HomeMy WebLinkAbout7/11/2012 - STAFF REPORTS - 2.T. �OF PALM S.0
iy
V N
Y f 9� MR
C'44/FO RN .
CITY COUNCIL STAFF, REPORT
DATE: JULY 11, 2012 CONSENT CALENDAR
SUBJECT: PROPOSED UPGRADE TO THE GRANICUS SYSTEM TO PROVIDE
AGENDA MANAGEMENT AND IPAD TECHNOLOGY, MOVING
TOWARD A PAPERLESS AGENDA PROCESS AND ENVIRONMENT.
FROM: David H. Ready, City Manager
BY: James Thompson, City Clerk
SUMMARY
The City Council will consider upgrading the current Granicus Meeting Management
System to provide for Agenda Management and iPad technology.
RECOMMENDATION:
1. Approve a purchase order contract in the amount of $19,850 with Granicus, Inc.
for upgrading the Meeting Management System for Agenda Management and
iPad Technology.
2. Approve a purchase order contract in the amount of $26,112 ($2,176 monthly)
with Granicus, Inc. for managed hardware, Open Platform and Government
Transparency and Meeting Efficiency Suites with VoteCast.
3. Approve the purchase of five 64 GB Apple iPads with Wifi ih an amount not to
exceed $1,000 each for the members of the City Council.
STAFF ANALYSIS:
In 2006, the City contracted with Granicus for web streaming City C uncil, the Planning
Commission, and other meetings. In addition to live and archived web streaming, a
meeting management and voting system were contracted with Grahicus as a package.
The City of Palm Springs is a legacy client of Granicus, at that time it was the leading
technology available, and the City was a leader in offering this new'' technology for this
level and type of government access.
ITEM NO.
City Council Staff Report
July 11, 2012-- Page 2
Granicus Upgrade and iPads
The system for live web streaming and archiving video has jbeen tremendously
successful toward government transparency. Over 100,000 people have viewed live
and/or archived video, and the system has logged over 175 concurrent viewers (number
of users watching video at the same time).
The current version of the system is an outdated version. The Cityjoriginally purchased
two Dell servers for the operating system, which are now nearly even years old and
past their useful life. Additionally, the aging hardware and capacity is a substantial
barrier for implementing new and/or expanded versions of software.'
The current system is limited to streaming live and/or archived video, meeting
management and minutes maker, and the voting system installed in Council Chamber.
At the time the City implemented the system, agenda managernPnt was not offered
directly by Granicus, and to integrate another vendor system or systems would have
been costly, and integration of two or more systems usually works nfiarginally at best.
Over the years, Granicus has expanded and continually improved their products,
services, and offerings; and now has over 900 clients in all 50 stales, at every level of
government, and is ranked 185 on the Deloitte 500 fastest growing companies list.
Staff requested Granicus provide the City with a proposal to upgrade the current
system, with a focus on providing agenda management and Pad technology.
The proposed upgraded Granicus system would provide:
Legislative Management Suite
Create legislative items for meeting agendas, add supporting documents, electronic
creation and approval routing of agenda items, assemble and publish agenda and
agenda packets, connectivity to Legislate (iPad technology), minutes maker, and voting
systems.
Legislate
Distribute and publish agenda and agenda packets to elected officials and staff on a
mobile device, make private notes on agenda items, bookmark and'I email agenda items
and supporting documents, and view archived video. Legislate also provides for the
general public to view and access materials on a mobile device.
Managed Hardware
As noted above, our current system, required the City to purchase two servers, and be
responsible for their maintenance and replacement. The proposed solution includes
managed hardware. Granicus is responsible for providing hardware, maintenance, and
replacing the hardware on a periodic basis every three years.
02
City Council Staff Report
July 11, 2012-- Page 3
Granicus Upgrade and iPads
Implementation
The Legislative Management system, is completely customized by Granicus for our
current legislative and approval process. Under normal icircumstances the
implementation of the Legislative Management system takes threje to four months to
develop the specific system to our requirements.
