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Home My WebLink About5/2/2012 - STAFF REPORTS - 5A Proposed For 2012-2013 Preliminary Budget Special Events and Contributions City of Palm Springs 2012-2013 2010-2011 2011-2012 Preliminary TITLE Budget Budget Budget Contributions: Senior Center Contribution (City Sponsorship) $52,880 $52,880 $52,880 Boys and Girls Clubs (City Sponsorship) 10,000 10,000 10,000 City Events: Black History Month (City held Event) 8,300 8,300 8,300 Marine Band Concert (City held Event) 0 10,000 10,000 July 4th Celebration (City held Event) 0 30,000 30,000 Festival of Lights Parade (City held Event) 25,000 30,000 30,000 PSHS Homecoming Parade(City held Event) 3,000 3,000 3,000 Veteran's Day Parade(City held Event) 15,000 15,000 15,000 Event Sponsorship: Bike Weekend (City held Event) 26,250 26,250 26,250 International Film Festival (City Sponsorship) 350,000 350,000 350,000 Modernism Week(City Sponsorship) 15,000 15,000 15,000 Opera in the Park(City held Event) 0 3,000 3,000 Palm Springs Pride Parade(City Sponsorship) 10,000 1 U00 10,000 Tour De Palm Springs (City Sponsorship) 15,000 15,000 15,000 September 11th (City Sponsorship) 0 7,000 7,000 Magic of Christmas (City Sponsorship) 0 15,000 15,000 New Special Event(City Sponsorship) 0 30,000 30,000 Sub-Total 530,430 630,430 630,430 Parks& Recreation Dept. Holiday Lights Replacement 0 50,000 50,000 Downtown Banner Replacement 0 20,000 20,000 Holiday Decor Set-up&Take-down (City Activity) 25,000 25,000 25,000 GRAND TOTAL $555,430 $725,430 $725,430 City of Palm Springs FY 2012-2013 Preliminary Budget Additional Sponsorship Requests Current Budget New Requests Palm Springs Pride Palm Springs Pride celebration $10,000 $25,000 Palm Springs Cultural Center Arthur Lyons Film Noir Festival 0 $5,000 Cinema Diverse 0 $5,000 American Documentary Film Festival 0 $5,000 Music Education Outreach Program $15,000 $15,000 Waiver of fees, in kind services for Certified Farmer's Market 0 $3,500 Palm Springs Modernism PS Modernism Week Event $15,000 $35,000 Bette King Productions Canada Fest 0 $10,000 Kiner Communications/Telefest Television producer's competition for new shows 0 $25,000 Total $40,000 $128,500 Capital Projects Recommendations One-time Uses of the General Fund Unrestricted Balance 2012-2013 Fiscal Year City of Palm Springs Projects: • Crosswalks - Uptown $1009000 • IT Upgrades 300,000 • Parks Security Cameras 100,000 • City Hall Parking Lot 5009000 Total Estimated Cost of Projects $1,0002000 4/17/2012 Budget Checkbook for 2011-2012 Budget(04-17-2012); 12-13 Capital 3:18 PM Proposed Airport Budget TIkk;=I Palm Springs International Airport AMERICA'S RESORTPORT Fiscal Year 2012-2013 Proposed Budget Airport Funds May 2, 2012 City Council Meeting Palm Springs International Airport 2012/2013 Budget Proposal City of Palm Springs Table of Contents Airport Summary.......................................................page 1 Airport Special Projects............................................. page 2 Airport Development.................................................. page 3 Airport Revenues...................................................... page 4 Airport Appropriations...............................................page 6 Airport Restricted Funds.............................................page 6 SUMMARY OF OPERATIONS By Fund FY 2012 FY 2013 Cat o A roved Pro osed Fund 415 General Airport Revenues $15,667,466 $16,420,456 Expenditures $15,813,048 $16,125,190 Surplus/(Deficit) ($145,582) $295,266 Beginning Unrestricted Cash $8,215,000 $7,781,918 Inter-Agency transfer ($287,500) ($287,500) Transfer out to fund 416 ($750,000) Ending Unrestricted Cash $7,781,918 $7,039,684 Fund 416 Capital Projects Revenues $5,325,000 $11,520,000 Transfer in from Fund 405* $0 $2,354,000 Transfer in from Fund 415** $0 $750,000 Expenditures $4,475,010 $13,655,000 Surplusf(Deficit) $849,990 $969,000 Beginning Cash $849,990 Ending Cash $1,818,990 Fund 405 CFC Revenues $1,800,000 $1,800,000 Expenditures $307,678 $0 Surplus/(Deficit) $1,492,322 $1,800,000 Beginning Cash $6,449,100 Transfer out to Fund 416* ($2,354,000) Ending Cash $5,534,400 Fund 410 PFC Revenues $3,032,700 $3,032,700 Expenditures $2,538,782 $2,440,421 Surplus/(Deficit) $493,918 $592,279 Beginning Cash $1,446,400 Ending Cash $2,038,679 * Fund 405 transfer from CFC(Rental Car Project)to 416 ** Fund 415 transfer to fund 416 for Capital Projects City of Palm Springs FY 2013 Proposed Budget Page 1 Airport Capital Outlay Budget not Funded by Grants 2012-2013 Fiscal Year SPECIAL CAPITAL PROJECTS 416-6501 CAPITAL BUDGET 12-13 50000 Unscheduled Capital Programs 125,000 50111 Asphalt crack filling -0- 56118 Sustainable landscaping 60,000 56121 Landscaping Architect 30,000 56125 HVAC Modifications -0- 56129 Pavement markings -0- 56130 Pavement fogsealing 35,000 56132 Vehicle replacement/walk behind painter/F.O.D. removal equipment 76,000 56135 Facility improvements(security expansion/equipment) 90,000 56137 CCTV-camera/monitor replacement 40,000 56139 Halon fire supression/IT areas 25,000 66140 Hydrant shut-off replacements 28,000 56141 Riding carpet vac/terminal 22,000 56142 Street sweeper 150,000 56143 TSA Security area carpeting 46,000 56144 CUTE(Common Use Terminal Equipment)system development 90,000 56145 Parking/Rental Car(capacity improvements, paving,signage, equip) 465,000 56146 