; $94,400
SIGNATURES ON LAST PAGE R
V V
Except as specifically amended by this Amendment No. 1, all terms and provisions of
Agreement No. 5809 remain in full force and effect.
CITY OF PALM SPRINGS,
ATTEST: a California charter city
By: By:
City Clerk City Manager
APPROVED AS TO FORM:
By:
City Attorney
CONSULTANT: RGA LANDSCAPE ARCHITECTS, INC.
Check one:_Individual_Partnership X Corporation
Corporations require two notarized signatures: One signature must be from the Chairman of Board,President,or any Vice
President.The second signature must be from the Secretary,Assistant Secretary,Treasurer,Assistant Treasurer,or Chief
Financial r).
By: — By:
No rized Signature of Chairman of B ar o rized Signatur ecretary,Ass 'ecreta
President or any Vice President Treasurer,Asst tre r or Chief Fi ncial r
Name: N►SO'LA 'f>, dopy Name:
Title: RE5(pE1a Title:
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County of ac s Countyof fss
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personally appeared �rtalA l�. !��.o.v personally appeared Mauy
who proved to me on the basis of satisfactory a idence—b who proved to me on the basis of satisfactory evidence)
the person((] whose name(s) is/are subscribed to the within the persono whose name(al is/are subscribed to the within
instrument and acknowledged to me that he/sheAhey instrument and acknowledged to me that Pieshe/they
executed the same in his/herpheir authorized capacityjW, executed the same in pis/her/#K* authorized capacity(iog),
and that by hislherllheir signature(a) on the instrument the and that by ks/her*seirsignature(sj on the instrument the
person(o, or the entity upon behalf of which the persorA person(d), or the entity upon behalf of which the person(o
acted,executed the instrument. acted,executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the I certify under PENALTY OF PERJURY under the laws of the
State of California that the foregoing paragraph is true and State of California that the foregoing paragraph is true and
correct. correct.
WITNESS my hand and official seal. WITNESS my hand and official seal.
Notary Signature Notary Signature:
Notary Seal Notary Seal:
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COMM.#1927691 6 COMM.#1927891
Notary Public-CaRomia Notary Public-California
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29
EXHIBIT"A-1"
TAHQUITZ CANYON WAY MEDIAN LANDSCAPING FINAL DESIGN (SECTION 14)
SCOPE OF SERVICES
Consultant shall provide those additional services specifically related to the Tahquitz Canyon Way
Median Landscaping Final Design (Section 14), as specified in the Consultant's proposal letter dated
December 15, 2010, included herewith on the following pages.
Compensation to Consultant shall be made pursuant to the schedule of fees identified in the
Consultant's proposal letter dated December 15, 2010, included herewith on the following pages.
Exhibit A-1 —Tahquitz Canyon Way Median Landscaping Final Design (Section 14) 30
Page 1 of 5
MA 11WDSCAPEARCHnWrA INC.
December 15, 2010
Marcus Fuller
Asst City Engineer/Asst Director of Public Works
City of Palm Springs
3200 Tahquitz Canyon Way
Palm Springs, CA 92262
Phone: (760).322-8364
Fax: (7.60)322-8325
Email: Marcus.fuller@palmsprings-cagov
Dear Marcus:
RGA is pleased to submit a proposal for iandscape architectural design services for the Section 14
median island design. We understand that if we are selected to provide these design services,we
will sign a City of Palm Springs consulting contract. Therefore, we are sending you-a letter form
proposal which outlines our understanding of the scope of work and the fee.
Project Description
Design of the median islands, mid-block crossings and enhanced paving intersections on Tahquitz
Canyon Way in Section 14;an area extendingfrom Indian Avenue to Sunrise My (approximately
5,160 linear feet). The design will be based on the City of Palm Springs approved schematic
design for thisareaas illustrated in the"Tahquitz Canyon Way Sustainable Revitalization"study.
Scope of Work
The scope of work will include the following tasks:
1. Meet with City staff to discuss budget, schedule, hardscape and lighting material
choices and number and location of the mid-block crossings(we currently estimate 4 mid-
block crossings).
2. Field review the existing medians and mid-block:crossing locations to verity existing curb
configurations and to locate observable utility locations, such as water meters, junction
boxes.and other fixed objects in the medians. Note: It is.understood that RGA will not be
locating below grade utilities, unless such information is provided by the City of Palm
Springs.
3. Initial design development drawings for review and discussion with City staff. These
drawings will include:
a. Hardscape plans and conceptual details, indicating paving design, mid-block
crossings, enhanced paving at intersections and curvilinear wall layout in medians.
74020 Alessandro,Suite E.Palm Desert,CA 92260.760-568-3624+FAX.760-773-5615
1850 Fifth Ave.,Suite:8.San Diego,CA.92101.619-293-0539.vow[g"d cam
CA Lic.*1532.AZ Lic:*13754-.NV Lc 4!94
Exhibit A-1 —Tahquitz Canyon Way Median Landscaping Final Design (Section 14) 31
Page 2 of 5
b. Planting plans.
a Light fixture location plan and fixture details.
d. Irrigation narrative.
e. Estimate of construction costs.
f. Meetings with City staff to review and modify the drawings (estimate of two
meetings).
