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IF0It CITY COUNCIL STAFF REPORT
DATE: APRIL 5, 2006 CONSENT AGENDA
SUBJECT: CONVENTION CENTER — KITCHEN BUILD OUT CONTRACT AWARD
FROM: David H. Ready, City Manager
BY: City Manager— Convention Center
SUMMARY
This action would approve award of bid for the kitchen build out work at the Palm Springs
Convention Center,
RECOMMENDATION:
1. Adopt Minute Order No. awarding contract for the Convention Center
Kitchen Build-out Project, City Project 02-27A, to Doug Wall Construction, Inc., in the
amount of$809,000.
2. Adopt Minute Order No. approving Change Order No. 1 to City Project No.
02-27A for a deduct of ($283,749).
3. Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
The Convention Center Kitchen Build-out Project will be the last major renovation to the building
utilizing the remaining Bond proceeds from the 2003 Convention Center Bond Issue. The
project was approved by the City Council on January 4, 2006 and was immediately readied for
bidding. The project had a pre-bid estimate of between $460,000 and $480,000.
Competitive Bids were received at 2:00pm on March 9, 2006 as follows:
Bidder Bid
Doug Wall Construction, Inc. $809,000
JM Builders $849,000
Faris Construction $989,000
Item No. 2. K .
City Council Staff Report
April 5, 2006 -- Page 2
Convention Center Kitchen Build Out
The low bid is $329,000 over the high end of the estimate range. The relative closeness of the
two lowest bids provide a good basis to believe that the current market conditions value this
project in the low $800,000's. The Convention Center staff, now that they have fed several
large groups in the ballroom, are even more adamant that some type of a kitchen facility is
needed. Project staff met with the Convention Center staff and the caterer to look at ways to
reduce the kitchen project. With the cooperation of the low bidder the project can be reduced by
$283,749 by removing the "cooking line" and all the mechanical equipment related to it. (See
attached drawing) The end result will be a large room with floor, wall and ceiling surfaces all
meeting health department requirements. The space will include a walk-in refrigerated storage
and freezer compartment along with a dish washer. This will allow for a large clean space to
temporarily store prepared food and allow for last minute dish-up adjacent to the Ballroom.
The Department of Procurement and Contracting along with Convention Center Project
Management Staff have reviewed the bids and recommend that contract be awarded to Doug
Wall Construction , Inc., in the amount of $809,000, as the lowest responsive, responsible
bidder. Further it is recommended that Change Order No. 1 be approved as a deduct of
($283,749) which brings the project cost to $525,251. This size project along with a
contingency of$45,000 can be funded from the remaining Bond Proceeds and the Unscheduled
Capital funds that are set aside for the Convention Center.
d.� 7
FISCAL IMPACT: Finance Director Review: i
There will be no impact to the General Fund as dollars for this project will be coming from the
remaining Bond Proceeds for the Convention Center Expansion as well as from Unscheduled
Capital projects in the Convention Center activity.
Allen F. Smoot, Project Administrator Aac
Johnsoi
Procurem nt & Contracting Manager
David H. Ready, City MaFaager
Attachments:
1. Minute Orders (2)
2. Bid Abstract
City Council Staff Report
April 5, 2006—Page 3
Convention Center Kitchen Build Out
MINUTE ORDER NO.
APPROVING AWARD OF CONTRACT FOR THE CONVENTION
CENTER KITCHEN BUILD-OUT PROJECT, CITY PROJECT 02-
27A, TO DOUG WALL CONSTRUCTION, INC. IN THE AMOUNT
OF $809,000.
I, James Thompson, City Clerk of the City of Palm Springs, hereby certify that this Minute Order
approving, award of contract for the Convention Center Kitchen Build Out Project, City Project
02-27A to Doug Wall Construction, Inc. in the amount of $809,000, was adopted by the City
Council of the City of Palm Springs, California, in a meeting thereof held on the 5th day of April,
2006.
James Thompson, City Clerk
City Council Staff Report
April 5, 2006 -- Page 4
Convention Center Kitchen Build Out
MINUTE ORDER NO.
APPROVING CHANGE ORDER #1 TO CITY PROJECT NO 02-
27A FOR A DEDUCT OF $283,749 FOR THE CONVENTION
CENTER KITCHEN BUILD-OUT PROJECT,
I, James Thompson, City Clerk of the City of Palm Springs, hereby certify that this Minute Order
approving, Change Order #1 to City Project No. 02-27A for a deduct of $283,749 for the
Convention Center Kitchen Build Out Project, City Project 02-27A. was adopted by the City
Council of the City of Palm Springs, California, in a meeting thereof held on the 5th day of April,
2006.
James Thompson, City Clerk
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FINISHING KITCHEN FLOOR PLAN
VENDORS &AMOUNTS BID VENDORS&AMOUNTS BID
BID ABSTRACT �
6,R— ,-�,7,4 _ DATE: `-5A/0 �
)ING TO: 6 ,cQ 0G �< rt
JTITY COMMODITY ITEM#