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cgOFORN�P City Council Staff Report
Date: May 1, 2013 CONSENT CALENDAR
Subject: AUTHORIZE THE CITY MANAGER TO AWARD THE CONSTRUCTION
CONTRACT FOR THE SKATE PARK MANAGEMENT FACILITY
TENANT AND FACADE IMPROVEMENT (CITY PROJECT NO. 13-14).
From: David H. Ready, City Manager
Initiated by: Public Works and Engineering Department
SUMMARY
The City Council will consider authorizing the City Manager to award the contract for the
Palm Springs Skate Park to the lowest responsive bidder, in so far as the award does
not exceed $375,000 (the architects construction cost estimate was $350,000). This
action will allow the project to move forward without a delay to the May 15, 2013, City
Council meeting.
RECOMMENDATION:
Authorize City Manager to award the construction contract for the Skate Park
Management Facility Tenant and Facade Improvements to the lowest responsive and
responsible bidder at an amount not to exceed $375,000.
STAFF ANALYSIS:
The City Council approved the architectural concept design work for the Skate Park
Facility, prepared by Reuel Young late last year. Simon Contracting's site work and the
Modular building installed by G&M Construction is nearly complete.
On March 20, 2013, the City Council approved the plans and specifications and
authorized staff to advertise and bid the construction of the Skate Park Management
Facility Tenant and Facade Improvements. The architects construction cost estimate
was $350,000.
The bid opening date is May 7, 2013. Staff is requesting the City Council authorize the
City Manager to award this contract subsequent to bid opening, to the lowest
responsive, responsible bidder at a cost not to exceed $375,000. This would allow
ITEM NO.—2L_--
City Council Staff Report
May 1, 2013 - Page 2
Skate Park Management Facility
contract execution and notice to proceed to occur without waiting for the regularly
scheduled May 15, 2013, City Council meeting.
FISCAL IMPACT:
The cost of the construction contract is estimated at $350,000 to $375,000. Sufficient
funds are available in Account No. 152-2460-51575 (Quimby Fund Skate Park
Improvements).
David J. Barakian David H. Ready
Director of Public Works/City Engineer City Manager
Attachments:
1. March 20, 2013 Staff Report
2. October 17, 2012 Staff Report
3. Staff Report Action Park Alliance
4. Construction Cost Estimates
5. Plans
6. Design Concepts
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c441ro �P City Council Staff Report
Date: March 20, 2013 CONSENT CALENDAR
Subject: AUTHORIZATION TO BID FOR THE SKATE PARK OPERATIONS AND
MANGEMENT FACILITY EXTERIOR AND INTERIOR IMPROVMENTS
PROJECT
From: David H. Ready, City Manager
Initiated by: Public Works and Engineering Department
SUMMARY
City Council has approved a five-year agreement with Action Park Alliance, Inc., to
operate and manage the Palm Springs Skate Park. In accordance with the contract the
City committed to provide an operations and management facility and Staff has secured
a modular structure to serve as the new facility.
On October 17, 2012, the City Council approved the architectural Concept Design for
the Skate Park facility prepared by Reuel Young of the firm Interactive Design
Corporation. Design of the exterior and interior improvements to the modular structure
has been completed. Plans and specifications have been submitted to Public Works
and Building Department Staff for review and are ready for bidding.
In accordance with 7.03.040 of the Procurement and Contracting Code the Council is
required to approve and adopt plans, specifications and working details, and authorize
the bid request for all public projects in excess of$100,000.
Approval of this project will allow staff to proceed with this public project, with an
estimated cost of$360,000.
RECOMMENDATION:
Approve and adopt plans and specifications and authorize Staff to advertise and solicit
bids for the construction of the Skate Park Operations and Management Facility Interior
and Exterior Improvement Project.
k6m'6 `m ITEM NO. r
03
City Council Staff Report
March 20,2013-Page 2
Skate Park Operations and Management Facility
Interior and Exterior Improvements
STAFF ANALYSIS:
On October 17, 2012 the City Council approved the architectural Concept Design for the
new Skate Park facility prepared by architect Reuel Young of the firm Interactive Design
Corporation.
On December 19, 2012 the City Council awarded the contract for the site improvements
to Simon Contracting. Work began on March 4, 2013 and is currently underway. Simon
Contracting's work along with the installation of the modular building on the site by G&M
Construction is projected to be completed by May 1, 2013.
