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cq<IFORN�P City Council Staff Report
CITY COUNCIL MAY 3, 2006
CONSENT CALENDAR
Subject: CONTRACT SERVICES AGREEMENT NO. 4666 WITH HDR
ENGINEERING, INC., AMENDMENT NO. 2 FOR THE GENE AUTRY
TRAIL WIDENING, CITY PROJECT NO 02-03
From: David H. Ready, City Manager
Initiated by: Public Works and Engineering Department
SUMMARY
Agreement No. 4666 with HDR Engineering, Inc., approved by City Council on March 5,
2003, provides the City with environmental and engineering design services for the
Widening of Gene Autry Trail from Vista Chino to the Union Pacific Railroad bridge
(through the Whitewater River). Design of a combination retaining wall and block wall
along the east right-of-way line, adjacent to the Southern California Edison sub-station
and an existing self-storage facility, has been identified as an additional scope of work
for this project. A Contract Services Agreement Amendment has been prepared to
facilitate the additional scope of work as part of this project.
RECOMMENDATION:
1) Adopt Minute Order No. "APPROVING AMENDMENT NO. TWO (2) TO
AGREEMENT NO. 4666 WITH HDR ENGINEERING, INC., IN THE AMOUNT
OF $11,948 FOR A TOTAL REVISED CONTRACT AMOUNT OF $497,807 FOR
THE GENE AUTRY TRAIL WIDENING, CITY PROJECT NO. 02-03;" and
e!) Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
On March 3, 2003, City Council awarded a contract services agreement to HDR
Engineering, Inc., for the widening of Gene Autry Trail from two to four lanes through
the Whitewater River, and from two to six lanes with a raised median between Vista
Chino and Via Escuela, with a new traffic signal at Gene Autry Trail and Via Escuela.
Item No. G . r .
City Council Staff Report
May 3, 2006 - Page 2
Gene Autry Trail Widening —Contract Amendment No. 2
As final engineering design has commenced, a grade differential between the widened
east side of Gene Autry Trail and the adjacent Southern California Edison sub-station
and existing self-storage facility has been identified. The original scope of work
assumed that the widened roadway would have a fill embankment sloped to match
existing ground at the right-of-way. It is staff's recommendation that this area be filled
and leveled to provide an opportunity for parkway landscaping, recently made available
through the City's receipt of a $1.4 Million federal Transportation Enhancement grant.
It is necessary to design a combination retaining wall and block wall to extend the
parkway to the east right-of-way, such that a level parkway area is created. This will
also cause a variable height retaining wall to be constructed (approximately 6 feet high)
with a 6 feet high block wall (as measured from the top of curb on Gene Autry Trail).
This wall would replace the existing chain link fencing along Gene Autry Trail, and
would block from view the self storage facility and SCE sub-station from traffic entering
the City on Gene Autry Trail. On the opposite side of the wall from the self storage
facility and SCE sub-station an approximately 12 feet high wall will be seen. However,
the wall will be constructed of decorative split-face precision block.
A, contract services agreement Amendment has been prepared to add the scope of
work necessary to design the proposed retaining wall. The suggested fee's $11,948.
FISCAL IMPACT: IFinance Director Review-
All costs associated with this contract are funded by CVAG Regional Measure A
funding. No local funds are required. CVAG has agreed to the increased contract
amount. Sufficient funding is available in Measure A reimbursable account 134-4497-
50217 (Gene Autry Widen @ WW Wash).
David J. Barakian Thomas J. Woon
Director of Public Works/City Engineer Assistant City Manager
David H. Ready, i Manager
ATTACHMENTS:
1. Contract Services Agreement, Amendment No. 2
2. Minute Order
ATTACHMENT
CONTRACT SERVICES AGREEMENT, AMENDMENT NO. 2
AMENDMENT NO. 2 TO CONTRACT SERVICES AGREEMENT NO. 4666
WITH HDR ENGINEERING, INC.