With some initial and temporary workarounds to our current system, City staff and
Granicus believe that we can partially implement the iPad technology for the City
Council beginning the first meeting in September.
Full implementation of the agenda management system is projected by the end of
December, 2012.
Currently, the system will not entirely eliminate the touchscreen voting devices installed
in Council Chamber. Granicus is currently working on an upgrade that will provide
voting from the iPad, which will be available to the City under the contract. The
anticipated roll out by Granicus of voting from a mobile device is si to nine months. At
that time the current touchscreen voting devices installed in Council Chamber could be
eliminated.
After the system is fully installed, tested, and implemented for the City Council meetings
and the legislative process, staff will review and make further recommendations for
expanding the system and a subsequent roll out to the Planning Commission.
Finally, Granicus already has approval from Apple for the il-egisla�e App, the City will
not be required to apply to with Apple App Store for additional development and
approval.
Moving toward a paperless agenda environment will reduce the administrative costs of
agenda preparation, and will meet the City Council's sus tainability g als.
City staff will be drafting a policy for the use of iPads at public meetings for City Council
approval to ensure compliance with the Brown Act and opening mee�ting laws.
The City has maintained a positive relationship with Granicus for early seven years,
has received very good customer service and support, and experienced very little down
time in the seven year period. Granicus has worked cooperatively with the City and has
not increased the cost of the current contract for the entire seven year period. Staff has
negotiated a bundled discount of services for the upgraded contract, to ensure cost
containment and competiveness to continue providing service to the,City.
ALTERNATIVES:
Upgrading the current Granicus system is not required to be bid pursuant to PSMC
Section 7.04.030.
03
City Council Staff Report
July 11, 2012 -- Page 4
Granicus Upgrade and Pads
The City Council may consider deferring the proposed upgrade of the current system
and the contract with Granicus; and direct staff to develop and prepare an RFP, and
solicit bids from other firms that may be able to provide a complete system.
Subsequently, if the City Council chooses not to continue the current contract services
with Granicus, the seven years of archived City Council and Pllanning Commission
meeting video and data will be lost.
FISCAL IMPACT:
The City contracts with Granicus for the current system in the lamount of $19,212
annually. The yearly contact will increase by $6,900, for a new annual contractual
amount of$26,112.
The one-time and on-going costs to implement the upgrade are as follows:
$ 19,850 One-time start-up costs.
$ 26,112 Per year licensing, cloud data storage, and managed services.
$ 5,000 Purchase of 5 Apple iPads.
$ 2,700 Annual cost for WiFi Service.
Sufficient Funds in the Technology Fund (Account No. 261-1395-54046).
City Staff has not prepared a detailed time and materials study to determine the amount
of supplies and labor associated with producing the agenda and ad enda packets. Staff
estimates that upon full implementation of a fully paperless agenda environment, the
system will dramatically reduce the current cost for labor and materials and provide a
positive return on the investment in the first year.
AMES THOMPSON, CITY CLERK DAVID H. READY, SIT AGER
Attachments:
Granicus Proposal
iLegislate Informational Brochure
Legislative Management System Informational Brochure
Mobile Streaming Informational Brochure
04
i
iY",_e'"IlaSH'i, h y{ 1
f: .iatifi ! j l!
1
rr
WH
z
r ! f
ra ! N
E a
a* a
x� !
k
Propose
Granicus Proposal to the City of Palm springs
Dear lames,
It has been a pleasure to work with the City of Palm springs over the years. The city is one of our
"legacy clients" who has been with us since the early years of Granicus. we look forward to continuing
our rewarding, long-term relationship with you.
On the following few pages, you will find a breakdown of the needs that have been uncovered, our
proposed solution, detailed pricing, some of our key differentiators, and a checklist that outlines our
next steps.
