HomeMy WebLinkAbout9/5/2012 - STAFF REPORTS - 2.V. PALM SA9
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c4,,FORN`P CITY COUNCIL STAFF REPORT
DATE: September 5, 2012 CONSENT AGENDA
SUBJECT: APPROVAL OF AMENDMENT NO. 1 TO ARCHITECTURAL SERVICES
AGREMENT NO. 6262 WITH URRUTIA A.I.A. AND ASSOCIATES FOR
AIRPORT PROJECTS
FROM: David H. Ready, City Manager
BY: AIRPORT
SUMMARY
This action would award a contract to Urrutia Architects for professional services to
complete three (3) Palm Springs International Airport improvement projects including; a
wall modification at the passenger screening checkpoint, a landside parking lot capacity
modification project, and a conversion project of natural turf to sustainable desert
landscape with smart irrigation.
RECOMMENDATION:
1. Approve Amendment No. 1 to Urrutia A.I.A. and Associates Agreement No. 6262
for design, bid, permitting, and construction phase services in the amount not-to-
exceed $210,975.00 to complete; checkpoint wall modification and auto door
installation; parking lot capacity modification; and a landscape conversion
project.
2. Authorize the City Manager to execute all necessary projects, and approve up to
a ten (10) percent increase in change orders over the total project amount.
STAFF ANALYSIS
With the historic record passenger traffic last season at Palm Springs International
Airport, staff has identified a number of small projects that would create additional
vehicle parking capacity, improve passenger processing at the security checkpoint, and
complete a master landscaping plan including a sustainable conversion project. All of
these projects require the utilization of a contracted professional firm for the design, bid,
and construction phase services.
ITEM NO. 2.
City Council Staff Report
September 5, 2012— Page 2
Approval Amendment No.1 —Urrutia A.I. A. and Associates
Airport Architectural Services
The first project involves adding one set of automatic doors in the terminal's passenger
screening checkpoint area. The reconfiguration would improve the overall throughput
passenger flow and preserve the customer convenience in which PSP has become
recognized. The equipment has already been reconfigured by the TSA in July and now
requires an additional set of auto doors on the East exterior wall of the building.
The second project is intended to create additional vehicle parking spaces in the
airport's main public parking lot. This goal can be achieved by removing the grassy
mounds in that area. An estimated 100 or more vehicles, or approximately a ten
percent increase in the total parking spaces will result.
The third project involves the conversion of up to ten acres of the airport's landside
natural turf to a more sustainable desert landscaping with smart irrigation. The airport
commission voted in support of the project of converting the natural turf into more
sustainable landscaping consistent with the same desert landscape already found in
areas along the Kirk Douglas Road corridor. A master landscape plan will first be
developed for City Council approval. Certain existing grassy and flowered areas will be
preserved and will not undergo any changes.
FISCAL IMPACT
The total amount for these professional services to complete the three projects, pending
no unforeseen change orders, is a not-to-exceed sum of$210,975.00 and funds are
available in account No.'s 416 6501 56121; 416 6501 56135 and 416 6501 56145.
NeLGALOOOO
Thomas Nolan,
Executive Director, Airport
David H. Ready, City r
02
AMENDMENT NO. 1
TO AGREEMENT NO. A6262 On-Call Architectural Services
PALM SPRINGS INTERNATIONAL AIRPORT
THIS FIRST AMENDMENT is made and entered into as of the 5th day of Sep-
tember, 2012 (the "effective date ) by and between the CITY OF PALM SPRINGS, a
California charter city and municipal corporation ("City"), and Urrutia A.I.A. and Associ-
ates, Inc., dba Urrutia Architects (herein "Consultant') as follows:
RECITALS
WHEREAS, the City owns and operates Palm Springs International Airport ("Air-
port") located in Palm Springs, California for the convenience of the general public.
WHEREAS, City and Consultant entered into that certain Consulting Services
Agreement No. A6262 for Aviation Consulting ("Agreement') for On-Call Architectural
Services, as duly amended from time to time; and
WHEREAS, the parties wish to amend the Agreement to increase work assign-
ments.
NOW, THEREFORE, for good and sufficient consideration, the parties agree as
follows:
1. Exhibit "A", Scope of Services, is hereby amended to add the following on-call
Architectural Services for additional resident professional services for the Termi-
nal building and landside projects as described in the proposal from the Consult-
ant dated August 27, August 20, and August 15, 2012.
Task 1 -TSA Check-point Auto-door Installation $ 24,150.00
Task 2 - Parking Lot Space Reconfiguration $ 90,325.00
Task 3 — Landscape Conversion Project $ 96,500.00
2. The agreement shall allow a total project sum up to $210,975.00 for professional
services relating to the design, construction management and planning of Tasks
1-3.
