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Home My WebLink About2006-07-12 STAFF REPORTS 2D OF PALM Spy �2 u m k Y C 3° Cq</FO RN`P; CITY COUNCIL STAFF REPORT DATE: July 5, 2006 Covxe hkx �D V1 p� .&D-6 Consent Calendar SUBJECT: APPROVAL OF BUDGET TRANSFER TO CAPITAL PROJECTS FUND AND CONTINUING APPROPRIATIONS FROM: David H. Ready, City Manager BY: Department of Finance and Treasury SUMMARY At the end of each fiscal year staff recommends certain accounts be continued into the next fiscal year by resolution under the title of "Continuing Appropriations". In addition, there are remaining funds in Convention Center Operations and the Visitor Center's Building and Equipment Account that staff is recommending be transferred into the Capital Projects Fund for equipment and projects that will be submitted to the City Council for approval during Fiscal Year 2006-07. RECOMMENDATION: 1. Adopt Resolution No. "Of the City Council of the City of Palm Springs, California, Amending the Budget for the 2005-06 Fiscal Year." 2. Adopt Resolution No. "A Resolution of the City Council of the City of Palm Springs, California, Approving Continuing Appropriations from Fiscal Year 2005-06 to Fiscal Year 2006-07." STAFF ANALYSIS: At the end of each fiscal year staff recommends certain accounts be continued into the next fiscal year. These are appropriations accounts for specific projects or purposes. Many are appropriations that are restricted by special revenues either by gift, grants or funding source. In the past, some operations appropriations have also been continued. Staff has reviewed the recommended iterns below to insure that they are needed to complete a designated project, are connected to a grant or designated revenue source or are associated with a donation or gift. The majority of this year's continuing appropriations are related to various capital projects. In order to continue spending on these items, the City Council must approve the continuing of these appropriations into Fiscal Year 2006-07. 7EM NO. � a City Council Staff Report July 5, 2006 -- Page 2 Approval of Budget Transfer and Continuing Appropriations The budget transfer is to transfer some of the remaining funds from Convention Center Operations and the Visitor Center's Building and Equipment into appropriate accounts in the Capital Projects Fund. As discussed during the budget hearings, capital projects for the Convention Center and the Visitor's Center in the past were reported in their Community Promotions Funds operating funds. This has in the past distorted the actual operation costs spent by the City to support these activities. Because there are remaining balances in both of these accounts to support the request of the SMG staff recommendations for additional projects and equipment, staff is recommending that these balances be transferred to designated accounts in the Capital Projects Fund for future capital equipment and projects. These projects and equipment will be presented for approval by the City Council during Fiscal Year 2006-07. Having these expenditures reported in the Capital Projects Fund is in accordance with the new reporting standards of GASB and will more accurately reflect the actual operating costs in the Community Promotions Fund. This is the same type of action that the City Council took earlier this year in funding the Convention Center Kitchen Remodel project. There is also a small balance remaining in the Visitors Center Building and Equipment Account that staff is also recommending be transferred to the Capital Projects Fund to complete work on the Visitor's Center. FISCAL IMPACT: The budget transfer is for $679,000. There are adequate funds in the Visitor Center's Building and Equipment Account and in the Convention Center Operations Account to fund the transfer. There are adequate funds in the attached accounts for the recommended Continuing Appropriations. Final balances will be determined