Bag belt modifications 50,000 56148 Roofing rehabilitation 130,000 66147 Wildlife management program 108,000 TOTAL CAPITAL 1,569,000 TOTAL 6500-SPECIAL CAPITAL PROJECTS $ 1,559,000 AIP match 576,000 GRAND TOTAL ONE-TIME CAPITAL PROJECTS 1 $ 2,135,000 City of Palm Springs FY 2013 Proposed Budget page 2 Airport Capital Outlay Budget not Funded by Grants 2012-2013 Fiscal Year AIRPORT DEVELOPMENT 416-6401 BUDGET 12113 CAPITAL 56122 AIP 48 Fence Construction 15,000 56123 AIP 49 Design Terminal Apron,taxi "G', RSA improvements 180,000 xxxxx AIP 50 Construct Terminal Apron,G, and Bag Wing Expansion 381,000 TOTAL CAPITAL 576,000 TOTAL 416-AIRPORT DEVELOPMENT $ 576,000 City of Palm Springs FY 2013 Proposed Budget Page 3 General Airport Revenue FY 2012 FY 2013 % Change Category Approved Proposed FY 12113 Fund 415 General Airport Scheduled Landing Fees 1,200,000 1,237,185 3.10% Land Rental 1,257,036 1,103,142 -12.24% Leased Parking 2,325,000 2,614,514 12.45% Term Air Comm Rentals 1,160,000 1,139,047 -1.81% On-Airport Rental Car 5,150,000 5,523,368 7.25% Property Rental- Non Av 681,006 737,833 8.34% Term Non-Air Comm Rent 1,015,331 1,000,867 -1.42% All Other General Rev. 2,879,093 3,064,500 6.44% General Rev Subtotal 15,667,466 16,420,456 4.81% Fund 416 Airport Capital Projects Federal Grants 5,325,000 11,520,000 116.34% Total Capital Project 5,325,000 11,520,000 116.34% All Other General Rev.,19% Scheduled Landing Fees,8% Land Rental,7% Term Non-Air Comm Rent,6% Leased Parking,16% Property Rental-Non Av,4% Term Air Comm Rentals,7% On-Airport Rental Car,34% Airport Revenue Fund 415 City of Palm Springs FY 2013 Proposed Budget Page 4 General Airport Appropriations FY2012 FY2013 % Change Category Approved Proposed FY 12-13 Fund 415 Airport Operations AirportAdmin. 2,944,012 3,078,695 4.57% Corporate Yard 128,215 142,489 N/A Airport Security 1,174,491 1,202,087 2.35% Airside Ops 507,229 472,465 -6.85% Air Rescue-Fire 2,585,994 2,638,434 2.03% Landside Ops 1,296,467 1,356,994 4.67% Grounds Main. 198,081 193,558 -2.28% Terminal Bldg Ops 4,057,776 4,092,912 0.87% Control Ctr. Ops 2,713,298 2,744,772 1.16% Customs 207,485 202,784 -2.27% 1998 Debt Service 0 0 0.00% Airport Dev. 0 0 0.00% Special Cap. Proj. 0 0 0.00% Federal Grants 0 0 0.00% TOTAL $16,813,048 $16,125,190 1.97% Fund 416 Airport Capital Projects Airport Dev. (CFC) 325,000 2,354,000 624.31% Special Cap. Proj. 720,000 1,559,000 116.53% Federal Grants 5,325,000 12,096,000 127.15% TOTAL $ 6,370,000 $16,009,000 151.32% Customs,1% Corp Yard,1% CotrtKrrlOtK_ops,S7%.. Airside Ops,3% Grounds Maint.,1% Airport Departments by Percentage City of Palm Springs FY 2013 Proposed Budget Page 5 Restricted Airport Funds FY 2012 FY 2013 % Change Cate-clory Approved Proposed FY 12-13 Fund 405 Customer Facility Charge Revenue CFC 1,800,000 1,800,000 0.00% Total Revenue 1,800,000 1,800,000 0.00% Appropriations Contractual Services 307,678 0 0.00% Total Appropriations 307,678 0 0.00% Surplus/(Deficit) $1,492,322 $1,800,000 Transfer to Fund 416 $ (2,354,000) FY2012 FY2013 % Change Category Annmvad Pro osed FY 12-13 Fund 410 Passenger Facility Charge Revenue Interest Income 7,500 7,500 N/A Interest Income Fiscal Agent 40,000 40,000 0.00% Passenger Facility Charge 2,985,200 2,985,200 0.00% Total Revenue 3,032,700 3,032,700 0.00% Appropriations Administration 42,761 42,570 -0.45% Series 1998 PFC Debt Service 837,443 859,338 2.61% Series 2006 Debt Service 1,021,453 914,765 -10.44% Series 2008 Debt Service 637,125 623,748 -2.10% Total Appropriations 2,538,782 2,440,421 -3.87% Surplus/(Deficit) $493,918 $592,279 19.91% City of Palm Springs FY 2013 Proposed Budget Page 6 Fiscal Year 2012-13 Proposed Budget Wastewater Treatment Plant Golf Funds F,A, May 2, 2012 City of Palm Springs Table of Contents Waste Water Treatment Plant page 1 Golf Courses page 2 Other Enterprise Funds FY 2012 FY 2013 Approved Proposed % Change Waste Water Treatment Plant- Fund 420 Revenue Service Charges $5,150,000 $6,400,000 24.27% Connection Fees 480,000 500,000 4.17% Other Revenue 370,000 368,000 -0.54% Total Revenue $6,000,000 $7,268,000 21.13% Expenditures Personnel 52,980 53,471 0.93% Materials, Supplies&Srvs 4,065,000 4,403,000 8.31% Special Charges 745,334 868,738 16.56% Capital 200,000 2,000,000 900.00% Total Expenditures $5,063,314 $7,325,209 44.67% Increase/(Decrease) $936,686 ($57,209) Projected Ending Fund Balance as of June 30, 2013 $3,600,000 * Includes Phase 1 Retrogrades and Replacements for Primary Clarifier with Pump Station; Headworks Improvements; Primary Effluent Pump Station;Sludge Centrifuge;and Digester Dome. FY 2012-13 WWTP/Golf Proposed Budget Page 1 412512012 Other Enterprise Funds FY 2012 FY 2013 Category Approved Proposed %Change Golf Courses Operations Account-Managed by Century Golf Beginning Operating Account Cash Balance as of April 2012 $1,962,000 Revenue Golf Revenues $4,697,405 $5,015,102 6.76% Resident Cards 15,000 16,000 6.67% Total Revenue $4,712,405 $5,031,102 6.76% Expenditures Materials, Supplies&Srvs 4,127,921 4,323,013 4.73% Management Fee 225,000 225,000 0.00% Special Charges 14,814 18,051 21.85% Driving Range Rental 30,746 30,746 0.00% Capital Improvement Plan#2 275,000 0 -100.00% Total Expenditures $4,673,481 $4,596,810 -1.64% Operations Surplus/(Deficit) $38,924 $434,292 Projected Operating Account Ending Cash Balance as of June 30, 2013 $2,396,292 Note: Excludes debt service expenses FY 2012-13 WWTP/Golf Proposed Budget Page 2 4/25/2012 Fiscal Year 2012-13 Proposed Budget Sustainability, Recycling & Public Arts Funds May 2, 2012 City of Palm Springs Table of Contents Sustainability, Recycling pages 1 - 2 Public Arts page 3 Sustainability - Fund 138 FY 2012 FY 2013 Approved Preliminary 7-1-12 Est. Beginning Cash Balance Available $583,458 Revenue- 138 Diversion Facility Fee 354,632 424,000 Diversion Facility Fee-Audit Recovery 0 60,000 Interest Income 64,500 30,000 Total Revenue $419,132 $514,000 Appropriations- 1270 Personnel Costs 194,834 217,648 Materials, Supplies &Services 100,523 108,200 Special Charges 26,941 34,071 Capital 381,812 156,435 Total Appropriations $704,110 $516,354 Surplus/(Deficit) ($284,978) ($2,354) 6-30-13 Est. Ending Cash Balance Available $581,104 Does not include the$500,000 reserve for Energy Efficiency Loan program moved to Fund 138. Recycling - Fund 125 FY 2012 FY 2013 Approved Preliminary 7-1-12 Est. Beginning Cash Balance Available $1,000,000 Revenue- 125 Recycling Surcharge 124,595 133,010 Interest Income 15,000 11,000 Total Revenue $139,595 $144,010 Appropriations-1280 Recycling Programs, Materials, Supplies&Services 204,400 134,150 Special Charges- Insurance, Admin. Service 8,619 9,860 Total Appropriations $213,019 $144,0110 Surplus/(Deficit) ($73,424) $0 6-30-13 Est.Ending Cash Balance Available $1,000,000 City of Palm Springs FY 2013 Proposed Budget Page 1 Additions and Augmentations Requested by the Sustainability Commission not Included in the 2012-2013 Preliminary Budget: Grant Writers and Community Marketing 66,000 Unscheduled Capital Projects 250,000 ABOP Expansion 19,500 Facility Proposals 25,000 Green Downtown Business 100,000 Staff and Community Training 73,750 Community Input and Surveys 50,000 Community Gardens 30,750 City Employee Electric Vehicle Pilot 50,000 Lawn Mower Exchange Program 20,000 Energy Meter Program 10,000 Bike/NMTP Project 100,000 Neighborhoods/Parks Program 75,000 Total Requested Additions and Augmentations Not Included in the Preliminary Budget 870,000 Does not include the$500,000 reserve for Energy Efficiency Loan program moved to Fund 138. City of Palm Springs FY 2013 Proposed Budget Page 2 Public Arts - Fund 150 FY 2012 FY 2013 Approved Proposed 7-1-12 Est. Beginning Cash Balance Available $305,000 Revenue-150 Sale of Maps & Publications 6,000 6,000 Public Arts Fee 200,000 200,000 Interest Income 20,000 20,000 Total Revenue $226,000 $226,000 Appropriations-4408 Personnel Costs 57,202 60,280 Artwork Maintenance, Materials, Supplies&Services 160,350 195,350 Special Charges- Insurance,Admin. Service 16,374 16,431 PS Art Museum 50,000 50,000 Total Appropriations $283,926 $322,061 Surplus/(Deficit) (57,926) (96,061) 6-30-13 Est. Ending Cash Balance Available 208,939 City of Palm Springs FY 2013 Proposed Budget Page 3 Fiscal Year 2012-13 Proposed Budget All Other Funds F,A, V0141 KIAA Ir i - May 2, 2012 City of Palm Springs Table of Contents Special Revenue Funds............................................. page 1 Debt Service.............................................................page 1 Internal Service - Fleet, Facilites, Energy..................... page 2 All Detail............................................................ pages 3-7 Special Revenue Funds FY 2012 FY 2013 Approved Proposed %Change Revenue 5,795,751 4,989,481 -13.91% Total Revenue $5,795,751 $4,989,481 Transfer In 810,716 779,899 -3.80% Expenditures 7,043,845 5,855,985 -16,86% Total Expenditures $7,043,845 $5,855,985 -16.86% Increase/(Decrease) ` Includes use of$62,354 of Sustainability and$46,041 of Public Arts Fund Balances. uebt Service FY 2012 FY 2013 Approved Proposed %Change Revenue 6,727,418 6,458,046 -4.00% Total Revenue $6,727,418 $6,458,046 -4.00% Transfer In 946,685 4,173,887 340.90% From Measure J (New) 0 3,300,000 N/A Expenditures 7,674,103 10,631,933 38.54% Measure J Bond (New) 0 3,300,000 N/A Increase/(Decrease) $0 $0 FY 2012-2013 Other Funds Proposed Budget Pagel 412512012 Internal Service Funds FY 2012 2013 CategorV Approved Proposed % Change Revenue Fleet 2,909,777 3,156,344 8.47% Facilities 3,659,283 3,844,745 5.07% Energy 3,083,121 2,878,131 -6.65% Total Revenue $9,652,181 $9,879,220 2.35% Transfers In 0 0 Expenditures Fleet 2,832,005 3,156,344 11.45% Facilities 3,656,272 3,844,745 5.15% Energy 3,083,121 2,878,131 -6.65% Total Expenditures $9,571,398 $9,879,220 3.22% Increasel(Decrease) $80,783 $0 FY 2012-2013 Other Funds Proposed Budget Page 2 4/252012 CITY OF PALM SPRINGS FY 12-13 PROPOSED BUDGET DETAIL SPECIAL REVENUE Materials, Line Fund Dept, FY 11-12 Personnel Supplies Special Debt Capital FY 12.13 Line No. No. No. Fund/De artment Nam TOTAL Casts &Services Charges Service TOTAL No. un113 plaza I heatre 1 113 2199 1 Th f$ ,. , 7 68 �20 �,486 1 2 2 Fund 120 Forfeited Assets 3 120 3012 Forfeited Assets-Police �,�yy 2,000 0 �44 2,000N 0 0 0 2,000 3 4 . ...'.' gwt k.... r.-`#shl`�r ,.. 4 Fund 121 Safety Augmentation 5 121 3013 Safety Augmentation-Police 437,601 361,121 0 52,535 0 0 413,656 5 6 121 3523 Safety Au mentation Fire 214,264 163,700 0 23,360 0 0 187,060 6 7 Lj _.. I " rlt�. _. r � at •.i: �S Unir:' 71is- 7 Fund 122 Indian Gaming Special Distribution 8 122 3025 Police-SDF 294,889 0 0 0 0 0 0 8 9 3525 Fire-SDF 270,178 0 0 0 0 0 0 9 10 ` .. r ` € a ri E' :0 .; z" r1 '"; .. . . " x'8 x '.'