HomeMy WebLinkAbout6/5/2013 - STAFF REPORTS - 2.O. �Z
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c441FORN`P City Council Staff Report
Date: June 5, 2013 CONSENT CALENDAR
Subject: AWARD OF CONTRACT FOR CONSTRUCTION OF SKATE PARK
MANAGEMENT FACILITY TENANT AND FACADE IMPROVEMENT
(CITY PROJECT NO. 13-14) TO DOUG WALL CONSTRUCTION, INC.
From: David H. Ready, City Manager
Initiated by: Public Works and Engineering Department
SUMMARY
On March 20, 2013 City Council authorized staff to advertise and bid the construction of
the Skate Park Management Facility, Tenant and Facade Improvements project. The
bid opening was scheduled for May 7, 2013 but no bids were received. At the
recommendation of the Architect and in accordance with procurement regulations, staff
contacted Doug Wall Construction of Bermuda Dunes and requested a bid for the work.
The City Manager had previously been authorized to award the project in an amount not
to exceed $375,000. However, the bid provided exceeds this amount. This item seeks
Council approval for the City Manager to award the construction contract to Doug Wall
Construction, Inc. in the amount of$398,603.
RECOMMENDATION:
1) Approve Agreement No. with Doug Wall Construction, Inc. for the Skate Park
Management Facility Tenant and Facade Improvement Project, City Project 13-14, in the
amount of$398,603.
2) Authorize City Manager to execute all necessary documents.
STAFF ANALYSIS:
City Council had previously approved the architectural concept design work for the Skate
Park Facility, prepared by Interactive Design Corporation. Simon Contracting began work on
the site improvements on March 1, 2013 and that portion of the project is now complete. On
April 1, 2013, G&M Construction began the relocation of the modular building to the site.
The building is now in place and ready for the completion of tenant and facade
improvements.
ITEM NO. 20—
City Council Staff Report
June 5, 2013- Page 2
Authorization for City Manager to Award Contract for Constuction of Skate Park Management Facility Tenant and
Fagade Improvement(City Project No. 13-14)
On March 20, 2013, City Council approved the plans and specifications and authorized staff
to bid the construction of the Skate Park Management Facility Tenant and Facade
Improvements. The construction cost estimate was $350,000. On May 1, 2013, City Council
authorized the City Manager to award this contract subsequent to bid opening and checking,
to the lowest responsive and responsible bidder at a cost not to exceed $375,000. No bids
were received. Staff requested a bid from Doug Wall Construction, Inc. A bid in the amount
of $430,922 was received on May 20, 2013. Subsequent discussions and clarifications to
the scope of work between Staff, the Architect and Doug Wall Construction led to a revised
bid price of$398,603.
FISCAL IMPACT:
Sufficient funds are available in Quimby Parks Fund Account No. 152-2460-51575.
SUBMITTED:
Submitted by:
David J. Barakian
Director of Public Works/City Engineer
Approved by:
David H. Read anager
Attachments:
1. March 20, 2013 Staff Report
2. May 1, 2013 Staff Report
3. Agreement
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1F0"N,P City Council Staff Report
Date: May 1, 2013 CONSENT CALENDAR
Subject: AUTHORIZATION FOR CITY MANAGER TO AWARD CONTRACT FOR
CONSTRUCTION OF SKATE PARK MANAGEMENT FACILITY TENANT
AND FACADE IMPROVEMENT (CITY PROJECT NO. 13-14)
From: David H. Ready, City Manager
Initiated by: Public Works and Engineering Department
SUMMARY
On March 20, 2013 City Council authorized staff to advertise and bid the construction of
the Skate Park Management Facility Tenant and Facade Improvements. The project
has been advertised for bids and the bid opening date is set for May 7, 2013. This item
seeks Council approval for the City Manager to award the construction contract in an
amount not to exceed $375,000 subsequent to bids being opened and checked, without
having to wait an additional week until the May 15, 2013 Council Meeting.
RECOMMENDATION:
1) Authorize City Manager to award the construction contract for the Skate Park
Management Facility Tenant and Facade Improvements to the lowest responsive and
responsible bidder at an amount not to exceed $375,000.
STAFF ANALYSIS:
City Council had approved the architectural concept design work for the Skate Park Facility,
prepared by Reuel Young late last year. Simon Contracting's site work and the Modular
building installed by G&M Construction is nearly complete. On March 20, 2013, City Council
approved the plans and specifications and authorized staff to bid the construction of the
Skate Park Management Facility Tenant and Facade Improvements. The construction cost
estimate was $350,000. The bid opening date is May 7, 2013. Staff is requesting City
Council to authorize the City Manager to award this contract subsequent to bid opening and
checking, to the lowest responsive, responsible bidder at a cost not to exceed $375,000.
This would allow contract execution and notice to proceed to occur in a more timely fashion
without waiting for the regularly scheduled May 15 Council Meeting.