GENE AUTRY TRAIL ROADWAY WIDENING
CITY PROJECT NO. 02-03
The following articles of Agreement No. 4666 are hereby amended to read as follows:
SECTION 2.1 Maximum contract amount is amended to Four Hundred Ninety-Seven Thousand
Eight Hundred Seven Dollars ($497,807.00).
SCOPE OF SERVICES (Exhibit"A")- Please see attached sheets for additional work.
SCHEDULE OF COMPENSATION (Exhibit "C')- Please see attached sheet.
Purchase Order Number(s): 316443
Agreement Number: 4666
Original MO Number: 7272
City Council Approval: March 5, 2003
Original Contract Amount: $ 415,000.00
Amount of Prior Increases: $ 70,859.00
Amount of This Increase: $ 11,948.00
Amended Total: $ 497,807.00
SIGNATURES ON LAST PAGE
Agreement No.4666
Amendment No. 2
Page 2
The following articles of Agreement No. 4666 are hereby amended to read as follows:
SECTION 2.1 Maximum contract amount is amended to Four Hundred Ninety-Seven Thousand
Eight Hundred Seven Dollars ($497,807.00).
EXHIBIT A is amended as follows:
Add the following service:
Task 5.1(a), Geotechnical Design Report (Retaining Wall). Contractor shall prepare a letter report including
recommendations for design of a proposed combination retaining wall/block wall located on die east right-of-way line
of Gene Autry Trail,between Vista Chino and Via Escuela. The recommendations shall be determined from findings
identified in a Geotechnical Investigations Report (dated December 22, 2004) for the proposed Alexander Village
project located at the northwest corner of Gene Autry Trail and Via Escuela.
Task 6.5(a), Retaining Wall Plan. Contractor shall prepare plains, specifications and estimate for construction of a
combination retaining wall/black wall located on the east right-of-way line ofGene Autry Trail, between Vista Chino
and Via Escuela. The combination retaining wall/block wall shall be designed to facilitate construction of a
landscaped parkway behind the proposed curb and gutter, extending to the easterly right-of-way. A typical section,
plan and profile view (at I"= 20' scale), and details shall be included.
Agreement No.4666
Amendment No. 2
Page 3
EXHIBIT C is replaced with the following exhibit:
SCHEDULE OF COMPENSATION
Tasks listed below are identical to tasks identified in Exhibit A of this Agreement. Payments to Contractor shall be
made no more frequently than monthly, and shall be based on casts per unit of work as indicated herein Lump sum
payments shell be made to Contractor based upon completion of tasks, of pro-rata portions thereof noted below, to
a maximum of 75% of the lump sum task item fee until completion of such task item. Each request for payment shall
contain Contractor's statement of the work or tasks completed or portion performed, with supporting documentation
The determination of payment due shall be made based upon the reasonable judgement of the Contract Officer
Sub-Task Total Task Taint
Lump Sum Lump Sum
Task 1.0, Project Management S22,060.00
Task 2.0, Planning and Project Development --- $47,133.00
Task 2.1, Research and Data Gatheiing $6,780.00 ---
Task 2.2, Surveys $36,137.00 ---
Task 2.3, Permitting S4,216.00
Task 3.0, Preliminary and Concept Plans (Project Report) --- $82,498 00
Task 3.1, Hydrology Report $25,839.00 ---
Task 3.2, Preliminary Geotechnical Report $10,959.00 ---
Task 3.3, Utility Coordination $12,220 00 ---
Task 3.4, Traffic Management Plan (TMP) $12,720 00 ---
Task 3.5, Fact Sheets $260.00 ---
Task 3 6 Geometric Approval Drawings (GADS) $20 500 00
Task 4.0, Environmental Approval --- $26,665.00