Primary Business Issue
During our conversations and assessment of Palm Springs' primary business challenges, we discovered
the following issues:
® Granicus hardware is aging and needs an upgrade
® Nigh costs associated with paper-based manual agenda processes
e Granicus system is not an up-to-date version
Key Challenges
• Mayor and Council have requested using the iPad for the agenda
• A typical process for an agenda submittal might start with the Drafter > Department Head
->Assistant City Manager> City Manager s Finance -> City Clerk'�� ->City Attorneys City
Manager Approval > City Clerk. Documents are walked by staff members and there is no easy
way for approvers to provide feedback to the drafter on the agenda submittals.
• Often agenda items are submitted after the deadline causing the clerk to rewrite the agenda
under time constraints.
® Agenda Recommendations, Resolutions and Ordinances must be in the form of a motion,
creating a very detailed agenda.
* 17 copies of agenda packet are printed (with a 400 page average)
Ideal Solution Components
• Convenient access to agendas, staff reports, and attachments offline and on-the-go on the iPad
® Ability for decision makers to provide feedback through the system on agenda submittals.
® Flexible solution that will allow the City Clerk and City Manager's office to decide which items
can be added on to the agenda if they are late submittals.
2
rs
granieu,s. _ - __
® Ability for the drafter to track at all times the status of their agenda submittal; where and who
is reviewing the agenda submittal.
* Provide City Clerk the ability to easily capture agenda titles and recommendations, and assign
agenda items to different sections of the agenda.
s One integrated solution that will allow the City Clerk to manage, pre-, live and post meeting
processes smoothly.
Impact of Success
We discussed how the City of Palm Springs would measure and determine success with proposed
Granicus solutions. The following were items that you wanted to achieve:
® Staff time saved to secure agenda submittal approvals and assemble agendas and agenda
packets for City Council and other meetings
• Cost savings from reduced paper consumption for public meetings
® Increased transparency and improved service provided to citizens of Palm Springs.
• Meet City Council's Sustainability Goals
Plan
We will be developing a plan for going live with the new solution over the next few weeks once the
funding source for this project has been identified.
Also, below you will find a detailed proposal for the solution that the City of Palm Springs has chosen.
The proposal and pricing includes all training, software, hardware, 24/7/36S support, professional
services, installation and implementation.
Our next steps are to review this proposal and if appropriate, present the proposal to the City
Manager's office and finalize go live dates for the city. I look forward to working with you over the next
few weeks to start work on the Agenda Management project.
Over 1,000 jurisdictions have selected Granicus as a partner to help them build trust with citizens,
reduce staff time spent on processing meetings, and engage citizens in productive new ways. We hope
that you have found tremendous value in being a part of the Granicus client family.
Most Sincerely,
Drew Baker
Account Manager
Granicus, Inc.
3
granicus® _ __ --_ __ - __
Your Granicus solution was based on City of Palm Springs' specific government transparency and public meeting efficiency needs.
Our pricing reflects our commitment to supply customers with the highest value and quality software and support, Solution pricing is
detailed below.
Co ponent 1 Grnnicus Open Platfor n and Government Transparency Meeting Efficiency Suites with VoteCast
Product Name Quantity Unit Price(Up- Unit Price Total (Up-front) Total (Monthly)
Front) (Monthly)
Open Platform Hardware 1 $0.00 $275.00 $0.00 $275 00
(Managed)(OP). __-_.....m __
Government Transparency Suite 1 $0.00 $0.00 $0.00 $0
Meeting Efficiency Suite 1 _ $0.00 $0.00 $0.00
VoteCast 1 $0.00 $0.00 $0.00 $0.00
__....m.. _�
US Shipping Charge B Large,7tem 1 $125.00 $0 00 $125 00 $0 00'
I Totals $125.00 $275�.00
*Expand outreach with ability for City Council members and Citizens to view meetings on mobile devices (Whones, Wads &Androids)
*iLegislate-Agenda on the Wad included
4
Proposat
Granicus Agenda Management Software
Product Name Quantity Unit Price(Up- Unit Price Total(Up-front) Total (Monthly)
front) (Monthly)
Legislative Management Suite 1 $0.00 $780,00 $0.00 $780,00
Project Management and Deployment 5 $1,760.00
Services(LM)
- —
Legislative ManagenientWorkf low and 3 $1,700.00 $0.00 $5,100.00 $0i00;
configuration
aining Days 3 $1,700.00 $0.00 $5,100.00 Tr $0.00
Training Days On-litre(LM) 4' $212.50 $0.00 $85000 $000'
A
Estimated Travel Expenses $2,0 '00Bundle'Pricing Discount _ $0.00 $480.00 _ $0 _ $480,00
Totals —$19,850.00= $300.00
Sales tax may apply depending on your organization's tax status and the tax lags unique to your state,county andjor municipality
_.._rrenia ..._._.,., se ...,n ...,.....e n.....�..�.. ....,.w .__.._...... �w«m.��.
