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HomeMy WebLinkAbout2006-04-26 STAFF REPORT SS1A BUDGETSTUDY SESSIOKI FY 05=06 Summary 9. Preliminary FY 06=07 AVAIM ,r o IU �r * 01P �RAS�D I,f o CITY PALM SPRINGS April 26, 2006 CITY OF PALM SPRINGS able of Contents Page Budget Calendar 1 Historical Overview 2 Cash Reserve Estimates for FY 05-06 & FY 06-07 3 Projected Revenues 4 Projected Ex enditl 1- and TransrerS 0-It 5 Projected Departmental Expenditures Summary 6 Prorinse1 Personnel Position Changes e Schedule of Anticipated Reserve for Encumbrances And Continuing Appropriations 11 Additional Special Outside Acency Funding Reauests 12 Redevelopment Budget Summary for FY 05-06 13 Redevelopment Budget Summary for FY 06-07 14 CITY OF PALM SPRINGS BUDGET CALENDAR April 26, 2006 Budget Study Session for Operating Funds and Redevelopment Agency May 10, 2006 City Council/Cabinet Meeting Budget Study Session for the Capital Project Budgets and Airport Budget May 24, 2006 Budget Study Session for Bureau of Tourism, Special Funds and Wrap-up June 7, 2006 Regular City Council Meeting Public Hearing for Budget Adoption of Budget could be voted on at the meeting of June 7, June 14, Julie 21 or June 20. 1 CITY OF PALM SPRINGS HISTORICAL OVERVIEW FY 03-04 FY 04-05 FY 05-06 FY 06-07 Actuals Actuals Projected Projected Revenue 55,051,465 60,949,193 64,296,764 66,781,038 Special Revenue 300,000 300,000 Transfers In 852,000 610,233 748,103 650,000 Expenditures (49,384,274) (54,231,665) (57,104,600) (58,875,692) Transfers Out (6,137,136) (7,752,337) (9,088,847) (9,127,487) Surplus or(Deficit) 382,055 (424,576) (848,580) (272,141) 2 CITY OF PALM SPRINGS CASH RESERVE ESTIMATES FOR FY 05-06 & FY 06-07 OPERATING FUNDS' REVISED ESTIMATES as of April 21, 2006 ADJUSTED CASH BALANCE, 6130/05 9,219,694 FISCAL YEAR 2005-06 Projections Revenue** 64,296,764 Special Revenue# 300,000 Transfers In 748,103 Expenditures (57,104,600) Transfers Out (9,088,847) Surplus or(Deficit) (848,680) Reserve for Encumbrances and (548,400) Continuing Appropriations Loan to Pavilion Theater (300,000) ADJUSTED CASH BALANCE AVAILABLE, 7/01106 7,522,714 FISCAL YEAR 2006-07 Projections and Requests Revenus*** 66,781,028 Special Revenue# 300,000 Transfers In 650,000 Appropriations*"** (58,875,692) Transfers Out (9,127,487) Surplus or(Deficit) (272,141) ESTIMATED ADJUSTED CASH BALANCE, 6/30/07 7,250,573 *General Fund and Community Promotion Fund ** Includes $955,697 one-time Teeter Fund Payment from County *"*Include proposed new fire inspection fee ****Does include a salary savings off-set of 1.5% # i isfLallmei it payment for Suitt Property Lease over 5 veers 911 Emergency Fees not included because of pending litigation 3 CITY OF PALM SPRINGS 200&06 1006i07 REVENUES Adopted Projected Projected Budget 6,13012006 Budget Property Taxes 13,933,850 15,975,450 16,997,000 Motor Vehicle In-Lieu/Property 2,625,364 3,062,435 3,312,435 Sales Tax 6,718,570 7,247,430 7,685,220 Sales Tax/Pronerty 2,126,274 1,863,194 2,48.5,440 Franchises 2,704,000 2,704,000 2,810 G00 TOT 14,040.000 14,336,440 14,550,000 Doc Transfer Tax 900,000 850,000 800,000 New Deveoloment Tax 1,000.000 890,000 900,0o0 Utility Users tax 5,959,000 5,945,000 6,025,100 Parking Tax 60,000 65,000 70,000 Business Licenses 900,000 948,000 970,000 Building Permits 1,574,000 1,275,800 1,300,000 Construction Permits 500,000 285,000 300,000 Zoning Fees 150,000 245,000 200,000 Subdivsion Fees 200,000 221,000 200,000 Motor Vehicle In-Lieu 331,500 307,500 331,500 Building Plan Check Fees 600,000 620,000 600,000 Engineering