HomeMy WebLinkAbout12/5/2012 - STAFF REPORTS - 2.L. VIUM Sp
c
V N
x x
Wye o9 w
eroune
c4` FOR % CITY COUNCIL STAFF REPORT
DATE: December 5, 2012 CONSENT AGENDA
SUBJECT: APPROVE THE PURCHASE AND INSTALLATION CONTRACT FOR
NEW CARPET AT AIRPORT BONO CONCOURSE AND SECURITY
CHECKPOINT
FROM: David H. Ready, City Manager
BY: Palm Springs International Airport
SUMMARY
The City Council will consider awarding the purchase and installation of new carpet in
the Airport's Bono Concourse and Security Checkpoint areas.
RECOMMENDATION:
1. Approve the purchase and installation of new carpet for the Airport's Bono
Concourse and Security Checkpoint as specified in Invitation for Bids (IFB) #13-
02, to Del's Flooring Contractor's Inc. of Palm Desert, CA, in the amount of
$157,016.95.
2. Authorize City Manager to execute all necessary documents, including the
Purchase Order.
STAFF ANALYSIS
The Airport's Bono Concourse was constructed in the late 1990's and still has the
original carpet in place. There are approximately 3,055 square yards of carpeting and it
needs to be replaced with new carpeting of the same pattern and color. In addition to
the Bono Concourse, the airport's security checkpoint's carpet will be replaced matching
it to the color of the main terminal's carpeting which was installed new four years ago.
The Procurement and Contracting Division worked closely with the Airport Staff to
develop a specification for commercial grade carpet (including a requirement for an
"equal or equivalent" replacement of the existing carpet for consistency), including
professional installation, and conducted a formal solicitation through IFB #13-02. The
ITEM NO.
City Council Staff Report
December 5, 2012 -- Page 2
Airport New Carpet Purchase and Installation Contract Award
bid was publicly advertised, posted to the City's website, and notices distributed directly
to interested vendors.
The city received six (6) bids in response to the solicitation. Pursuant the bid
requirements, the city would consider bids from vendors utilizing carpet manufacturers
other than what was specified for the Bono Concourse in so far as the specifications
and strike-off carpet sample provided were determined by the city to be "equal" or
"equivalent".
After careful review of the bids and samples submitted by the apparent low bidder and
second low bidder, airport staff in concurrence with Procurement and the City Attorney
determined that both bids were not "equal" or "equivalent" and were found non-
responsive.
Review of the bid and sample as provided by the third bidder were found responsive
and met the bid specifications. Staff recommends the award of the purchase and
installation of the carpet to Del's Flooring Contractors, locally based in Palm Desert, CA
at the cost of$157,016.95.
Vendor Price Quote
Prestige Flooring Center $134,254.47
Carpet Empire Plus $148,620.21
Del's Flooring Contractor's $157,016.95
New Image Commercial Flooring $193,202.77
G&S Carpet Mills, Inc. $196,337.43
Universal Flooring Systems Inc. $212,031.00
FISCAL IMPACT
There are funds available and budgeted in accounts 416 6501 56124; 416 6501 56143
and 415 6200 50000.
Thomas Nolan, �
Executive Director, Airport
David H. Read;4ager
Attachments:
Del's Flooring Contractor's bid
-- ------ - - - -- -
I
ATTACHMENT"A"
IFB 13-02
SUPPLY AND INSTALL CARPET FOR
PALM SPRINGS INTERNATIONAL AIRPORT
BONO CONCOURSE AND SECURITY CHECK POINT
*NOTE: THIS FORM MUST BE COMPLETED AND INCLUDED WITH YOUR BID*
SIGNATURE AUTHORIZATION
I
i
NAME OF PROPOSER/FIRM:�L�"P G1 CL�4GTt�RS �lE..
A. I hereby certify that I have the authority to offer this bid to a City of Palm Springs for the above
listed individual or company. I certify that I have th ut rity to bind myselfRhis company in a
contract should I be succes
GNATURE
A sty 29 �-
PRINT NAME
B. The following information relates to the legal contractor listed above, whether an individual or a
company. Place check marks as appropriate:
t. If successful, the contract language should refer to me/my company as:
An individual;
A partnership, Partners' names:
A company;
A corporation
2. My tax identification number is: p-5^b�rJ��9rJt'J
ADDENDA ACKNOWLEDGMENT:
Acknowledgment of Receipt of any Addenda issued by the City for this IFB is required by including the
acknowledgment with your bid. Failure to acknowledge the Addenda issued may result in your bid being
deemed non-responsive.