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' City Council Staff Report
May 1, 2013 - Page 2
Authorization for City Manager to Award Contract for Constuction of Skate Park Management Facility Tenant and
Facade Improvement(City Project No. 13-14)
FISCAL IMPACT:
Sufficient funds are available in Account No. 152-2460-51575.
SUBMITTED:
Submitted by:
David J. Barakian
Director of Public Works/City Engineer
Approved by:
David H. Ready, City Manager
Attachments:
1. March 20, 2013 Staff Report
2. October 17, 2012 Staff Report
3. Staff Report Action Park Alliance
4. Construction Cost Estimates
5. Plans & Specifications
6. Design Concepts
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City Council Staff Report
Date: March 20, 2013 CONSENT CALENDAR
Subject: AUTHORIZATION TO BID FOR THE SKATE PARK OPERATIONS AND
MANGEMENT FACILITY EXTERIOR AND INTERIOR IMPROVMENTS
PROJECT
From: David H. Ready, City Manager
Initiated by: Public Works and Engineering Department
SUMMARY
City Council has approved a five-year agreement with Action Park Alliance, Inc., to
operate and manage the Palm Springs Skate Park. In accordance with the contract the
City committed to provide an operations and management facility and Staff has secured
a modular structure to serve as the new facility.
On October 17, 2012, the City Council approved the architectural Concept Design for
the Skate Park facility prepared by Reuel Young of the firm Interactive Design
Corporation. Design of the exterior and interior improvements to the modular structure
has been completed. Plans and specifications have been submitted to Public Works
and Building Department Staff for review and are ready for bidding.
In accordance with 7.03.040 of the Procurement and Contracting Code the Council is
required to approve and adopt plans, specifications and working details, and authorize
the bid request for all public projects in excess of $100,000.
Approval of this project will allow staff to proceed with this public project, with an
estimated cost of$350,000.
RECOMMENDATION:
Approve and adopt plans and specifications and authorize Staff to advertise and solicit
bids for the construction of the Skate Park Operations and Management Facility Interior
and Exterior Improvement Project.
05
ty Council Staff Report
arch 20, 2013- Page 2
Skate Park Operations and Management Facility
Interior and Exterior Improvements
STAFF ANALYSIS:
On October 17, 2012 the City Council approved the architectural Concept Design for the
new Skate Park facility prepared by architect Reuel Young of the firm Interactive Design
Corporation.
On December 19, 2012 the City Council awarded the contract for the site improvements
to Simon Contracting. Work began on March 4, 2013 and is currently underway. Simon
Contracting's work along with the installation of the modular building on the site by G&M
Construction is projected to be completed by May 1, 2013.
Authorization to advertise and solicit bids for the construction of the Skate Park
Operations and Management Facility Interior and Exterior Improvement Project will
allow staff to identify a responsible and responsive contractor for this final phase of the
project and maintain continuity of construction efforts.
Section 7.03.040 of the Procurement and Contracting Code requires that for public
projects in excess of $100,000 Council approve and adopt the plans, specifications and
working details, and authorize staff to advertise for construction bids. The Engineer's
Estimate for this project is $350,000. Approval of the recommended action will allow
staff to proceed with bidding of this project.
FISCAL IMPACT:
Funding for the Skate Park Operations and Management Facility is available through
Quimby Fun which has a current unallocated fund balance of more than $2 Million.
On February 20, 2013, Council approved the estimated comprehensive budget for the
new Skate Park Operations and Management Facility Project in the amount of
$750,000. Of that amount $350,000 was estimated for Interior and Exterior
Improvements and funds are available in Account No. 152-2460-51575.
06
ity Council Staff Report
March 20, 2013- Page 3
Skate Park Operations and Management Facility
Interior and Exterior Improvements
SUBMITTED:
Prepared by: Recommended by:
Mic ael Lytar David J. Barakian
Senior Public Works Inspector Director of Public Works/City Engineer
Approved by:
Thomas J. Wilsor „Asst. City Manager David H. Ready, City Manager
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AGREEMENT
THIS AGREEMENT made this day of in the year 2013,by and between
the City of Palm Springs,a Charter City,organized and existing in the County of Riverside,under and by virtue of the laws of the State
of California,hereinafter designated as the City,and Doug Wall Construction,Inc.
hereinafter designated as the CONTRACTOR.
