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Home My WebLink About11/7/2012 - STAFF REPORTS - 2.P. ;OQQNLM SA4 .y c V N # R 4</F011N� City Council Staff Report DATE: November 7, 2012 CONSENT CALENDAR SUBJECT: PURCHASE OF A COMPUTER STORAGE AREA NETWORKARRAY (SAN) FOR THE CITY HALL COMPUTER NETWORK FROM: David Ready, City Manager BY: Information Technology SUMMARY The City of Palm Springs main file servers' storage capacity needs to be upgraded to handle the City's increasing data storage needs. The City Council will consider the acquisition of a Storage Area NetworkArray and switch, that will put the City in the position of meeting our current needs and give us the foundation for meeting our future data storage needs. RECOMMENDATION: 1. Award the purchase of a Storage Area NetworkArray, switch, interface cards and cable set from CDW-G (Computer Discount Warehouse-Government) in the amount of$33,454.78. 2. Authorize the City Manager to approve all necessary documents, including the Purchase Order. STAFF ANALYSIS: The City of Palm Springs main file servers are in need of increased file storage capacity in order to meet the requirements and demands of today's larger files. The solution that City Staff is recommending is called a Storage Area Network(SAN) and will be replacing the outdated and aged RAID drive arrays used by our current file servers. The current RAID drives used are from 6 to 10 years old and beyond their useful life recommended at 3 to 5 years. The new Storage Area NetworkArray solution will perform much faster and will provide the City a greater storage capacity to meet the required demands of updated ITEM NO. 0 City Council Staff Report November 7, 2012—Page 2 Network Area Storage programming and data storage. The installation of a Storage Area NetworkArray (SAN) will meet the City's current need for data storage as well as the City's future needs as our computer network and storage of data continues to grow. City Staff recommends the City Council award the purchase of the SAN and associated equipment from Computer Discount Warehouse utilizing their California Multiple Award Schedule (CMAS) cooperative purchase agreement #3-99-70-0793b awarded by the State of California for access by all state government agencies and as allowed for pursuant to PSMC Section 7.09.010, Cooperative Purchase Programs. FISCAL IMPACT: Sufficient funds for Technology Enhancements are available for the SAN acquisition in the amount of $33,454.78 through the Technology Enhancement Fee Account 261-1395-54046. J XesR. Smith, I.T. Manager mes Thompson Chief of Staff/City Clerk David H. Ready, Citnager Attachment: Computer Discount Warehouse-Government Quote Page 1 •Gr ® The Right RightAwayeryhno/ogy. SALES QUOTATION QUOTE NO. • . DATE 800-80 -4239 D416426 0420599 8/30/2012 808-898-4239 CITY OF PALM SPRINGS CITY OF PALM SPRINGS B PO BOX 2743 S 3200 E TAHQUITZ CANYON WAY L I L INFORMATION SERVICES P JAMES SMITH T PALM SPRINGS, CA 92263-2743 T PALM SPRINGS, CA 92262-6959 - O 0 Contact: JAMES SMITH 760-323-8252 Customer Phone# 7603238234 Customer P.O.# SAN QUOTE ACCOUNT •. TERMS EXEMPTION CERTIFICATE JEFF BUTCHKO 877-853-0557 FEDEX Ground Request Terms QTY ITEM NUMBER DESCRIPTION UNIT PRICE EXTENDED PRICE 1 2562761 HP P2000 G3 COMBO 24X1TB SAS SFF BUN 20773.00 20773.00 Mfg#: CPD-QR522A Contract: MARKET contract CMAS-3-99-70-0793b 5 2523344 HP STORAGEWORKS 81E PCI-E FC 999.00 4995.00 Mfg#: CPD-AJ762A Contract: MARKET contract CMAS-3-99-70-0793b 1 1638802 BROCADE 340 16PT FULL FAB 8GB SWL 4995.00 4995.00 Mfg#: BRC-BR-340-0008-A Contract: MARKET contract CMAS-3-99-70-0793b 1 1042665 BELKIN 3M FIB OPTIC CAB LC/LC 62.5 Mfg#: BEL-LCLC625-03M-CDW Contract: MARKET contract CMAS-3-99-70-0793b ------------ SPECIAL INSTRUCTIONS ----------- Please include this quote# on your PO and fax it to 847-371-2100-thanks contract CMAS-3-99-70-0793b --------------------------------------------- Recommended items for HP P2000 G3 COMBO 24X1TB SAS SFF BUN TOTAL Continued CDW Government Please remit payment to: 230 North Milwaukee Ave. CDWGovernment Vernon Hills, IL 60061 75 Remittance Drive General Phone: 847-371-5000 Fax: 847-419-6200 Suite 1515 Account Manager's Direct Fax: 847-371-2100 Chicago,IL 60675-1515 •3 Page 2 The Right•� ® RightAway.'hnology. SALES QUOTATION www.CGWG.com QUOTE . . DATE 800-808-4239 D416426 0420599 8/30/2012 CITY OF PALM SPRINGS CITY OF PALM SPRINGS B PO BOX 2743 S 3200 E TAHQUITZ CANYON WAY L I L INFORMATION SERVICES P JAMES SMITH T PALM SPRINGS, CA 92263-2743 T PALM SPRINGS, CA 92262-6959 O O Contact: JAMES SMITH 760-323-8252 Customer Phone# 7603238234 Customer P.O.# SAN QUOTE ACCOUNT •D TERMS EXEMPTION CERTIFICATE JEFF BUTCHKO 877-853-0557 FEDEX Ground Request Terms CITY ITEM NUMBER DESCRIPTION UNIT PRICE EXTENDED PRICE2015999 HPE 3YR SUPP PLUS 24X73Z4 MS HPE-UV046E 2977.00 2122739 HPE 3YR 6CTR MSA 2000 G3 HPE-UV396E 3918.00 --------------------------------------------- Recommended items for BROCADE 340 16PT FULL FAB 8GB SWL 1566873 BROCADE 1YR 24X7 STD NBD SV BRC-300-SVC-STD-1 Call for pricing 1549954 BROCADE 3YR 24X7 ADV REPLAC BRC-300-SVC-ADVANCE-3 Call for pricing SUBTOTAL 30763.00 FREIGHT .00 SALES TAX 2691.78 US Currency TOTAL 33,454.78 CDW Government Please remit payment to: 230 North Milwaukee Ave. CDWGovemment - Vernon Hills, IL 60061 75 Remittance Drive General Phone: 847-371-5000 Fax: 847-419-6200 Suite 1515 Account Manager's Direct Fax: 847-371-2100 Chicago,IL 60675-1515 4 Page 3 Total I 30,763.00 FMV Lease Option I 905.05/Month Total I 30,763.00 $BO Lease Option 997.64/Month Monthly payment based on 36 month lease. 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