In the space provided below, please acknowledge receipt of each Addendum:
Addendum(s)# — re hereby acknowledged.
15
IFB 13-02 BID PROPOSAL PAGE(-REVISED-)
SUPPLY AND INSTALL CARPET FOR
PALM SPRINGS INTERNATIONAL AIRPORT
BONO CONCOURSE AND SECURITY CHECK POINT
COST BID—IFB 13-02—DUE: TUESDAY, OCTOBER 2. 2012 AT 3:00 P.M. LOCAL TIME
Bidders' signed bid and written acceptance by the City shall constitute an agreement and has hereby
agreed to all the terms and conditions set forth in all of the sheets which make up this invitation.
All prices shall be F.O.B. Airport Operations, Palm Springs, California. Sales tax shall be shown
as a separate line item at the rate of 8.76%.
Responding to an Invitation For Bids to provide carpet installation at the Palm Springs International
j Airport Bono Concourse and Security Check Point, the undersigned bidder agrees to fumish and deliver
material in accordance with the specifications herein. I/WE propose and agree to furnish, deliver and
install the material and accept as full payment the following amount:
Carpet Installation:
The City is Providing estimated measurements for bid process.Actual material to be verified by
field measurement of winning Bidder prior to material order and installation Citv to vett material
and pay only installed and allowances based on per Sgaure Yard bid.
Bono Concourse (Broadloom) Total
3055 SQ YDS X $ a 9 a j Per/SQ.YD(Material) = $ g p a 3
3055 SQ YDS X $ �. 84 Per/SQ.YD(install Labor) _ $ oti" 01/8 3s
"1107E The City will purchase up to 5%attic stock allowance of final total sq.yds.installed.
Security Check Point (1 square= 1 sq.yd.)
723 Squares X $ 41.3. 38 PedSQ.YD(MateriaD= $ 31, 3 ig3 9y
723 squares X $ 6 Per/SQ.YD(install Labor) _ $ Ris
"NOTE: The City will purchase 100 squares of carpet tiles for attic stock in addition to total sq.yds.installed.
Tax(8.75% on material only)$_ /off SSA. 5 s
Grand Total $ /.$ °/,
(Based on approximately 3778 sq.yds.of glue down carpet INCLUDING ALL APPLICAB E TAXES)
Specification of material must be submitted with Bid.
Delivery/Schedule for Performance: The bidder must indicate on this Bid Proposal page the time
required for delivery and installation, in number of calendar days, after receipt of order(ARO). Delivery
may be a factor in award of bid and may be cause for rejection, as determined by the City. The work
and/or services to be performed by Vendor pursuant to the purchase order shall be completed by Vendor
within time required for delivery indicated below, unless City approves in writing a revised delivery
schedule.
16
Delivery/Installation Time: Indicate time In calendar days, required for lead time, delivery and
install after receipt of order(ARO): (D 5 DAYS(ARO) *Delivery may be a factor in award.
It is understood and agreed that this bid may not be withdrawn for a period of ninety(90)days from the
date of opening thereof, and at no time in the case of the Successful Bidder.
CHECK IF THE FOLLOWING STATEMENT APPLIES:
;-My firm/company is a Local Business (Licensed within the jurisdiction of the Coachella Valley).