Plan Check Fees 600.000 748,400 650,000 Administrative Svc Charges 1,047,149 1.04?,149 1,171,843 Miscellaneous Filing Fees 563,000 604,500 563,000 New Multi-Unit Fire inspec. Fee 0 0 100,000 Permit issuance 200,000 165,000 165,000 Other Licenses and Permits 311,000 330,620 328,200 State Homeowners Tax relief 250,000 335,200 310,000 O'ller intergovernmental Income 395,238 259,764 137,251 Casino Agreement 125000 125,000 150,000 Tourism Contribution Tribe 434,000 434,000 434,000 Special Police Depart Services 470,000 30.2,000 300,000 Special Fire Depart Services 197,299 197,299 197,299 Instructional Dance 115,000 128,000 125,000 Other Charges for Services 1,567,277 1,521,983 1,523,250 False Alarm Fees 150,000 75,200 100,000 Vehicle Code Fines 200,000 216,500 205,500 Criminal Code Fines 25,100 29,800 25,100 Late Charges 12,000 1,000 2,000 Library Fines and Fees 0 23,400 21,200 Interest Income 250.000 225,000 215,000 Police Building Pent -01,000 201,000 100,500 RAAdniiiiisirativeiiiconie 200,000 200,000 150,000 Other Miscellaneous Income 199,100 215,900 209,000 Sale of Real Property/Asserts 5,000 15,000 5,000 Community Promotions Mis 117.500 53.800 56,200 TOTAL OPERATING FUNDS 61,957,221 64,296,764 66,781,038 Projected 911 Emergency Fees 500,000 294,602 450,000 not included in budget revenues 4 CITY OF PALM SPRINGS FY 04-05 FY 05-06 FY 06-07 Expenditures Actuaals Projected Projected Employee Compensation 22,140,619 22,340,388 23,870,984 PERS 6,920,592 8,032,361 6:8847336 Health Ins. &Other 4,093,071 4,140.206 4,903,883 Worker's Comp. 1,580,571 2,154,077 2,233,692 u,uities ,699,011 i,�77,142 1,-33,8�2 Contractual Legal Services 808,121 410,400 657,600 Insurance 1,531,764 1,238,595 1,468,595 ,Motor Vehicle Replacement 1,9941502 2,289,151 2,679,899 Facility Maintenance 1,753,652 1.861,940 2,568,079 Parks Maintenance Contract 913,036 1,054,557 1,004,340 CVA 989,503 1,100,000 1,210,000 Tourism BureauNisitor's Center 1.331,512 1,640,647 1,489,000 Convention Center Ops 1,698,985 2,355,340 1,987,848 Film Festival 350,000 350,000 350,000 Special Events 283,496 433,684 320,000 Special Contributions 6_?,480 68,605 70,105 Recreation Programs 313,964 316,300 355,222 All Other 5.76E 782 5,841,207 5,388,287 Total Expenditures 54;231;665 575104,600 58,875;692 I ranssers Out Convention Center Debt Service 3,446,193 3,456,745 3,456,745 n Convention Center r xpair inanc n,2a1S,nn, sCQO 7 4n,10 ,.nn 0 Golf Course 500,000 500,000 700,000 Police Building Debt Service 178,319 178,319 178,319 Traffic Signal Lamp Loan 23,833 23,833 23,833 Capital Projects-General Plan 0 500.000 0 Capital Projects-Measure Y 300,000 300,000 300,000 Capital Projects- Other 0 400,000 500,000 Technology Enhancement 265,000 AD 155 100,000 168,000 150,000 Parking Fund - Operations 200,000 200,000 200,000 Parking Structure Debt Service 250,000 400,000 400,000 Master I ease Fund 200,000 200,000 200,000 Retiree Health Insureance 0 700,000 835,000 All Other 73,992 61950 83,590 Total T rane,ers Out r_7i5glE 9,vBo,08-47 9,1421,487 TOTAL. EXPENDITURES 61,984,002 66,193,447 68,003,179 and TRANSFERS OUT 5 CITY OF PALM SPRINGS Projected Departmental Expenditures Summary Department FY 04/05 FY 05106 FY 06/07 Actuals Amended Projected City Council 360,082 297,303 386,951 City Manager 972,042 1,078,154 577,564 Public Affairs 90,488 141,230 120,047 Administrative Services 0 0 199,698 Development Services 0 0 119,619 InfoPuiiaiioiiTechnology 1,23o,003 1,345,441 1,373,848 City Clerk 488,094 471,336 445,402 Human Resources 404,326 491,837 453,484 Rent Control 49,300 49,106 41,985 