with the closing of Fiscal Year 2005-06. T� Craig A� raved, Director of Finance and oy . Butz ff A sistant City Manager- Treairer A inistrati e e ices David H. Ready, City Manager Attachments: RESOLUTION NO. OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING THE BUDGET FOR THE 2005-06 FISCAL YEAR. WHEREAS Resolution 21283 approving the budget forthe fiscal year 2005-06 was adopted on June 8, 2005; and WHEREAS the City Manager has recommended, and the City Council desires to approve, certain amendments to said budget; NOW THEREFORE BE IT RESOLVED that the Director of Finance is authorized to record inter-fund cash transfers as required in accordance with this Resolution, and that Resolution 21283, adopting the budget for the 2005-06 fiscal year is hereby amended as follows: SECTION 1. ADDITIONS Fund Activity Account Amount 261 1395 63559 $ 15,000 261 1395 63565 $664,000 Purpose: Transfer to Capital Projects Fund SECTION 2. SOURCE Fund Activity Account Amount 112 2016 50003 $ 15,000 112 2080 43240 $664,000 ADOPTED THIS day of , 2006. David H. Ready, City Manager ATTEST: James Thompson, City Clerk CERTIFICATION STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss. CITY OF PALM SPRINGS ) I, JAMES THOMPSON, City Clerk of the City of Palm Springs, hereby certify that Resolution No. is a full, true and correct copy, and was duly adopted at a regular meeting of the City Council of the City of Palm Springs on by the following vote: AYES: NOES: ABSENT: ABSTAIN: James Thompson, City Clerk City of Palm Springs, California RESOLUTION NO. 6/29/2006 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPROVING CONTINUING APPROPRIATIONS FROM FISCAL YEAR 2005-06 TO FISCAL YEAR 2006-07 WHEREAS the City Council of the City of Palm Springs has adopted a budget for the 2005-06 fiscal year; and WHEREAS certain projects budgeted in the 2005-06 fiscal year budget have been started but not completed; and WHEREAS the unencumbered balances of those certain appropriations are necessary for completion of the projects; NOW THEREFORE BE IT RESOLVED that the City Council of the City of Palm Springs hereby authorizes carrying forward to the nearest dollar, as continuing appropriations into the 2006-07 fiscal year, the amount indicated or the final audited unencumbered balances, whichever is the lesser amount, as of June 30, 2006 of the following accounts: ACCOUNT NO: ACCOUNT TITLE AMOUNT General Fund 001-1010-42692 Contingency -Wells Fargo 5,044.47 001-1 1 1 1-42560 Commission Expense 2,533.59 001-1220-40075 Performance Pay 86,000.00 001-1220-42691 Unallocated Council Priorities 51,826.55 001-1 220-651 1 0 Economic Development Program 128,713.76 001-1300-43250 Auditing 8,250.00 Only 001-2710-44055 Literacy Program 15,491.76 001-2710-44056 Family Literacy Program 4,281.44 001-2710-44057 Support from Library Trust 46,217.48 001-3021-ALL DUI Grant 87,634.59 001-3520-42490 Non Capital Equipment 5,000.00 Only 001-3520-43240 Other Contractual Services 10,000.00 Only 001-3520-50036 Edom Hill Radio Upgrade 27.35 001-3520-50038 CHEMPAK Storage 561.02 001-4,151-43840 Historic Preservation 5,059.91 001-4151-54046 Technology Enhancement 10,731.00 001-4161-42501 SMIP Training 2,373.75 001-4210-43061 Downtown Maintenance 38,817.14 001-4301-43600 Light Maint 1 20,255.72 001-4301-43610 Light Maint 2 5,075.76 001-4301-43620 Light Maint 3 1,200.58 001-4301-43630 Light Maint 4 4,810.19 539,906.06 Community Promotion Fund 112-2016-50003 Building & Equipment 3,819.78 112-2018-45610 July 4th Celebration 13,652.05 1 1 2-201 8-45634 Community Concerts 572.43 112-2018-45636 Veterans Day Sponsor 6,343.05 112-2018-45651 Youth Concerts 15,855.64 112-2080-43240 Other Contractual Services 42,232.99 112-2080-45520 Advertising 212,323.16 294,799.10 Forfeited Asset Fund 120-3012-42015 Communications 1,031.74 120-13012-43921 Federal PSNTF 531,002.69 120-3012-43922 State PSNTF 1,058.72 120-3012-43929 PSPD Local Seizure - City 76,002.73 