Coov of current business license is required to be attached to this document
(Signatures):
Name of firm submitting bid ft7�S
Authorized signature
Printed name S Title Tkz� l
Address 42120 es-mme 4bmeEr
City, State,Zip�Dct-W1 r C�At�Ft521�z[l't °I Z2l 1
Telephone No.4(GD- 5LB'OCI(c0 Fax No: =:�(ao— g5ta8" 4(ORO
E-mail y�i� cjel �rtv • CA4n
17
1
REFERENCES
I The City is seeking a contractor who has the experience and capability to procure and install carpet as
per the specifications contained herein. A minimum of three(3) references shall be submitted below with
the bid, including contact name and phone number, for projects of a similar scope to this Invitation for
Bids. r
1) Name of firm or agency:
�fi�
Contact Person: Phone# '"4840
Brief description of project:
A� �Pt'L[� RAct.IG-�Q�I,L-t�tsVy� �T/Tk{yLt�e4T.t �.t.A�S
'Co Omp- t_"' 'L% Ts:rE 4�iw�Yt�17
2) Name of firm or agency: Wq�,O -A
Contact Person:c�y 15��' Phone# Ot 51-71-co 5to5c�
Brief description of project:
3) Name of firm or agency:
''�. bm a uc�t,�e.1
Contact Person:Nkp ` Phone# -C't'►"
Brief description of project:
Aa.7�D CI� 7 �aRr c?"C" `--t'�Ff2uufntFauT
�1k� TA&AV� i`ic-.5 �zRic— V� uPLJ N
18
NON-COLLUSION AFFIDAVIT TO BE EXECUTED BY
BIDDER AND SUBMITTED WITH BID
STATE OF CALIFORNIA)ss
COUNTY OF RIVERSIDE)
The undersigned, being first duly swom, deposes and says that he or she is
Of I . the party making the
foregoing bid. That the bid is not made in the interests of, or on the behalf of, any undisclosed person,
partnership, company, association, organization, or corporation; that the bid is genuine and not collusive
or sham;that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false
or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or
`:. anyone else to put in a sham bid, or that anyone shall refrain from bidding,that the bidder has not in any
manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the
bid price of the bidder or any other bidder, or to fox any overhead, profit, or cost element of the bid price,
or of that of any other bidder, or to secure any advantage against the public body awarding the contract
of anyone interested in the proposed contract; that all statements contained in.the bid are true; and,
further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown
thereof, or the contents thereof, or divulged information or data relative thereof, or paid, and will not pay,
any fee to any corporation, partnership, company, association, organization, bid depository, or any other
member or agent thereof to effectuate a collusive or sham bid.
B •
Title:
Subscribed and sworn to before me this2JQQday of 2012.
19
I
ACKNOWLEDGMENT
State of California
t
County of RIVERSIDE
I On 10/02/2012 before me, LORA M MACKAY, NOTARY PUBLIC,
personally appeared
ADELBERT JAY BERNARD[
who proved to me on the basis of satisfactory evidence to be the person whose
name is subscribed to the within instrument and acknowledged to me that he
executed the same in his authorized capacity, and that by his signature on the
instrument the person, or the entity upon behalf of which the person acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California
that the foregoing paragraph is true and correct.
WITNESS my httand and official seal.
Signature `L( �
(Seal)
L M.MA
' commission
ia54sion•1864543
Notary Publlo•CalHomia ,
RWeraide County '
Comm.DOWN N 18.2013+
i
CITY OF PALM SPRINGS BUSINESS LICENSE
3200 E TAHQUITZ CANYON WAY, PALM SPRINGS,CA 92262(7"323-8299
PLEASE NOTE THAT IT IS YOUR RESPONSIBILITY TO RENEW AND UPDATE THIS LICENSE ANNUALLY.
BUSINESS NUMBER: OW13794 EIiPIRATION TAS/ADMM.FBE CERT NO
BUSINESS TYPE: FLOOR COVERING SALES 03/31=13 18.00 5698
OWNER NAME: BERNARDI,ADELBERT L 03/31/2013_ 133.00 5699
BUSINESS NAME: D P C
BUSINESS ADDRESS: 42120 STATE STREET
PALM-DEMT,CA 92211
D P C ISSUANCE 097M UCMM DOES NOT EMTME.
42120 STATE ST THE UCENSM TO OPERATE OR M MA1N A
8(MN M VIOLATION OF ANY MMM LAW
PALM DESERT CA 92271 OR OFMANCE. THIS ISNOT AN IUMMEMM
OF TIM ACrMTY NOR OF THE APPUCANPS
QUAIMCATIONS.
MUST BE POSTED IN A CONSPICUOUS PLACE
mTandus Palm Springs Airport 1006545-001
ILO-GRIND Product Specification Sheet
Face Construction IMPERIAL METRIC
CommrcdM Tufted Pstmned Loop
TWkd File Weight 34.0 u2/sq yd 1153 g/sq m
Gauge 5164 imh 504 needled10em
Stitclimper Inch 125 stitches/inch 49.3 sdmbes/10cm
Fmished Pile HC*U 0.197 inch 5.0 >®
0.079 imh 2.0 mm
Total Finished Weight 76.3 ovlsq yd 2587 g/sq m
Density 8883 calculated aMoxirmm _
ifjlmbex 17.7
Fiber Syadn Antrou Lmeva®nylon
Dye Method SoludonDycd
Pattem Repeat 18.76"W x 19.2"L 476.25 rrm W x 487.68 mm L
Soil Protwdm ENSURE
Pnmuy Backing Woven Polypropykm
BaeldrtgConmucdon Stgxr-Late emicbed latex barking
Width 12.5 fed _ 381 em
fWstom Option 1000 sq yd+5%ommuke
Product TestineWormation
IAQ ReaWm CRI Qeen Label Pip Reesuati.NmberCAP9878(I.nW VOC emftw)
he product,r%msemmd by mengm oftestingf om rmdom ar pi mp of prodecdon lots,rods aremeeds rM above Test ResWm.
