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Home My WebLink About5/16/2012 - STAFF REPORTS - 2I p ALMS* Z e V N ♦ f 1 CQAIO9A1ED.o1� c4`'FOR City Council Staff Report DATE: May 16, 2012 CONSENT AGENDA SUBJECT: AUTHORIZE PURCHASE OF A GENERAC MODEL 5D050 DIESEL GENERATOR FROM BRUDVIK INC. IN THE AMOUNT OF $25,845 FOR FIRE STATION NO. 441 FROM: David Ready, City Manager BY: Palm Springs Fire Department SUMMARY Fire Station 441 located at 277 North Indian Canyon does not have access to an alternate power source in the event of an unexpected electrical interruption or catastrophic emergency. Staff is recommending that Council approve the purchase of a new 50 kW 80 amp diesel generator that will have the ability to provide emergency power to fully operate Fire Station 441 during unexpected power outages for up to 72 hours. RECOMMENDATION: 1) Approve the purchase of a new GENERAC Model 5D050 50 kW 80 amp generator with 300 gallon fuel tank from Brudvik Inc. of Palm Springs, CA in an amount not-to-exceed $25,845. 2) Authorize the City Manager to execute all necessary documents. STAFF ANALYSIS: Fire Station 441 requires a source of emergency power in order to maintain operational readiness in the event of electrical interruption or long term power outage. Currently the station has a battery back-up system capable of powering the department's emergency radio system. However, these batteries are not capable of operating the numerous electrical systems necessary to for the station to operate at its full capacity. Should the station experience an unexpected power outage the station's emergency response and functional capabilities could be affected. ITEM NO. 71, — City Council Staff Report May 16, 2012 -- Page 2 Fire Station 441 Emergency Generator The City of Palm Springs utilized MRC Engineering, Inc. to complete the Electrical Engineering & Design to determine the electrical load calculation demands for Fire Station 441, Based on the electrical load calculations a 50 kW 80 amp diesel generator was recommended. This generator comes equipped with a 300 gallon fuel tank that will provide sufficient power to operate all electrical demands for Fire Station 441 including the HVAC system, lights, computers, wall outlets, emergency radios, and apparatus room doors that are critical to maintaining a state of operational readiness during electrical interruptions or long term power outages for up to 72 hours. Procurement staff worked closely with Fire and Public Works especially to develop generator specifications and conduct a Request for Quotes (RFQ) for a 50 kW 80 amp generator. The City received 6 bids in response to the RFQ, ranging from $24,525 to $38,274 with Brudvik Inc. of Palm Springs, CA being the lowest responsive, responsible bidder. The Fire Department requested a larger capacity fuel tank for an additional $1320, bringing the total cost to $25,845. Even with the larger tank, Brudvik Inc. remains the low bidder. This action is for the purchase and delivery of the generator itself. Public Works will oversee the required plan development, bidding and construction oversight necessary for the site preparation and installation of the new generator by a qualified and properly licensed contractor. FISCAL IMPACT: Funds for the