Current and Proposed Monthly Servsce otals
Current Man hlyMariaged Services $1=,601.p0
Proposed Additional Monthly Managed Services $575.00
m________
Total ---
This proposal expires on 07/31/2012
5
ranlCUS. r sal
,� '� i
Plan for Success
Proposal Review June, 2012 Jay
Project Timeline Review June, 2012 Jay, IT
Funding/Procurement Process Review TBD TBD
Project Approved July, 2012 Jay
Work Order Received July, 2012 TBD
Contract Executed July, 2012 Jay, IT
Project Kick Off Call (Council Dark for the month) August, 2012 TBD
Suites Upgrade Installed and Configured-iLegislate enabled September, 2012 TBD
Legislative Management Technical Solution Review TBD TBD
Legislative Management Project Kick Off Call TBD TBD
Solution Deployment Validated TBD TBD
Training Completed TBD TBD
Internal Go-Live TBD TBD
System Accepted TBD TBD
Go Live to the Public—Project Successful! TBD TBD
b
gra.n igcrums. . Proposal
_ _._..proposed ol i n
ris(D Open Platforms
The Granieus� Open Platform allows you to stream an unlimited number of meetings and events online
and over mobile devices - play video in H.264* and Silverlight. Publish all of your content online with
indefinite retention schedules. Granicus Encoding Appliance gives you unllimited bandwidth and
storage as well as local live and on demand streaming for up to 54 concurrent viewers. You can also
access a library of community content and start publishing videos immediately. Finally, leverage an
open architecture and connect in-house or third-party solutions to Granicus. Click here for more
information on the Granicus Open Platform,
• Stream unlimited meeting bodies and events ` -
�
• Indefinite retention schedules
• Intelligent media routing
• Community content library M-"80
• Open architecture and SDK
* In pilot, will be available to all customers upon release SWN
Government Transparency Suite
The Government Transparency Suite gives your citizens greater access to public meetings and records
online. Take the next step towards greater transparency and link related docunpents to your video,
offer your full agenda packet, and provide advanced searching of archives. Reach a broader audience
Reach a broader audience with podcasting- download media in MP3 and MP4 formats (MP3, MP4)
and view video offline. Granicus' reporting tools give you a detailed analysis of visitor statistics to help
you better understand viewership trends. Click here for more information on the Government
Transparency Suite. ,
• Publish agenda packets with video
• Link relevant materials
• Build reports and analytics 1
• Index videos live
• Offer downloadable formats(MP3 & MP4)
,.rw 4A P : N=I,9 ,a w= e
t �Ne.- Nrz =p hai
I4m A 4�a445
7
MEMMEMEMEMMEMM
granicuS. Proposra
con ,..n,ert ..
Legislative Management Suite
The Legislative Management Suite offers a complete and automated agenda workflow solution. Create
agenda items and assign them to the appropriate agenda, making agenda creation seamless. Item
approvals are done automatically — approvers are notified when it's their turn to review. Once the
agenda is generated, a minutes report is automatically created with the same data. All attendance,
actions, movers/seconders, votes and notes can be captured for the public record. This Suite also
allows you to track legislation from inception through approvals and actions talken. Click here for more
information on the Legislative Management Suite.
w».rslw_..
• Agenda item drafting — L
e Electronic approval process
® Agenda packet generation and publication
a
Meeting minutes , s
® Track and search legislative data x - --
i.