Warranties
SYarl3mud Colufumas(Ammphede Fumes) __
10 YearU itedcolmfest (Ugbt) _
10Yor111rdted Abwm Wear
rlfedm U imdAnd-Smdc 0=rhm 3S M
10 Year UatedN.�arBgp Rma l
Product Notes
All spedfi d bjw to amvW=ufmirbg 'ado'attons and mlrsarrtts
Dyelom,ywryfmmwemlft
Tkc=ofrhvrpede undamnercmter cbaks rreybemgmmd m mderto mainmio fub hmdted wmtamty wtenge.Plmle re6er to the�piicabk)imitrd wmamytabtage fa speci8e
nqu)rmomrs:In all rates.chairpads mererormvmdad for optimrm tatmal patemeom Absem the use ofchairpads,m=inmmix minmaea wi0 be regvhcd for areas in dix wrmt
vriW ebdrasmr mifi0.prison degree of appearance dun8e is mbe aPecred.
T2odwFlmMresasestbeng*wchnpspmffi==wdcmmoucrivomatmgs dr nmmdw Eomwnumnilshonaye mwbvdo®aliog�m ymrrgmam wfor
cvobmadm
Amrp Ltmeet96m been artiRedby Seieadfx Cmtifiwtien Systems asm FavuoonrnmltrPNaffiIe PrvAxt
Installation and Maintenance
CvW is a=uk fabric,wbjwt wmuh mKlkr sWrimge.M aecepmble ptmn=a is acWewWeh pew p riI nkach arms be pmameed
To etltiexbemmwlts,rmxdrmahood be allowedminsmL pavenad urI IbisstyleletsadefmMpmremandnswbeinstilledmendingtmpmanmtchpm&A wmdmadim
Tw"Flmringimmemlmg2e gcaip astilabk Romymm7andus Flooring Repeseotadm
Moubmtdn wkmncesmTmdw FlwrIngluftedempemam Bow-3/4•pm12'width
_ skew-I'per lr width
Edge Sbaighmess-+I-Ur variatim
Pammn Elpgatimn-1 1/4-pc ITI.gth _
For bear dd.v.[hand seam apparaMYa,it is rd:Vy®CadPd m my seems perpendL-dvm akmal H9W sonar.
Proper r®empnre)s midal m the lam met perforr m of my cagxt and sbouldbesvdtrm ism We apecificadp o(aP�ojett. _ ___
Rees Gwftens art amtlaWa Honywm Twdns Flmodag Remesenwne.
435 W91OW Street Two,Nava Scotia 82N 6T2 T800.248.2878 tandus.oan
enou
M.Ta n d u s AURA #02619
FLOORING Product Specification Sheet
i
Face Construction Imperial Metric
Construction Stratatec®Patterned Loop
Face Weight 26 ozfsq yd - 881.4 g/sq m -
Gauge 5/64 50.4 rows/10 cm
Stitches per Inch 13.4 52.8 pu/10 cm -
Tuft Density 171.52 tufts/sq in 26.6 tufts/sq an
Pile Height Average 0.187 inch 4.7 mm
Pile Thickness 0.125 inch 3.2 mm
Density Factor 7,488 oz/cu yd 277.1 kg/cu in
Fiber System Dynex®Nylon
Dye Method - Yam Dyed
Soil/Stain Protection Ensure 15.8 Kilotex
Primary Tufting Substrate Synthetic Non-Woven -
'Pattern Repeat WA
Third Party Environmental Certifications
Product Recycled Content - NSF 140 -
Overall Post-Consumer
Certified ER38Modular 44-65% 12% Platinum
Certified ethosm Modular 26-50% 15% Platinum
Certified Flex-AireTM Cushion Modular 15-33%
"Recycled content certified by SOS and varies by product style.