purchase of a 50 kW 80 amp generator in the amount of $25,845 is available in the Fire Department Capital Account 261-3600-53054. colt Ventura, Fire Chief David J. Barakian Director of Public Works/City Engineer David H. Ready, Ci ager Attachments:Generator Bid Abstract Brudvik Bid 02 City of Palm Springs,CA Pm tementcwvweng Division Bid Abstract I� BID ABSTRACT Vendor&Bid Amount Vendor&Bid Amount Vendor&Bid Amount Vendor&Bid Amount Vendor&Bid Amount PROJECT NO: RFQ2012-11 PROJECT NAME: 50 kW Generator Unit Price Delivery Charge Tax18.75% _ Total of all items Whitnessed By: Date: o O W City of Palm Springs, CA Pm nt Cwtadng0imW Bid Abstract I i BID ABSTRACT vendor&Bid Amount Vendor&Bid Amount Vendor&Bid Amount Vendor&Bid Amount Vendor&Bid Amount PROJECT NO: RFQ 2012-11 PROJECT NAME: 50 kW Generator Unit Price Delivery Charge Tax 8.75% I Total of all items - Whitnessed By: I Date: O �P 04/09/201% 11:13 7603233302 BPJMVIK PAGE 01/06 MAR-27-2012 TUE 04144 PM PS MUREMFNf FAX NO. 700 323 8238 P. 03/08 €I € FAX BACK TO:Cheryl Martin FAX No.(760)323"e288 Quotadone Due until;9:00 PM PDT on MONDAY,APRIL 09,2012 CITY OF PALM SPRIN138 REQUEST FOR QUOTATIONS No.2012.11 for 50 kW GENERATOR Purchase of a New 80 amp emergency generator for Fire Station No. 1. Bidder shall Indicate"Yes"or"No"in the space provided for each Specification. By writing"Yes", Bidder is indicating that they fully accept and are in full compliance with the specification. By writing "No" Bidder is indicating a deviation from the specification. As per the bid instructions, any deviations must be clearly indicated with an explanation In an attachment headed °Deviations from SpeoNgesltans', Failure to indicate either "Yes"or•No", or failure to provide a"Deviations from Specifications°attachment for any item marked "No", may render a bid as non-responsive. Ge ra S cifie g; Yes or No Gaaerator:50kW,50 kVA Voltage: 1201240 ACV 3-Phase 4 Wire(G), 00 Hz Diesel To Include 2(Two)year/3000 Hour Basic Standby Limited Warranty 150 degree Temperate Rise 362CSLt606 UL2200 ontrol monita Panel, to provide a versatile system for genet control, protection, Capabilities and event logging. To include password protected Programming capala loci and a standard USS communications port for reprogramming and simple loading of 80 t mre upgrades. To be equipped with generator motoring, engine manitonmg, genet control, engine protection, generator protection, PC software, and automatic transfer switch ccmtroi, Single or rotorhree phase sensing override, to recognized, CSA certlfted, CIE approved, HALT tHighly Aofterated o Test) tested, IP 54 Front panel rating with Integrated gasket, NFPA710 Level Compatible. -�_—= Enclasure: Enclosure to be made out of 14 gauge hot-rolled commercial grade steel, To have a one ether pitched roof d 1,5inch 2.7516s polyether esign to prevent water accumulation With, polyurethane sound attenuating foam that meets UL94HBF, Suitt to withstand 125 mph winos or higher with lockable doors, rs� Cooling System; Unit Mounted Radiator _ Circuit f3reaker'�AMP 120/240 Three Pote-Mounted and Wired in a NEMA 3R Enclosure(Qty. 1) Battery) Lead Acid battery g5o CCA t)F with Unit mounted Steel Rack(per 4s5. 