{
e
i
N 1 y
axb?ss-.a i{ xveke.m..m S9h'v;si:".
y
? E
I N '
— N
Professional Services
Hosted Web Based Application • Activation of a hosted media and content
management application.
Workflow Assessment • Careful workflow review and' software
configuration.
Workflow Implementation • Hands-on guidance and support to ensure
smooth and successful user adoption.
Onate Training and Meeting Support 2 Day/ on premise support and mentorshlp to guide
Sys Admen users dw ing a live meeting.
Self Paced Onine • ': Oo-demand online training courses accessible
anytime,anywhere.
'.. nstructor-led Online Training Sur cos : B Day ', We online training led 6y a training professional
Combo w/ in a classroom environment
Onsite
Coate Training and Meeting Support SDay Intensive hands-on training at the Clients,
Con.her w/ location to address unique user needs.
Online
Standard Websrte lntegrabon Standard media player and media portal
embedded into customer's branded website.
Legislative Portal Websrte Integration Standard portal for legislative information that
• matches the look and feel of customer's branded :
website.
Standard Reports • Standardized report templates for agendas and
minutes.
8
R
,r gran cus®_ Proposal,
Ltil E'Ltfy gVv6`!'E' £Y. ..- ...,.,.,.,.,.w_..._...... .. ... . ........-.._ _..-......,.....-_ --........-,..._.._..._.__.....,. .,.-...,..,...
® World's most experienced provider of government transparency, citizen participation, meeting
efficiency, legislative management, and training management solutions With:
, Over 900 clients in all 50 states, at every level of government
Over 31 million government webcasts viewed
More than 265,350 government meetings online
® First fully integrated legislative workflow management system for local government
• Open AN architecture and SDK allow for seamless integrations with syst'ems already in place
a Certified integrations provide flexibility and choice of agenda workflow solutions
0 Only government webcasting service to provide encoding, minutes annotation, transcription,
and closed captioning services
b Truly unlimited storage and distribution for all meeting bodies and non-meeting content
i Indefinite retention schedules for all archived meeting and non-meeting,content
9 Only provider of both government webcasting and citizen participation services
0 Only provider of both government webcasting and training management services
• Access a library of peer-created government media content from over 900 Granicus users
24j7j365 customer service and support
8 97%customer satisfaction rating, 99%client retention rating
Y Ranked 185 on Deloitte 500 fastest growing companies
• Ranked 419 on Inc 500 fastest growing companies
0 Client Success stories are available here: http wwww.granicus.com/Clients Case-Studies aspx
9
00qra.n,i,c.yIs.
a
p k,z oin f o r oaP'i',-,,,,eSS
............
• Convenient access to meeting, Overview
agendas and supporting documents
Reduce paper consumption and move Gover'�ment agencies spend thousands of dottars annuatty
•
to a paperless environment copying and bindlng meeting materials. Not to mention the
• Review agendas and attachments staff costs for co[tecting, omanizaig and distributing these
o"Rine and on-the-go Gramcus has 'ingays strived to help government agencies cut costs
• Easily take notes, hookma,k and with new tiechnoio2ies. With our latest mobile application, iLegistate,
enusit agenda items governments can MVIPW ineet.ing agendas, supporting documelits and
• Review indexed, ancWvcd archivec,,videos, over the at no additional cost or staff tirne. In
meeting videos fact, it's been proven to save staff hears in their pre-meeting work".0w
whfla improving efficiencies.
'Legislate searn€essLy connects agenda data to the iPad and makes it
I Tom= availableavailablefor offlino viewing, Elected members and staff can review
i Legi sta to agendas and supporting documents, take notes and bookmark items of
interest- This moblic tochnmo-v enables users to review meeting ma-
Pi teriah; before, duringor after a meeting from any location. even with-
Ce', an internet connec"on. At' of)Ioj,r data is automatically backed up
to the Granicus cloud once an internet connection is reestablished.
