HomeMy WebLinkAbout10/17/2012 - STAFF REPORTS - 5.C. F VALM S,4
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< City Council Staff Report
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NEW BUSINESS
DATE: October 17, 2012
SUBJECT: APPROVE THE INSTALLATION OF A NEW AMADO ROAD MARQUEE
FOR THE PALM SPRINGS CONVENTION CENTER, LOCATED AT THE
JACKIE LEE HOUSTON PLAZA, AND ALLOCATE $63,700 FROM THE
GENERAL FUND BALANCE FOR THE COST.
FROM: David H. Ready, Esq., Ph.D., City Manager
BY: James Canfield, SMG Palm Springs
Thomas J. Wilson, Assistant City Manager
SUMMARY
The Convention Center proposes to complete the build-out of the Jackie Lee Houston
Plaza with the addition of a new electronic marquee, marking the "front door" to the
Convention Center, similar to the newly refurbished marquee on Avenida Caballeros.
The new marquee will provide information on event activity at the Convention Center,
welcome visitors, and provide an additional amenity to our "Palm Springs Promise"
welcome program for convention groups.
RECOMMENDATION:
1) Direct Convention Center Staff to execute an Agreement with National Sign &
Marketing for an amount not-to-exceed $63,700 for the purchase, construction
and installation of the Amado Road Convention Center Marquee.
2) Adopt Resolution No. , "A RESOLUTION OF THE CITY COUNCIL, OF THE
CITY OF PALM SPRINGS, CALIFORNIA, AMENDING THE BUDGET FOR
FISCAL YEAR 2012-13 FOR THE NEW AMADO ROAD CONVENTION
CENTER MARQUEE".
3) Authorize the City Manager to execute all appropriate documents for this
transaction.
ITEM NO..
Approve Amado Road Marquee at the Palm Springs Convention Center
October 17, 2012
Page 2
STAFF ANALYSIS:
The original design for the Jackie Lee Houston Plaza included the incorporation of a
marquee sign for the Convention Center to be located at the northern edge of the Plaza
along Amado Road. Utility access and data conduit was installed during the
construction of the Jackie Lee Houston Plaza to accommodate the future addition of a
marquee.
The Convention Center engaged Fentress Architects, the architect for the Convention
Center addition, to develop a design for the marquee that would be appropriate for the
Jackie Lee Houston Plaza and complement the design of the Convention Center's
exterior.
The Convention Center was able to budget, in its 2012/13 fiscal year, the refurbishment
for the original Marquee on Avenida Caballeros. That refurbishment was recently
completed by National Sign & Marketing, which also provided a discounted cost for a
new Amado Road Marquee at the Jackie Lee Houston Plaza. The Convention Center
FY 2012/13 budget does not provide for the cost of the Amado Road Marquee, but staff
believes that the discounted price provided by National Sign & Marketing, presents a
significant cost saving opportunity through which to provide the second Convention
Center Marquee. The discounted price is available until October 20, 2012.
FISCAL IMPACT:
The cost of the Jackie Lee Houston Plaza Marquee is $63,700. A budget resolution has
been prepared and included with this report to budget for the new marquee sign at the
Palm Springs Convention Center. Staff believes that the discounted price for the
second Convention Center Marquee provides a sicificant cost savings and
recommends its funding from the City of Palm Sprin s un Iloca d General Fund
Balance.
( f Vw
Thomas J. rilson, James anfie d
Assistant City Manager SMG Pam Sp ings
Convention Center & Bureau of Tourism
David H. Ready, Es
City Manager
Attachment: Proposed Budget Resolution
002
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PALM SPRINGS, CALIFORNIA, AMENDING THE BUDGET
FOR FISCAL YEAR 2012-13.
WHEREAS, Resolution No. 23146 approving the Budget for the Fiscal Year
2012-2013 was adopted on June 6, 2012; and
WHEREAS the City Manager has recommended, and the City Council desires to
approve, certain amendments to said budget;
NOW THEREFORE THE CITY COUNCIL DETERMINES, RESOLVES AND
APPROVES AS FOLLOWS:
SECTION 1. The Director of Finance is authorized to record interfund cash
transfers as required in accordance with this Resolution, and Resolution No. 23146,
adopting the Budget for Fiscal Year 2012-13 is hereby amended as follows:
SOURCE:
Fund Activity Account Amount
001 29301 $63,700
General Fund Fund Balance
ADDITION:
Fund Activity Account Amount
001 2180 43200 $63,700
General Fund Convention Center Contractual
Services
PURPOSE: New Amado Road Marquee for the Palm Springs Convention Center.
ADOPTED THIS 17TH DAY OF OCTOBER, 2012.
David H. Ready, City Manager
ATTEST:
James Thompson, City Clerk
003
Resolution No.
Page 2
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF PALM SPRINGS )
I, JAMES THOMPSON, City Clerk of the City of Palm Springs, hereby certify that
Resolution No. is a full, true and correct copy, and was duly adopted at a regular
meeting of the City Council of the City of Palm Springs on by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
James Thompson, City Clerk
City of Palm Springs, California
004