HomeMy WebLinkAbout12/19/2012 - STAFF REPORTS - 2J *PALM SA4
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RIX CITY COUNCIL STAFF REPORT
DATE: December 19, 2012 CONSENT CALENDAR
SUBJECT: APPROVE A MEMORANDUM OF UNDERSTANDING WITH VARIOUS
PUBLIC AGENCIES WITH RESPECT TO EMERGENCY CLOSURES OF
INTERSTATE 10
FROM: David H. Ready, City Manager
BY: Chief of Staff/City Clerk
SUMMARY
The City Council will consider approving a Memorandum of Understanding (MOU) with
the County of Riverside, the California Department of Transportation, the California
Highway Patrol, the Morongo Band of Mission Indians, Coachella Valley Association of
Governments, the Riverside County Transportation Commission, the City of Banning
and the City of Palm Springs with respect to Interstate 10 Emergency Action Plan.
RECOMMENDATION:
1. Approve a Memorandum of Understanding with the County of Riverside, the
California Department of Transportation, the California Highway Patrol, the
Morongo Band of Mission Indians, Coachella Valley Association of Governments,
the Riverside County Transportation Commission, the City of Banning and the
City of Palm Springs with respect to emergency closures of Interstate 10.
2. Authorize the City Manager to execute the Agreement.
STAFF ANALYSIS:
Interstate 10 through the Cabazon/San Gorgonio Pass area carries over 100,000
vehicles per day, and is the primary east-west connection between the Los Angeles
basin, the Inland Empire, and the Coachella Valley.
Over the last seven years, Interstate 10 has experienced a series of major, well
publicized traffic incidents which have created enormous back-ups, and in some cases
have left motorists stranded for hours in closed sections of the freeway.
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City Council Staff Report
December 19, 2012 -- Page 2
Interstate 10 Emergency Road Closures
The County, Caltrans, the CHP, the Morongo Band of Mission Indians, CVAG, RCTC,
the City of Banning, and the City of Palm Springs have partnered to develop the
Interstate 10 Emergency Action Plan and MOU.
The Action Plan is a one page map identifying recently completed, on-going, and future
projects that will provide alternate access routes and public notification through
changeable message signs in the event of a full freeway closure on Interstate 10 in the
Cabazon/Pass area. The MOU memorializes the commitment of all agencies to provide
support during an Interstate 10 freeway closure and work cooperatively as one team.
The City's specific responsibilities, as part of the team approach, pursuant to the
proposed MOU are as follows:
1. In the event of an emergency closure on Interstate 10 and upon request
from Caltrans the City will provide resources to assist in traffic control and detour
support, including staff, vehicles, and equipment.
2. In the event of an emergency closure on Interstate 10, the City will make
City facilities available for staging of emergency services, personnel, equipment, and
supplies.
The Palm Springs Fire Department and the Palm Springs Police Department attended
meetings with the respective agencies for the development of the MOU, and the Police
Chief and Fire Chief have reviewed the MOU and have determined that the
responsibilities of the City of Palm Springs are manageable based on the City's
resource capabilities.
FISCAL IMPACT:
The MOU does not authorize funding for projects or costs, but merely establishes a
partnership between the agencies in response to emergency road closures of Interstate
10. Entities would be responsible for costs incurred under current State and Federal
Law for mutual aid response dependant on the specific circumstances of the
emergency.
ames Thompson, Chief of Staff/City Clerk David H. Ready, Hager
Attachments:
Letter from County of Riverside
Proposed MOU
Interstate 10 Emergency Action Plan
COWFPo COUNTY OF RIVERSIDE
TRANSPORTATIONAND
LAND MANAGEMENT AGENCY
�1P�� irector f7w por!tan Transportation Department D
October 30, 2012
Mr. David Ready, City Manager
City of Palm Springs
3200 E. Tahquitz Canyon Way
Palm Springs, CA 92262
Dear Mr. Ready:
Over the course of the past several months our various agencies, the County of Riverside,
Caltrans,the CHP, the Morongo Band of Mission Indians, CVAG, RCTC, the City of Banning,
and the City of Palm Springs, have been working together to establish an "I-10 Emergency
Action Plan" and MOU. The MOU defines the purpose of the emergency action plan and the
roles and responsibilities of each agency in the event of a major closure on Interstate 10 in the
San Gorgonio Pass and proposed capital project improvements through the pass area.