Except as previously modified herein, all other provisions of the Agreement shall remain
unmodified in full force and effect.
[SIGNATURE PAGE FOLLOWS] 03
Urrutia Architects Inc. A6262
Palm Springs International Airport
IN WITNESS WHEREOF, the parties have executed and entered into this Agreement as of the date first
written above.
ATTEST: CITY OF PALM SPRING
a municipal corporation
By: BY:
City Clerk City Manager
APPROVED AS TO FORM:
By:
City Attorney
CONTRACTOR: Check one: _Individual_Partnership_Corporation
Corporations require two notarized signatures: One from each of the following: A. Chairman of Board,
President, or any Vice President: AND B. Secretary, Assistant Secretary, Treasurer, Assistant Treasurer,
or Chief Financial Officer.
By: BY
Signature(notarized) Signature (notarized)
Title: Title:
State of State of
County of County of
On before me, On before me,
personally appeared personally appeared who
proved to me on the basis of satisfactory who proved to me on basis of satisfactory evi-
dence to be the person(s)whose name(s) evidence to be the person(s)whose names (s)
name(s)is/are subscribed to the within instrument is/are subscribed to the within instrument and
acknowledged to me that he/she/they and acknowledged to me that he/she/they exe-
cuted the same in he/her/their authorized executed the same in his/her/their authorized
capacity(is), and that by his/her/their sigma- capacity(is), and that by his/her/their signa-
ture(s)on the instrument the person(s), or the tares(s) on the instrument the person(s) or the
entity upon behalf of which the person(s) the entity upon behalf of which the person(s)
acted, executed the instrument. acted, executed the instrument.
I certify under PENALTY OF PERJURY I certify under PENALTY OF PERJURY under
the laws of the State of California that the under the laws of the State of California that the
foregoing paragraph is true and correct. a foregoing paragraph is true and correct.
WITNESS my hand and official seal. WITNESS my hand and official seal.
Notary Signature: Notary Signature:
Notary Seal: Notary Seal:
04
AMENDMENT NO. 1
TO AGREEMENT NO. A6262 On-Call Architectural Services
PALM SPRINGS INTERNATIONAL AIRPORT
THIS FIRST AMENDMENT is made and entered into as of the 5th day of Sep-
tember, 2012 (the "effective date") by and between the CITY OF PALM SPRINGS, a
California charter city and municipal corporation ("City"), and Urrutia A.I.A. and Associ-
ates, Inc., dba Urrutia Architects (herein "Consultant') as follows:
RECITALS
WHEREAS, the City owns and operates Palm Springs international Airport ("Air-
port") located in Palm Springs, California for the convenience of the general public.
WHEREAS, City and Consultant entered into that certain Consulting Services
Agreement No. A6262 for Aviation Consulting ("Agreement") for On-Call Architectural
Services, as duly amended from time to time; and
WHEREAS, the parties wish to amend the Agreement to increase work assign-
ments.
NOW, THEREFORE, for good and sufficient consideration, the parties agree as
follows:
1. Exhibit "A", Scope of Services, is hereby amended to add the following on-call
Architectural Services for additional resident professional services for the Termi-
nal building and landside projects.
Task 1 -TSA Check-point Auto-door Installation $ 24,150.00
Task 2 - Parking Lot Space Reconfiguration $ 90,325.00
Task 3 — Landscape Conversion Project $ 96,500.00
2. The agreement shall allow a total project sum up to $210,975.00 for professional
services relating to the design, construction management and planning of Tasks
1-3.
Except as previously modified herein, all other provisions of the Agreement shall remain
unmodified in full force and effect.
[SIGNATURE PAGE FOLLOWS] 05
Urrutia Architects Inc. A6262
Palm Springs International Airport
[SIGNATURE PAGE FOLLOWS)
IN WITNESS WHEREOF, the parties have executed and entered into this Agreement as of the date first
written above.
ATTEST: CITY OF PALM SPRING
a municipal corporation
By: By:
City Clerk City Manager
APPROVED AS TO FORM:
By:
ity Atto ney
CONTRACTOR: Check one: _Individual_Partnership_Corporation
Corporations require two notarized signatures: One from each of the following: A. Chairman of Board,
President, or any Vice President: AND B. Secretary, Assistant Secretary, Treasurer, Assistant Treasurer,
or Chief Financial Officer.