Task 4.1, Technical Studies $26,266.00 ---
Task 4.2, Negative Declaration 5399 00
Task 5.0, Final Design Reports and Studies --- $37,670.00
Task 5.1, Geotechnical Design Report S1,608.00 ---
Task 5.l(a), Geotechnical Design Report(Retaining Wall) $1,950.00 ---
Task 5 2, Right-of-Way Engineering $9,925 00 ---
Task 5.3, Right-of-Way Acquisition 57,791.00 ---
Task 5 4, Utilitv Coordination S16,396.00
Task 6.0, Plans, Specifications and Estimates (PS&E) --- $277,221.00
Task 6.1, Draft PS&E (Roadway) 593,682.00 ---
Task 6.2, Final PS&E (Roadway) 544,266.00 ---
Task 6.3, Final Traffic Signal Plans $2,466.00 ---
Task 6.3(a), Final Traffic Signal Plans(Gene Autry Trail at Via Eseuela) $10,000.00 ---
Task 6.4, Final Traffic Control Plans 512,160.00 ---
Task 6.5, Final Miscellaneous Plans S34,790.00 ---
Task 6.5(a), Retaining Wall Plan $9,998.00 ---
Task 6.6, Individual 404 Permit $69 859 00
Task 7.0, Construction Bidding Phase $4 560 00
Total of all Taslis of this Contract --- $497,807.00
Except as specifically amended by this Amendment No. 2, all terms and provisions of Agreement
No. 4666 remain in full force and effect.
ATTEST: CITY OF PALM SPRINGS,
a municipal corporation
By: By:
City Clerk City Manager
APPROVED AS TO FORM:
By:
City Attorney
CONTRACTOR: Check one: _Individual_Partnership_Corporation
Corporations requuc two notarized signatures. One signature most be firm the Chan man or Board,President,or any Vice President The second
signature must be from the Secretary, Assistant Secmtar y,Trcasurm,Assistant Treasurer, or Chicf Financial Officer).
By: By:
Notarized Signature of Chairman of Board, Notarized Signature Secretary, Asst Secretary,
President or any Vice President Treasurer, Asst treasurer or Chief Financial Officer
Name: Name:
Title: Title:
state of State of
County of ]as County of Iss
On before me, On before me, ,
personally appeared personally appeared
personally known to me(or proved to me on the basis of satisfactory personally known to me(m proved to me on the bans of satisfactory
evidence)to be the person(s)whose name(s)is/arc subscribed to the evidence)to be the person(s)whose name(s)is/are subscribed to the
within inshument and acknowledged to me that he/she/Hwy executed within instrument and acknowledged to me thathe/she/they executed
the same in his/hm'/their authorized capacity(ics), and that by the same in hie/hcr/their authorized capacity(ics), and that by
his/her/their signature(s)on the instrument the person(s),or the entity his/her/their signature(s)on the instrument the person(s),or the entity
upon behalf of which the person(s)acted, executed the instrument upon behalf of which the person(s)acted, executed the instrument
WITNESS my hand and official seal WITNESS any hand and official seal.
Notary Signature: Notary Signature:
Notary Seal: Notary Seal:
ATTACHMENT
MINUTE ORDER
MINUTE ORDER NO.
APPROVING AMENDMENT NO. TWO (2) TO
AGREEMENT NO. 4666 WITH HDR ENGINEERING,
INC., IN THE AMOUNT OF $11,948 FOR A TOTAL
REVISED CONTRACT AMOUNT OF $497,807 FOR
THE GENE AUTRY TRAIL WIDENING, CITY
PROJECT NO. 02-03
I, James Thompson, City Clerk of the City of Palm Springs, hereby certify that
this Minute Order approving Amendment No. Two (2) to Agreement No. 4666
with HDR Engineering, Inc., in the amount of $11,948 for a total revised contract
amount of $497,807 for the Gene Autry Trail Widening, City Project No. 02-03,
was adopted by the City Council of the City of Palm Springs, California, in a
meeting thereof held on the 3rd day of May, 2006.
James Thompson, City Clerk