Authorization to advertise and solicit bids for the construction of the Skate Park
Operations and Management Facility Interior and Exterior Improvement Project will
allow staff to identify a responsible and responsive contractor for this final phase of the
project and maintain continuity of construction efforts.
Section 7.03.040 of the Procurement and Contracting Code requires that for public
projects in excess of$100,000 Council approve and adopt the plans, specifications and
working details, and authorize staff to advertise for construction bids. The Engineer's
Estimate for this project is $350,000. Approval of the recommended action will allow
staff to proceed with bidding of this project.
FISCAL IMPACT:
Funding for the Skate Park Operations and Management Facility is available through
Quimby Fun which has a current unallocated fund balance of more than $2 Million.
On February 20, 2013, Council approved the estimated comprehensive budget for the
new Skate Park Operations and Management Facility Project in the amount of
$750,000. Of that amount $350,000 was estimated for Interior and Exterior
Improvements and funds are available in Account No. 152-2460-51575.
04
City Council Staff Report
March 20, 2013-Page 3
Skate Park Operations and Management Facility
Interior and Exterior Improvements
SUBMITTED:
Prepared by: Recommend by:
Michael Lytar David J. Barakian
Senior Public Works Inspector Director of Public WorkstCity Engineer
Approved by:
Thomas J. Wilso sst. City Manager David H. Ready, I r ger
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4 City Council Staff Report
C,Q<f FOIL
DATE: October 17, 2012 NEW BUSINESS
SUBJECT: SKATE PARK IMPROVEMENTS AND MANAGEMENT FACILITY,
APPROVE THE ARCHITECTURAL CONCEPT DESIGN, RATIFY
NEGOTIATED COSTS FOR ENGINEERING DESIGN SERVICES
PROVIDED BY ENGINEERING RESOURCES OF SOUTHERN
CALIFORNIA, APPROVE PLANS, SPECIFICATIONS AND ENGINEER'S
ESTIMATE AND AUTHORIZATION TO BID THE GRADING PLAN AND
SITE WORK FOR THE FIRST PHASE OF THE SKATE PARK PROJECT.
FROM: David H. Ready, Esq., Ph.D., City Manager
BY: Parks& Recreation Department
Public Works and Engineering Department
SUMMARY
The City Council will consider three items consistent with the previously approved
comprehensive operating program of the Palm Springs Skate Park including: a) ratifying
$42,600 to Engineering Resources of Southern California for "on-call" Skate Park
engineering site plan design services; b) approving the plans, specifications and
Engineer's estimate and authorizing staff to bid the grading plan and site work
necessary for Phase One of the Skate Park Project; and c) approving the design
concepts.
RECOMMENDATION:
1. Ratify the negotiated cost of $42,660 in accordance with Agreement No. 6109
with Engineering Resources of Southern California for "on-call" Skate Park
engineering services.
2. Approve plans, specifications and the Engineer's Estimate, and authorize Staff to
bid the grading plan and site work necessary for the first phase of the Skate Park
project.
3. Approve the design concept for the exterior modular finishes and landscaping,
and the interior improvements as prepared by Reuel Young, Interactive Design.
ITEM NO.
06
Skate Park Project
October 17, 2012
Page 2
STAFF ANALYSIS:
On October 19, 2011, the City Council approved a five-year agreement with Action Park
Alliance, Inc., to operate and manage the Palm Springs Skate Park (the previous staff
report outlining the terms of the agreement is attached for background and reference).
Contracting with Action Park Alliance, Inc. provides for a comprehensive operating
program for the Skate Park, along with experienced daily management to address a
number of operating and program issues which have significantly hindered the
community's use and enjoyment of the facility.
With the execution of the contract with Action Park Alliance, Inc., the City committed to
provide an operations and management facility at the Skate Park. Staff secured a
modular structure to serve as the new facility. Additionally, City Staff exercised the "on-
call" provisions pursuant to City Council approved Agreement No. A6109, with
Engineering Resources of Southern California, to provide preparation of necessary
surveys, site and drainage design, utility research and location, and an engineering
grading plan and specification for site work necessary for the first phase of the Skate
Park project.