By: By:
Signature (notarized) Signature (notarized)
Title: Title:
State of State of
County of County of
On before me, On before me,
personally appeared personally appeared who
proved to me on the basis of satisfactory who proved to me on basis of satisfactory evi-
dence to be the person(s)whose name(s) evidence to be the person(s) whose names(s)
name(s)is/are subscribed to the within instrument is/are subscribed to the within instrument and
acknowledged to me that he/she/they and acknowledged to me that he/she/they ex-
ecuted the same in he/her/their authorized executed the same in his/her/their authorized
capacity(is), and that by his/her/their sigma- capacity(is), and that by his/her/their signa-
tures) on the instrument the person(s), or the tares(s) on the instrument the person(s) or the
entity upon behalf of which the person(s) the entity upon behalf of which the person(s)
acted, executed the instrument. acted, executed the instrument.
I certify under PENALTY OF PERJURY I certify under PENALTY OF PERJURY under
the laws of the State of California that the under the laws of the State of California that the
foregoing paragraph is true and correct. a foregoing paragraph is true and correct.
WITNESS my hand and official seal. WITNESS my hand and official seal.
Notary Signature: Notary Signature:
Notary Seal: Notary Seal: 06
165 Luring MW
760. Springs,CA 92262
T60327. 00 6866
760.327.6813 fax
lof di
C INIT P
August 27, 2012
Mr.Thomas Nolan
Executive Director
Palm Springs Intemational Airport
3400 E.Tahquifz Canyon Way
Suite OFC
Palm Springs, CA. 42262-6%6
RE: Proposat for poi Design and €VIneerfttg Services - New Automatic Enfrance
Door System In the TSA Security Area
Poim Springs, CA.
Dear Mr. Nolan:
Urrutio Architects is pleased to provide the City of Palm Springs International Airport with
our proposal for professional architectural and engineering services to include the
addition of a new automatic entrance door system into the existing east wall of the TSA
security area at the Palm Springs International Airport located in Palm Springs,CA.
Scone of'Warit
The following points summarize our understanding of the scope of work. The airport is
proposing to add a new automatic entrance door system in the existing southeast wall
of the TSA security area. Preliminary investigations indicate the existing southeast wall is
constructed of reinforced concrete and is most likely a structural shear wall for this
portion of the building. The goal is to restructure this wall to allow an 8 ft. wide by 10 ft.
high opening to be cut out of the north end of the wall. This will allow a storefront
system to be inserted that consists of an automatic operated door with a fixed gtass
transom above the door to match the existing entrance doors in the same wall line, In
addition, the following shall be included in the scope of work as related to this new
opening:
• Remove existing stone veneer on the east facade and recover with Me
cladding to match the existing the on the north east end of the same wall.
• Addition of a covered shade device over the new door opening to match
existing.
• Removal of existing hardscape and landscape on the exterior of where the
new door opening will be located. Reconfiguration of existing hardscape
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New Automatic Entrance Door System
Palm Springs International Airport
Palm Springs,CA
August 27,2012
and landscape to blend in the remodel area on the exterior.
We are assuming that the project will be subject to review by only the following
agencies/departments:
o City of Palm Springs Airport
o City of Palm Springs Planning Department and Architectural Review
Commission
o City of Palm Springs Building Department
Scope of Services
Based on the above Scope of Work, Urrutia Architects will provide Architectural and
Engineering Services including Design and Construction Documents for the proposed
Parking Lot Space Expansion to include the following services:
• Architectural
+ Electrical Engineering
• Mechanical Engineering
• Structural Engineering
• Landscape and irrigation
A. Pre-Design/Site Analysis Phase:
a. Urrutia Architects and their consultants shall provide the following services:
• Architectural design shall include review of existing construction
documents and record drawings furnished by the City or airport. A
site visit shall be conducted to verify record drawings.
• Electrical and mechanical engineering shall consist of a site visit to
document the existing power sources, electrical panels, and HVAC
loads for this area.
• Landscape architect shall review existing landscape and irrigation
drawings furnished by the City of Palm Springs and/or airport. A
site visit shall be conducted to verify existing drawings.
• Structural engineering shall consist of review of existing structural
drawings and details to determine structural components of the
building and determine integrity of existing wall and feasibility of
opening.
B. Design Development Phase:
a, Urrutia Architects shall prepare design development drawings which will
consist of the following:
• Architectural design shall include a proposed floor plan layout,
reflected ceiling plan, exterior elevations, and finish material
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New Automatic Entrance Door System
Palm Springs International Airport
Palm Springs,CA
August 27,2012 I
selections. The Architect shall be responsible for the coordination
of all consultants work; provide the airport with delineated layouts
for review and comment; attend all meetings, including City review
meetings; and scheduling of all consultant's work.