On October 16, 2012, the Riverside County Board of Supervisors approved the attached MOU.
The County is now asking that the City of Palm Springs execute the MOU. We look forward to
our continued partnership as we work together to improve the effectiveness and efficiency of
emergency responsiveness through the San Gorgonio Pass area.
Tl.�
Juan C. Perez, Director
Transportation and Land Management
CITY MANAGER
NOV I a
CITY OF PALM SPRINGS
4080 Lemon Street. 8"Floor Riverside.CA 92501 -(951)955-6740
P.O. Box 1090 Riverside_CA 92502-1090 FAX (951)955-3198
Memorandum of Understanding
Between
the County of Riverside,the California Department of Transportation District 8,the California
Highway Patrol,the Morongo Band of Mission Indians, Coachella Valley Association of
Governments,the Riverside County Transportation Commission,the City of Palm Springs, and
the City of Banning
This Memorandum of Understanding (MOU), entered into effect on 2012 between
the County of Riverside (County), the California Department of Transportation District 8
(Caltrans), the California Highway Patrol (CHP),the Morongo Band of Mission Indians (Tribe),
the Coachella Valley Association of Governments (CVAG), the Riverside County Transportation
Commission (RCTC),the City of Palm Springs (City), and the City of Banning (City) outlines the
general responsibilities of each agency and agreed upon action plan for emergency events on
Interstate 10 in the Cabazon area between Banning and the Indian Avenue interchange in Palm
Springs. This MOU constitutes a guide to the intentions and strategies of the parties involved,
and is not intended to authorize funding for projects nor is it a legally binding contract.
INTENT
The intent of the MOU is to establish a partnership between the County, Caltrans, CHP, CVAG,
RCTC, Tribe, and the Cities to improve communication and coordination and define how the
entities work together as one team to effectively and efficiently respond to incidents on
Interstate 10 that result in closure of the freeway. The MOU will act as a guideline for the
County, Caltrans, CHP, Tribe, CVAG, RCTC, and the Cities when emergency measures are
necessary to close interstate 10 for an extended period of time, and is not intended to supplant
any of the responsibilities of the parties under other agreements between the parties or
applicable state or federal laws.
The County of Riverside will adhere to the California Emergency Services Act (California Gov.
Code Title 2, Division 1, Chapter 7) and County Ordinance 533.5, "providing for the
administration of the Emergency Management Organization for the County of Riverside"; in
compliance with the Standardized Emergency Management System (SEMS), Incident Command
System (ICS) and the National Incident Management System.
BACKGROUND
There is an approximately 19-mile stretch of 1-10 between the Hargrave Interchange/Banning
and the Indian Canyon Avenue Interchange on 1-10 which lacks a continuous system of
frontage, or by-pass, roads to accommodate traffic in the event of an incident which causes
congestion or blocks lanes on Interstate 10. Interstate 10 carries approximately 100,000
vehicles per day in this segment. The freeway has experienced a series of major, well-
publicized traffic incidents in the last 5-7 years which have created enormous back-ups, and in
some cases have left motorists stranded for hours in closed sections of the freeway without a
way of getting off the freeway to access restrooms, water and basic services. The County,
Caltrans, CHP, Tribe, CVAG, RCTC, and Cities have partnered to establish guidelines in which to
work as a team in an effort to attend to the need of stranded motorists and provide alternate
routes during an emergency. As a supplement to this MOU, the attached "Emergency Action
Plan" was developed as a simple reference for staff to quickly contact all parties during an
emergency.