+. ,§,` 'O i 10 Fund 124 CSA 152 11 124 4242 CSA 152-Street Cleanin 363,247 130,121 214,850 49,779 0 0 394,750 11 12 fi"x 40, k i780 12 Fund 125 Franchise Adm./Recycling 13 125 1280 Recyclin 213,019 0 61,650 9,860 0 72,500 144,010 13 r 14 � ^ s . "i"i' ". .' h' rYO 1 ..;, 01 n •,;;', „0 7 ,. ib90 14 Fund 127 PS VillageFest 15 127 2550 Villa eFest 414,638 294125 69,700 68,038 0 0 431,863 15 16 `? _. s+ a ate 4 #4,= 19 �'� r';^. 0. AN 16 Fund 129 Business Improvement District 17 129 4200 Business Im rovement Diistricptt 0 0 00 ry0 y0� 0�j y0� 17 16 __.. b �rt r �?+�. . Fund 131 Parking 19 131 4461 Parking Control 151,550 16,041 53,200 50,075 0 0 119,316 19 20 131 4464 Structure Maintenance 117,960 0 77,600 45,046 0 0 122,646 20 21 P L. l 10i'� s :'130( D `'gamy 1aa '+ �j. � .. ��Ti,�$R< 21 Fund 132 Parking Capital Programs 22 132 4462 Parking Projects&Programs 22.054 0 10,000 2,114 0 0 12,114 22 23 132 4463 Downtown Parkincl Structure 0 _ 0 0 0 0 0 0 23 Fund 136 911 Emergency Response 26 136 1291 911 EmtrgenqiijRes onse 1270,199` 678,009 265000 0 348,414 0'` 1,291,423 26 27 27 28 28 FY2012-2013 Other Funds Proposed Budget Page 3 412512012 CITY OF PALM SPRINGS FY 12-13 PROPOSED BUDGET DETAIL SPECIAL REVENUE Materials, Line Fund Dept. FY 11-12 Personnel Supplies Special Debt Capital FY 12.13 Line No. No. No. Fund/Department Name TOTAL Costa &Services Chav es Servlce TOTAL No. Fund 137 Community Dev.Block Grant 29 137 4808 CD Block Grant 545 932 27,607 23 619 11,015 0 248,964 311 205 29 30 ... ., _ 30 Fund 138 Sustainability 31 138 1270 Sustainabili y 704,110 217,648 108,200 34,071 0 176,935 536,854 31 32 'r` v,.. :. ''# ;' .,.r"', a . i%"', �`{ `, + i"+ ,. ` '-"IiT ' .ram i vt:'. 32 Fund 140 CFD Public Safety#1 33 140 3026 CFD Public Safety Police 332,790 297,392 10,000 36,234 0 0 343,626 33 34 140 3526 CFD Public Safety Fire 230,590 203,752 14,800 24,q3�36 0 0 242,888 34 35 ;ar #"r3i^a�"",t�`' I°�,." .1V,'1` +„`aife.'R 4?(tfa oh. ::`D".� ¢c >s, .,Q .;;; .. i ;. 35 Fund 141 Land/Lite/Park Maint Dist 36 141 4609 Land/Lite/Park Maint Dist 295,835 0 219,ry0�00 0 0 0 219,000 36 37 wow, r M , a' iWSs rspffP r U rVf §t00� 37 .. MAN Fund 149 Air Quality Management 38 149 4609 Air Quali Mana eme�nttp 63,000 0 63,000 0 0 0 63,000 38 39 ;4 4,:,, 0 '" .. 39 Fund 150 Public Arts 40 150 4408 Art Acquisitions 283,926 60,280 90,350 16,431 0 105,000 272,061 40 41 La # *= . . _ a $OsI ,. w884 *' 1 ,._ T. ;`` ( `;; -1tS5; ,Q6lr 41 Fund 151 Library Endowment 42 151 2752 Libra Trust 17,000 0 1,000 0 0 0 1,000 42 43aia?, « ,. , sjr . , < z. 11 ,.fr s D ., t1. {_,, . l,tfi 43 Fund 110 Special Projects 44 160 4501-4521 Special Projects-Other 0 0 0 0 0 0 0 44 45 160 4509 Police Special Pro ects 100,000 100,000 0 0 0 0 100,000 45 46 ... :.. vog``1rr.,; 46','"Y `''*`' °t'".�=£"',F. �`r,x^• , Fund 170 Special Grants 47 170 3220 Recovery Act COPS 537,060 547,427 0 , 0 0 0 547,427 47 48 3221 PAL Officer 74,107 0 0 0 0 0 0 48 49 loaf49 FY2012-2013 Other Funds Proposed Budget Page 4 4/25/2012 CITY OF PALM SPRINGS FY 12-13 PROPOSED BUDGET DETAIL DEBT SERVICE Materials, Line Fund Dept FY 11-12 Personnel Supplies Special Debt Capital FY 12-13 Line No. No. No. Fund/De artmentName TOTAL Costs &Services Charges Service TOTAL No. Fund 139 Master Lease 50 139 7851 Master Lease 1,632,519 0 3,250 0 1,631,141 0 1 6-34,391 50 51 51 Fund 301 Debt Service 52 301 7850 Cal Energy Loan 23,834 0 0 0 23,834 0 23,834 52 53 301 7852 Convention Center Debt 4,515,263 0 4,000 0 4,344,526 0 4,348,526 53 54 301 7868 Police Building&Other 155,584 0 600 0 156,139 0 156,739 54 55 301 7872 Parking Structure Debt 493,000 0 3,000 0 425,000 0 428,000 55 56 301 7877 Erica Motorola 2008 0 0 0 0 0 0 0 56 57 301 7878 Measurej I� Debt Service u.. 0 0 yq0 ,ryW0 3,300,000 0 3,300,000 57 Fund 311 A.D. 143 58 311 7857 A.D. 14ey�3� 1000 0 0 0 0 0 0 58 59 sR�� v ° � �;. u�w? art .,eT a° i1 y» (��t`="' " 's 59 Fund 312 A.D.143 60 312 7858 A.P 143 0 0 0 0 0 0 0 60 61 61 =� Fund 313 A.D. 146 Debt Service 62 313 7859 A.D. 146 Debt Service 200 0 0 0 0 0 0 62 63 ,.O 63 Fund 314 A.D. 146 Debt Service 64 314 7860 A.D. 146 Debt Service 0 q 0 0 0� 0 0 0� 64 65 65 Fund 315 A.D. 155 Series B Debt Service 66 315 7861 A.I), 155 5 000 0 0 0 0 0 0 66 67 c �"ot" . ' f-iwh k r. m A ' f ; r 5 it g x, ' 67 Fund 316 A.D. 155 68 316 7862 A.D; 155 0 0 0 0 0 0 0 68 69 + e�s' xr 5e', rt{5' ?'t;��w...* w",F�"F9. mua :=1r'�,l' .." '4,u.. ; '~`. t" .'z'°Y�b'�#'., ': 69 Fund 322 A.D. 159 70 322 7876 A.D-159 250 _ 0 0 0 0 0 0 70 71 4 71 FY 2012-2013 Other Funds Proposed Budget Page 5 424/2012 CITY OF PALM SPRINGS FY 12-13 PROPOSED BUDGET DETAIL DEBT SERVICE Materials, Line Fund Dept. FY 11.12 Personnel Supplies Special Debt Capital FY12.13 Line No. No. No. Fund/Department Name TOTAL Costs &Services Charges Service TOTAL No. Fund 324 A.D. 1571158 Refi 72 324 7870 A.D. 157/158 Refi 100.660 �y 0 0 0 0 0 0 72 73 �.'.,... p;''1ti!" +k' $�a '7Nx"� . . ' tC-�+1y1'eYr1v`�x`s4'N> d a "un,' „'j t.1. ." ', " 1�I �'+$+ ','1}i kf.'aals,' QI,`, `, `% 1. v.