C. Construction Document Phase:
a. For the purpose of this proposal, all construction documents created for
this project shall be a part of a single set of construction drawings for this
project. Urrutia Architects and their consultants shall prepare detailed
construction documents based on the final design development
drawings approved by the City of Palm Springs and the airport, which
will, in general, consist of the following:
• Title sheet with code analysis and ADA requirements.
• Partial Site Plan to identify location of work in the overall building.
• Site hardscape plan.
• Demolition Plan and details, including temporary construction
walls.
• Remodel floor plan and finish schedule.
• Reflected ceiling plan and details.
• Exterior elevations.
• Sections.
• Structural drawings and details.
• Electrical demolition plan and remodel plan.
i
• Mechanical load calculations to determine added heat load
effect on existing mechanical system.
I
• Landscape and Irrigation plans of remodeled exterior area.
• Specifications book prepared in CSI format.
I
• Attend meetings as required.
D. Bidding Phase:
a. Urrutia Architects shall assist the airport in soliciting and obtaining bids from
general contractors for this project as an overall single project through the
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New Automatic Entrance Door System
Palm Springs Intemailonai Airport i
Palm Springs,CA
August 27,2012
public noticing process which will include prevailing wage requirements.
During the course of the bidding process, the architect shall prepare and
issue addenda as necessary to the bidders, respond to bidders' RR's,
review Bids, and make final recommendations to airport executive
director approval.
E. Construction Administration Phase:
a. Urrutia Architects shall provide professional services during the course of
construction that shall include the following:
• Provide clarification and interpretive drawings to the
contractor.
• Review and respond to RFI's from contractors.
• Review submitted changes in construction and costs proposed by
the contractor. Process any Change Orders during the
construction phase.
• Review Applications for Payment from the Contractor and make
recommendations for payments.
• Visit the job site once a week to review the progress of work and
answer any questions the contractor may have. Document the site
visits with photographs and written memos which will be
distributed.
• Review and process shop drawings and submittals.
• Prepare punch lists during substantial completion and final punch
lists to close out the project.
• Documentation of all warranties, guarantees, and operation
manuals.
• Provide Geotechnical Services to include soil compaction tests for
new shear wall footing; concrete cylinder compression tests; test
reports.
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New Automatic Entrance Door System
Palm Springs International Airport 1
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F. Proposed Compensation
To provide the services described in this proposal, the following compensation is
proposed:
A total fixed cost of$22,650.00, plus reimbursable expenses.
A. Pre-Design/Site Analysis Phase:
A fixed sum of$800.00,plus reimbursable expenses.
B. Design Development Phase:
A fixed sum of$2,500.00, plus reimbursable expenses.
C. Construction Document Phase:
A fixed sum of$12,500.00,plus reimbursable expenses.
D. Bidding Phase:
A fixed sum of$500.00,plus reimbursable expenses.
E. Construction Administration Phase:
A fixed sum of$3,850.00, plus reimbursable expenses.
F. Geotechnical Services:
A fixed sum of$2,500.00, plus reimbursable expenses.
Reimbursable Expenses:
Reimbursable Expenses are in addition to the Architect's compensation, and include
actual expenditures made by the Architect and the Architect's employees and
Consultants in the interest of the Project for the expenses listed in the following
Subparagraphs:
• Long distance communications;
• Fees paid in securing approvals of authorities having jurisdiction over the Project;
• Reproductions of drawings, specifications and other documents;
• Postage and special handling of documents;
• Finish/ detailed models requested by the Client,
We are proposing an estimated budget of$1,500.00 for reimbursable expenses.
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New Automatic Entrance Door System
Palm Springs International Airport
Palm Springs.CA
August 27,2012
Exclusions include the following:
Geotechnicai reports or testing, to be provided by the City/Airport.
Assumptions include the following:
The City or Airport shall provide the Architect with copies of "as built" drawings
of remodel area, including structural, architectural, mechanical, irrigation, planting,
and electrical data or any other drawings of scope related information relevant to
this proJect that may assist the Architect in the preparation of their drawings.
__.
• The Cityor Alrpoft wiif provide the-A�chit�ec�-"wr�ffi--the Cilfy s"'b`o1ler"plate
specifications and general conditions requirements for bid and construction
purposes.
If our proposal is acceptable, please have the City prepare an agreement for our
services.Should you have any questions, please call me. I look forward to hearing from
you.
Sincerely,
Urrutta Ar"h, €ts
IA/FARA
Preside
Californ`= License # C7467
-6- 12
165 Luring Drive
palm sings,CA 92262
761660 i327.6
H/f(` 76�0:3Tf:6613 faic
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T
ua
August 15, 2012
Mr.Thomas Nolan
Executive Director
Palm Springs International Airport
3400 E.Tahquitz Canyon Way
Suite OFC
Palm Springs, CA. 92262-6966
RE: V Revised Proposal for PrOfesdOnai Design and Engineering Services - Parking LOt
Space Expansion
Palm Springs, CA.