The Parks and Recreation Department and the Public Works and Engineering
Department have teamed to provide the design concept for the new modular facility and
to engineer the site work necessary for its placement at the Skate Park. The attached
materials present the design concept by Reuel Young of Interactive Design, along with
the necessary site improvements engineered through the Public Works and Engineering
Department, by Engineering Resources.
The new operations and management facility for the Skate Park will also serve as the
new entrance to the Skate Park. The facility will consist of a modular building finished
with appropriate exterior design finishes and interior improvements. To prepare for the
installation of the modular on site, the first phase of the project requires the engineering
of the foundation for the modular building, the appropriate provision for utilities and the
necessary grading and site work to accommodate street circulation and the entrance
and exiting from the Skate Park through the new facility. These engineering services
were provided pursuant to the "on-call" agreement with Engineering Resources of
Southern California at a total cost of$42,660.
The Public Works Department has reviewed and approved detailed plans and
specifications and a cost estimate. Section 7.03.040 of the Procurement and
Contracting Code requires that for public projects in excess of $100,000, Council
approve and adopt the plans, specifications and authorize Staff to advertise for
construction bids. The Engineer's Estimate for this project is $148,852.
Reuel Young, Interactive Design, has prepared the design concept for the interior
improvements in coordination with Action Park Alliance, Inc., the new Skate Park
operator, along with the exterior design, finishes and landscaping. Staff requests
Council's review and approval of the design concept, after which Interactive Design will
07
Skate Park Project
October 17, 2012
Page 3
provide detailed construction drawings and specifications which will be returned for
Council approval as Phase II of the construction of the project.
Staff recommends approval of the engineering design services by Engineering
Resources of Southern California, approval of the design concept by Reuel Young, and
approval of the site plan specifications and engineering for the grading plan and site
work to be bid as the first phase of the project.
FISCAL IMPACT:
Funding for the Skate Park project is available through Quimby Funds for the present
costs of 1) the engineering design of site improvements and grading plans, by
Engineering Resources of Southern California, $42,660, 2) construction of the
foundation for the modular building, provision for utilities, grading and site work,
Engineer's Estimate $148,852.
Estimates of future costs to complete the Skate Park project include: 1) Modular
acquisition, $75,000, 2) Relocation and installation of the modular at the Skate Park
site, $15,000 to $20,000, 3) Exterior modular finishes, interior improvements, site Flat
work and landscaping, $300,000 to $350,000.
Vicki Oltean, Director David Barakian, Director
Parks and Recreation Dept. Public Works and Engineering Dept.
David H. Ready, D., City Manager aThomaLi�JWAAQ6n, Asst. City Manager
Attachments:
Staff Report Action Park Alliance
Construction Cost Estimates
Plans and Specifications
Design Concepts
08
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�., CITY COUNCIL STAFF REPORT
cqFORN�r
DATE: October 19, 2011 Consent Calendar
SUBJECT: APPROVAL OF AGREEMENT WITH ACTION PARK ALLIANCE FOR
OPERATION AND MANAGEMENT OF THE PALM SPRINGS SKATE
PARK
FROM: David H. Ready, City Manager
BY: Parks and Recreation
SUMMARY
At the direction of the City Council, staff has been working with Action Park Alliance
(APA) on an agreement to operate and manage the Palm Springs Skate Park. This
new management and operating program will take the skate park to an entirely new
level of operation offering programs such as camps, clinics, skate contests and special
events for local residents and tourists. Staff has secured a modular structure to be
placed at the site for APA to effectively operate and manage the facility. Staff is
recommending that City Council approve a five (5) year agreement with Action Park
Alliances (APA) to operate and manage the Palm Springs Skate Park_ The City shall
pay APA a management fee in the not to exceed amount of $160,000 per year in four
equal quarterly payments of $40,000. Anticipated date agreement would begin is
January, 2012.
RECOMMENDATION:
1. That the City Council approve a five (5) year agreement.
2. Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
When the Skate Park opened in 2003 city staff collected entrance fees and monitored
skate boarders entrance and exits. In addition, they performed minor maintenance
in the park i.e. trash, graffiti, etc; however, active programming of lessons, clinics, and
special skate events were never initiated.
In 2004, private security was hired to assist city staff with issues at the park such as
behavior problems, vandalism, etc. The summer of 2009 the entrance fees were
eliminated and the park remained open for free skating without any programming.
