HomeMy WebLinkAbout12/5/2012 - STAFF REPORTS - 2.K. DOE p D.LM
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C4,,FpR City Council Staff Report
DATE: December 5, 2012 Consent Calendar
SUBJECT: APPROVE OUTFITTING OF POLICE VEHICLES
FROM: David H. Ready, City Manager
BY: Department of Public Works / Fleet Operations
SUMMARY
Each Police vehicle must be appropriately outfitted with the necessary equipment to
make it operable to perform the job functions of the vehicle operator. Since the vehicles
do not come from the manufacturers with the unique specialized equipment required for
Police activities, the City must send them to a professional vehicle outfitting shop to be
converted. This action would award the outfitting of Police vehicles on a unit price basis
as needed through June 30, 2013.
RECOMMENDATION:
1) Award the outfitting of police vehicles via a purchase order at a per unit price of
$7,227.89 for Police Patrol Vehicles; $3,825.70 for Police Admin/Undercover Vehicles;
and $9,301.25 for Police K-9 Vehicles for a total purchase price of $112,083.26, valid
through June 30, 2013, on an as-needed basis, to West Coast Lights and Sirens, Inc.,
of Riverside, California, inclusive of all applicable taxes and delivery.
2) Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
Council previously authorized on September 5, 2012 the acquisition of new replacement
vehicles of which we have taken delivery of 12 (9-Patrol and 3-K-9) new Police vehicles
that are ready for outfitting. Five additional Police vehicles that were approved by
Council are in the procurement process now and will require outfitting once received.
This action will allow the Fleet Operations Division to outfit 9-Patrol, 3-K-9, and 5
Administration/Undercover vehicles. It will also allow the outfitting of any other Police
vehicles on an as-needed basis through June 30, 2013.
The Procurement and Contracting Division worked closely with the Fleet Operations
and Police Departments to develop the specifications to conduct a formal Invitation for
ITEM NO. a I4
City Council Staff Report
December 05, 2012
Approve Outfitting of Police Vehicles
Bid (IFB) 13-06 (A) that was publicly advertised, posted to the City's website, and
notices electronically distributed to eight vendors. A Pre-Bid conference was held on
September 20th. Four vendors responded to our invitation for bid and the results are
tabulated below:
VENDOR PATROL VEHICLE ADMIN/UNDERCOVER K-9 TOTAL
West Coast $7 227.89 $3,825.70 $9,301.25 $20,354.84
Lights&Sirens
WoodcrestVehicle $7,423.58 $4,548.92 $9,740.56 $21,713.06
Center
Airwave $9,402.18 $3,770.06 $12,394.84 $25,567.08
Communications
911 $9,893.72 $5,584.33 $11,580.43 $27,058.48
Vehicles
Pricing for current need (9- Patrol, 3- K-9, and 5- Administration/Detective):
VENDOR PATROL VEHICLE ADMIN/UNDERCOVER K-9 TOTAL
West Coast 9 at$7,227.89 5 at$3,825.70 3 at$9,301.25 $112,083.26
Lights&Sirens
West Coast lights and Siren, Inc., located in Riverside, CA, was the lowest, responsive
responsible bidder. West Coast lights and Siren, Inc. has performed Police vehicle
outfitting for the City of Riverside, as well as the City of Fontana, City of Rialto, City of
Montclair, and City of Monterey Park. Staff is recommending that the City Council award
the bid for outfitting of the police vehicles to West Coast lights and Siren, Inc. at the unit
prices as shown above that are valid through June 30, 2013 and shall be used on an
as-needed basis throughout the year to outfit additional vehicles as necessary.
FISCAL IMPACT:
Funds for the outfitting of vehicles were appropriated June 1, 2012 and are available in
the current 12/13 fiscal year budget 510-5475-50020.
02
City Council Staff Report
December 05, 2012
Approve Outfitting of Police Vehicles
David J. Barakian David H. Ready
Director of Public Works/City Engineer City Manager
Thomas J. Wils
Assistant City Manager— Development Services
03
CRY of palm Springs,CA
ProcuremeMCanractlnp Diuislon
Bid Abstract
BID ABSTRACT Vendor&Bid Amount Vendor&Bid Amount Vendor&Bid Amount Vendor&Bid Amount Vendor&Bid Amount
West Coast Lights& Airwave Communication 911 Vehicles vlloodCrest Vehicle Ctr.
PROJECT NO: Sirens, Inc.
IFB 13-06
PROJECT NAME:
Outfitting and/or Changeover
Of Police Vehicles
DUE DATE: 10/1612012
Total of all Items
Whitnessed By: _
Date:
O
18. Fiscal Year - Obligation for payment of any contract beyond the current fiscal year end is
contingent upon the availability of funding from which payment can be made. No legal liability shall
arise for payment beyond June 30 of the calendar year unless funds are made available for such
performance.
j 19.Governing Law: This contract shall be construed and interpreted according to the laws of the
State of California.