Dear Mr. Nolan;
Urrutiia Architects is pleased to provide the City of Patm Springs International Airport with
our revised proposal for professional architectural and engineering services for the
proposed merger/expansion of the existing south parking lot at the Palm Springs
International Airport located in Palm Springs, CA.
Scope of Work
The following points summarize our understanding of the scope of work. The airport is
proposing to merge the existing south parking lots together into one larger parking
space.
• Reconfigure the main parking lot (Zone C) and old employee parking lot
(Zone D) into one contiguous parking lot. Includes the removal of the existing
exiting from Zone D; reconfigurotion of entrance into Zone D with ticketing
stanchion/control arm; relocation and addition of parking lot lighting; new
signage; new sidewalk on the east side of the main drive through; demolition
and relocation of existing planting and irrigation; reconfiguration of existing
entrance into Zone C on the east side.
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Parking Lot Space Expansion
Palm Springs International Airport
Palm Springs,CA
August 15.2012
The project will be subject to review by the following agencies/departments:
o City of Palm Springs Airport
o City of Palm Springs Architectural Review
o City of Palm Springs Planning Department
o City of Palm Springs Engineering Department
o City of Palm Springs Building Department
Scone of Services
Based on the above Scope of Work, Urrutio Architects will provide Architectural and
Engineering Services including Design and Construction Documents for the proposed
Parking Lot Space Expansion to include the following services:
• Architectural
• Civil Engineering
• Electrical Engineering
• Landscape and Irrigation
A. Pre-Design/Site Analysis Phase:
a. Urrutia Architects and their consultants shall provide the following services:
• Architectural design shall include a site visit to verify existing parking
spaces; review overall traffic patterns; confirm location and
wording of existing signage.
• Electrical engineering and design shall consist of a site visit to
document the existing light fixtures and power sources, including
electrical panels, etc.
• Landscaping and Irrigation pre-design services shall be covered by
the Landscape Renovation Project.
• Civil engineering shall consist of preparation of a Pre-design Survey j
to include the following:
o Set control points and aerial target for mapping, perform I
GPS sessions;
o Post-process GPS data and send control to Inland;
o Aerial Topography; j
o Field survey of existing utilities and tie in locations, import
points and edit descriptions. Includes acquiring airport
clearances and a level run through the control points;
o Perform research of public utilities;
o Perform research of private utilities. Includes meeting with
Airport personnel to secure any available private utility plans
and information about any utilities not yet identified;
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Parking Lot Space Expansion
Palm Springs Intemat[onal Airport
Palm Springs,CA
August 15,2012
o Prepare an existing utility base plan showing all known
utilities
o Perform a site visit to field verify utilities and update base
plan accordingly.
B. Design Development Phase:
a, Urrutia Architects shall prepare design development drawings which will
consist of the following:
• Architectural design shall include site planning design
recommendations to address the parking layout to achieve the
most efficiency and number of parking spaces; address the ingress
and egress routes into the parking areas; locate the ticketing
stanchions and control arms; and suggested signage. The
Architect shall be responsible for the coordination of all consultants
work; provide the airport with delineated parking layouts for review
and comment; attend all meetings, including City review meetings;
and scheduling of all consultant's work.
• Electrical engineering and design shall consist of complete
electrical design that includes power for parking ticket stanchions
and access control equipment, power for new signage, parking lot
lighting adjustments and new fixtures required, and a photometrics
plan of the parking areas to ensure proper lighting levels and City
ordinance lighting requirements.
• Landscaping and Irrigation design shall include preparation of a
preliminary landscape plan in colored presentation format to be
reviewed by the airport personnel and City of Palm Springs
Architectural Review Commission. Preliminary plans shall include
plant species, quantities, and plan locations.
b. Civil Engineering for this phase shall consist of the following:
• Incorporate the architectural preliminary site plan into a
preliminary grading plan. Provide preliminary grading plan,
paving plan, storm drain plan, and hydrology plan. Process
through the City of Palm Springs for preliminary approvals.
• SWPPP:The SWPPP and Notice of Intent (NOI) will be prepared in
accordance with the requirements of NPDES Construction General
Permit. The Plan will be processed through the City for approval.
• PM-10 Plan: Utilizing grading and improvement plans, a Dust
Control Plan that addresses the prohibition of fugitive dust
emissions during construction activities will be prepared in
accordance with the requirements of SCAQMD Rule 403.1 and the
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Parking Lot Space Expansion
Palm Springs International Airport
Palm Springs,CA
August 15,2012
City`s Dust Control Ordinance. The Plan will be processed through
the City for approval.