120-3012-52057 Fed LLEBG 04-05 4,414.00 613,509.88 Safety Augmentation Fund 121 3014-ALL Police Special Contribution 165,453.34 121;3523-42195 Special Dept Supplies 10,219.99 121-3523-42490 Non Capital Equipment 25,697.80 121 4523-42991 DMAC Maintenance 14,400.00 121-3523-50015 Specialized Equipment 2,151.53 121-3523-52030 K-9 Donations 6,703.34 224,626.00 Special Development Fund 123-PALL Special Development Fund 229,299.10 229,299.10 Recycling Fund 125-1280-51530 Trash/Recycle Receptacles 17,697.97 125-1280-54033 Computer Program 34,264.36 125-1280-58003 Beverage Container Grant 6,714.47 125-1280-58007 ABOP Expansion 6,000.00 64,676.80 Neighborhood Involvement Fund 128-4180-43244 ONIP Support 10,789.42 10,789.42 Gas Tax Fund 133-4298-50100 Slurry Seal 3,263.76 133-4298-50101 Safety Lighting 17,830.00 133-4298-50105 Equipment Replacement 4,978.73 133-4298-50108 Traffic Signal Cab/Poles 15,974.00 133-4298-50177 Mesquite/Desert Way 81,657.63 133-4298-50190 Residential Traffic Speed Reduction 38,906.50 133-4298-50204 Traffic Signal Flow Improve 108,107.49 133-4298-50221 S Palm Canyon Bridge 86,000.00 133-4298-50242 Curb & Gutter- Citywide 26,756.20 133-4298-50248 Traffic Congestion Relief 146,624.70 530,099.01 Measure A Fund 134-4497-50170 Indian Widening 110,920.00 134-4497-50185 Indian/1-10 Interchange 199,734.31 134-4497-50196 Indian RR Bridge 110,920.00 134-4497-50214 Gene Autry RR Bridge 14,026.77 1 34-4497-502 1 6 Ind Cyn Widen @ WW Wash 111,029.67 134-4497-50217 Gene Autry Widen @ WW Wash 2,432,319.93 134-4497-50245 Ramon Widening Study 50,000.00 134-4498-50100 Slurry Seal Program 1,714.53 134-4498-50120 Bridge Repairs 3,530.93 134-4498-50169 Belardo Bridge 301,244.94 134-4498-50170 Indian Canyon Drive Widening 106,609.22 134-4498-50180 PM 10 Paving Match 3,121.23 134-4498-50185 Indian / 1-10 Interchange 817,215.04 134-4498-50192 Gene Autry/ 1-10 Interchange 597,199.27 134-4498-50196 Indian Avenue UPRR Bridge 63,994.17 134-4498-50214 Gene Autry RR Bridge 61,000.00 134-4498-50216 Ind Cyn Widen @ WW Wash 150,000.00 134-4498-50217 Gene Autry @ WW Wash 794,620.31 134-4498-50225 ARHM Overlay 495,884.79 134-4498-50227 Amado/Alvarado St Improve 365.10 134-4498-50244 Bogert Trail Bridge Repair 150,000.00 6,575,450.21 Drainage Fund 135-ALL Drainage Fund 3,873,961.93 3,873,961.93 Community Development Block Grant Fund 137-ALL Community Development Block Grant 627,698.06 627,698.06 Public Art Fund 150-4408-50015 Specialized Equipment 107,671.27 107,671.27 Library Trust Fund 151-2,752-42690 Contingency 95,073.56 151-2752-44030 Supplemental Acquisitions 81,249.92 151-2752-45520 Advertising 10,126.52 186,450.00 Special Project/Developer Fees Fund 160-ALL Special Projects 821,508.02 821,508.02 Capital Project Fund 261-1395-50000 Unscheduled Capital Projects 39,456.00 261-1395-54029 Motion Sensors-City Hall & Engineering 25,000.00 261-1395-54030 Light Retrofit-Fleet Ops 15,354.00 261-1395-54031 Billing Meters - Cogen 31,906.00 261-1395-54032 Variable Speed Drives - Cogen 20,302.00 261-1395-54035 Portable Toilets-Villagefest 4,870.50 261-1395-54040 Chamber Lighting 10,000.00 261-1395-54046 Tech Enhancement 262,826.54 261-1395-54047 JOJ DH Center 50,000.00 261-1395-54050 Bollards 142,865.94 261-1395-54052 Finance System Upgrade 24,884.63 261-1395-54054 Image System Server Upgrade 3,291.16 261-1395-54055 Dt Parking Garage Cameras 100,000.00 261-1395-63557 Convention Center Expand 132,600.54 261-1395-63558 Villagefest Equipment 12,104.87 261-1395-63559 Visitor Center Improvements 35,000.00 261-1395-63565 SMG Convention Center Improvements 914,000.00 261-2493-51512 Demuth Park Conc Std Improvements 17,068.96 261-2493-51523 Computer Irrigation 65,000.00 261-2493-51528 Park Development 35,815.00 261-2493-51532 Locker Rooms Swim Ctr 5,711.29 261-2493-51533 Demuth Pk Elec Panels 15,000.00 261-24493-51534 Recreation Dept Van 8,420.74 261-2494-51500 General Park Improvements 662.44 261-2494-51514 Repair Parks