1 3 'Legislate 'a compatible with both Apple Tad versions and is available
for frkT through in(,, Apple App Store." for Gramcus Government
Transparency or Legislative Management Suite owners.
granic ort
<onnmetrnvgoneer_meot
Benefits ft Functionality
Review meeting agendas with supporting documents Stream indexed archived'videos
Easily review itpc'oml;ng and E sing H.26 teehnaiogu, watchtsrevious meeting agendas archived videos within the
11MLigh your Wad, Read agenda iLegnoate application. Simtsty
rtem details, including the 'Click on une videcis tab and
suggested action and supporting _ ._, choose from the same list of
a - docurricu"IS, by simply r Jclhing - archived videos available
or, the item within the agenda. through your web sae
Download the agenda and - _ including meetings, Public
review the compte e packet Service Announcements, events
..... without an interne" connection, • •� and more. Archived videos are
indexed, making it easy to jump
Take notes and bookmark specific agenda items directly to items of interest.
When reviewing an agenda
zri,
iten�'s details, users can and
,2.+- n�rn-."w(::d UE S 3.Ej•�'t�+�..ac�iEH,LS is ::.taGiPl .
.� personal notes to a ,item t>=
.0 �r
bookmark it far tut a{e revrew,
We've ever made nDIC and • item .,_ _cam-.;.v_jad aa,a,,d..,.wrtre.n,t
•» bookmark review easier by _._ Sr "tire Iui n,e[.__. _.. _... _._..
atlowims users to see art' notes
Take rotes C9 pop na irs'PRfi
Al or all bookmarked items
Sook n rk #teryr of rn'terest
at once.
Erneii
•All age„ca iterl,with notes
Vt l" k zwv,,da ten wr , u ,1,; j,ort a zWGIe:",
Make your follow-up process easier- email agenda p=acezd, mxs
items with notes
Within in the agenda items Taxv agsrna" .1:.ire
detait, users can email agenda •'rGvie;w at, ,E�erlals&•take Hates
ferns that need further View arch've 1 tnsrrn€�,. en*c=s
attention. All notes and lr,,:e>ed br e,da:con
attaehmeins related to that
Re r tw P.,.r;�aus meeting agE:r>;#as
item are drafted in the email.
n ,P ..e: to , i,i,air v u<.:tne,n
Edit the email as needed and �a .ide'e to re.E• n lu,,e Deed
send to yourself or staff •'Ertrew ana..dd rolls
members. You cal; also email
Re s--eeRArs t-.;r var:cr ri,'rT nc,f_,e
all aeenoa i;s^ms with notes far
a specific agenda and receive t uzomadcaio bacixap data to tine stone
a list of your action 1,e ms fronn
that meeting.
Government Transparency or Legistative Management Suite
Apple iPad2){version 1 or 2}
a a
.099ranicus. n s
c.,:rnecttn. novernreent be �` }Yt�r"1 , +z vu? _ T -Ir
h" `" ,+t+S.F:-;.:, .0 ,<%kn3"it t9 x+b;.uY•4s tv tnW'.➢t!LI vt - __. ... -
vi
a,
m:
tit ri t i s � kt t k r�E��I Ii� f i 5RIP
� p
it
-
tpnr„� t
ii EL v :tI �isb,1E3yt ;t i �' t ksitirl tfirtlkt `r{�� 4
._.._ ., s.
� (1 iy
>r'P'vn .D Ib t.. �R- 'e .f:? i'., J.A::'S"C'€
' l- .-L,GeE Ce iM. „iV17,. J;t?
Courn_
l36 s�.
� 4
h tti
I
C3.EEa iulo rl Q."ted ��.�,Y..'i6l"..t vF S✓'YkftS.n'wn
Reach new levels of automation
with a complete legislative Legislative svofiflows often squire a significant commitment from clerical
solution staff. Drafting legislation, getting items approved, compiling information from
Edminate mar:ual work4lows. Create vanoss departments, and a'eating an agenda are integral parts of the pro-
end manage items for agendas in meeting process, yet can be very time-c'.onsum4ng. Then, there are live and
post-sheeting processes that staff must fallow to ensure an accurate account of
one system, a meeting- 'With so many moving parts, steps can be overlooked or items can
Automate agenda item approvals with be inadvertently dropped. Using a completely automated, round-trip legistative
electronic approval. processes, workflow solution can save staff countless hours white helping them maintain
tegidative accuracy.