City Attorney 794,176 700.800 667,322 General Government` 270,924 909,308 1,155,709 PS%i J Operations 134,912 206,368 170,5006 Document Management 463,685 564,223 549,333 Finance 1,926,425 1,873.246 1,935,997 Procurement 500,584 547,787 492,261 Community/EconomicDev 369,136 772.178 241,969 Police Police 14,528,934 15,472,876 15,991,678 Jail 621,273 672,193 -46,930 Family intervention 50,322 93,091 0 Downtown Experience 679,567 749,818 805,769 Animal Control 541,254 543,391 539,729 DUI Enforcement Grant 30,186 133,132 0 Dispatch Center _ 1,305,315 _ 1,411,020 1,480,312 Police Total 17,764,851 19,075,521 19,564,418 Fire Fire 8,684,276 8,847,718 8,950,136 Disaster Prepardness 42,271 86,858 50,765 Fire Total 8,726,547 8,934,576 9,000,901 Planning Services 11532;535 11977,115 1,608,204 Strategic Planning 340,583 437 0 Building and Safety 1,956,768 2,322,336 2,427,947 *Primarily Includes Vacation/Sick Leave Conversion and some unallocated fringe benefits 6 CITY OF PALM SPRINGS Projected Departmental Expenditures Summary Department FY 04/05 FY 05/06 FY 06/07 Actuals _ Amended Projected Public Works Engineering 1,683,287 1,623,835 1,782,179 Street Maintenance 1,197,902 874,948 831.402 Traffic Maintenance 294,602 343,163 363,345 Downtown Experience 438,889 493,747 532,710 Street Cleaning 21,542 35,252 19,400 PDir1q Removal 6,836 30;985 2i,755 Street Lighting 668,094 758,277 954,640 Railroad Station 31,493 45,000 45,100 Public Works Total 4,342,645 11,205,207 4,550,531 Parks and Recreation Parks Maintenance 2,149,775 2,478,607 2.764,441 Recreation 1,7601141 1,766,039 2056,806 Tennis Center 10,000 0 0 Skate Park 94,149 150,547 133,239 James Jessie DHUC 343,228 _ 442,659 451,273 Parks and Recreation Total 4,357,293 4,837,852 5,405,759 Library 2,298,400 2,696,039 2,493,318 CVA 989,503 1,100,000 1,210,000 Visitors Information Center 127,891 159,131 8,000 Convention Center Operations 1,698,985 2,689,340 1,987,848 Tourism 1,331,512 1,481,516 1,481,000 Special Events 633,495 795,372 670,000 Special Contributions 62,480 70,105 70,105 Savings** CC (1,300 0001 (5pp34,034 TOTAL f AL 54,L31,60 5O,492,844 56,8I5,692 **Projected 1.5% Salary Savings for FY 2006/07 7 CITY OF PALM SPRINGS BUDGET 2006-07 Proposed Personnel Changes Action Unit/ .. pepartment Classification Notes Required Range CITY CLERK Range change from Deputy City Clerk G/36 Additional duties being assigned which include centralized Ito Deputy City Clerk G/38 coordination of conflict of interest code & document management. CITY MANAGER Delete (1) Executive Services Specialist PS639 Add (1) Sec- retary G/29 Reduce position to accurately reflect org. requirements. COMMUNITY& I Reclass from Redevelopment Administrator PS/53 Replaces vacant position. ECONOMIC to Redevelopment Coordinator PS/51 DEVELOPMENT Reclass from Economic Development Administrator PS/53 Additional responsibilities previously handled by contractor. to Economic Development/Downtown MX/61 Administrator Add (1) Public Arts Coordinator PS/51 Public Arts Fund. Add (.60) Secretary —� G/2920 of position being allocated to Building. FINANCE Increase allocation Account Clerk G/27 One .75 position being increased to full time to be paid by from .75 to 1.00 increased Business License revenues. Reclass from Accounting Manager MX/61 Organizational restructuring. to Assistant Director of Finance MX/64 Reclass from Senior nior Accountant PS/533 Organizational restructuring. to Accounting Supervisor PSI Reclass from Revenue Recovery Specialist If *G/45Title and range change to reflect change of duties and job to Revenue Recovery Specialist & responsibilities. This includes parking issues and citations at Parking Enforcement the airport. 