• W MP: Prepare a Preliminary and Final WQMP based on the
Precise Grading Plan and the White Wafer River Region M54 Permit.
Process the plan through the City for approval.
• Meet with City Engineering Department to obtain initial input on
project requirements and submittal/review schedule.
C. Construction Document Phase:
a. Urrutia Architects and their consultants shall prepare detailed
construction documents based on the final design development
drawings approved by the City of Palm Springs and the airport, which
will, in general, consist of the following:
• Title sheet with code analysis and ADA requirements.
• Site Plan, Hardscape Plan, and Site Details.
• Grading Plan (Prepared by the Civil Engineer and coordinated
through the Architect.
• Ticketing stanchions and access control gates.
• Site electrical Plan and fixture schedule.
• Landscape/Irrigation Plan and details.
• Specifications book prepared in CSI format.
b. Civil Engineering for this phase shall consist of the following;
• Finalize proposed base plan geometry.
• Prepare demolition plan and process through City of Palm Springs
for approval.
• Prepare precise grading and paving plan and process through City
of Palm Springs for approval.
• Provide details and specifications as necessary to compliment the
Architectural drawings.
• Attend meetings as required.
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Parking Lot Space Expansion
Palm Springs intematlonal Airport
Palm Springs,CA
August 15,2012
D. Bidding Phase:
a. Urrutia Architects shall assist the airport in soliciting and obtaining bids from
general contractors for the project through the public noticing process
which will include prevailing wage requirements. During the course of the
bidding process, the architect shall prepare and issue addenda as
necessary to the bidders, respond to bidders RFI's, review bids, and make
final recommendations to airport executive director approval.
b. Civil engineering services to include the following related to civil
engineering:
• RFI review and responses
• Bidding and contract administration
• Constructability review
E. Construction Administration Phase:
a. Urrutia Architects shall provide professional services during the course of
construction that shall include the following:
• Provide clarification and interpretive drawings to the
contractor.
• Review and respond to RFI's from contractors.
• Review submitted changes in construction and costs proposed by
the contractor. Process any Change Orders during the
construction phase.
• Review Applications for Payment from the Contractor and make
recommendations for payments.
• Visit the job site once a week to review the progress of work and
answer any questions the contractor may have. Document the site
visits with photographs and written memos which will be
distributed.
• Provide site reviews at (2) two specific times during construction to
be attended by the landscape architect to review irrigation and
landscaping installation.
• Review and process shop drawings and submittals.
• Prepare punch lists during substantial completion and final punch
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Parking Lot Space Expansion
Palm Springs International Airport
Palm Springs,CA
August 15,2012
lists to close out the project.
• Documentation of all warranties, guarantees, and operation
manuals.
b. Civil engineering services to include the following related to civil
engineering:
• Pre-construction meeting
• RA review and responses
• Site logistics and layout
• Contractor coordination
• Owner meetings
• Onsite civil inspections
• Site monitoring
• Change Order Coordination
• Geotechnical Coordination
• Documentation
• Punch Lists
• Pay application/certified payroll
• Close-out services to include:
o Final Pay-out
o Turnover to Owner
o As-Built drawings
o Warranty Guide II
c. Geotechnical engineering services to include the following:
• Soil compaction tests
• Concrete cylinder tests
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Parking Lot Space Expansion
Palm Springs International Airport
Palm Springs,CA
August 15,2012
F. Proposed Compensation
To provide the services described in this proposal, the following compensation is
proposed:
A total fixed cost of$88,075.00, plus reimbursable expenses.
A. Pre-Design/Site Analysis Phase:
A fixed sum of$8,152.00, plus reimbursable expenses.
B. Design Development Phase:
A fixed sum of$13,135.00, plus reimbursable expenses.
C. Construction Document Phase:
A fixed sum of$33,538.00, plus reimbursable expenses.
D. Bidding Phase:
A fixed sum of$6,000.00,plus reimbursable expenses.
E. Construction Administration Phase:
A fixed sum of$23,750.00, plus reimbursable expenses.
F. Geotechnical Services:
A fixed sum of$3,500.00, plus reimbursable expenses.
Reimbursable Expenses:
Reimbursable Expenses are in addition to the Architect's compensation, and include
actual expenditures made by the Architect and the Architect's employees and
Consultants in the interest of the Project for the expenses listed in the following
Subparagraphs:
• Long distance communications;
• Fees paid in securing approvals of authorities having jurisdiction over the Project;
• Reproductions of drawings, specifications and other documents;
• Postage and special handling of documents;
• Finish/detailed models requested by the Client,
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Parking Lot Space Expansion
Palm Springs International Airport
Palm Springs,CA
August 15,2Q Y2
We are proposing an estimated budget of$2,250.00 for reimbursable expenses.