Simptify agenda creation—adorraticaUy
compile flies and Supporting materials Grani:.us' Legislative Ar•,anagernent.Suite, poyrered by Legetar t.erhnology, allows
for u;>3car;nnII meetings, govnroment staff to easily manage the entire legtstative process from start to
finish. Ffom drafting files, through assignment to various departments, to final
Organize, store and retrieve etectronic approval, this suite is an automated solution designed to reduce workloads and
documents. create a more efficient method for managing decisions.
Easily track legislation anr3 generate
The Leeisiafve Management Suite helps governments orgats4ze. store and easily
historicat tepchts for staff, Citizens retrieve etectronic docutnerus all in one syf,rm. It also maintains alt Isonslative
and council. data and tracks each item's path through the entire process. Pius,it allows
staff to quickly and easily publish agenda and minutes documents to the Web,
helping ensure records availability and promote government transparency.
s
jigraPicy 's.
Simplify the agenda creation process.
Feature List
Create legislative items for meeting agendas. • Draft flies aid edit text in Microsoft words^'
Easily create new files for meeting agendas. By indicating the item type •Add supporting documents
iresolution, ordinance, etc.), meeting body in control of the item, and the • Cross-refere nce items to agendas and minutes
item's status, items are automatically placed on the appropriate agenda. • set electro is approval routing
• Review ager da item history
Draft items in a familiar system and add supporting materials. •Automatica y assemble and publish agenda packets
Simply type the file text directly into the system or draft it in the familiar •Connect agenda data to the Wad
template of Microsoft Word. Create templates and standard paragraphs for •Auto-number agenda items
quick drafting. Once the text of an item is complete, add supporting • Create templates for each meeting body
attachments of any file type to substantiate the item, Staff, elected memebers • Record roll .all, motions.votes, and discussion
and even residents can submit agenda items through a form on your website. •Automatic it em referral routing
• Publish Minutes to the web
Automate agenda item approvals with electronic approval routing. • rutt text search
Electronically route agenda items for approvals. Create an automated approval • Organize,store.and retrieve electronic documents
sequence and let the system manage the work. Selected approvers will be • unlimited u ers and records
notified when the item is ready for their review. Approvers can review all item • Video streaming integration
details, supporting documents, make edits, approve or deny the request • Dynianic calendar of past and upcoming meetings
through the system or a browser-based form. • Search, trick and print legislative data
• View distic. representation,vacancies and more
Keep the public informed - publish agendas to ,4k-
LakeCounty
your website. ���_..._......_._... ".y,
• Assemble complete agendas packets for upcoming meetings.
Gather and compile legislative data for meeting agendas with the push of a
button. Items are automatically placed on agendas and can also be added on .�
the fly. Once the agenda is compiled, print or publish full packets to the Web. "� °-•""""" °"""" '" "' -
With il-egislate, review published agendas and supporting documents,
bookmark and take notes on items, all through a native iPad application. -
• Save time with a continuous legislative workflow,
Capture all meeting actions into a draft minutes document for a searnless, :;'��'• '•'�, W ^ ^�
roundbip workflow.Agenda items can be automatically reassigned to the
appropriate department based on the actions taken during a meeting, saving Publish a port t to your website for a quick and
staff time and reducing errors, easy search of legislative data.
• Offer the public an easy-to-use online legislative portal.
Residents can search legislative text, attachments, agendas, minutes, votes
and more. Both the public and staff can track legislative history over a given
period of time and view a calendar of upcoming and previous meeting details. Anl�x"a:z
Citizens can also look-up elected officials, track positions and even apply online.
Submit AgeMa Flnol Aaion a
• Organize, store and retrieve documents with ease. t
Organize and store electronic documents of any file format in one repository.
