HomeMy WebLinkAbout2006-06-21 STAFF REPORTS 2I OF PALM S
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City Council Staff Report
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DATE: June 21, 2006 CONSENT CALENDAR
SUBJECT: APPROVAL OF AMENDMENT NO. 1 TO PROFESSIONAL SERVICES
AGREEMENT NO. 5252 FOR CONSULTANT SERVICES WITH SPEER
CIVIL PROVIDING PROFESSIONAL ENGINEERING STAFF SERVICES TO
ASSIST THE DEPARTMENT OF PUBLIC WORKS&ENGINEERING WITH
DEVELOPMENT AND CAPITAL PROJECT WORKLOADS THROUGH
NOVEMBER 30, 2006.
FROM: City Manager
BY': Director of Public Works/City Engineer
SUMMARY
Approval of this amendment will extend the services of one Professional Enginearto assist
the! Public Works Department with its workload in the areas of development review and
conditioning and capital projects through November 30, 2006.
RECOMMENDATION:
1) Approve Minute Order No. _ "APPROVING AMENDMENT NO. 1 TO
AGREEMENT NO. 5252 WITH SPEER CIVIL IN AN AMOUNT OF $39,000 FOR
A TOTAL CONTRACT AMOUNT NOT TO EXCEED $74,000 FOR
PROFESSIONAL ENGINEERING STAFF SERVICES TO ASSIST THE
DEPARTMENT OF PUBLIC WORKS & ENGINEERING WITH DEVELOPMENT
AND CAPITAL PROJECT WORKLOADS THROUGH NOVEMBER 30, 2006."
2) Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
On April 5,2006, City Council approved a professional services agreement with Speer Civil
to assist the Department of Public Works & Engineering with development and capital
projects workloads. The term of the agreement, as approved was from April 5, 2006
through the end of the 2005/2006 fiscal year, however, due to insurance issues with Speer
Civil's insurance broker, the services did not begin until June 5, 2006. At the end of the
2005/2006 fiscal year only four weeks of service will have been provided and
Item No. 2 . 1 .
City Council Staff Report
June 21, 2006-Page 2
Speer Civil Amendment#1
approximately$23,000 will remain in the authorized account. Staff recommending that the
those funds previously authorized be continued in to the 2006/2007 fiscal year and the
additional funds included in the 2006/2007 budget will supplement the continued funds in
order to pay the increased amount.
FISCAL IMPACT: Finance Director Review:
The 2005/2006 Budget included$50,000 in account number 001-4171 3200(Engineering
Contractual Services) for these services. Approximately$12,000 w� have been spent by
the end of the fiscal year. Staff intends to continue those remaining funds into the
2006/2007 fiscal year and supplement them with the $50,000 budgeted for the upcoming
year to pay for this proposed amendment.
/ 77
David J. Barakian Thomas J. Wils
Director of Public Works/City Engineer Assistant City Manager-Development Services
David H. Ready
City Manager
Attachments:
1. Minute Order
2. Amendment#1
MINUTE ORDER NO.
APPROVING AMENDMENT NO. 1 TO
AGREEMENT NO. 5252 WITH SPEER CIVIL IN
AN AMOUNT OF $39,000 FOR A TOTAL
CONTRACT AMOUNT NOT TO EXCEED
$74,000 FOR PROFESSIONAL ENGINEERING
STAFF SERVICES TO ASSIST THE
DEPARTMENT OF PUBLIC WORKS &
ENGINEERING WITH DEVELOPMENT AND
CAPITAL PROJECT WORKLOADS THROUGH
NOVEMBER 30, 2006
I, James Thompson, City Clerk of the City of Palm Springs, California, hereby certify that
this Minute Order Approving Amendment No. 1 to Agreement No. 5252 with Speer Civil in
an amount of$39,000 for a total contract amount not to exceed $74,000 for Professional
Engineering Staff Services to Assist the Department of Public Works & Engineering with
development and capital project workloads through November 30, 2006, was adopted by
the, City Council of the City of Palm Springs, California, in a meeting thereof held on the
21"t day of June, 2006.
James Thompson, City Clerk
AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT NO. 5252
WITH SPEER CIVIL
PROFESSIONAL ENGINEERING SERVICES
The;following articles of Agreement No. 5252 are hereby amended as follows:
SECTION 3.1 Compensation of Firm. For the services rendered pursuant to this Agreement,
Firm shall be compensated and reimbursed in accordance with the terms set forth in Scope of
Work, in an amount not to exceed $74,000.
SECTION 4.4 Term, Unless earlier terminated in accordance with Section 8.5 of this
Agreement, this Agreement shall continue in full force and effect for a period of 24 weeks,
commencing on June 5, 2006, and ending on November 30, 2006, unless extended by mutual
written agreement of the parties.
SCOPE OF SERVICES (Exhibit "A") - Exhibit "A: from Agreement No. 5252 shall remain in
full force .and effect except that the total compensation shall not exceed $74,000.
Purchase Order Number(s):
Agreement Number: 5252
Original Minute Order Number: 7838
City Manager Approval: April 5, 2006
Original Contract Amount: $ 35,000
Amount of Increase: $ 39,000
Amended Total: $ 74,000
Account Number(s): 001-4171-43200
SIGNATURES ON NEXT PAGE
Speer Civil
Professional Engineering Services
Amendment No. 1
Page 2
ATTEST: CITY OF PALM SPRINGS, a municipal corporation
By: By:
City Clerk City Manager
CONTRACTOR: SPEER CIVIL
Mailing Address: 50855 Washington Street, , Suite C-280, La Quinta, CA 92253
CONTRACTOR: Check one:_individual_Partnership_Corporation
By:. By:
Signature(notarized) Signature(notarized)
Narne: Name:
Title: Title:
(This Agreement must be signed in the above space by one of This Agreement must be signed in the above space by one of
the following:Chairman of the Board,President or any Vice the following:Secretary,Chief Financial Officer or any
President) Assistant Treasurer)
Stale of_ I State of_ I
County of Iss County of Iss
On- before me, On before me,
personally appeared personally appeared
personally(mown to me(or proved to me on the basis of satisfactory personally(mown to me(or proved to me on the basis of satisfactory
evidence)to be the person(s)whose name(s)is/are subscribed to the evidence)to be the person(s)whose name(s) is/are subscribed to the
within instrument and acknowledged to me that he/she/they executed within instrument and acknowledged to me that he/she/they executed
the same in Iris/her/their authorized capacity(ies), and that by the same in his/her/their authorized capacily(ies), and that by
his/her/their signature(s)on the instrument the person(s),or the entity his/her/their signature(s)on the instrument the person(s),or the entity
upon,behalf of which the person(s)acted,executed the instrument. upon behalf of which the person(s)acted,executed the instrument.
WITNESS my hand and official seal. WITNESS my hand and official seal.
Notary Signature: Notary Signature:
Notary Seal: Notary Seal:
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