13lock Heater. Standard for equipment specified 3 05 04/n/2012, 11:13 7603233302 BRUDVIK PAGE 02/06 MAR-27-2012 TUE 04:44 PN PS PROCUREMENT FAX N0, 760 323 8238 P. 04/06 FAX BACK TO: Qn Oue until' i3 00 PM PDT on M(p DAY9APRIL�,2012 .v G , Vlbration Isolation: Vibration Pads "�"�— Battery ger: F-A 12-10 2411 UA(12 Vok 10 gmps) Muffler. For CQE Enclosures Only-to include C*=,Grade Mulifer_mounted in 45` the exhaust chamber -{�+[_ Sub Base Tank_:,�,_24 hour - (mounted in r°% P Hen and Ema .a to include electric fuel gauge cY Pressure relief vent cap set(112 PSI)-3^Aulomatts TrallMY Switch: ASCO 300, Poles;3 3002200C Amps:200(tom )to incVoltage olt g Went o Two(2)Year Sao Standby Limited Warranty Volta e NEMA 3R/3o-2ao Amp NliscelianeoLft: Testing Manuel. -standard commercial test, Manual-one 1 ( ) instruction General Custom Options: pray( 6 slant aria ( )six additional manuals(7 manuals total). Test. Generator and One(1)Hour training, must Include on")hour building load test at Start-up Generator Set must be accepted by SCAQMD. 1) Brand: CC1Z�ICO,4C. Model: ASS Generator, 50 kW,S0 WA Voltage 12=40 ACV 1 Phase 12 Wire(G), 60liz Diesel To InCluds 2(Two)year/3000 Hour Basle Standby Limited Warmhty 150 degree T"Perate Rise Delivery charges if not included above, for delivery to: A 2 5 2 s ce 5 North Civic Drive, Palm Springs, s DiZ 8-75%California sales/use tax $ ! q.l� GRAND TOTAL �-t 5 Delivery is desired as soon as possible end may be a factor in award of u 4 Please fndi Rte delivery date: �p __ Q oration. u _ of days ARO (Alterrscerpf of 01M0 gre days fmm thod e tlate of a oed that this quote aknonot be urne (ti®mwn for a Period of ninety (90) Pening thereof.and case of the Successful Bidder. 4 r�PJd,/r,,rIc_ 06 s 04/09/2012 11:13 7603233302 BRUDVIK PAGE 03/86 MAR-27-2012 TUE 04:45 PM PS PROCUREMENT FAX NO, 760 323 8238 F, 05/06 P FAX BACK TO: Cheryl Martin FAX No: (780)323-8238 ( cuotatto"a Due until:3:00 PM PDT on MONDAY,APRIL 09, 2012. C 1=CK IF THE O pyyl ATE p L —'4mY 8rtn/a°mpany is a Local Business Y). ofcu nt busi 0� i r�nsed Nnte the jurtSdiction Of the C06ohepa be d to u th. • 4 cps ( SON,FIRM, CORP) s►�'PR�sExrrariver FA oRlzEp ADDRESS(Number,sfrset,Suj( y P.O.B02 � T rr ) NA11IfE D77T,t,E(p�t� �i/Ai�c, n'PeJ GI• 9ZZ6�� ADDJ (Ci(Fi ie,z!P) OATL� ZOJ Z. TELEPHONE NUIVIgER``�' SIGNATURE OF AUTHORIZED NAME AND-"TLE(print or Type) REPRpSENTATfVE 3 Z3-a3oy IDATE FAXNUM6ER f=1ltAlt.ADDRESS�� C� PLE S THA PAL SPR G C DU CU !2 N F RLO Cc TG H is 3 VERY AY SEND) a DA ST ANY R U I N THE IDS O 3 OT B E SUBNI 19Y711 E Au D TE A 18 O O SIDE A O ME WHEN DE D RS G i IN HI M T. s 07 04/09/2012 11:13 7603233302 BRUDVIK PAGE. 04/06 MAR-29-2012 THU 03:43 Fn PS PROCUREMENT FAX NO, T60 323 8238 F. 02/03 PALM OF Sa. r VI� n f RLQUFST FOR QUOTATIONS NO,2012.11 FOR 50 kW GENERATOR AODENDUM No.1 This Addendum is being Issued for the 1011010ft changes and informational Items; I THE FOLLOWING REVISIONS ANDIOR ADDITIONS TO THE RFQ DOCUMENT AND INSTRUCTIONS ARE TO BE INCLUDED AND SHAD.TAKE PRECEDENCE OVER ANYTHING CONTRARY ON THE PREVIOUSLY ISSUED SPECIFICATIONS AND INSTRUCTIONS AND SHALL BE REFERRED TO HEREINAFTER AS PART OF THE CONTRACT DOCUMENTS, Q 1:Please Cartfy the required generator voltage: 3 Phase 4 page Three(3)lists it as 120/Z40 Wire,Page four(4)lists it 12/0240 1 phase 12 wire. A 1:The speeirmaYron