HomeMy WebLinkAbout11/7/2012 - STAFF REPORTS - 2.J. 4��PPLM Spy
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DATE: November 7, 2012 CONSENT AGENDA
SUBJECT: PURCHASE OF AIRPORT ASHPHALT PAVEMENT SEALANT FROM
GRANITE CONSTRUCTION IN THE AMOUNT OF $110,109.37
(IFB 13-04)
FROM: David H. Ready, City Manager
BY: Airport
SUMMARY
This action will provide for the acquisition of asphalt pavement sealant material that will
be used in conjunction with the Airport's ongoing in-house asphalt pavement
maintenance program.
RECOMMENDATION:
1. Approve the purchase of 13,500 gallons of sealant concentrate, as specified in
Invitation for IFB 13-04, to Granite Construction Company of Riverside,
California, in the amount of$110,109.37
2. Authorize City Manager to execute all necessary documents.
STAFF ANALYSIS:
One of the most costly and ubiquitous fixed assets at the Palm Springs International
Airport are the amalgamation of paved surfaces including runways, taxiways, aprons,
roadways, and parking lots. Taking the sum of all airport paved surfaces into
consideration would equate to approximately eighty miles of two lane highway within the
property's boundary. About two years ago, staff developed and instituted a new and
enhanced in-house pavement maintenance program designed for improving the care and
preventative maintenance of asphalt on the airport property. This program involves the
utilization of airport staff, specialized application equipment, and specific FAA approved
materials to conduct surface coating and rejuvenation of pavements year round. This
REM NO. J
City Council Staff Report
November 7, 2012 Page 2
Contract Award Airport Asphalt Pavement Sealant
preventive maintenance program will not only improve the performance of pavements, but
it will also extend the overall useful life of the assets by several years and consequently
defer millions of dollars of replacement costs. The airport's new program has already
completed a several million square feet of pavement sealing and this procurement of
additional material is necessary in order for the program to continue.
The Procurement and Contracting Division worked closely with the Airport Department
to develop and conduct a formal invitation for the supply of the material through IFB
#13-04. The bid was publicly advertised, posted to the City's website, and notices
distributed to potential providers. Two (2) providers responded and the results of the
bid are tabulated below:
Vendor Price Quote
Granite Construction Co. $110,109.37
Carbonyte Systems Inc. $ 69,735.94
The specifications developed for the product were in conjunction with longstanding
Federal Aviation Administration (FAA) standards for pavement rejuvenating solutions
and the compounds of the product are specific. Only one of the two bids met the
specifications set forth in the formal bid document, and that was from Granite
Construction Company in the amount of $110,109.37. The other lower bid did not
provide the necessary Gilsonite additive as minimally required and stated within the
materials specifications of the bid documents and consequently was determined by
staff, in consultation with the airport's engineering team specializing in airport
pavements, to not meet the specification and was therefore considered non responsive.
FISCAL IMPACT:
The cost of the Surface Sealant for the Pavement Management Program for the Airport
will be $110,109.37 and funds have been budgeted and are available in account
numbers: 416-6501-56130 and 415-6050-46110.
11 ��
Thomas Nolan,
Executive Director, Airport
David H. Ready, Cjf nager