HomeMy WebLinkAbout2006-04-05 STAFF REPORTS 2P OtQNLM S,p10
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CgOFORN'% City Council Staff Report
DATE: April 5, 2005 CONSENT AGENDA
SUBJECT: APPROVE AMENDMENT NO. 1 TO AGREEMENT NO. A-5167, WITH
SOUTHERN CALIFORNIA SOILS & TESTING, INC. TO PROVIDE
ADDITIONAL CONSTRUCTION MATERIAL TESTING FOR THE
EXPAND TERMINAL/SECURITY CHECKPOINT CITY PROJECT
CP2005-01 AND REQUIRED MATERIAL TESTING FOR
EXPANSION/HOLDROOM CITY PROJECT 2005-10 (AIP 3-06-0181-37
AND 38).
FROM: David H. Ready
BY: Aviation Department
SUMMARY
Recommend City Council approve Amendment No. 1 with Southern California Soils &
Testing to provide additional material testing services for the Expand Terminal/Security
Checkpoint project and the required material testing services during the construction of
the new Regional Terminal Holdroom.
RECOMMENDATION:
1. Approve Minute Order No. to approve Amendment No. 1 to Southern
California Soils & Testing to for additional materials testing for the Expand
Terminal/Security Checkpoint City Project CP2005-01 and the required materials
testing services for the Expand Term inal/Hold room City Project No. CP2005-10
in the amount of $99,365.
2. Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
Due to unknown conditions, difficulties of integrating a new structure with the existing
terminal building and scheduling changes caused by the general contractor during the
construction of the Security Checkpoint, an additional amount of material testing was
required. Material testing will also be required throughout the course of the Regional
Holdroom construction period. It is recommended that Amendment No. 1 to Southern
Item No. 2 . r .
City Council Staff Report
(April 5, 2006) -- Page 2
(SoCal Amendment No. 1)
California Soils & Testing's existing contract be approved in the amount of$99,365 to
include this additional work.
At its regularly scheduled meeting on April 5, 2006, the Airport Commission voted to
recommend to the City Council to approve Amendment No. 1.
FISCAL IMPACT: V '�
The testing will be funded through the two 95% FAA Airport Improvement Grants during
fiscal years 2005 through 2008. The local portion (5%) has been budgeted and will be
paid from the Airport's general fund.
Richard S. Walsh, A.A.E.,gDirector of Aviation David H. Ready,,,Git anager
Attachments:
Mlinute Order
Amendment No. 1
MINUTE ORDER NO.
AUTHORIZING AMENDMENT NO. 1 TO AGREEMENT NO. A-5167, WITH
SOUTHERN CALIFORNIA SOILS & TESTING, INC. TO PROVIDE ADDITIONAL
CONSTRUCTION MATERIALS TESTING FOR THE EXPAND TERMINAL/
SECURITY CHECKPOINT CITY PROJECT NO. 2005-01(AIP 3-06-0181-37
AND 38) AND REQUIRED MATERIALS TESTING FOR EXPAND
TERMI NAL/HOLD ROOM CITY PROJECT 2005-10 (AIP 3-06-0181-38) IN THE
AMOUNT OF $99,365.
I HEREBY CERTIFY that this Minute Order, authorizing Amendment No. 1 to
Agreement No. A-5167, with Southern California Soils & Testing, Inc. to provide
additional construction materials testing for the Expand Terminal/Security
Checkpoint City Project No. 2005-01 (AIP 3-06-0181-37 and 38) and required
materials testing for the Expand Terminal/Hold room City Project No. 2005-10
(AIP 3-06-0181-38) in the amount of$99,365 was approved by the City Council
of the City of Palm Springs, California, in a meeting thereof held on the 5th day of
April, 2006.
JAMES THOMPSON
City Clerk
AMENDMENT NO. 1
AGREEMENT NO 5167—SPECIAL TESTING& INSPECTION SERVICES
THIS FIRST AMENDMENT to Agreement No. 5167 for contract services, (herein
"Amendment")made and entered into on the day of 200_, by
and between the CITY OF PALM SPRINGS (herein "City") and SOUTHERN
CALIFORNIA SOIL&TESTING, INC. (herein"CONSULTANT")is hereby amended
effective as follows:
RECITALS
The City and Consultant entered into that certain Contract Services Agreement No 5167
for Special Testing& Inspection Services("Agreement"), as duly amended from time to
time.
The parties wish to amend the Agreement pursuant to the terms of this Amendment to
add additional services to be performed by the Consultant and increase the Contract Sum
to authorize payment for such additional services.
NOW, THEREFORE,the parties hereto agree as follows:
Section I
Exhibit"A"Scone of Services, is hereby amended by adding the attachments `A' and `13'
defining the additional work included in this amendment.Attachment`A' is additional
services for City Project 2005-01 and Attachment'13' is the scope of services for City
Project 2005-10.