4. Design development submittal drawings for review by ARC and Planning Commission.
Drawings will be in color,and will include:
a. Hardscape,planting and lighting plans incorporated into one presentation plan-
b. Enlargements of key areas, including typical mid-block crossing;two median islands
(one in the Urban Zone and one in the Resort / Tribal Heritage Zone), cross
sections,detail enlargements of curvilinear walls,and intersection paving.
c. Perspective views of the medians and mid-block crossings(4 perspectives).
d. Preparation of hard copies and a Power Point presentation.
e. Meetings with ARC,Planning Commission and City staff(estimate of 3 meetings).
5. Construction documents, incorporating commands from the design development submittal
process,for f€cal review by the City,and for use In obtaining permits and construction bids.
Construction documents will include:
a. Dernolitionplans indicating existing palms,paving and curb sections to be removed.
b. Hardscape plans and detatla. Note., the demolition of portions of existing curbs and
adds ion of new cubs for the mid-block crossings, as well as enhanced street paving
design, will be per City standard details Civil engineenrrg analysis, including grading
design and drainage studies, if required, will be by others.
c. Irrigation plans and details, including water use calculations and coordination with
DWA as needed.
d. Planting plans, indicating existing palms to remain and all new plant material in
common and botanical names, quantities and sizes.
e. Lighting plans, including fixture locations, electrical design, power hook-up locations,
power controls, and coordination with SCE as needed. Electrical design will be
provided by MRC Engineering,which will be a subconsultantto RGA.
f, Specifications,and preparation of bid forms.
g. Updated estimate of costs.
h. Plan check corrections and agency coordination as needed.
74020 Alessandro.Suite E.Peen Desed.CA VM.7WVA-=4.FAX,..760-773-5615
1850 Filth Ave.,Suite 15-San Di"G.CA 02101-618.293.0589•waw.rga-pd:cam
CAUc.#Z!12•AZ Lk.#13754.NV LJG VA
Exhibit A-1 —Tahquitz Canyon Way Median Landscaping Final Design (Section 14) 32
Page 3 of 5
6, Construction administration phase,including:
a. Assistance with bidding,including response to questions and attendance at a pre-bid
meeting.Bid advertisement and distribution of documents will be by the City.
b. Attendance at a pre-construction meting with the successful bidder and the City.
c. Response to RFI's and general office support during construction.
d. Site observations and site meetings during construction.Estimate of 12 site reviews.
Site reviews will be in coordination with the City inspectors for any items relating to
street paving, sidewalk paving and curbs. Each observation to be followed by a
written report.
e. Submittal reviews.
f. Final review and maintenance check.
7. Deliverables. We will provide the following deliverables during the design and construction
phases:
a. One set of check prints for use by the City at each meeting.
b. Two sets of large-scale exhibits,mounted on boards,for meetings with the ARC and
Planning Commission and a CD with PDFs of the presentation drawings.
c. One hardoopy of the final drawings and specifications, and a CD with AutoCAD files
and PDFs of the drawings and specifications.
Fee:
Our fee for the-above described tasks will be as follows:
1. DesicnPhase
a. Design Development Phase(tasks 1-4): $37,500
b.Construction Documents(task 5): $30,600
c. Electrical Engineering(task 5e): $ 6,800
Subtotal, Design Phase: $74900
2. Construction Phase
a. Office support(tasks 6a,6b,6c and Be):Hourly rates,to an estimate of: $ 5,500
b. Site observations and meetings(6d and 6f): Hourly rates,to an estimate of: $ 8,500
c. Electrical and lighting site review: hourly rates;toanestimate of. $ 1,500
Subtotal,Construction Phase: $'15,500
3. Deliverables::billed at cost,not to exceed:$4,000.
M20 Alessmn4c,Suft E.rWn Desai.CA 92W.7W599-3524.FAX.7W773-5015
1850 FiM AR..Sub 8-Son Qiep .CA 92101+619.293.0589.~.rgipdxw
CA Lic:#1532.AZ L'c:#13754.NV ik,#94 -
Exhibit A-1 —Tahquitz Canyon Way Median Landscaping Final Design (Section 14) 33
Page 4 of 5
Our Hourly Rates are as follows:
Principal Landscape Architect: $185.00/hr Drafter: $80.00/hr
Associate Landscape Architect: $135.00/tx Secretary: $50.00/hr
Please do not hesitate to contact me if you have any questions or if you would like to meet and
discuss our proposal. We look forward to working with you again.
Sincerely,
RGA LANDSCAPE ARCHITECTS, INC.
—714�
Ronald Gregory
President
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Enclosure
7402014essmutc,Suk E.Peon Desen.CA 92260.?Wfa63624...FAX.760-773-5815
1650 PIM A.e..Suite 5.Sm DiWo,CA 92101.61&2950569.w ,rwpdxw
CA tic#1532.AZ Lit,913754.NV.Lic.Y94
END OF EXHIBIT "A-1"Exhibit A-1 —Tahquitz Canyon Way Median Landscaping Final Design (Section 14) 34
Page 5 of 5