20.Affidavit of Non-Collusion and References: Bidders are required to file an Affidavit of Non-
Collusion with their Bid. This shall be signed and swom before a Notary Public with a commission
in the State of California. Bidders are also required to provide References. The forms are included
in the Bid package as Exhibits A and B.
21. Bidder Responsibillty: The City of Palm Springs reserves the right to reject the Bid of any
Bidder who previously failed to perform properly,or complete on time,agreements of similar nature,
or to reject the Bid of a Bidder who is not in a position to perform such an agreement satisfactorily.
22.Vehicle Quantities and length of term: The City will have 17 vehicles(9 Crown Vic Patrol; 3
Crown Vic K-9, and 5 admin vehicles -models tbdl that will need to be outfitted. The City may
acquire additional vehicles to be outfitted with the same specifications throughout the fiscal year,
and as such, the successful bidder shall be required to hold their bid pricing unfit June 30,2013 to
accommodate any additional vehicles if acquired.
IMPORTANT NOTE:
BIDDERS CHECKLIST—REQUIRED DOCUMENTS:
Bids MAY NOT BE CONSIDERED if the following documents and/or attachments are not
completely filled out and submitted with the Bid:
X Specification pages with "Yes/No" response next to each line item, pages 8-17
X Deviations from Specifications (if any) and any items being offered as "Or Equal"
where allowed for consideration.
X Bid Cost Proposal, pages 18-20
X Signature Authorization, Bid Cost Proposal, page 19, must be signed by an
authorized representative.
.Request.for_.Local P_reference,_ifapplicab/e,..including-.a-copy._of-current_business
____ _.
license,and all Addenda issued shall be acknowledged in the space provided on Bid
Cost Proposal pages 19 and 20.
X Affidavit of Non-collusion by Contractor form, Exhibit A, page 21, must be manually
signed and countersigned by a Notary Public.
X References, Exhibit B, page 22.
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SPECIFICATIONS SHEET FOR: PATROL VEHICLE
2011 CROWN VICTORIA POLICE PATROL Answer
QUANTITY ITEM NUMBER CITY OF PALM SPRINGS SPECIFICATIONS r No
Wiring Harness, One piece to include all main wiring
necessary to supply power to trunk tray including
speaker wire, main power, etc. Wire harness to be
coated with minimum Industry Standard for
polyurethane wrap and labeled every 6". Strobe cables e 5
1 N/A to have additional RF shielding. All wiring must be
identical to existing fleet and must match Molex plugs
and color supply.Vendor must supply complete detailed
drawing at the time of the first build inspection for all
harnesses. Must be ISO compliant. Price to include
misc. wires/connectors/fuses,etc.
Motorola 1T Motorola Control Cable for a XTL5000
Remote Mount 05 Control Head.Motorola cable needs
1 HKN6170 to be installed from front radio head to rear radio powe
source.Antenna and cabling to be supplied by vendo rr
for radio and needs to be installed on trunk lid to power
source. The City will provide the radio and radio head.
1 AC-CVTRAY50 Troy Products Half Sliding Tray S
Troy Products Mounting Tray. Mounted in trunk on US
of spare tire. All electrical equipment and wiring is to
1 AC-CVTT50-05 mounted on the tray.All electrical equipment and wiring J�5
will be covered with clear plexi-glass cover. Plexi-glass 1
will be vented on front and rear.
Federal Signal — Legend S2 LED 45" Light Bar.
Included in light barTomar Pre-Strobehawk Strobe tube
and reflector for pre-emption position#5, and mounting
LDG45*PROVIDED kit HK-CV92, These are clear domes and lens with y�5 1 BY CITY, LABOR colored LED,does not include controller.All positions to
TO INSTALL ONLY. be determined with existing vehicles.This item will be
provided by the City. The Rem will be installed/wired
by the awarded Outfitter and mounted to match existing
vehicles.
Smart Siren Platinum-Federal Signal-Smart Siren
SSP3000 controller. Includes full feature siren, public address,
1 *PROVIDED BY light and Signal Master controls, fully programmable. /
CITY, LABOR TO This item will be provided by the City. Mounted in �ES
--- INSTALL ONLY.--- -console.Mounted to match existing vehicles.
1 MNCT-SB Federal Signal—Noise cancelling microphone_Mounted VeS
on side of console with existing vehicles. j
Tomar—repetition power supply. To supply power to
preemption. Mounted in the lightbar. Will be cancelled
1 401-126 PREHI with park kill module. Operation to be determined with
exisfina vehicles.
