HomeMy WebLinkAbout6/19/2013 - STAFF REPORTS ?ABM SA
�O 4�
Z
c
V N
k
t C
Cg41FORN`Pk City Council Staff Report
Date: June 19, 2013 CONSENT CALENDAR
Subject: APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZATION
TO BID FOR THE LANDSCAPING AND IRRIGATION REPAIR AT THE
FRANCES STEVENS PARK COURTYARD (CITY PROJECT NO. 13-01)
From: David H. Ready, City Manager
Initiated by: Public Works and Engineering Department
SUMMARY
Approval of this item will authorize staff to bid the landscaping and irrigation
improvements necessary to repair the area that suffered storm damage last year.
In accordance with 7.03.040 of the Procurement and Contracting Code the Council is
required to approve and adopt plans, specifications and working details, and authorize
the bid request for all public projects in excess of $100,000. This Project cost estimate
is $90,245
RECOMMENDATION:
1) Approve and adopt plans and specifications and authorize Staff to advertise and
solicit bids for the construction of the Frances Stevens Park Courtyard Landscaping
and Irrigation Repair, City Project 13-01.
STAFF ANALYSIS:
In 2012 a large windstorm toppled many trees in Palm Springs. Included were about 10
large trees in the courtyard area of Frances Stevens Park, just west of the Indian
Canyon Way parking lot. Many shrubs were also destroyed and when the trees came
down the roots tore up and destroyed many of the irrigation lines. Staff has received
approval from the Architectural Advisory Committee (AAC) and the Historic Site
Preservation Board (HSPB) for replacement of the landscaping design similar to what
previously existed. Staff has contracted with Ron Gregory & Associates (RGA) to
prepare plans, specifications and estimate for the work. Staff has included this estimate
cost in its claim submitted to Travelers Insurance Company.
On May 16 Council requested staff to consider a different species of tree in the court
yard. A meeting was held with Councilman Mills to discuss the historical tree species on
ITEM NO.A
City Council Staff Report
June 19, 2013- Page 2
Authorization to bid for the landscaping irrigation repair at the Frances Stevens Park Courtyard (City
Project No. 13-01)
site. The plan has been modified to use Evergreen Pear Trees in lieu of the Weeping
Figs.
The Engineer's Estimate for this project is $90,245. Approval of the recommended
action will allow staff to proceed with bidding of this project. Plans and specifications are
available for review in the office of the City Engineer.
FISCAL IMPACT:
Funding for the Project is anticipated to be available through the Risk Fund as approved
by the City Attorney in account number 540-5904-43098. This item does not approve
expenditure of any funds. At the time of award of construction contract, the staff report
to Council will verify the account with available insurance funds.
SUBMITTED:
Submitted by: DD
David J. Barakian
Director of Public Works/City Engineer
Approved by:
David H. Ready, anager
02