HomeMy WebLinkAbout11/7/2012 - STAFF REPORTS - 2.N. o�pALMs,6
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DATE: November 7, 2012 CONSENT AGENDA
SUBJECT: APPROVE CONTRACT SERVICES AGREEMENT WITH FISH WINDOW
CLEANING FOR AIRPORT TERMINAL WINDOW CLEANING SERVICES
FOR THE YEAR IN THE MOUNT OF $19,050 ANNUALLY
FROM: David H. Ready, City Manager
BY: AIRPORT
SUMMARY
This action will award a contract for the professional window cleaning of the Airport's
main terminal and concourse building areas.
RECOMMENDATION:
1. Approve a Contract Services Agreement for Airport Window Cleaning, as
specified in Invitation for IFB #13-01, to Fish Window Cleaning in the a fixed
amount of $19,050 per annum for three (3) years, and then an optional two (2)
years with the fee adjusted by the Consumer Price Index for this region.
2. Authorize City Manager to execute all necessary documents.
STAFF ANALYSIS
The airport's main terminal and two concourses make up over two hundred thousand
square feet of interior space and contains thousands of square feet of large windows so
that traveler's can enjoy magnificent scenic mountain views as they arrive and depart on
their flights. To keep these windows clean inside and out it requires the utilization of a
contracted professional window cleaning company with the expertise and equipment to
complete the work safely and efficiently. The current contract for window cleaning
services is terming out and it was time to bid once again. The Procurement and
Contracting Division worked closely with the Airport staff to conduct a formal invitation
for Bid (IFB) #13-01 to provide the Airport with window cleaning services. The bid was
publicly advertised, posted to the City's website, and notices distributed to potential
providers. Ten (10) providers responded by the due date of September 18th, 2012 and
the results of the bid are tabulated below:
ITEM NO.
City Council Staff Report
November 7, 2012 Page 2
Airport Terminal Window Cleaning Services
Vendor Price Quote
Fish Window Cleaning $19,050.00
Executive Services Inc. $19,680.00
ProGreen Building $21,200.00
Maintenance
American Facilities $21,400.00
Maintenance Inc.
Ellis Enterprises $25,060.00
Town & Country Window $26,500.00
Cleaning
Sierra Aviation Group $29,820.00
TheWindowWasher.com $32,200.00
All Bright Cleaning Services $37,876.00
HSG Professional Window $46,500.00
Cleaners
Walk In Grace Inc., dba Fish Window Cleaning, based in Palm Desert, CA holds similar
contracts for window cleaning services for the Palm Springs Ariel Tramway, as well as
the Agua Caliente Casino Resort & Spa, Desert Commercial Property Management,
and the Riviera Spa & Resort. The Local Preference Ordinance was applied in this bid
process and in this case a locally based firm was the lowest, responsive, responsible
bidder and staff is recommending the award of the three year contract to Fish Window
Cleaning. The cost for the initial three years of the contract would be firm at
$19,050.00 per year, with the optional two one-year renewals to be adjusted based on
the CPI issued by the U.S. Bureau of Labor Statistics for the LA/Anaheim/Riverside
Areas.
FISCAL IMPACT
There are funds available and are budgeted in account 415 6200 43200. Last year the
Airport expended approximately $23,615.00 for window cleaning services.
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Thomas Nolan, —
Executive Director, Airport
�David H. Ready, City ager
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