4/21/2006 12.52 PM HAUSERS\SEM12006-07 Budget-PERSONNEL CHANG ESWlocated Plan 2006-07 changes 1 of 3 CITY OF PALM SPRINGS BUDGET 2006-07 Proposed Personnel Changes Action Unit/Department Classification Notes Required Range - pst Non-safety position to be paid by fees; position to conduct FIRE Add 1 Fire Prevention Seciali G/42 Fire Marshal mandated R-Inspections. FLEET OPS Reclass from Fleet Maintenance Technician III G/42 Title and range change to reflect additional duties and job to Fleet Maintenance Technician III/ G/45 responsibilities. Service Writer FRANCHISE Delete (1) Recycling Coordinator PS/51 LIBRARY Add .50 position Library Page Gil New part-time classification to re-shelve materials. Delete _Temporary positions �� Replacing temporary employees. PSCTV Add .50 position Government Broadcast Aide G/6 Replacing 2 temporary employees. Delete Temporary positions PARKS/REC Reclass from Parks/Rec Admin Coordinator PSC/41 Title and range change to reflect change of duties and to Administrative Assistant PSC/45 responsibilities including VillageFest, Banner Programs, and — film permits. Costs offset by income from film permits i Add (3.25) Recreation Program Assistant GU/21 These positions will replace the "temporary"employees. Costs anticipated to be offset by program revenue created by increased enrollment in after-school programs and full- Delete (3) Temporary positions time Tiny Tots Program. PLANNING Delete (1) Principal Planner PS 63 Delete (1.70) Secretary G 29 Add (2) Planning Technician G 40 Replace Principal Planner. Add (1.00) Administrative Assistant PSC 45 j .2-Shared with Assistant City Manager, Dev Services changes 2 of 3 4/21/2006 12:52 PM io H:\USERS\SEM\2006-07 Budget-PERSONNEL CHANGES\Allocated Plan 2006-07 CITY OF PALM SPRINGS BUDGET 2006-07 Proposed Personnel Changes Department Action Classification Unitl Notes Required Range POLICE Delete (1) Family Intervention Officer G 35 Grant funds ended - program eliminated. Delete (1) Secretary (over hire) G 29 I Crime Analyst G 40 Add (1) Community Policing Officer G 35 Support for transients/HomelessAssistance Program. Add (1) Police Services Officer G 24 Costs to be offset by Tow Contract. PUBLIC WORKS Reclass from Administrative Secretary _ PSC 41 Title and range change to reflect increased job to Administrative Assistant_ PSC 45 responsibilities Delete 13.7 positions (full-time and temporary) Add 14.10 positions (full-time and temporary) These recommended personnel changes are reflected in the proposed draft budget expenditures. 4/21/2006 2:47 PM H:\USERS\SEM\2006-07 Budget-PERSONNEL CHANGES\Allocated Plan 2006-07 changes(draft) 3 of 3 CITY OF PALM SPRINGS Schedule of Anticipated Reserve for E:if::.li::uxances and Continuing Appropriations Activity or Project Balance Reserved Senior Softball World Series 35,000 Miss Teen USA Pageant 75,000 Unallocated Council Priorities 55,000 Wells Fargo Charitable Fund 2,100 Economic Development Program 47,300 Proposed Convention Center 334,000 Capital Improvements TOTAL 148,4000 11 CITY OF PALM SPRINGS Additional Special Outside Agency Funding ReyueSts Agency or Organization Requested Amount Palms Springs Desert Museum Fund-Raiser $ 25,000 Palms Springs Air Museum Children's Education Program 30,000 Cal-State San Bernardino, Palm Desert Campus 1,000,000 The following requests by these outside agencies or organizations are not funded ,n the preliminary fiscal year 2005107 budget. 