8
06
SPECIFICATIONS SHEET FOR: PATROL VEHICLE
2011 CROWN VICTORIA POLICE PATROL Must
err
QUANTITY ITEM NUMBER CITY OF PALM SPRINGS SPECIFICATIONS res or No
Federal Signal - strobe kit. To be mounted in rear
1 416127 taillights and front corner markers. To match existing \4es
patrol cars. Position to be determined with existing
vehicles.
Predator CHMSL Sound-Off rear deck super, OR
1 Specie Chtt EQUIVALENT. Mounted in rear deck above 3nd brake
light Blue on R/S
1 VPX800-3 Viper EXT Blue LED fixture. Mounted in grill R/S. e s
1 VPX800-4 Viper EXT Red LED fixture. Mounted in grill L/S. \/e S
Viper EXT Blue R/S LED 7
Viper EXT Red US LED.
-Vertically side mounted to push bumper. One on each
2ea VPX800-4 side of push bumper. Position to be determined with
VPX800-3 existing vehicles. l e S
-Mounted front facing on side mirrors. One on each /
side. Pattern and function position to be determined at
inspection.
Blue Sound-Off R/S
ENT263-13 Red Sound-Off US
lea ENT2133-R Mounted under side mirrors with appropriate brackets. S
Pattern and function position to be determined at
inspection.
1 6001 250 AMP Power Tamer-Timer Programmable timer for
electronic equipment. Match existing vehicles.
Black Out Switch to be wired in. Kills back up/brake
1 NIA lights. Pre-set at 15 minutes. A lighted switch will be ` '
installed on the dash. Light on will tell operator that the y.
"black out"function is engaged.Match existingvehicles. r
1 UPKM-3 Federal Signal - kill module, 2011 Crown Victoria. 2S
Match existingvehicles.
FHLP-CV Federal Signal-headlight and taillight flasher. Onewill
2 FHL-TAIL operate the headlights and one will operate the backup VQS
lights. Match existing vehicles.
Dyna Max Siren speaker mounted with Federal Signal
1 ES100 and ESB-U ESB=U bracket to Go Rhino push bumper left side.
--- - -- - - -- - ----- Match existing vehicles. --`No-"or-equal"-will be
considered.
1 ESBMT-SB
Federal Signal-Speaker Bracket to mount on left side S of Go-Rhino push bumper. Match existing vehicles. e
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SPECIFICATIONS SHEET FOR: PATROL VEHICLE
2011 CROWN VICTORIA POLICE PATROL rust
AwwQUANTITY ITEM NUMBER CITY OF PALM SPRINGS SPECIFICATIONS Y No
Troy Products Console 2011 Crown Vic console needs
to have mounting for two microphones(not supplied).3-
12 volt power outlet with protective red caps mounted
1 cc-008 on side of console. Map light will be mounted to �e S
passenger side. Will house control head, a Motorola
radio, scanner, and need block off plates for rest of
console. Match existing vehicles.
1 AC-BH95 Troy Product Dual cup holder mounted at rear of
console.
Swivel Laptop/Console mount To be fabricated from
existing swivel mount(template available).Model#FM-
1 N/A D-XFR-E First Mobile Technologies to be mounted to ! e S
fabricated console mount(supplied).
Special fabricated mount for docking station at front of
console. Power source to docking station to come from
1 N/A trunk power supply and have its own circuiL Supplied �� S
3inl antenna mounted on trunk lid to front of docking
station. Location to match existing vehicles.
Federal Signal 18 inch map light On/Off switch control
1 LF18TSB-LED with wired base map light. Location to match existing Y� S
vehicles. 6
Uniden-Bear Tracker scanner. 250 channel
1 UIBCT8 mobile/base pre-programmed and programmable.
Antenna to be installed also. Location to match existing yes
vehicles.
Aims Power-180 watt pure sine wave power inverter 12
1 PWRI18012S volt. Inverter to be mounted inside passenger sidewall
of console.Wired through Power Tamer.Match existing
vehicles.
1 5038 Go-Rhino-push bumper. /�S
Dual weapon gun rack for 870 shotgun and barrel lock
1 WA for a AR Rifle fully adjustable_ To fit in between driver eS
and passenger seats. Mounts to partition.
Santa Cruz-standard gun lock electric. w/#2 key
1 SC-1 override gun lock(Remington shotgun). Match existing �S
vehicles.
---- Santa Cruz-mediumfiarge electric.-w/#2 key override
gun lock AR15 . Match existing vehicles.
1 TP-SB3US-SS Universal-partition Yes
High strength 14-gauge aluminum door panels. To
2 N/A replace existing rear left and right door panels. To \/QS
match existing patrol vehicles.