Exclusions include the following:
Geotechnical reports or testing,to be provided by the City/Airport.
Assumptions include the following:
The City or Airport shall provide the Architect with copies of "as built" drawings
of irrigation, planting, and electrical data or any other drawings of site related
information relevant to this project that may assist the Architect in the preparation of
their drawings.
The City or Airport will provide the Architect with the City's "boiler plate"
specifications and general conditions requirements for bid and construction
purposes.
If our proposal is acceptable, please have the City prepare an agreement for our
services. Should you have any questions, please call me. I look forward to hearing from
you.
Sincerely,
Jti _
f' - sco
J. U , ;t FARA
Pr ` ent
California license # C7467
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20
465 Luring Drive 1
Palm Springs,CA WM2
T60.32 :0R
150.3212�5818#aX
WNW
m, a ,
August 20,2012
Mr.Thomas Nolan
Executive Director
Palm Springs international Airport
34O0 E.Tahquitz Canyon Way
Suite OFC
Palm Springs, CA. 92262-6966
RE: Revised-Proposal for Professional Design Services-Airport landscape Renovation
Palm Springs International Airport, Palm Springs,GA.
Dear Mr. Nolan:
Urrutia Architects is pleased to provide the City of Palm Springs International Airport with
our proposal for professional architectural and landscape design services for the
proposed airport landscape renovation project at the Palm Springs International Airport
located in Palm Springs, CA.
Scone of,Wark
The following points summarize our understanding of the scope of work. The airport
proposes to replace and renovate all existing lawn areas within the existing airport
boundary with desert landscape and irrigation design. The scope rn11 include the
renovation of all existing landscape materials 'including lawn, shrubs, ground cover,
trees, landscape lighting, and the entire existing irrigation system. The following are the
areas considered within the scope of work fsee attached reference map)-:
• Between El Cielo Road on the west side and the east face of the airport
terminal building. it is understood that the existing fountain area shall remain
primarily in lawn with annual flower beds.
• Between Kirk Douglas Way and South Gene Autry, along East Ramon Way.
• Kirk Douglas Way area.
• Vista Chino and North Farrell Drive comer.
21
Landscape Renovation Project
Palm Springs International Airport
Palm Springs,CA
August 20,2012
The project will be subject to review by the following agencies/departments:
o City of Palm Springs Airport
o City of Palm Springs Architectural Review
o city of Palm Springs Planning Department
Scope of Services
Based on the above Scope of Work, Urrutia Architects will provide Architectural and
Landscape Design Services including Design and Construction Documents for the
proposed Landscape Renovation Project to include the following services:
Architectural
Electrical Engineering (Power for landscape lighting and irrigation)
• Landscape and Irrigation
A. Pre-Design/Site Analysis Phase:
a. Urrutia Architects and their consultants shall provide the following services:
Landscape design shall include meetings with the airport staff to
confirm the areas in the scope of work; design program and
parameters; and maintenance review of issues, concerns, and
desires. The landscape architect and irrigation consultant shall
conduct a complete site review of existing conditions that include
documentation of existing plant material, lighting, irrigation, and
any trouble spots. Documented items shall be placed on an overall
site plan that will serve as the base plan for subsequent drawings.
oThe above services will include the south parking lot area
and the car rental return area.
• Electrical engineering and design shall consist of a site visit to
document the existing power sources for landscape lighting and
irrigation controllers.
B. Schematic Design Phase:
a. Urrutia Architects and their consultants shall provide the following services:
Landscape design shall include meetings with the airport staff to
discuss proposed overall design concepts for the renovation
project. Presentations shall include colored illustrated site plans
covering the proposed landscape design; base site plan and
coordination; landscape design program to include plants to
remove and why, plant list and usage outline, transitional concerns
with existing landscape; design studies and different illustrations of
concepts; and presentation to the City of Palm Springs
Architectural Committee for approvals.
22
Landscape Renovation Protect
i
Palm Spgtngs Intematlonal Airport
Palm Springs,CA
August 20,2012
oThe above services will include the south parking lot area
and the car rental return area to ensure they initially tie into
an overall design concept.
C. Design Development Phase:
a, Urrutia Architects shall prepare design development drawings which will
consist of the following:
• Architectural services shall include site planning design
recommendations to complement the approved landscape
design concept. The Architect shall be responsible for the
coordination of all consultants work; serve as the lialson between
the airport staff and the consultants; attend all meetings, including
City review meetings; and scheduling of all consultant's work.
