HomeMy WebLinkAbout12/19/2012 - STAFF REPORTS - 2M i
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DATE: December 19, 2012 CONSENT AGENDA
SUBJECT: APPROVE THE PURCHASE OF FAA AUTHORIZED AND FUNDED
PRE-FORMED THERMOPLASTIC AIRFIELD MARKINGS
FROM: David H. Ready, City Manager
BY: Palm Springs International Airport
SUMMARY
The Council will consider authorizing the purchase of new Federal Aviation
Administration funded and approved Pre-formed Thermoplastic Airfield Pavement
Markings for installation on the airfield at Palm Springs International Airport.
RECOMMENDATION:
1. Approve the sole-source purchase of new Pre-formed Thermoplastic Airfield
Pavement Markings from Ennis-Flint Company in an amount not-to-exceed
$938,028.27 using FAA Grant No. 49 funds.
2. Authorize City Manager to execute all necessary documents, including the
Purchase Order.
STAFF ANALYSIS
In August of this year, Council approved Federal Aviation Administration Grant No. 49 in
the amount of $1,570,050 for the purpose of funding two airport capital project
initiatives; design for the rehabilitation of the terminal apron pavements, and the
purchase of FAA approved Preformed Thermoplastic Pavement Markings specifically
designed to replace painted surface markings on the Palm Springs International Airport.
All of the current markings on the airfield at PSP Airport are painted on the surface of
the asphalt. To maintain these painted markings it requires hundreds of hours of labor
each year to repaint because of the intense sun and heat that accelerates the fading
process. Just a few years ago, the Federal Aviation Administration approved and
encourages the use of pre-formed thermoplastic markings to replace painted marking
on taxiways and aprons at airports. At the recommendation of Federal Aviation
ITEM NO.,=_
City Council Staff Report
December 19, 2012 -- Page 2
Purchase Preformed Thermoplastic Airfield Markings
Administration and with the unanimous support of the Airport Commission, the use of
these new thermoplastics is being recommended for PSP Airport because it will
enhance safety with more consistently vibrant airfield markings, and reduce the
maintenance expenditures associated with repainting every year.
This action item would allow for the sole-source procurement of the Preformed
Thermoplastics from the FAA's only authorized vendor in the amount not-to-exceed
$938,028.27, which includes the cost of the materials, shipping and tax. The airport
staff will complete the installation of the markings under the oversight of the
manufacturer's representative and the airport's consulting engineer within the standards
set forth by the Federal Aviation Administration. Installing the materials using in-house
staff, as opposed to being done by a contractor, will result in at least twenty five percent
more square footage of airfield markings replacement and leveraging a greater return
from each dollar of grant funding.
Because the FAA has certified only one manufacturer for Pre-formed Thermoplastics,
the Ennis-Flint Company, and has specifically authorized PSP Airport staff to expend
the grant funds directly with this company, staff is requesting approval under the
provisions of section 7.04.020 of the Municipal Code for this Sole Source procurement.
The FAA grant funding will not allow for the full replacement of all of the pavement
markings at PSP Airport. Subsequently the quantity and number of markings being
replaced were determined by several factors including the safety priorities of each
marking, replacement life of each pavement section, and FAA priority. The total
purchase price was then determined through negotiations with the manufacturer,
assessment by the airport's professional engineering consulting firm, and validation that
the pricing is consistent with the industry.
FISCAL IMPACT
FAA Grant No. 49 is funding 90% or $844,225.00 of the total $938,028.27 expenditure.
The Airport Fund Account No. 416 6401 56123 is responsible for the remaining
$93,803.27 and the funds have been budgeted. The new thermoplastic markings are
estimated to save the airport approximately $250,000 in labor and materials over the
next ten years..
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Thomas Nolan,
Executive Director, Airport
David H. Ready, City er
02