Restrooms 9,659.57 261-2494-51517 Park Play Equipment 401.07 26'1-2494-51524 Comp Park Master Plan 64,570.00 261-2494-51525 Desert Landscape Conversion 30,000.00 261-2494-51526 New Park Entry Signs 11,675.86 261-2494-51527 Shade Structure DeMuth Dugout 4,635.72 261-2494-51531 Stadium Renovation 86,000.00 261-2494-51532 Locker Rooms Swim Ctr 5,049.52 261-2496-51003 Library Unsceduled Proj 161,960.65 261-2496-51005 Youth Room Renovations 13,585.53 261-2496-51008 Library Restroom Upgrade 108,407.33 261-2496-51010 Library Hard/Software Upgrade 2,479.00 261-2496-51529 Library Roof Replacement 50,000.00 261-2498-51535 Library Technology 5,226.17 261-3200-52061 Fire Range Backstop Rehab 8,410.00 261-3201-52054 Bulletproof Vest Grant 811.16 261:3201-52055 State SLESF 04-05 259.41 261-3201-52057 Fed LLEBG 04-05 26,242.93 261-:3201-52059 Armored Rescue Vehicle 7,500.00 261:3201-52062 Ed Byrnes Justice Grant 48,561.26 261-3201-52064 State SLESF 05-06 101,944.36 261-3600-53000 Fire Dept Capital Improvements 14,167.78 26 1-13 6 00-530 01 Fire Hydrants 18,047.58 261 3600-53005 Fire Apparatus 10,026.82 261-3600-53007 Backflow Devices 4,967.90 261-3600-53009 FS #2 Apparatus Room Remodel 25,000.00 261-;3600-53010 FS #3 Ext Remodel/Security 10,443.94 261-3600-53021 FY04 Homeland Sec-Fire 3,400.01 261-3600-53024 Wildland Fire Shelters 3,611.22 261-3600-53025 Parking Lot FS #1 867,90 261-3600-53026 FS #4 Reroof 20,000.00 261-3600-53029 Visto Chino Flood Gates 6,338.95 261-3600-53030 Fire Training Classrooms 144,699.50 261-4283-41700 Medicare Tax 439.60 261-4283-43200 Contractual Services 86,157.70 261-4283-45520 Advertising 58,387.75 261-4283-50003 Building & Equipment 20,114.26 261-4 490-501 1 8 PM 10 Mitigation 11,955.87 261-4491-50170 Indian Canyon Dr Widening 145,692.30 261-4,491-50190 Residential Traffic Speed Reduction 3,075.00 261-4,491-50196 Indian Ave Uprr Bridge 273,098.57 261-4491-50200 Indian Canyon Proj - CVAG 3,449.35 261-4,491-50210 Oleanders & Irrigation 3,704.24 261-449 1-5021 1 Electric & Irrigation NPC @ EPC 86,528.70 26 1-4491-502 1 9 Downtown Relighting 13,400.00 261-4491-50221 South Palm Canyon Bridge 344,000.00 261-4491-50230 Signal Via Escuela/Gene Autry 22,425.00 261-4491-50241 2005 STP Pvmt Rehab 481,748.98 261-4491-50243 S8821 Sidewalk FY 05-06 40,000.00 261-4491-50244 Bogert Trail Bridge Rep 593,000.00 261-4496-54002 Open Space Program 83,612.21 261-4496-54045 Palm Canyon LLC Habitat 102,000.00 261-44496-54048 Monte Serena June Beetle 24,780.00 5,378,661.28 A.D. 161 Fund 325-7871-50288 Construction AD 161 57,090.79 57,090.79 A.D. 162 Fund 326-7874-50289 Construction AD 162 710,848.01 710,848.01 A.D. 1E34 Fund 327-7875-49685 Capitalized Interest 90,571.82 327-7875-50291 Construction AD 164 272,241.46 362,813.28 Airport Fund 415-6400-56053 Security Improvements 50,000.00 415-6400-56062 AIP 37 307,823.28 415-6400-56063 AIP 38 201,758.00 415-6400-56065 Employee Parking Lot 50,000.00 Only 415-6600-56063 AIP 38 6,207,144.55 415-6600-56068 AIP 39 94,790.00 6,911,515.83 Wastewater Treatment Plant Fund 420-6800-50000 Unscheduled Capital Projects 753,650.13 753,650.13 Risk Management Fund 540-5905-48620 Safety Regulatory Training 69,527.67 69,527.67 GRAND TOTAL 28,944,551.85 28,944,551.85 Section 2. All appropriations approved subsequent to passage of this resolution for the 2005-06 fiscal year, and not expended, are authorized to be continued into the 2006-07 fiscal year. ADOPTED this day of 2006 David H. Ready, City Manager ATTEST: James Thompson, City Clerk CERTIFICATION STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) CITY OF PALM SPRINGS ) I, JAMES THOMPSON, City Clerk of the City of Palm Springs, hereby certify that Resolution No. is a full, true and correct copy, and was duly adopted at a regular meeting of the City Councel of the City of the City of Palm Springs on by the following vote: AYES: NOES: ABSENT: ABSTAIN: James Thompson, City Clerk City of Palm Springs, California