• Landscaping and Irrigation design shall include preparation of a
detailed and refined preliminary landscape plan in illustrated
colored presentation format to be reviewed by the airport
personnel and City of Palm Springs Architectural Review
Commission. Preliminary plans shall include plant species,
quantities, and plan locations.
D. Construction Document Phase:
a. Urrutia Architects and their consultants shall prepare detailed
construction documents based on the final design development
drawings approved by the City of Palm Springs and the airport, which
will, in general, consist of the following:
• Title sheet with code analysis and ADA requirements.
• Site Plan, Hardscape Plan of necessary), and Site Details.
• Site Demolition Plan to include plant material and hardscape if
necessary.
• Site electrical Plan and fixture schedule.
• Landscape/Irrigation Plan and details.
• Specifications book prepared in CSI format.
E. Bidding Phase:
a. Urrutia Architects shall assist the airport in soliciting and obtaining bids from
general contractors for the project through the public noticing process
which will Include prevailing wage requirements. During the course of the
bidding process, the architect shall prepare and issue addenda as
- 3 - 23
i
Landscape Renovation Project
Palm Springs International Airport
Palm Springs,CA
August 20,2012
necessary to the bidders, respond to bidders' RFI's, review bids, and make
final recommendations for the City's approval.
F. Construction Administration Phase:
a. Urrutla Architects shall provide professional services during the course of
construction that shall include the following:
• Provide clarification and interpretive drawings to the
contractor.
• Review and respond to RR's from contractors.
• Review submitted changes in construction and costs proposed by
the contractor. Process any Change Orders during the
construction phase.
• Review Applications for Payment from the Contractor and make
recommendations for payments.
• Visit the job site once a week to review the progress of work and
answer any questions the contractor may have. Document the site
visits with photographs and written memos which will be
distributed. Weekly job site visits (min.of 16) will be attended by the
architect and landscape architect. Specific job site visits during
construction (6 total) will be attended by the irrigation consultant.
The electrical engineer shall conduct two (2) job site visits at
specific times during construction. (It is estimated the project will
take four (4) months for construction.)
. Review and process shop drawings and submittals.
• Prepare punch lists during substantial completion and final punch
lists to close out the project.
Documentation of all warranties, guarantees, and operation
manuals.
-4 -
24
I
Landscape Renovation Project
Palm Springs International Airport ,
Palm Springs,CA
August 20,2012
G. Proposed Compensation
To provide the services described in this proposal, the following compensation is
proposed:
A total fixed cost of$94,000.00,plus reimbursable expenses.
A. Pre-Design/Site Analysis Phase:
A fixed sum of$17,000.00, plus reimbursable expenses.
B. Schematic Design Phase:
A fixed sum of$14,000.00, plus reimbursable expenses.
C. Design Development Phase:
A fixed sum of$15,600.00, plus reimbursable expenses.
D. Construction Document Phase:
A fixed sum of$29,000.00,plus reimbursable expenses.
E. Bidding Phase:
A fixed sum of$2,500.00, plus reimbursable expenses.
F. Construction Administration Phase:
A fixed sum of$15,900.00, plus reimbursable expenses.
Reimbursable Expenses:
Reimbursable Expenses are in addition to the Architect's fixed compensation, and
include actual expenditures made by the Architect and the Architect's employees and
Consultants in the interest of the Project for the expenses listed in the following
Subparagraphs:
• Long distance communications;
• Fees paid in securing approvals of authorities having jurisdiction over the Project;
• Reproductions of drawings,specifications and other documents;
• Postage and special handling of documents;
• Finish/ detailed models requested by the Client,
We are proposing an estimated budget of$2,500.00 for reimbursable expenses.
- 5 -
25
I
i
Landscape Renovation Project j
Palm Springs International Airport
Palm Springs,CA
August 20,2012
Exclusions include the following:
Geotechnical reports or testing.
Civil Engineering
Assumptions include the following:
The City or Airport shall provide the Architect with overall site plans in CADD
electronic format. We are assuming there is no need for an aerial survey as long as
electronic files are available.
• The City or Airport shall provide the Architect with copies of "as built" drawings
of irrigation, planting, and electrical data or any other drawings of landscaping,
irrigation, landscape lighting, or electrical that may assist the Architect in the
preparation of their drawings.
The City or Airport will provide the Architect with the City's "boiler plate"
specifications and general conditions requirements for bid and construction
purposes.
If our proposal is acceptable, please have the City prepare an agreement for our
services. Should you have any questions, please call me. I look forward to hearing from
you.
Sincerely,
r t _ rchitec
AIA/FARA
Presid t
ornia License # C7467
- 6-
26
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