The City and the Contractor,in consideration of the mutual covenants hereinafter set forth,agree as follows:
ARTICLE 1-THE WORK
The Contractor shall complete the Work as specified or indicated under the Bid Schedule(s)of the City's Contract Documents entitled:
PALM SPRINGS SKATE PARK MANAGEMENT FACILITY
TENANT AND FACADE IMPROVEMENT
CITY PROJECT NO.13-14
The Work is generally described as follows::
Remodel of a modular building for tenant and exterior fagade improvement. The Work shall include but
not necessarily be limited to the construction and furnishing of equipment and materials for: demolition of
exterior and interior walls, exterior equipment& utility connections; concrete curb/apron, reinforced
concrete entrance ramp, canopy structure, concrete flatwork, exterior facade walls, interior walls, doors
and ceiling, automatic entry sliding entrances, windows, skylights, mechanical systems, reuse/redirection
of most existing mechanical ducts and supply/return grilles, new carpet and floor coating, new switchgear,
new light fixtures, new ceiling fans, and new plumbing fixtures, landscaping and all other appurtenant work
as indicated on the project drawings.
ARTICLE 2-COMMENCEMENT AND COMPLETION
The Work to be performed under this Contract shall commence on the date specified in the Notice to Proceed by the City and the Work
shall be fully completed within the time specified in the Notice to Proceed.
The City and the Contractor recognize that time is of the essence of this Agreement and that the City will suffer financial loss if the Work
is not completed within the time specified in Article 2, herein,plus any extensions thereof allowed in accordance with Article 12 of the
General Conditions. They also recognize the delays,expense,and difficulties involved in proving in a legal proceeding the actual loss
suffered by the City if the Work is not completed on time. Accordingly,instead of requiring any such proof,the City and the Contractor
agree that as liquidated damages or delay(but not as a penalty)the Contractor shall pay the City the sum of$790.00 for each calendar
day that expires after the time specified in Article 2,herein.
ARTICLE 3-CONTRACT PRICE
The City shall pay the Contractor for the completion of the Work in accordance with the Contract Documents in current funds the
Contract Price(s)named in the Contractor's Bid and Bid Schedule(s).
ARTICLE 4-THE CONTRACT DOCUMENTS
The Contract Documents consist of: Notice Inviting Bids, Instructions to Bidders,the accepted Bid and Bid Schedule,the Schedule of
Values, List of Subcontractors, Non-Collusion Affidavit, Bidders General Information, Bid Security or Bid Bond, this Agreement,
Workers Compensation Certificate, Performance Bond, Payment Bond, Notice of Award, Notice to Proceed, Notice of Completion,
General Conditions of the Contract,Supplementary General Conditions of the Contract,Technical Specifications,Drawings listed in The
Schedule of Drawings in the Supplementary General Conditions or on the Cover Sheet of the Drawings,Addenda numbers
to ,inclusive,and all Change Orders,and Work Change Directives which may be delivered or issued after the Effective Date
of the Agreement and are not attached hereto.
ARTICLE 5-PAYMENT PROCEDURES
PALM SPRINGS SKATE PARK MANAGEMENT FACILITY AGREEMENT FORM
TENANT AND FACADE IMPROVEMENT AGREEMENT&BONDS-PAGE 1 08
CITY PROJECT NO. 13-14
5/28113
The Contractor shall submit Applications for Payment in accordance with Article 14 of the General Conditions and the Supplementary
General Conditions. Applications for Payment will be processed by the Engineer or the City as provided in the General Conditions.
ARTICLE 6-NOTICES
Whenever any provision of the Contract Documents requires the giving of written notice,it shall be deemed to have been validly given if
delivered in person to the individual or to a member of the firm or to an officer of the corporation for whom it is intended,or if delivered at
or sent by registered or certified mail,postage prepaid,to the last business address known to the giver of the Notice.
ARTICLE 7-MISCELLANEOUS
Terms used in this Agreement which are defined in Article 1 of the General Conditions and Supplementary General Conditions will have
the meanings indicated in said General Conditions and Supplementary General Conditions. No assignment by a party hereto of any
rights under or interests in the Contract Documents will be binding on another party hereto without the written consent of the party
sought to be bound;and specifically but without limitation monies that may become due and monies that are due may not be assigned
without such consent(except to the extent that the effect of this restriction may be limited by law),and unless specifically stated to the
contrary in any written consent to an assignment no assignment will release or discharge the assignor from any duty or responsibility
under the Contract Documents.
The City and the Contractor each binds itself, its partners,successors,assigns,and legal representatives to the other party hereto,its
partners, successors, assigns, and legal representatives in respect of all covenants, agreements, and obligations contained in the
Contract Documents.
IN WITNESS WHEREOF,the City and the Contractor have caused this Agreement to be executed the day and year first above written.
ATTEST: CITY OF PALM SPRINGS,CALIFORNIA APPROVED BY THE CITY COUNCIL:
By Minute Order No. Date
City Clerk
Agreement No
APPROVED AS TO FORM:
By
City Attorney
Date
CONTENTS APPROVED:
By
City Engineer
Date
By
City Manager
Date
PALM SPRINGS SKATE PARK MANAGEMENT FACILITY AGREEMENT FORM
TENANT AND FACADE IMPROVEMENT AGREEMENT&BONDS-PAGE 2 O
CITY PROJECT NO. 13-14
5/28/13