12 CRATEMP COMMUNITY REDEVELOPMENT AGENCY 4/20/06 SUMMARY BY PROJECT AREA PROJECTED BUDGET, FY 2005-06 MERGEDAREA#1 MERGED AREA#2 HOUSING TOTAL CAPITAL DEBTSRV PLAZA TOTAL CAPITAL DEBTSRV TOTAL 811 851 821 812 852 882 Adjusted Cash Bal 326,041 1,366,089 593,715 2,285,645 626,483 382,877 1,009,360 2,745,020 6,040,225 6130195 Revenue Property Tax 0 6,985,700 0 6,985,700 0 4,416,300 4,416,300 0 11,402,000 Other 48,500 53,800 160,000 262,300 136,000 32,000 168,000 140,000 570,300 Setaside 0 0 0 0 0 0 0 2,204,600 2,204,600 Transfers In-DebtSery Rev 0 0 0 0 0 0 0 0 0 In-Other 0 0 0 0 0 0 0 0 0 Out 0 0 0 0 0 0 0 0 0 Loans In 1,836,785 0 0 1,836,705 515,000 0 545,000 0 2,381,785 Out 0 0 0 0 0 0 0 0 0 Cash w Fiscal Agent 32,642 0 0 32,642 3,081,258 0 3,081,258 0 3,113,900 AppropriaNion Personnel Costs (24,298) 0 0 (24,298) (23,998) 0 (23,998) (271,389) (319,685) Downtown Devel Ctr (129,000) 0 0 (129,000) (43,000) 0 (43,000) 0 (172,000) Legal Fees (60,000) 0 (11,000) (61,000) (40,000) 0 (40,000) (24,100) (125,100) Contracl/Material (129,060) 0 (63,020) (192,080) (100,950) 0 (100,950) (47,400) (340,430) Administration (139,176) 0 (10,525) (149,701) (60,162) 0 (68,162) (73,716) (296,579) Capital Projects (1,011,230) 0 0 (1,011,230) (3,620,018) 0 (3,620,018) (Z176,195) (6,807,443) PassThru's 0 (1,678,629) 0 0,678,629) 0 (1,597,123) (1,597,123) 0 (3,275,752) Housing Setaside 0 (1,345,700) 0 (1,345,700) 0 (858,900) (858,900) 0 (2204,600) ERAF 0 (358,000) 0 (356,000) 0 (120,000) (120,000) 0 (478,008) Debt Service 0 (1,288,991) 0 (1,288,991) 0 (693,192) (693,192) (468,343) (2,450,526) Conv Ctr Debt 0 0 0 0 0 (300,000) (300,000) 0 (300,000) Loan Repayment 0 0,836,785) 0 (1,836,785) 0 (515,000) (545,000) 0 (2,381,785) Est Cash Boil 761,204 1,897,484 669,170 3,327,858 492,613 716,962 1,209,575 2,023,477 6,560,910 6/30/06 a 13 COMMUNITY REDEVELOPMENT AGENCY SUMMARY BY PROJECT AREA PROPOSED BUDGET, FY 2006-07 MERGEDAREA#1 MERGEDAREA#2 HOUSING TOTAL CAPITAL DEBTSRV PLAZA TOTAL CAPITAL DEBTSRV TOTAL 811 851 821 812 852 882 Est Cash Bal 761,204 1,897,484 669,170 3,327,058 492,613 716,962 1,209,575 2,023,477 6,560,910 6130/06 Revenue ProperiyTax 0 6,739,000 0 6,739,000 0 4,212,000 4,212,000 0 10,951,000 Other 25,000 50,000 160,000 235,000 100,000 30,000 130,000 100,000 465,000 Setaside 0 0 0 0 0 0 0 2,115,200 2,115,200 Transfers In-Debt Sery Rev 0 0 0 0 0 0 0 0 0 In-Other 0 0 0 0 0 0 0 0 0 Out 0 0 0 0 0 0 0 0 0 Loans In 1,836,785 0 0 1,836,785 545,000 0 545,000 0 2,381,785 Out 0 0 0 0 0 0 0 0 0 Cash w Fiscal Agent 0 0 0 0 0 0 0 0 0 Appropriation Personnel Costs (258,742) 0 0 (258,742) (196,099) 0 (196,099) (305,105) (759,946) Downtown Devel Clr (125,000) 0 0 (125,000) 0 0 0 0 (125,000) Legal Fees (120,000) 0 (11,000) (131,000) (70,000) 0 (70,000) (24,100) (225,100) Contra"aterial (117,500) 0 (63,020) (180,520) (95,398) 0 (95,390) (48,400) (324,310) Administration (124,881) 0 (11,880) (136,761) (66,276) 0 (66,276) (82,240) (285,277) Capital Projects (900,000) 0 0 (900,000) (275,000) 0 (275,000) (1,500,000) (2,675,000) PassThru's 0 (1,820,963) 0 (1,820,963) 0 (1,539,165) (1,539,165) 0 (3,360,128) Housing Seteside 0 (1,296,800) 0 (1,296,800) 0 (818,400) (81BA00) 0 (2,115,200) ERAF 0 (358,000) 0 (358,000) 0 (120,000) (120,000) 0 (478,000) Debt Service 0 (1,265,653) 0 (1,265,653) 0 (694,366) (594,366) (465,510) (2,425,529) ConvCtrDebt 0 0 0 0 0 (300,000) (300,000) 0 (300,000) Loan Repayment 0 (1,836,785) 0 (1,836,i'85) 0 (545,000) (545,000) 0 (2,381,785) Est Cash Bal 976,866 2,108,283 743,270 3,828,419 431,848 942,031 1,376,879 1,813,322 7,018,620 6/30/07 14