�w- , 'UP 73 }3 �°` J i,r„ a vsw Fund 325 A.D. 161 74 325 7871 A.D. 161 347,6781 0 0 0 0 0 0 74 75 �W 1 4.A F` aF > 3 .,2 x75 Fund 326 A.D.162 76 326 7874 A.D. 162 pp 113,458 0 0 0 0 0 0 76 77 Fund 327 A.D.164 Mountain Gate It 78 327 7875 A.D. 164 Mountain Gate If 285,657 0 13,000 0 273,220 0 286,220 78 w 2+ 79 79 80 tdii , ng �,rt. ;ls 80 FY 2012-2013 Other Funds Proposed Budget Page 6 424/2012 CITY OF PALM SPRINGS FY 12-13 PROPOSED BUDGET DETAIL FLEET, FACILITES&ENERGY FUNDS a ras, Fund. Dept.. FY 11-12 Personnel Supplies Special Debt Capital FY 12=13 No. No. No. FundlDs artment Name TOTAL Costs &Services Char es Service TOTAL No. Fund 510 Fleet Operations 81 510 5470 Fleet Operations 2,591,288 762,698 1,837,921 112,225 0 8,500 2,721,344 81 82 510 5471 Riverside County Fleet Mnt 0 0 0 0 0 0 0 82 83 510 5472 Cathedral City Fire Fit Mnt 0 0 0 0 0 0 0 83 84 510 5475 MVR Reserves 240,717 0 120,000 0 275,000 40,000 435,000 84 85 510 5476 Bureau of Land Mane ement 0 0 0 0 0 0 0 85 88 v tY$s`° ,� ` sa.,.. '•by ' € ,Sit ,x.: ; r $$;' :+ ` $d' 1,9 '' 8 . _. 6 Fund 520 Facilities Maintenance 87 520 5641 Facilities Maintenance 3,656,272 1,464,923 2,296,719 83,103 0 0 3,844,745 87 88 . . . ` �t r i: ln� �I `.. +'+ 71e ,n", 88 Fund 550 Energy Fund 89 550 5805 Energy Administration 6,000 0 6,958 0 2,000 0 8,958 89 90 550 5806 Sunrise Plaza Cogan 956,962 0 385,000 373,570 133,853 0 892,423 90 91 550 5807 Municipal Complex Cogan 1,966,459 0 1,127,500 427.465 268,085 0 1,823,050 91 92 550 5812 Energy Development_ _ 153,700 0 0 0 0 153,700 153,700 92 93 TOM, 1`14,19ASt • 80 036 ` 403,9 3 153;70Q Z$78;181; 93 94 If3 l WN i'f "h ;$'' '9$71;398 $., '$,-20,'$21 + $,7 ,099 $ <<99$;39 5 0?%93$V' $ 2$2;200, i 9'879.91G' 94 FY 2012-2013 Other Funds Proposed Budget Page 7 4/25/2012 OVERSIGHT BOARD FOR THE SUCCESSOR AGENCY TO THE PALM SPRINGS COMMUNITY REDEVELOPMENT AGENCY BOARD REPORT MEETING DATE: May 1, 2012 NEW BUSINESS TITLE: APPROVAL OF THE SUCCESSOR AGENCY ADMINISTRATIVE BUDGET FOR FISCAL YEAR 2012-13 INITIATED: Department of Community & Economic Development RECOMMENDATION: 1. Adopt Resolution No. , "A RESOLUTION OF THE OVERSIGHT BOARD OF THE SUCCESSOR AGENCY TO THE PALM SPRINGS COMMUNITY REDEVELOPMENT AGENCY APPROVING THE ADMINISTRATIVE BUDGET FOR THE PERIOD ENDING JUNE 30, 2013." 2. Direct the Clerk of the Oversight Board to cause the transmission of the Administrative Budget the Palm Springs County Auditor-Controller, the State Controller's Office, and the State Department of Finance, or alternatively to provide notice to those entities together with the address of the City's website and the posting of the ROPS to the City's website. BACKGROUND AND ANALYSIS: Health & Safety Code Section 341770) requires that each successor agency prepare an administrative budget for each six-month period and submit it to its Oversight Board for approval. Due to the delay in effectiveness of the Code as a result of the Supreme Court's ruling on AB X1 26, the period for the initial budget was February 1 to June 30, 2012. In carrying out the duties of the successor agency, AB X1 26 allowed the Successor Agency to the former Community Redevelopment Agency of the City of Palm Springs an administrative budget of up to five percent of the property tax allocated to the Successor Agency from the Redevelopment Property Tax Trust Fund (RPTTF) for fiscal year 2011/2012, and up to three percent of property tax funding allocated to the Successor Agency thereafter, or no less than $250,000. The RPTTF is the fund to be established by the County Auditor Controller's Office (Controller) to deposit future tax increment. The Controller is to distribute funds from the RPTTF to the Successor Agency twice annually on January 16 and June 1 to pay enforceable obligations due during the six-month periods (January to June) and (July to December) as identified on the approved Recognized Obligation Payment Schedules (ROPS). Oversight Board Report May 1, 2012 Page 2—Approval of ROPS Pursuant to Health & Safety Code Section 341770), the administrative budget is to include all of the following: 1) Estimated amounts for Successor Agency administrative costs for the upcoming six-month fiscal period; 2) Proposed sources of payment for the costs identified; and 3) Proposals for arrangements for administrative and operations services provided by a city, county, city and county, or other entity. The minimum cost allowance of $250,000 is shown in the ROPS as a disbursement to the Successor Agency toward the administrative costs of unwinding the affairs of the Agency. To reach $250,000 in administrative cost allowance (ACA) using the 3% formula would require recognized obligations more than $8.3 million, which is in excess of the Agency's. The proposed administrative budget has two sections: personnel, at $276,646 (2.0 full time equivalent positions), and other administrative costs such as bond trustee fees, audit services, insurance, legal, and building costs, at $103,477. All of these are directly related to the activities of unwinding the Agency affairs, and do not contain any reimbursement for Finance, City Clerk, or other administrative staff of the City which are also working on Agency dissolution. The request of the Oversight Board, in approving the Administrative Budget, is to approve the following: Amount Category Source 250,000 Salaries ACA 26,646 Salaries RPTTF 103,477 Other Admin RPTTF 380,123 Total ACA/RPTTF All of the administrative cost items are also listed in the ROPS; the administrative budget is not separate from the ROPS itself. RESOLUTION NO. A RESOLUTION OF THE OVERSIGHT BOARD OF THE SUCCESSOR AGENCY TO THE PALM SPRINGS COMMUNITY REDEVELOPMENT AGENCY APPROVING THE ADMINISTRATIVE