TERMS OF AGREEMENT
The following agreements have been mutually agreed upon and will serve as a guideline for
responsibility and agreed upon strategies.
County agrees to:
1) County will perform the project development of the 1-10 by-pass project, which will
provide for a new 2-lane road south of interstate 10 connecting Hathaway Street in the
City of Banning to Apache Trail in the Cabazon area.
2) County will contribute towards the project development of the extension of Seminole
Road north of interstate 10 between the easterly end of Seminole to Rushmore Avenue.
3) County will pursue funding opportunities for the project development of the extension
of Tamarack Road from Mesquite Road to Whitewater Cutoff Road north of interstate
10.
4) County will pursue funding opportunities for the project development of the extension
of Garnet Avenue from Whitewater Cutoff Road to the westerly terminus of Garnet
Avenue south of interstate 10.
5) County will purchase 2-46 changeable message boards for installation on westbound
interstate 10 near the Indian Avenue interchange and southbound state route 62 near
Dillon Road.
6) In the event of an emergency closure on interstate 10 and upon direction from Caltrans,
County will provide resources to assist in traffic control and detour support, including
staff,vehicles, and equipment.
7) In the event of an emergency closure on interstate 10, the County will make County
facilities available for staging of emergency services personnel, equipment, and supplies.
Caltrans agrees to:
1) Caltrans will install changeable message signs on westbound interstate 10 east of state
route 95 and westbound interstate 10 east of state route 177 before the end of 2012.
2) Caltrans will install changeable message signs on westbound interstate 10 east of the
Indian Avenue interchange, on northbound state route 111 south of Tipton Road, and
on westbound state route 62 west of painted hills road during the summer of 2013.
3) Caltrans will install vehicle detection stations and CCTV along interstate 10 at various
locations in Riverside County by mid 2013.
4) Caltrans will install median gates to allow vehicles crossover to the opposite direction.
The gates will be installed at various locations along 1-10 between SR-62 and Hargrave
Street.
CHP agrees to:
1) In the event of an emergency closure, utilize the Emergency Action Plan methods as
appropriate to safely move traffic through the pass area.
2) Notify parties of closures that require implementation of the Emergency Action Plan.
CVAG and RCTC agree to:
1) Support agencies in the implementation of the Emergency Action Plan MOU.
City of Banning and City of Palm Springs agree to:
1) In the event of an emergency closure on interstate 10 and upon request from Caltrans,
the cities will provide resources to assist in traffic control and detour support, including
staff, vehicles, and equipment.
2) In the event of an emergency closure on interstate 10,the City will make City facilities
available for staging of emergency services personnel, equipment, and supplies.
Morongo Band of Mission Indians agree to:
1) Morongo Band of Mission Indians will environmentally clear, design, and construct the
extension of Seminole Road north of interstate 10 between the easterly end of Seminole
to Rushmore Avenue, contingent upon the identification of adequate funding.
2) In the event of an emergency closure on interstate 10 and upon request from Caltrans,
the Morongo Band of Mission Indians will make Tribal facilities available for staging of
emergency services personnel, equipment, and supplies.
All parties agree:
1) Work cooperatively as a team to use the tools and resources available to minimize
disruption of travel through the Banning Pass area for the traveling public and
emergency services vehicles and personnel.
2) Each party will strive to meet the agreements contained in this MOU and if any
conditions arise that prevent any of the items in this agreement from being met,the
affected parties will immediately notify the other parties.
3) Each party will insure that new staff members will be fully informed of the key
decisions/commitments agreed upon and as formalized in this MOU.
4) Participate in regular quarterly meetings to maintain active communication, provide
updates, and improve coordination efforts.
Signatures to this agreement are as follows:
Juan C.Fermi,DkecEor
Transportation and Land Management
unty of I riverside
California Department of Transportation, District 8
California Highway Patrol
Morongo Band of Mission Indians
City of Palm Springs
City of Banning
Coachella Valley Association of Governments
Riverside County Transportation Commission
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