Product Testing/Information
Antimicrobial Chemicals No antimicrobials(EPA Registered pesticides)added to product(ASTM F2471-05)
Electrostatic Propensity 2.9 kV(AATCC 134); Permanent Conductive Fiber
Surface Flammability Passes CPSC FF 1-70(ASTM D-2859)
Flooring Radiant Panel Class 1 (mean average CRF:0.45 w/sq cm or higher)(ASTM E-648)
Smoke Generation Less than 450(ASTM E-662)
Colorfastness to Light >4 after 60 hours(AATCC 16E)
Fluorine Minimum 500 ppm(CRI TM-102)
After two cleanings per AATCC 171: Minimum 400 ppm(CRI TM-102)
Installation Methods
Peel and Stick IRS Adhesive System-Full Coverage Peel&Stick
Wet Spread Backing specific Tandus Adhesives
Installation Method Unidirectional,Quarter Turn-36 inch the Quarter Turn Only
Product Notes
1_ Specifications are subject to nominal manufacturing variances. Material supply and/or manufacturing processes
- may necessitate changes without notice. Colors may vary slighlty from dye lot to dye lot
2. U.S. Patent numbers: 4,849,297; 4,49,267; 5,728,741;5,855,981;5,914,353;6,406,574
3. The use of chair pads under roller caster chairs may be required in order to maintain full limited warranty coverage.
Please refer to the applicable limited warranty verbiage for specific requirements. In all cases,chair pads are
recommended for optimum textural performance. Absent the use of chair pads,more intensive maintenance
will be required for areas in direct contact with chair caster traffic,and some degree of appearance change is to be expected.
800.248.2878 tandus.com
MI.Ta 1 1 d U S Product Construction
gI FLOORING Modular Options
b
IMPERIAL METRIC - TEST METHOD
Warranty:15 year limited warranty against excessive surface wear,static,delaminatlon,edge ravel,zippering&backing
resiliency loss.
ER30 Modular
Total Recycled Content 49.4% Pre-Consumer. 37.4% Post-Consumer. 12% SCS Certified
Third Party Certfication NSF-140 Platinum SCS Certified
Product Size - 24"x 24"Tile (18"x 18"and 36"x 36"also available)
Secondary Backing 100%Recycled Content with Tru Bloc(Barrier System)
Intermediate Layer Fiberglass Reinforced Sealant
I Product Construction. - No Delamination per ASTM D3936
Secondary Backing Density 65 Ibs/cu It 1041 kg/cu In
Secondary Backing Thickness 0.087 inch 2.2 mm
Total Weight with RS/Non-RS 138.5 136.9 oz/sq yd+/-5% 4697 4642 g/sq In
CRI Green Label Plus Certification GLP1366
ethosTM Modular
Total Recycled Content 29.7% Pre-Consumer. 14.7% Post-Consumer. 15% SCS Certified
Third Party Certfication NSF-140 Platinum SCS Certified
Product Size 24"x 24"Tile (18"x 18"and 36"x 36"also available)
Secondary Backing 50%Recycled Content
Intermediate Layer Fiberglass Reinforced Sealant
Product Construction No Delamination per ASTM 03936
Secondary Backing Density 65.0 Ibs/cu It 1041 kg/cu In
Secondary Backing Thickness 0.050 inch 1.3 mm
Total Weight 103.2 oz/sq yd+/3% 3499.8 g/sq On
CRI Green Label Plus Certification GLP8320
Flex-Aire TM'Cushion Modular
:Total Recycled Content 17.7% Pre-Consumer. 17.7% Post-Consumer. 0% SCS Certified
`Product Size 24"x 24" Tile (18"x 18"and 36"x 36"also available)
Secondary Backing Fiberglass Reinforced Composite Closed Cell Cushion
Intermediate Layer Fiberglass Reinforced Sealant
Product Construction No Delamination per ASTM D-3936
Cushion Weight. 35.5 - oz1sq yd 1203 g/sq In ASTM D-3574
Cushion Density 18.5 ibs/cu It 296 kg/cu m ASTM D-3574
Cushion Thickness 0.156 inch 4.0 mm ASTM D3574
Total Weight with RS/Non-RS 127.1 125.7 oz/sq yd+/.5% 4310 4263 g/sq m
Compression Set Max. 10% - ASTM D-3574
Compression Deflection 5 Min. 25 max Ibs/sq inch @ 25% 352 1758 g/sq cm ASTM 6-3574
CRI Green Label Plus Certification GLP6558
Conservm Modular
Product Size 24"x 24"Tile (18"x 18"and 36"x 36"also available)
Secondary Backing Thermoplastic Polymeric
Intermediate Layer Fiberglass Reinforced Sealant
Product Construction No Delamination per ASTM D-3936 _
Secondary Backing Density 120 Ibs/cu ft 1922 kg/cu In
Secondary Backing Thickness - 0.041 inch 1.0 mm
Total Weight 105.2 oz/sq yd+/3% 3568 g/sq cm -
CRI Green Label Plus Certification GLP1366
800.248.2878 tandus.com 7/11