BUDGET FOR THE PERIOD ENDING JUNE 30, 2013 WHEREAS, in accordance with the provisions of the California Health and Safety Code Section 34173, the City Council of the City of Palm Springs, a public body, corporate and politic, has been designated and has accepted such designation of Successor Agency ("Successor") to the Community Redevelopment Agency of the City of Palm Springs to carry out the purposes of and exercise the powers granted to Successor Agencies in accordance with Assembly Bill X1 26 (ABX1 26), Section 1.85 of Division 24 of the Health and Safety Code; and WHEREAS, pursuant to Section 34177(1)(2)(A), the initial DRAFT 'Recognized Obligation Payment Schedule" ('BOPS") was prepared by the Successor Agency for the enforceable obligations of the former redevelopment agency by March 1, 2012; and WHEREAS, each ROPS shall project the dates and amounts of scheduled payments for each enforceable obligation for the remainder of the time period during which the redevelopment agency would have been authorized to obligate property tax increment had such a redevelopment agency not been dissolved; and WHEREAS, the initial draft ROPS shall be reviewed and certified, as to its accuracy, by an external auditor designated by the Riverside County Auditor-Controller pursuant to Section 34182; and WHEREAS, the certified initial draft ROPS was submitted to and duly approved by the Oversight Board and submitted to the County Auditor Controller on or before April 15, 2012; and WHEREAS, the Oversight Board, in accordance with the provisions of the California Health and Safety Code Section 37179 (a), has been formed to carry out the purposes and exercise the powers granted to Oversight Boards in accordance with Assembly Bill X1 26 (ABX1 26), Section 1.85 of Division 24 of the Health and Safety Code; and WHEREAS, the Oversight Board is now in receipt of the ROPS for the period of July 1, 2012 to December 31, 2012, including the annual Administrative Budget which is contained in the ROPS; and WHEREAS, the initial ROPS has not yet been certified by the County Auditor- Controller; and NOW, THEREFORE, BE IT RESOLVED BY THE OVERSIGHT BOARD OF THE SUCCESSOR AGENCY OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF PALM SPRINGS AS FOLLOWS: Section 1. The City Council as the Successor Agency's governing board may establish and approve the Recognized Obligation Payment Schedule in the form attached to this Resolution as Exhibit A. The City Council, as Successor Agency, shall direct the City Clerk to cause the transmission of the ROPS to the Riverside County Auditor-Controller, the State Controller's Office, and the State Department of Finance, or alternatively to provide notice to those entities together with the address of the City's website and the posting of the ROPS to the City's website. Section 2. The Successor Agency has found and determined that the establishment of a ROPS is not a "project" requiring environmental review under the California Environmental Quality Act (Public Resources Code Section 21000, et seq.) because it pertains to governmental fiscal activities which do not involve any commitment to any specific project which may result in a potentially significant impact on the environment. Section 3. The Successor Agency has recognized that the ROPS, including the Administrative Budget, shall serve as the budget document for the Successor Agency during the designated operative period and appropriated funds as identified. Section 4. The Successor Agency is required to submit the Administrative Budget to the Oversight Board for approval. Section 5. The Oversight Board hereby approves the Administrative Budget for the Successor Agency for the period July 1, 2012 to December 31, 2012, a copy of which is attached as Exhibit A to this Resolution. Section 6. Subject to its adoption by the Successor Agency in the form shown in Exhibit "A" to this resolution, the Oversight Board directs the City Clerk to cause the transmission of the Administrative Budget to the Riverside County Auditor-Controller, the State Controller's Office, and the State Department of Finance, or alternatively to provide notice to those entities together with the address of the City's website and the posting of the Administrative Budget to the City's website. Section 7. The Resolution will become effective three business days after its adoption. OVERSIGHT BOARD CHAIR STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss. OVERSIGHT BOARD OF THE SUCCESSOR AGENCY TO THE PALM SPRINGS COMMUNITY REDEVELOPMENT AGENCY) I, James Thompson, Clerk of the Oversight Board of Successor Agency of the Palm Springs Community Redevelopment Agency hereby certify that Resolution No. was adopted by the Oversight Board at a meeting held on the 1 st of May, 2012, and that the same was adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: JAMES THOMPSON OVERSIGHT BOARD CLERK APPROVED AS TO FORM: Successor Agency Counsel 2012-13 SUCCESSOR AGENCYADMIN BUDGET including Economic Development Departmelmh ihit A Merged Area 1 Merged Area2 Housing General Fund Fund 870 Fund Fund 871 Fund Fund 874 Fund 001-1400 SUCCESSOR AGENCY 40000 Regular Employees 92,917 ACA 92,917 ACA 129,191 147,936 40100 Salary Charge/Other Acc 2,500 ACA 2,500 ACA 0 0 40200 Temporary Employees 0 ACA 0 ACA 5,000 0 41450 Telcommunications Allowance 0 0 0 900 41600 P.E.R.S.Contribution 