HomeMy WebLinkAbout6/20/2012 - STAFF REPORTS - 2.I. PALM sp4
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DATE: June 20, 2012 Consent Calendar
SUBJECT: AWARD OF IFB 12-15 FOR PALM TREE TRIMMING AT VARIOUS
LOCATIONS IN THE CITY OF PALM SPRINGS
FROM: David H. Ready, City Manager
BY: Director of Public Works/City Engineer
SUMMARY
The City annually trims seed pods and fronds from City-owned palm trees in order to
maintain the health and appearance of the trees, as well as to reduce the need for
clean-up efforts caused by wind. This action would award a bid for the city-wide regular
trimming services necessary to carry out the annual palm tree maintenance program.
RECOMMENDATION:
1. Award a contract for Bid (IFB) 12-15, Palm Tree Trimming at various locations in
the City of Palm Springs to Jimmie's Tree Service, of Long Beach, CA based on
unit prices per tree for a maximum cost not to exceed $49,453.00.
2. Authorize the City Manager to execute all necessary documents.
BACKGROUND:
In May, the City's Procurement Division worked closely with the, Public Works - Parks
Division and issued Invitation for Bid (IFB 12-15) for Palm Tree Trimming. This IFB was
advertised in The Desert Sun, posted on the City's website, and notice sent to more
than thirty firms. Five (5) bids were received, opened and; read publicly in the
Procurement Office at the bid opening time and date of 3:00 P.M., June 11, 2012.
VENDOR NAME: BID AMOUNT:
Jimmie's Tree Service (Long Beach $49.453.00
West Coast Arborists (Anaheim) $60,241.00
Padilla Tree Service Cathedral Ci 162,473.75
Desert View Tree Service Palm Desert $68.370.00
Mariposa Landscape (Irwindale) $83,280.00
ITEM NO.
City Council Staff Report
(June 20, 2012) -- Page 2
(Palm Tree Trimming)
The lowest responsive, responsible bidder was Jimmie's Tree Service, of Long Beach,
CA in a total bid amount of$49,453.00.
STAFF ANALYSIS:
Annually, the City trims seed pods and fronds from City-owned palm trees at various
locations including the airport, parks, parkways, downtown, and surrounding city
government buildings.
Under the proposed scope of services the contractor will remove seed pods only from
approximately 1,223 trees at a unit cost of $13.00 per tree, both seed pods and fronds
from approximately 2,164 trees at a unit cost of $15.00 per tree, and pods, fronds, and
fruit from approximately 10 Date Palm trees at a unit cost of $51.00 per tree, fronds only
from approximately 4 Queen Palm trees at a unit cost of $26.00 and fronds only from
approximately 30 Blue Palm trees at a unit cost of$16.00 . The request to award on the
basis of unit price is made to facilitate adjustments, which are normally required while
work is in progress. Jimmie's Tree Service has a valid D-49 tree trimming license and
has provided the proper bid security.
FISCAL IMPACT:
Funds have been approved in the Fiscal 12/13 budget for palm tree trimming and are
available in the following accounts:
■ 001-2451-43065 — Parks Maintenance, Palm Tree Maintenance $38,387
• 141-431 0-43560 — Parks Maintenance, Sunrise Norte District 7 $ 60
• 141-4310-43530 — Parks Maintenance District, Parkway District 6A $ 312
■ 141-4310-43550 — Parks Maintenance District, Parkway District 6C $ 343
• 141-4310-43570 — Parks Maintenance District, Parkway District 8 $ 555
■ 141-4310-43580— Parks Maintenance District, Parkway District 9 $ 150
■ 141-4310-43590 — Parks Maintenance District, Parkway District 10 $ 520
■ 141-4310-43595 — Parks Maintenance District, PMD 10 Zone 2 $ 1,123
• 415-6175-43065 —Airport Grounds Maintenance, Palm Trees $ 7,575
■ 001-3520-43060 — Fire Dept., Grounds Maintenance 428
Total $49,453
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Dave J. Barakian, Thomas Wilson,
Director of Public Works/City Engineer Assistant City Manager
David H. Ready,
City Manager
MATERIALS TO FOLLOW
2.1. AWARD OF IFB 12-15 FOR PALM TREE TRIMMING AT VARIOUS
LOCATIONS:
RECOMMENDATION: 1) Award a contract for Bid (IFB) 12-15, Palm
Tree Trimming at various locations in the City of Palm Springs to Jimmie's
Tree Service, of Long Beach, CA based on unit prices per tree for a
projected cost of $49,453.00; and 2) Authorize the City Manager to
execute all necessary documents. A
Item No. 2 . 1 .