HomeMy WebLinkAbout2006-07-05 STAFF REPORTS 2G OFpA Ms,4
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City Council Staff Report
DATE: July 5, 2006 CONSENT CALENDAR
SU13JECT: Authorize Miscellaneous FY 06-07 Maintenance and Repair Expenditures
FROM: David H. Ready, City Manager
BY: Assistant City Manager—Administrative Services
SUMMARY
Each year a variety of purchases are made by City staff to carry out routine day-to-day
maintenance and repair operations. City staff is seeking authorization from City Council
to acquire miscellaneous maintenance and repair parts and services during Fiscal Year
2006-2007.
RECOMMENDATION:
1. Adopt Minute Order No. authorizing the as-needed purchase of
Caterpillar repair parts from Johnson Power Systems in an amount not-to-exceed
$100,000, radio system repair services from Motorola in the amount of $75,003,
carpet maintenance services from DFS Flooring in the amount of $41,400 and
software support services from Canon Business Systems in the amount of
$26,995.
STAFF ANALYSIS:
The expenditures for which staff is seeking authorization are as follows:
1. As-needed purchases of Caterpillar repair parts via issuance of a Blanket Purchase
Order to Johnson Power Systems.
2. Radio system repair services from Motorola in the amount of $75,002.40 for repair of
the City's 800 MHz Motorola trunked radio system;
3. Proprietary carpet maintenance services at the Airport from DFS Flooring in the
amount of $41,400 for Dupont Resistech maintenance program for carpet
manufactured with Dupont nylon.
4. Software support services from Canon Business Systems in the amount of $26,995 Item No. 2 . n .
City Council Staff Report
July 5, 2006 -- Page 2
FY 06-07 Miscellaneous maintenance and repair Expenditures
for support of the City's image system software.
FISCAL IMPACT: A4a
Funds for these expenditures have been appropriated by City Council in the Fiscal
2006/2007 approved budget in the following accounts:
Johnson Power Systems:
Dept: Facilities Maintenance Account:5641-48700 Amount: $100,000
Motorola:
Dept: Information Technology Account: 1120-42980 Amount: $ 53,751
Account: 6225-42980 Amount: $ 21,252
DFS Flooring:
Dept: Aviation Account: 6200-43200 Amount: $ 41,400
Canon Business Solutions:
Dept: Information technology Account: 1120-43200 Amount: $ 26,995
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City Manager David H. Ready, City to r
Attachments: Minute Order
MINUTE ORDER NO.
AUTHORIZING THE AS-NEEDED PURCHASE OF
CATERPILLAR REPAIR PARTS FROM JOHNSON POWER
SYSTEMS IN AN AMOUNT NOT-TO-EXCEED $100,000,
RADIO SYSTEM REPAIR SERVICES FROM MOTOROLA
IN THE AMOUNT OF $75,003, CARPET MAINTENANCE
SERVICES FROM DFS FLOORING IN THE AMOUNT OF
$41,400 AND SOFTWARE SUPPORT SERVICES FROM
CANON BUSINESS SYSTEMS IN THE AMOUNT OF
$26,995.
I, James Thompson, City Clerk of the City of Palm Springs, hereby certify that this
Minute Order authorizing authorizing the as-needed purchase of Caterpillar repair parts
from Johnson Power Systems in an amount not-to-exceed $100,000, radio system
repair services from Motorola in the amount of $75,003, carpet maintenance services
from DFS Flooring in the amount of $41,400 and software support services from Canon
Business Systems in the amount of $26,995, was adopted by the City Council of the
City of Palm Springs, California, in a meeting thereof held on the 5th day of July, 2006.
James Thompson, City Clerk