26,894 ACA 26,894 ACA 37,393 42,819 41620 PERS-POB 0 0 0 17,069 41700 Medicare Tax 1,455 ACA 1,455 ACA 2,093 2,317 41900 Fringe Benefits 14,317 ACA 14,317 ACA 18,194 22,507 41920 Workers Compensation 0 0 0 32,031 41800 FICA 0 ACA 0 ACA 310 0 41920 RHS 240 ACA 240 ACA 0 120 41940 Retiree Health Benefit 0 0 0 26,427 Total Personnel Services 138,323 138,323 192,181 292,126 OTHER ADMIN COSTS 42015 Communications 0 0 0 1,000 42100 Office Supplies 0 0 0 1,500 42500 Travel&Training 0 0 0 5,000 42520 Conferences 0 0 0 5,290 42350 Dues&Subscriptions 0 0 0 11,315 42570 Printing&Publishing 0 0 0 6,400 42900 Office Equipment 0 0 0 2,000 42920 PC/Hardware/Software 0 0 0 2,100 43200 Contractual Services 0 0 0 60,000 49000 Insurance 4,533 RPTTF 4,444 RPTTF 892 25,048 RODS Building Rental 10,500 RPTTF 4,500 RPTTF 1,000 0 49040 Facilities Maintenance 0 0 0 78,317 Benefits Admin 0 0 0 3,249 Rebate Consulting Services 2,500 2,500 0 0 ROPS Audit Services 10,000 RPTTF 6,000 RPTTF 606 0 RODS General Legal Counsel 20,000 RPTTF 10,000 RPTTF 5,000 0 ROPS Bond Disclosure/Financial Analysis 5,000 RPTTF 5,000 RPTTF 1,500 0 ROPS Trustee Fees 7,500 RPTTF 5,000 RPTTF 2,500 0 Contingency 100,000 ROPS ROPS Consulting/Preparation 6,000 RPTTF 0 RPTTF 0 0 66,033 37,444 11,498 301,219 OVERSIGHT BOARD FOR THE SUCCESSOR AGENCY TO THE PALM SPRINGS COMMUNITY REDEVELOPMENT AGENCY BOARD REPORT MEETING DATE: May 1, 2012 NEW BUSINESS TITLE: APPROVAL OF THE RECOGNIZED OBLIGATION PAYMENT SCHEDULE ("ROPS") FOR THE PERIOD JULY 1, 2012 TO DECEMBER 31, 2012 INITIATED: Department of Community & Economic Development RECOMMENDATION: 1. Adopt Resolution No. , "A RESOLUTION OF THE OVERSIGHT BOARD OF THE SUCCESSOR AGENCY TO THE PALM SPRINGS COMMUNITY REDEVELOPMENT AGENCY APPROVING THE RECOGNIZED OBLIGATION PAYMENT SCHEDULE ("ROPS") AS REQUIRED BY HEALTH & SAFETY CODE 34180 FOR THE PERIOD FROM JULY 1, 2012 TO DECEMBER 31, 2012." 2. Direct the Clerk of the Successor Agency to cause the transmission of the ROPS to the Riverside County Auditor-Controller, the State Controller's Office, and the State Department of Finance, or alternatively to provide notice to those entities together with the address of the City's website and the posting of the ROPS to the City's website. BACKGROUND AND ANALYSIS: Under AB X1 26, the Successor Agency to the former Community Redevelopment Agency was required to approve a "draft" Preliminary Initial Recognized Obligation Payment Schedule (IROPS). The first IROPS was due by September 30, 2011; the updated IROPS was due by January 31, 2012 and then was amended in February, 2012. The IROPS listed the minimum amounts that must be paid by the successor agency over a six (6) month period to fulfill its enforceable obligations during that period, with the first schedule covering the period from January 1, 2012 to June 30, 2012. The schedule also identified a source of payment for each recognized obligation from one or more of the following: 1. Low and Moderate Income Housing Fund; 2. Bond Proceeds; 3. Agency Reserve Balances; 4. Administrative Cost Allowance; Oversight Board Report May 1, 2012 Page 2—Approval of ROPS 5. Redevelopment Property Tax Trust Fund (formerly tax increment), but only to the extent no other source is available; or 6. Other revenue sources. The City became the Successor Agency on February 1, 2012 when the Agency was dissolved. The City acting as the Successor Agency finalized the IROPS, and amended it on February 18, 2012; it then submitted it to the Department of Finance and County Auditor-Controller. The IROPS established the payments to be made during wind-down activities of the Agency. The established draft initial ROPS was approved by Oversight Board and submitted to County Auditor, State Controller's Office and State Department of Finance by April 15, 2012. The final ROPS must also be certified by County Auditor-Controller by the designated External Auditor (which is the auditor hired County Auditor-Controller to prepare an "agreed procedures audit" of the former RDA and shall be Brown Armstrong Accountancy Corporation of Bakersfield, California). The auditors have not commenced their work as of the date of this report. The ROPS is the document used to determine the amount of what was previously called tax increment the Agency will be allowed to retain on a six month basis as well as the amount of the Successor Agency's allowable administrative budget. §34177(J)(2). A new Recognized Obligation Payment Schedule must be adopted for each successive six-month fiscal period. The form of the ROPS is prescribed by the State Department of Finance and adapted by the Riverside Auditor-Controller's Office. Given the Oversight Board and City Council schedules, the Oversight Board is reviewing the ROPS prior to its adoption by the City Council as Successor Agency. The item is agendized for May 2, 2012. The attached resolution makes the Oversight Board's approval subject to the Successor Agency's adoption in the same form. The revised ROPS for the next six month period is due by May 11, 2012 to the State Department of Finance and the County Auditor-Controller. With the late engagement of Brown Armstrong to undertake the audit, which is required for final certification, Staff again recommends the Oversight Board approve the ROPS for the next six month period for transmittal to the State and County, subject