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SPECIFICATIONS SHEET FOR: PATROL VEHICLE
2011 CROWN VICTORIA POLICE PATROL nssc
Mawar
QUANTITY ITEM NUMBER CITY OF PALM SPRINGS SPECIFICATIONS Yes or Px)
%inch Lexan rear window covering with 1 —%" holes.
2 N/A One for each rear door. To match existing patrol Je S
vehicles. 1
Internal rear manual door lock rods for the rear doors of
2 N/A the vehicle in place of stock rods. Rod to extend to door
jamb. To match existing patrol vehicles.
Laguna Manufacturing Inc. — transport seat. With
1 3P/F2501 Laguna belts only. In place of rear seat and belt � 'S
assembly.
j
Five Ibs fire extinguisher mounted in trunk area. Needs
1 N/A to be mounted so it is readily available. If a custom /es
bracket needs to be made do so. Match existing 7
vehicles.
SPECIFICATION SHEET FOR: ADMIWUNDERCOVER VEHICLE
2011 ADMIN/UNDERCOVER Answer
QUANTITY ITEM NUMBER CITY OF PALM SPRINGS SPECIFICATIONS ves or o
Wiring Harness, One piece to include all main wiring
necessary to supply power to trunk tray including
speaker wire, main power, etc. Wire harness to be
coated with minimum Industry Standard for
polyurethane wrap and labeled every 6". Strobe cables
1 N/A to have additional RF shielding. All wiring must be ye-S
identical to existing fleet and must match Molex plugs
and color supply.Vendor must supply complete detailed
drawing at the time of the first build inspection for all
harnesses. Must be ISO compliant. Price to include
misc. wires/connectors/fuses etc.
Motorola 17' Motorola Control Cable for a XTL5000
Remote Mount 05 Control Head.Motorola cable needs
1 HKN6170 to be installed from front radio head to rear radio power
---- --- --- - ---- -- --source.Antenna-and cabling to be supplied-by vendor Y
for radio and needs to be installed on trunk lid to power
source. The City will provide the radio and radio head.
Unitrol — Under cover control switch and 15 ft. cable.
UM3500 Switch to be mounted in dash. Mounting to be specked
1 UM80K by Fleet Operations prior to install depending on make
UMC030-15 and model of car. Siren/PA Amplifier to be installed in r
trunk.
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09
SPECIFICATION SHEET FOR: ADMIN/UNDERCOVER VEHICLE
2011 ADMINIUNDERCOVER Meet
Answer
QUANTITY ITEM NUMBER CITY OF PALM SPRINGS SPECIFICATIONS YES or No
Federal Signal — strobe kit. To be mounted in rear
1 416127 taillights and front caner markers. To match existing �es
vehicles.
1 32901 43 Federal Signal—Viper Dual head 16 LED'S.Red steady
and Blue flashing. Mirror mounted. Clear lenses. E S
Predator CHMSL Sound-Off rear deck super, OR
1 Special Light
EQUIVALENT. Mounted in rear deck above 3n° brake
light. Blue on R/S ((
1 VPX800-3 Blue LED Viper EXT Federal Signal. LED fixture. e S
Mounted in grill. Clear lenses. R/S
Red LED Viper EXT — Federal Signal — LED fixture.
1 VPX800-4 Mounted in grill. Clear lenses. US. To match existing NO— S
vehicles. ff
1 6001 250 AMP Power Tamer—Timer Programmable timer for eS
electronic equipment.To match existing vehicles.
Black Out Switch to be wired in. Kills back up/brake
1 N/A lights. Pre-set at 15 minutes. A lighted switch will be
installed on the dash. Light on will tell operator that the yle S
"black out"function is engaged.Match existing vehicles.
1 UPKM-3 Federal Signal — Park siren kill module. 2011 Crown % 1es
Victoria. To match existing vehicles. 1'
FHLP-CV Federal Signal—headlight and taillight flasher. Onewill
2 FHL-TAIL operate the headlights and one will operate the backup
lights. Match existing vehicles.
Dyna Max Siren speaker mounted with Federal Signal
1 ES100 ESB-U bracket(below)in front of the car behind the grill
area so it is not to be seen.Mounted so it can be heard ye S
effectively. *No "orequal"will be considered. l/
1 ESB-U Federal Signal—Speaker Bracket to mount in the front
of the car behind the grill area so it is not to be seen. -yes
Aims Power-180 watt pure sine wave power inverter 12
1 PWRI18012S volt Inverter to be mounted between the driver and eS
passenger seats.Wired through Power Tamer.
Dual weapon gun rack for 870 shotgun and barrel lock
for an AR Rifle fully adjustable. To be mounted on the
1 N/A trunk lid. Unlock button hidden in trunk. Heavy duty gas
----- --- - -- - - - shocks(orequivalent)to be installed for extra weight an y
lid tested with guns loaded).