All documents are automatically tagged and indexed with metadata, making
search and retrieval easy. _
Track Lbibla[NC Publish to Web
• Track legislative items and generate historical reports. aelP
Track bills, resolutions or other tegislaton from inception through approvals Automatically generate and publish agenda packets
and actions taken. Easily search all file history and generate legislative reports, for upcoming eetings.
r
granicus.
onnectinggovernment Mobile Streaming
ji
a
i
ka
Np.
Cytf �PlignyCnn�Tlflgy� _^f`-2
Nekn y
nn f�R ffp4ffW14[N�W�N�4N°]Cf Mf f�T'W WGEp
Reach Audiences on Mobile Devices with
Government Video
Mobile devices are becoming increasingly popular, giving anyone immediate
access to the internet whenever and whe�ever convenient. Take for example
the smartphone, which was introduced t the world in the 1990s.Today,
ft smartphones make up approximately 45° of all cell phones in the United
States'.And worldwide, sales of these phoPnes grew by 96%from 2009 to 2010-,
indicating a significant shift in the way w¢consume information.
Plus, with the emergence of electronic Media tablets the mobile device market
_ is only accelerating. In fact, as develope s continue to build the latest mobile
;,mow gadgets, some analysts are predicting th t these devices will replace desktop
computers as they continue to dominate onsumer electronic sales'.
r. Keep up with emerging technologic and reach audiences
__ ♦v How can the public sector keep up with ethnology to achieve true
transparency and reach all citizens?Firs , government must ensure that their
media content is available online and o*mobile ptatforms. second, it must
be available over multiple platforms, regardless of the device and its
operating system. Because of the sheer rjumber of platforms and devices on
s g cnIllaan I c,lu Tit
s.
the market, the complexity of delivering to each, consistently, could deter an
organization from taking advantage of emerging technologies. New Streaming Architecture
Features
To ensure that government reaches its broadest audience, it's important that .Support rrnlEipre players
video be available in multiple formats such as Flash, HTML5 and Silverlight. -HTML5 -
Delivering that information consistently over mobile devices can be -Flash`
labor-intensive, time-consuming, and expensive for an organization to support. -Silverlight
This is where Granicus can help. .cross-browyer compatibility
- Firefox iII
Our new streaming architecture enables government organizations to stream Safari
archived proceedings over leading platforms- Whone, iPad,Android phones and - IE -
tablets, and more as well as through more traditional platforms like laptops and -chrome
desktop computers. Your video is available with a consistent look and feel across •Available orb multiple devices
all browsers for the best possible viewing experience. -Android
(Phone
Wad
Granicus understands the importance of being innovative and staying ahead of the
curve in order to help government achieve greater transparency success. That's •Support hf h-quality video
why we redeveloped our architecture to provide customers with the latest -Available for on-demand playback only
streaming advancements. Government can now reach its audience over popular
mobile devices on the market today, and in the future, with archived streaming
through Flash, HTML5 and Silverlight.
4s4gt� o w +
Stream high-ttuality,
" r� - --------- archived vide' s to mobile
devices with he same
experience a a desktop
computer wi�h HTML5
and Flash pla�ers.
..-
1 Hlehim (2010,November 1) Mobile Snapshot-Sman,hones How 28% f U.S.C Ilpbone Market Heft d January 2011 from
Pitt,f/be mehen comfrnelsenwlre/online mobile/mobile-fnapsho[ tph s-now 28-o1 u-s-celipbon market/
2 Gartner.(2010.November 10) competitive Landscape'Moblle Devices Worldwide,3Q10,Retrieved January 2011 from
a
httpai w ..gartner.com/it/page.lsp?ld=1466313 I
Gartner.(2010,January 13).Gartner HlghligMs Key predictions to,IT Organizations and Users In 2010 and Beyond,Relileved January 2r111 from
Pitt,://www.gartner.com/l Vpage.]speld=12780U gertneccom/INpaga.Jsp?Id=1466313
I