to the audit and review by Brown Armstrong. The conclusion of the audit and any findings, and any changes to the ROPS based on the audit, would return to the Oversight Board for review and amendment. RESOLUTION NO. A RESOLUTION OF THE OVERSIGHT BOARD TO THE SUCCESSOR AGENCY OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF PALM SPRINGS APPROVING THE RECOGNIZED OBLIGATION PAYMENT SCHEDULE ('BOPS") AS REQUIRED BY HEALTH & SAFETY CODE 34180 FOR THE PERIOD FROM JULY 1, 2012 TO DECEMBER 31, 2012 WHEREAS, in accordance with the provisions of the California Health and Safety Code Section 34173, the City Council of the City of Palm Springs, a public body, corporate and politic, has been designated and has accepted such designation of Successor Agency ("Successor") to the Community Redevelopment Agency of the City of Palm Springs to carry out the purposes of and exercise the powers granted to Successor Agencies in accordance with Assembly Bill X1 26 (ABX1 26), Section 1.85 of Division 24 of the Health and Safety Code; and WHEREAS, pursuant to Section 34177(1)(2)(A), the Preliminary Initial 'Recognized Obligation Payment Schedule" ("IROPS") was prepared by the Successor Agency for the enforceable obligations of the former redevelopment agency by March 1, 2012; and WHEREAS, the Preliminary Initial ROPS projected the dates and amounts of scheduled payments for each enforceable obligation for the remainder of the time period during which the redevelopment agency would have been authorized to obligate property tax increment had such a redevelopment agency not been dissolved; and WHEREAS, the Preliminary Initial ROPS shall be reviewed and certified, as to its accuracy, by an external auditor designated by the Riverside County Auditor-Controller pursuant to Section 34182; and WHEREAS, the certified ROPS was submitted to and duly approved by the Oversight Board and submitted to the County Auditor Controller before April 15, 2012; and WHEREAS, the initial ROPS has not yet been certified by the County Auditor- Controller; and WHEREAS, the Oversight Board, in accordance with the provisions of the California Health and Safety Code Section 37179 (a), has been formed to carry out the purposes and exercise the powers granted to Oversight Boards in accordance with Assembly Bill X1 26 (ABX1 26), Section 1.85 of Division 24 of the Health and Safety Code; and WHEREAS, the Oversight Board is now in receipt of the ROPS for the period of July 1, 2012 to December31, 2012; and WHEREAS, the ROPS identifies and includes an administrative budget for the 2012- 2013 Fiscal Year. NOW, THEREFORE, BE IT RESOLVED BY THE OVERSIGHT BOARD AS THE GOVERNING BOARD OF THE SUCCESSOR AGENCY OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF PALM SPRINGS AS FOLLOWS: Section 1. The City Council as the Successor Agency's governing board may establish and approve the Recognized Obligation Payment Schedule for the period of July 1, 2012 to December 31, 2012 in the form attached to this Resolution as Exhibit A. The City Council, as Successor Agency, may direct the City Clerk to cause the transmission of the ROPS to the Riverside County Auditor-Controller, the State Controller's Office, and the State Department of Finance, or alternatively to provide notice to those entities together with the address of the City's website and the posting of the ROPS to the City's website. Section 2. The Successor Agency has found and determined that the establishment of a ROPS is not a "project" requiring environmental review under the California Environmental Quality Act (Public Resources Code Section 21000, et seq.) because it pertains to governmental fiscal activities which do not involve any commitment to any specific project which may result in a potentially significant impact on the environment. Section 3. The Successor Agency recognizes that the ROPS serves as the budget document for the Successor Agency during the designated operative period and appropriated funds as identified. Section 4. The Successor Agency is required to submit the ROPS to the Oversight Board for approval. Section 5. The Oversight Board has received a non-Certified ROPS and approves the ROPS and all the underlying agreements, as amended, subject to adopt in the form shown in Exhibit A of this Resolution by the Successor Agency and certification by the County Auditor-Controller. Section 6. The Oversight Board directs the City Clerk to cause the transmission of the ROPS to the Riverside County Auditor-Controller, the State Controller's Office, and the State Department of Finance, or alternatively to provide notice to those entities together with the address of the City's website and the posting of the ROPS to the City's website. Section 7. The Resolution will become effective three business days after its adoption. OVERSIGHT BOARD CHAIR STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss. OVERSIGHT BOARD OF THE SUCCESSOR AGENCY TO THE PALM SPRINGS COMMUNITY REDEVELOPMENT AGENCY) I, James Thompson, Clerk of the Oversight Board of Successor Agency of the Palm Springs Community Redevelopment Agency hereby certify that Resolution No. was adopted by the Oversight Board at a meeting held on the 1 st of May, 2012, and that the same was adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: JAMES THOMPSON OVERSIGHT BOARD CLERK APPROVED AS TO FORM: Successor Agency Counsel