1 SC-1 Santa Cruz-standard gun lock electric. w/#2 key yes
override gun lock small shotgun).
1 SC-1/AR Santa Cruz-medium/large electric. wX2 key override es
gun lock AR15 .
1 N/A Five Ibs fire extinguisher mounted in trunk area. Needs I e'S
12
10
SPECIFICATION SHEET FOR: ADMIN/UNDERCOVER VEHICLE
2011 ADMIN/UNDERCOVER must
Answer
QUANTITY ITEM NUMBER CITY OF PALM SPRINGS SPECIFICATIONS YEsor No
j to be mounted so it is readily available. If a custom
bracket needs to be made, do so. Match existing �e S
vehicles.
SPECIFICATION SHEET FOR: POLICE K-9 VEHICLE
2011 CROWN VICTORIA POLICE K-S Mace
Answer
QUANTITY ITEM NUMBER CITY OF PALM SPRINGS SPECIFICATIONS YES or NO
Wiring Hamess, One piece to include all main wiring
necessary to supply power to trunk tray including
speaker wire, main power, etc. Wire harness to be
coated with minimum Industry Standard for
polyurethane wrap and labeled every 6". Strobe cables
1 N/A to have additional RF shielding. All wiring must be
identical to existing fleet and must match Molex plugs
and color supply.Vendor must supply complete detailed
drawing at the time of the first build inspection for all
harnesses. Must be ISO compliant. Price to include
misc. wires/connectors/fuses, eta
Motorola 1T Motorola Control Cable for a XTL5000
Remote Mount 05 Control Head. Motorola cable needs
1 HKN6170 to be installed from front radio head to rear radio power
source.Antenna and cabling to be supplied by vendor ye-
for radio and needs to be installed on trunk lid to power
source. The City will provide the radio and radio head.
1 AC-CVTRAY50 Troy Products Half Sliding Tray. e-3
Mounted in trunk on US of spare tire. All electrical
equipment and wiring is to mounted on the tray. All
..I-. --AC-CVTT50-05--- -electrical-equipment and -wiring-will--be covered with r
clear plexi-glass cover. Plexi-glass will be vented on V/
front and rear.
Federal Signal - Legend S2 LED 45" Light Bar.
LDG45*PROVIDED Included in light bar Tomar Pre-Strobehawk Strobe tube
1 BY CITY, LABOR and reflector for pre emption position#5,and mounting
TO INSTALL ONLY kit HK-CV92, These are clear domes and lens with
colored LED does not include controller.All positionsto
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SPECIFICATION SHEET FOR: POLICE K-9 VEHICLE
2011 CROWN VICTORIA POLICE K-8 Msmm
wer
QUANTITY ITEM NUMBER CITY OF PALM SPRINGS SPECIFICATIONS YES or uo
be determined with existing vehicles.This item will be
provided by the City. The item will be installed/wired
by the awarded Outfitter and mounted to match existing �es
vehicles.
Smart Siren Platinum-Federal Signal-Smart Siren
SSP3000 controller. Includes full feature siren, public address,
1 *PROVIDED BY light and Signal Master controls, fully programmable.
CITY, LABOR TO This item will be provided by the City. Mounted in YeS
INSTALL ONLY console. Mounted to match existing vehicles.
1 MNCT-SB Federal Signal—Noise cancelling microphone.Mounted �S
on side of console with existing vehicl
Tomar—repetition power supply. To supply power to
preemption. Mounted in the lightbar. Will be cancelled
1 401-128 PREHI with park kill module. Operation to be determined with y e S
existin vehicles. 1
Federal Signal — strobe kit. To be mounted in rear
1 416127 taillights and front comer markers. To match existing
patrol cars. Position to be determined with existing y
vehicles.
Predator CHMSL Sound-Off rear deck super, OR
1 Special EQUIVALENT. Mounted in rear deck above Yd brake e..s
Lighhtt light. Blue on R/S
1 VPX800-3 Viper EXT Blue LED fixture. Mounted in grill. R/S
1 VPX8004 Viper EXT Red LED fixture. Mounted in grill. US 7 e S
Viper EXT Blue R/S LED
Viper EXT Red L/S LED.
-Vertically side mounted to push bumper. One on each
2ea VPX800-4 side of push bumper. Position to be determined with
VPX800-3 existing vehicles.
-Mounted front facing on side mirrors. One on each
side. Pattern and function position to be determined at
inspection.