At the May 4, 2011 City Council meeting there was a presentation and discussion of a
proposal from Action Park Alliance (APA) to operate and manage the Palm Springs
09
City Council Staff Report
1
October 19,2011 —Page 2
Agreement with APA
Skate Park. The City Council voted 5 — 0 directing staff to work with APA on an
agreement and potential structure for the Skate Park.
Staff has been working with APA on an agreement to operate and manage the park.
APA's management team has over ten (10) years experience in skate park
management and they currently operate and manage skate parks in Fontana, CA (2),
Grand Prairie, TX, and Orlando, FL and they have been very successful at these sites.
Their expertise will take the Palm Springs Skate Park to a new level of programming,
offering camps, clinics, skate contests such as Skate or Rock and Concrete Showdown,
and special events such as National Go Skate Day and Skate Jams. These types of
activities have never been possible with city staff.
Staff has secured a modular structure to be located at the site adjacent to the skate
park for APA to operate and manage the skate park. This will allow for better control of
users entering/exiting the facility. In addition, APA will have an area for the rental and
sale of skate equipment such as boards, pads, helmets, etc.
Anticipated date that operation and management of the Skate Park begins by APA is as
soon as the modular can be installed, potentially in January 2012.
FISCAL IMPACT:
Pursuant to the agreement the annual operation and management fee will be $160,000.
During the 2008-09 and 2009-10 fiscal years the City spent more than $130,000 for
operations and maintenance of the Skate Park;
Three Staff Members $ 92,019
Maintenance $ 15,000
Security 33,230
TOTAL $140,249
Funds are available in 001-251243200 (Skate Park, Contractual Services). Fiscal year
2011/2012 costs would be approximately $80,000 due to only six (6) months of
operation by APA.
J a
VICKI OLTEAN Thomas J. i n, Asst, ity Manager
Director, Parks & Recreation
DAVID H. READY, nager
Attachments:
1. Agreement for Operation of Palm Springs Skate Park 10
Palm Springs Skate Park Project- Construction Probable Cost Estimates
Construct 3"AC Paving Over 6"Miscellaneous Base SF 4,656 $ 6.70 $ 31,209
Remove and Disposal of Existing AC Pavement SF 5,610 $ 1.50 $ 8,415
Grind Existing AC Pavement and Construct 2"of AC SF 3,708 $ a.so $ 3s.1as
Pavement Overlay
Remove Existing Concrete Sidewalk SF 2,271 $ 1.50 $ 3,407
F%Relocate Area Li ht EA 2 $ 400.00 $ 800
-w' Stall r Plan LS 1 $ 1,000.00 $ 11000
Construct Handicap Pavement Symbol/Marking per Plan LS 1 $ 1,500.00 $ 1,500
Remove Existing Tree EA 2 $ 400.00 $ 800
Remove and Dispose of Existing Curb and Gutter LF 119 $ 2.00 $ 238
Remove and Dispose Existing Curb LF 85 $ 1.50 $ 128
Relocate"No Parking Sign'to New Location EA 2 $ 700.00 $ 1,400
Remove and Salvage Irrigation System LS 1 $ 2.000.00 $ 2,000
Relocate Concrete Bench to New Location Per 1 $ 600� $ 600
Direction of City Engineer EA
Remove and Construct Handicap Ramp Per Plan EA 1 $ 4500.00 $ 2,500
Construct 6"Curb Per CPS STD 200 Type Al LF 242 $ 18.00 $ 4.356
Construct 6"Curb and Gutter Per CPS STD 200 Type A3 LF 122 $ 26.00 $ 3,172
Administration Building-Foundation Excavation CY 300 $ 14.00 $ 4,200
Administration Budding-Concrete Footing(including CY a9 $ 220.00 $ 10,780
Formwork
Administration Building-Footing Steel Reinforcement TON 2.18 $ 1,900.00 $ a,142
(includingRetain) Wall Steel Reinforcement
Masonry Wall-8"Thick SF 353 $ 60.00 $ 21,180
Masonry Wall8"Thick SF 24 $ 60.00 $ 1.440
Mason Wall-W Thick SF 80 $ 80.00 1 6,400
TOTAL $ 148,852
11
CITY OF PALM SPRINGS
PALMS SPRINGS SKATE PARK PRECISE GRADING PLAN
I
CITY PROJECT N0. 00-00
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