Section 2
Compensation:
2.1. Contract Sum—The contract sum is amended to reflect total compensation
for initial agreement amount($23,500), Change Order#1 ($11,540)and the additional
amounts for Attachment 'A' ($26,404), Attachment `13' ($72,961).New contract amount
is NTE$134,405.00
Exhibit"C"Schedule of Compensation,is amended by adding the following:
• Attachment `A' (Security Checkpoint)shall be a lump sum, not to exceed
$26,404. Actual compensation shall be based on hours worked times the hourly
rate(see Exhibit C),but not exceeding the$26,404. Consultant shall submit
invoices monthly based on the actual number of hours worked in completion of
Work for reimbursement.
s Attachment `13' (Passenger Holdroom)shall be a lump sum, not to exceed
$72,961. Actual compensation shall be based on hours worked times the hourly
rate(see Exhibit C), but not exceeding the$72,961. Consultant shall submit
invoices monthly based on the actual number of hours worked in completion of
Work for reimbursement.
Section 3
Exhibit"D"Schedule of Performance, is amended by adding the following:
1. Work performed for Exhibit `A' will be conducted NLT 1 March 2006.
2. Work performed for Exhibit `B' will be conducted between the months 1 May
2006 and I May 2007.
Progress payments shall be made as invoiced by the Consultant and shall be based on the
actual work completed for services provided during the billing cycle.
Section 4
1. Full Force and Effect. Except as previously modified herein, all other provisions
of the Agreement shall remain unmodified in full force and effect.
Section 5
Corporate Authority. The persons executing this Amendment on behalf of the parties
hereto warrant that(i)such party is duly organized and existing, (ii) they are duly
authorized to execute and deliver this Amendment on behalf of said party, (iii)by so
executing this Amendment, such party is formally bound to the provisions of this
Amendment, and(iv)the entering into this Amendment does not violate any provision of
any other agreement to which said party is bound.
SIGNATURES ON NEXT PAGE
IN WITNESS WHEREOF,the parties have executed and entered into this Agreement as of the
date first written above.
CITY OF PALM SPRINGS
ATTEST: a municipal corporation
By: _ By:
City Clerk City Manager
APPROVED AS TO FORM:
By:
City Attorney
CONSULTANT: Southern California Soil&Testing Inc.Check one:_Individual_Partnership ecorporation
83-740 Citrus Avenue,Suite G
Indio,CA 92201
Corporations require two notarized signatures: One from each of the following. A. Chairman of Board, Presidenk or any Vice
President:AND B.Secretary,Assistant Secretary,Treasurer,Assistant Treasurer,or Chief Financial Olicer).
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ATTACHMENT `A' SECURITY CHECKPOINT
Special Inspection by SCS&T(Includes $75 per hour 270 hours
inspection of the following items): reinforcing
steel; structural and site concrete placement;
reinforced masonry, mortar and grout
placement; structural steel, steel joists, metal
decking, clod formed metal framing, metal
fabrications, and field welding, high-strength
bolting;fireproofing; bolts and embeds; and
mechanical connectors . Special Inspection by
Simon and Wong: Bolts in concrete (Drilled
anchors, i.e. Epoxy ad Expansion Anchors)
Geotechnical Services $75 per hour 20 hours
Compressive Strength of Concrete $21 per cylinder 10 cylinders
Compressive Strength of Grout $21 per cylinder 20 cylinders
Interim Verification of Special Inspection Report $512 2 added Report (for
COO)
Project Engineer I Project Manager $150 per hour 20 hours
Added Costs for Special Inspection and Materials Testing (Security Checkpoint) $26,404.00
ATTACHMENT `B' PASSENGER HOLDROOM
Materials Engineering Special Inspection $75 per hour 270 hours
Services (Includes inspection of the following
items): reinforcing steel; structural and site
concrete placement; reinforced masonry, mortar
and grout placement; structural steel, steel
joists, metal decking, clod formed metal
framing, metal fabrications, and field welding,
high-strength bolting; fireproofing; bolts and
embeds; and mechanical connectors.
Materials Engineering professional Staff
services includes: Project management— $150 per hour 12 hours
Principle Engineer Client meetings $75 per hour 4 hours
Materials Engineering plan review and reports
includes:
Concrete mix design $150 per review 3 reviews
Final report $500 per repo 1 report
Materials Engineering Laboratory testing
includes:
Tension proof load on anchors and dowels $75 per test 8 tests
Base plate grout compression tests $21 per test 6 tests
Concrete cylinder compression tests $21 per test 27 tests
Grout prism compression tests $21 per test 12 tests
Mortar cylinder compression tests $21 per test 12 tests
Masonry prism compression tests $124 per test 6 tests
Fireproofing density/cohesion tests $50 per test 12 tests
Bolt assembly—hardness test $25 per test 8 tests
Bollt assembly—tensile test $25 pertest 8 tests
Geotechnical Field Technician Services $75 per hour 48 hours
includes inspection and testing of grading, utility
trench, and subgrade/base.
Geotechnical Professional Staff includes:
Site observation $92 per hour 2 hours
Grading observation $92 per hour 2 hours
Footing observation $92 per hour 2 hours
Protect management $150 per hour 4 hours
Pre-grade meeting $150 per meeting 1 Meeting
Geotechnical plan review and reports includes:
Plan review grading and foundations $450 1 report
Grading report $1,000 1 report
Site improvement report $500 1 report
Final letter- Geotechnical $150 1 letter
Geotechnical Laboratory Testing includes:
Maximum density test(Method A) $158 1 test
Maximum density test(Method C) $175 1 test
Resistance value $230 2 tests
Added Costs for Special Inspection and Materials Testing (Passenger Holdroom) $72,961.00