Blue Sound-Off R/S
ENT2B3-B Red Sound-Off US. Mounted under side mirrors with—.--- tea ENT2B3-R appropriate brackets. Pattern and function position to t;S
be determined at inspection. 1
1 6001 250AMP Power Tamer—Timer Programmable timer for S
electronic equipment. Match existingvehicles. e
1 N/A Black Out Switch to be wired in. Kills back up/brake
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i
SPECIFICATION SHEET FOR: POLICE K-9 VEHICLE
must
2011 CROWN VICTORIA POLICE K-9 Ans ns
wer
QUANTITY ITEM NUMBER CITY OF PALM SPRINGS SPECIFICATIONS YESor NO
lights. Pre-set at 15 minutes. A lighted switch will be
installed on the dash. Light on will tell operator that the e S
"black out"function is engaged.Match existing vehicles.
Federal Signal — kill module, 2011 Crown Victoria.
1 UPKM-3 Match existingvehicles. es
FHLP-CV Federal Signal—headlight and taillight flasher. One will
2 FHL-TAIL operate the headlights and one will operate the backup
lights. Match existing vehicles. 7
Dyne Max Siren speaker mounted with Federal Signal
1 ES100 ESB=U bracket to Go Rhino push bumper left side.
Match existing vehicles. *No or equal will be y
considered.
1 ESBMT-SB Federal Signal—Speaker Bracket to mount on left side e S
of Go-Rhino push bumper. Match existing vehicles.
Troy Products Console 2011 Crown Vic console needs
to have mounting for two microphones(not supplied).3-
12 volt power outlet with protective red caps mounted
1 CC-COB on side of console. Map light will be mounted to ` /e S
passenger side. Will house control head, a Motorola r
radio, scanner, and need block off plates for rest of
console. Match existing vehicles.
1 AC-BH95 Troy Product Dual cup holder mounted at rear of Yes
console.
Swivel Laptop/Console mount. To be fabricated from
existing swivel mount(template available).Model#FM- 7
D-XFR-E First Mobile Technologies to be mounted to
1 N/A fabricated console mount(supplied).
Special fabricated mount for docking station at front of
console. Power source to docking station to come from
1 N/A trunk power supply and have its own circuit. Supplied
3in1 antenna mounted on trunk lid to front of docking
station. Location to match existing vehicles.
Federal Signal 18 inch map light. On/Off switch control
1 LF18TSB-LED with wired base map light Location to match existing ve-S
vehicles.
Uniden-Bear Tracker scanner. 250 channel
mobile/base pre-programmed and programmable.
1 _ _ UNIBCTB ..__.. .Antenna to be installed also. Location to match existing y -
vehicles.
Aims Power-180 waft pure sine wave power inverter 12
1 PWRI18012S volt. Inverter to be mounted inside passenger sidewall
of console.Wired through Power Tamer.Match existing
vehicles.
1 5038 Go-Rhino-push bumper.
S
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SPECIFICATION SHEET FOR: POLICE K-9 VEHICLE
Must
2011 CROWN VICTORIA POLICE K-9
Answer
QUANTITY ITEM NUMBER CITY OF PALM SPRINGS SPECIFICATIONS res or NO
Santa Cruz-standard gun lock electric. w/#2 key
1 SC-1 override gun lock(small shotgun). Mounting hardware ` '
needed. To be mounted on K-9 transportation platform y e S
towards roof. `
1 EZ1
Ray Allen Professional K-9 Equipment- Sedan K-9
Cruise-Eze Unit. K-9 transportation platform. e
Ray Allen Professional K-9 Equipment-K-9 Cruise-Eze
1 EZ56 Door Panel and Window Guard Set To be installed on
rear drivers and passenger windows. es
Ray Allen Professional K-9 Equipment—K-9 Cruise-Eze
1 CL01CV Rear A/C System. To be mounted on the passenger �/f,S
side A/C vent and passenger side of the cage.
Santa Cruz-medium/large electric. w/#2 key override
gun lock(AR15).To be mounted on trunk lid.Mounting
1 SC-1/AR hardware needed. Heavy duty gas shocks (or ve S
equivalent)to be installed for extra weight on lid (tested
with gun loaded). Match existing vehicles.
Hot-N-Pop Pro—K-9 heat alarm and K-9 Door Popper.
1 HP5010-H Unit to be installed and operational per manufacturer's �e S
specs.
Five Ibs fire extinguisher mounted in trunk area. Needs
1 N/A to be mounted so d is readily available. If a custom
bracket needs to be made do so. Match existing
vehicles.
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Must
ADDITIONAL SPECIFICATIONS: (APPLICABLE TO ALL MODELS) Anw.r
YES a NO
1. All wiring connections will be"crimp" connected or soldered. Q S
2. All wiring shall be protected in "split-loom"tubing. e 5
3. Electrical tape is not an acceptable alternative to "spiit400m"tubing. YO-5
4. "Scotch" or"LOK"type connectors are not an acceptable practice for making
connections. e S
5. All emergency equipment and accessories will be mounted using nuts and e S
bolts—self tapping screws are not acceptable for mounting.
