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Cq<�F06N�P. Cif/ Council Staff Re-Dort
JULY 19, 2006 CONSENT CALENDAR
Subject: APPROVAL OF PLANS, SPECIFICATIONS AND ESTIMATE (PS&E)
AND AUTHORIZATION TO BID FOR THE 2005/2006 AND 2006/007
ASPHALT RUBBERIZED HOT MIX (ARHM) OVERLAY, CITY PROJECT
05-19
From: David H. Ready, City Manager
Initiated by: Public Works and Engineering Department
SUMMARY
The Public Works and Engineering Department schedules an asphalt rubberized hot
mix overlay (ARHM) of various City streets. Each year the City budgets funding to
overlay a few streets with an ARHM overlay that are too deteriorated to receive the
slurry seal treatment. The construction documents (Plans, Specifications and Estimate)
are completed and, in accordance with 7.03.040 of the Procurement and Contracting
Code the Council is required to approve and adopt plans, specifications and working
details, and authorize the bid request for all public projects in excess of $100,000.
Approval of this project will allow staff to proceed with this public project, with an
estimated cost of approximately $850,000.
RECOMMENDATION:
1) Adopt Minute Order No. "Approving the plans, specifications and working
details for the 2005/2006 and 2006/2007 Asphalt Rubberized Hot Mix (ARHM)
Overlay, City Project 05-22, and authorizing staff to advertise and solicit bids."
STAFF ANALYSIS:
The Public Works Department oversees the maintenance of the City's street system.
Each year, the Department assembles a capital project to continue its ARHM Overlay
Program on various City streets as needed. This year's overlay project, is scheduled to
include: Belardo Road, from Arenas Road to Tahquitz Canyon Way; Calle Encilia, from
Ramon Road to Arenas Road; Tachevah Road, from Avenida Caballeros to Farrell
Drive; and the intersection of Indian Avenue and Garnet Avenue. The latter location
also includes removal and replacement of the Portland cement cross-gutter on the west
side of the intersection. Provided rubberized asphalt prices do not exceed the Item No. n . I .
City Council Staff Report
July 19, 2006- Page 2
2005/2006 &2006/2007 ARHM Overlay(CP 05-22)
engineer's estimate, we are scheduling overlay of approximately 300,000 square feet of
City streets this year. The overlay specifications have been prepared by Department
stall, are ready for Council approval and the subsequent advertisement for construction
bids.
Section 7.03.040 of the Procurement and Contracting Code requires that for public
projects in excess of $100,000 Council approve and adopt the plans, specifications and
working details, and authorize staff to advertise for construction bids. The Engineer's
E=stimate for this project is $850,000. Approval of the recommended action will allow
staff to proceed with bidding of this project, with a tentative bid opening date of August
22, 2006, and an award date of September 6, 2006.
FISCAL IMPACT: Finance Director Review:
Funding for this project is available through local Measure A revenue, in an account
budgeted as part of the 2005/2006 and 2006/2007 capital improvement project, account
134-4498-50225 (ARHM Overlay).
David J. Barakian Thomas J. Wils'on
Director of Public Works/City Engineer Assistant City Manager
David H. Ready, City Man q�or—/-
ATTACHMENTS: f
1., Minute Order
MINUTE ORDER NO.
APPROVING THE PLANS, SPECIFICATIONS AND
WORKING DETAILS FOR THE 2005/2006 AND
2006/2007 ASPHALT RUBBERIZED HOT MIX
(AHRM) OVERLAY, CITY PROJECT 05-22, AND
AUTHORIZING STAFF TO ADVERTISE AND
SOLICIT BIDS
I, James Thompson, City Clerk of the City of Palm Springs, hereby certify that
this Minute Order approving the plans, specifications and working details for the
2005/2006 and 2006/2007 Asphalt Rubberized Hot Mix (AHRM) Overlay, City
Project 05-22, and authorizing staff to advertise and solicit bids, was adopted by
the City Council of the City of Palm Springs, California, in a meeting thereof held
on the 19th day of July, 2006.
James Thompson, City Clerk