on Page four(4)should read,1=40 ACV 3 Phase 4 Ullre, 0 2:Please mrIfIrm the ATS as 3 pole or 1 pole;as raleted to question 1. A 2:ATS shall be a three(3)Pale, Q 9:AI 3C 4 tem rati egrse ngWill eM voided ifthe generator has 150 degree temperature rise, pea rature rise K1il give you a UL 220C rating,Can we offer this option? A 3;Yes Q 4:The circuit breaker requested is So amps, The generator output la over 1a0 ampa. guow?repair!a larger elfcuit breaker tomeet Bre amps or would you like a smaller generator A 4: Generator Circuit braakerchall be 150 amp,a pole. BY ORDER OF THE CITY OF PALM SPRINGS,CALIFORNIA Chary Procurement Specialist I DATE: March 2g,2012 ADDENDUM ACKNOWLEDGMENT.. Proposer Firm Name: AuthorlZed Signature: r AQMWI*dwm tefRQC4I0t a Dats: 7 Kallure to aeimwl.dee e+)s �°f04 Pn and MWarhng as ackIt Yorrs�mrdar haige deemed naq.rasPonflw. YwraubMgal. tt�i►�wr<ix,� 08 A \ 1- F+ N W J 01 0 W N W W W m N CITY OF PALM SPRINGS BUSINESS LICENSE 320 H TAAQUITZ CANYON WAY, PALM SPRINGS,CA 92262(760)323.8289 PLEASE NOTE THAT IT 15 YOUR RESPONSiEILUY TO RENEW AND UPDATE THIS LICENSE ANNUALLY. BUSINESS NUMBER: 0000615' BUSE�A EXPMATION TAX/ADDIBV.I = CBAT NO SS TYPE. ELECTRICAL CONTRACTOR O2/28/2013 OVyNER NAME: BRUDVIK,JOHN B 02/28/2013 67.00 .930 BUSINESS NAME: BRUDVIK INCORPORATED r BUMNHSS ADDRESS: 600 EUGENE RD PAIM SPRUJW.CA 9U64 • BRUDVIKINCORPORATED 7ssuanceoFTEls7icglllEDOxgrroTgrarrlTs 600 BUGBNE RD TE,LICEMIZ TO OPIItATR OR&AMPAP/A PALM SPRINGS CA 92264 BUS99M NYMI,ATIONON ANY OrMMLAW OR OBDVMNC& THIS IS NOT AN Mil)MS1 NOW OF THE ACTIVITY NOR OFTM APPLICANTS MUST BE POSTED IN A CONSPICUOUS PLACE m m n 0 CD 04/09/2012 11:13 7503233302 BRUDVIK PAGE 05/05 APR-D3-2012 981E 02:34 PM PS PRW REMY FAR N0, 760 323 8238 P. 02/03 CITY F PALMS RINGS 2012 APR -1 PM I t 01 og ROCUR£MENT DIVISION U G1 q r�ttrogN%F . REQUEST FOR QUOTATIONS NO,2012.11 FOR 60 kW GENERATOR ADDENDUMM.2 This Addendum Is being issued for the following changes and in formaUonel Items: THE FOLLOWING REVISIONS AND/OR ADDITIONS TO THE RFQ DOCUMPNT AND INSTRUCTIONS ARE TO BE INCLUOED AND SHALL TAKE PRECEDENCE OVER ANYTHINGAND CONTRARY ON THE PREVIOUSLY ISSUED SPECIFICATIONS AND INSTRUCTIONS AND SHALL BE REFERRED TO HEREINAFTER AS PART OF THE CONTRACT DOCUMENTS, Q 1:A I Generators have two(2)radngs KW and KVA, and they can't be the same. ExamPle#1,if the generator is rated at 5D KW the KVA rating will be 62,5 KVA EXEImPle#2. If the KVA raring is SOKVA the Gerterator will have a 40 KW rating A 1:Th.generator is to he 50 kW and a2,6 KVA, BY ORDER OF`T4E CITY OF PALM SPRING$,CALIFORNIA Ch r" ///Lna Procurement Specialist I DATE Apo)03,2012 ADDENDUM' KNOWLEDGMENT: Proposer Firm Name: Yb� Aothortted S r ^,* „� ar�tur�; ,-�.. ftlure to arknM 'diteveepeia Arj ^ Pls Dete;� m ram edby�t9n7� ic%being tlen-raepolrslye, Yoursubmiomi. . n Yoer suhml 10 9 Craig Gladders From: Craig Gladders Sent: Tuesday, May 01, 2012 10:38 AM To: Craig Gladders Subject: FW: 50KW Generator-price for larger 300 gallon fuel tank From: Bo [mailto:Bo@brudvikinc.comj Sent:Tuesday, April 17, 2012 10:26 AM To: Cheryl Martin Cc: Bo Subject: 50KW Generator -Adder pricing to increase fuel capacity 300 gallon fuel tank Add $1,320.00 !y 2&F kt'D e G1 EC � ,C7 1C 1 EST{ awes>awia �w isth�c�sEe 1 11