6. Emergency lighting operations and/or functions will be verified with the vendor ye-S
by the Fleet Services Technicians prior to vehicle outfitting.
7. No wire color shall be used for more than one (1)signal function at a time. P"S
8. A wiring schematic specific to that vehicle will be provided for each vehicle at eS
the time of delivery.
9. Multiple wire junctions shall be soldered (not crimp connected). -S
le
10. Tapping into existing OEM wiring for twelve VDC+ , twelve VDC—and twelve
VDC ignition power is acceptable only at the Ford preferred locations (see Ford eS
CVPI Modifier's Guide).
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III. BID COST PROPOSAL: IFB 13-06—Due TUESDAY OCTOBER 16, 2012 at 3,00 p.m.
LOCAL TIME
Bidder's signed proposal,and written acceptance by the City via a Purchase Order,shall constitute
an agreement and Bidder has hereby agreed to all the terms and conditions set forth in all of the
sheets which makeup this invitation forbids. The successful bidder shall comply with the City's
Insurance Requirements as set forth in Exhibit C attached.
In compliance with the specifications in this Invitation for Bids,the undersigned hereby proposes to
fumish all necessary tools and equipment, materials, service, labor, insurance and supervision to
complete the outfitting and/or changeover of Police Vehicles as herein described.
The City will have 17 vehicles(9 Crown Vic Patrol;3 Crown Vic K-9, and 5 admin vehicles-models
tbdq that will need to be outfitted. The City may acquire additional vehicles to be outfitted with the
same specifications throughout the fiscal year,and as such,the successful biddershall be required
to hold their bid pricing until June 30, 2013 to accommodate any additional vehicles if acquired.
All prices shall be F.O.B.Fleet Operations,Palm Springs,California. Sales tax shall be shown as a
separate line Rem at the rate of 8.75%.
COST PER VEHICLE
BASE UNIT BID PRICE PER VEHICLE TYPE:
For all labor, materials &equipment to provide
a turnkey, ready for service Patrol Vehicle:
Total Labor per vehicle: $ it'7�• O A
Materials& equipment: $ -7 la, 22
Applicable Tax (8.75%for Palm Springs): $ 5 44 1 1 W7
Cost for car carrier transportation/pickup delivery to
and from the City of Palm Springs Fleet Operations Yard: $ Mao
TOTAL PER PATROL VEHICLE: $ 7Z 27' 95
For all labor, materials &equipment to provide
a turnkey, ready for service Admin/Undercover Vehicle:
Total Labor per vehicle: $�Z. 3 .00
Materials & equipment: $ 3 O
Applicable Tax (8.75%for Palm Springs): $ a0 l (sal
Cost for car carrier transportation/pickup delivery to
— m - rtY Springs -
and from C' of Palm S rin s Fleet Operations Yard'- $
TOTAL PER ADMIN/UNDERCOVER VEHICLE: $
1s
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For all labor, materials &equipment to provide
a turnkey, ready for service Police K-9 Vehicle:
Total Labor per vehicle: $ 2 9 z 5 . c O
Materials &equipment: $
Applicable Tax (8.75%for Palm Springs):
Cost for car carrier transportation/pickup delivery to O
and from the City of Palm Springs Fleet Operations Yard $
TOTAL PER POLICE K-9 VEHICLE:
GRAND TOTAL ALL (3)VEHICLE TYPES $ 2-0 SSZ4
ADDITIONAL WORK:
In the event that additional work is identified,
provide unit prices for the following:
Hourly Labor:
IT IS HEREBY STIPULATED THAT ALL VEHICLES REFERENCED ABOVE, OR ADDED IN
THE FUTURE UNDER THE TERMS OF THE BID, WILL BE TRANSPORTED/DELIVERED VIA
A CAR CARRIER AND WILL NOT BE DRIVEN TO OR FROM PALM SPRINGS.
Company Name W eST Co as4 "VNA-s t Si vQ
Contact Name Pal.t c.i sc Reewa s
Title Cam'or,-1,roIIer
Address SSO A _
City/State/Zip R; %fe rs t d e 2 0
Telephone No.g51--7'7g-425'1 FAX 95�-Q 25 (
Email Address —Twish & ��ctS .tuS
ContractoesBusiness License# Rr vEre1 d¢ SLoOI Bog 05
AUTHORIZED Signature - Date / a - i Z -1 Z
CHECK IF THE FOLLOWING STATEMENT APPLIES:
------ ------My-firm/company-is-a--Local-Business--(Licensed within-the jurisdiction-of-the-Coachella -------
Valley). Copy of current business license from a jurisdiction within the Coachella Valley is
■eauired to be attached to this document in order to reguest the Local Preference.
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ADDENDA ACKNOWLEDGMENT:
Acknowledgment of Receipt of any Addenda issued by the City forthis IFB is required by including
the acknowledgment with your bid. Failure to acknowledge the Addenda issued may result in your
bid being deemed non-responsive.
In the space provided b low, please acknowledge receipt of each Addendum:
Addendum(s) # Alla is/are hereby acknowledged
DELIVERY OF BID:
Send via mail (sealed) to: or Deliver via courier(sealed)to:
City of Palm Springs/Procurement City of Palm Springs/Procurement
3200 E. Tahquitz Canyon Way 3200 E. Tahquitz Canyon Way
Palm Springs, CA 92262 Palm Springs, CA 92262
LATE BIDS WILL NOT BE ACCEPTED - NO EXCEPTIONS!
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i
Exhibit A
NON-COLLUSION AFFIDAVIT TO BE EXECUTED BY BIDDER AND
SUBMITTED WITH BID
State of California )
) as.
County
of PVNeWi )
5 ��
I,�G r+ny �ienz.t.l e z ,being
nnty first duly sworn,deposes and says that be or she
ispr d n+ ofWistCeas+ l r s T w cthe party making the foregoing bid dud the bid
is not made in the interest of,or on behalf of,any un 'sclosed person,partnership,company,association organization,or
corporation;that the bid is genuine and not collusive or sham;that the bidder has not directly or indirectly induced or
solicited any other bidder to put in a false or sham bid,and has not directly or indirectly colluded,conspired,connived,or
agreed with any bidder or anyone else to put in a sham bid,or that anyone shall reftin from bidding;that the bidder has
not in any manner,directly or indirectly,sought by agreement,communication,or conference with anyone to fix the bid
price of the bidder or any other bidder,or to fix any overhead,profit,or cost element of the bid price,or of that of any
other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the
proposed contract;that all statements contained in the bid are true; and, further,that the bidder has not, directly or
indirectly,submitted his or her bid price or any breakdown thereof,or the contents thereof,or divulged information or
data relative thereto,or paid,and will not pay,any fee to any corporation,partnership,company association,organization,
bid depository,or to any member or agent thereof to effectuate a collusive or sham bid.
OFFEROR QS-r Cpaa-r Lr4hts —r VenS C
BY ZCt lG Z
TITLE Q
ORGANIZATION
ADDRESS g� COltxt�nZ
SUBSCRIBED AND SWORN TO BEFORE ME THIS DAY OF ,201--
— _HEIDI RIM_
NOT RY PUBLIC IN AND FOR SAID a COMM.#1971466 W
COUNTY AND STATE Notary Public-Caitwnia q
Co RNERsWECOUNTY A
MY COMMISSION EXPIRES: M�ik r6'-J+01 b Comm.Exo.Mar.a,201s
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Exhibit B
CITY OF PALM SPRINGS, CALIFORNIA
INVITATION FOR BIDS NO. 13-06
BIDDER'S REFERENCE LIST
List at leastfive(5)references forwhich you have provided public safetyvehicle outfittingwithin the
last three years with requirements similar to the scope of work outlined in these documents.
NAME OF BUSINESS/AGENCY: R:y¢rsi de, a icJe
ADDRESS In Maanbl:a. Ave.t'�$� .iye►s i4e,CA g2-664
CONTACT PERSON �r�-1 I FXi
TELEPHONE# : 95I- go5 -ZS(, O
2)
NAME OF BUSINESS/AGENCY: FeY+�ana (�1; ce DeP"f
ADDRESS :15064s4 oranao u.1av FMPA0Mn&, c 1 Az335
CONTACT PERSON 13u% :5 � � k
TELEPHONE# clock -S5o-C1-70-7
3)
NAME OF BUSINESS/AGENCY: R; A.I •40 ��' Q'('•
ADDRESS : \So Sov.4�+ 923'l(0
CONTACT PERSON :
TELEPHONE# : -AISSC
4)
NAME OF BUSINESS/AGENCY:
ADDRESS A310 L.a twAbLQMen e-A 41'I(o3
CONTACT PERSON : -D" : < C&rn&w
TELEPHONE# : Ito 9- 4 4ISR-3loS 'I
5)
NAME OF BUSINESSIAGENCY: MavN -ere. P&rK
ADDRESS :37.0 %A . Al4;,orr ark Ave-. hx6m ere e f Ar ee cA c,1-I se{
_. .--------CONTACT- PERSON-- - - - P. k i U.1 Il n I a b.e S -
TELEPHONE # : &5zJa- 'I
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