HomeMy WebLinkAbout6/19/2013 - STAFF REPORTS - 2.R. A. �PpLM SA9
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c4</FORK% City Council Staff Report
Date: June 19, 2013 CONSENT CALENDAR
Subject: EXTENSION OF VEOLIA WEST OPERATING SERVICES, INC.
WASTEWATER SERVICES (OPERATIONS AND MAINTENANCE)
CONTRACT TO SEPTEMBER 1, 2014 SO THE PERFORMANCE
REVIEW CAN BE COMPLETED
From: David H. Ready, City Manager
Initiated by: Public Works and Engineering Department
SUMMARY
The existing contract with Veolia West Operating Services, Inc., needs to be extended
from June 30, 2013 to September 1, 2014 in order to complete the Performance Review
as required per agreement with the City and Veolia.
RECOMMENDATION:
1) APPROVE AMENDMENT NO. 12, AN EXTENSION TO VEOLIA'S CURRENT
CONTRACT UNTIL SEPTEMBER 1, 2014, IN ORDER THAT THE
PERFORMANCE REVIEW CAN BE COMPLETED.
2) Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
On June 5, 2013, City Council awarded the Wastewater Treatment Plant Performance
Review to SAIC Energy, Environment & Infrastructure, LLC. (SAIC). The City had been
negotiating a contract price and consultant services agreement language per the
request of SAIC. Staff estimates the performance review will be completed in August,
2013. This time extension will provide uninterrupted operation and maintenance of the
Wastewater Treatment Plant while the Performance Review is being completed.
Upon completion of the performance evaluation, City staff will make recommendations
and seek City Council direction to negotiate a new contract with Veolia, or seek
proposals from other qualified operators.
ITEM NO. ��
City Council Staff Report
June 19, 2013- Page 2
Extension of Veolia Wastewater Services Contract
FISCAL IMPACT:
The cost will be the current annual contract amount plus 1.7% contractual CPI. This
extension will be equivalent to $306,510.38 per month (maximum) for 14 months.
Funding is available from the Waste Water Treatment Plant account number 410-6800-
43200.
SUBMITTED:
Prepared Recommended by:
vat ampho David J. Barakian
Assistant Director of Public Works Director of Public Works/City Engineer
Approved by:
David H. Ready, Citykffg5hrer
ATTACHMENTS:
1. Amendment No. 12
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AMENDMENT NO. 12 TO THE AMENDED AND RESTATED AGREEMENT NO. 4123
WITH VEOLIA WEST OPERATING SERVICES, INC.
(FORMERLY VEOLIA WATER NORTH AMERICA-WEST, LLC)
WASTEWATER SERVICES (OPERATIONS AND MAINTENANCE)
The following article of Agreement No. 4123 is hereby amended as follows:
1. Section 4.1 Term. The first sentence shall be deleted and replaced with the following:
Section 4.1 Term — Subject to the other provisions of this Agreement, the initial term of
this Agreement (the "Term") commenced on September 1, 1999 and, as amended and
restated, ends on September 1, 2014.
Purchase Order(PO) Number: 13-0566
Agreement Number: 4123
Original City Council Approval: June 21, 2006
Original M.O. Number: 7883
Current Annual PO Amount: $ 3,624,698.72
Amount of This Increase Current Annual PO + 1.7% contractual CPI
Term Extended 14 months at current rate/month + CPI
$306,510.38 per month (maximum)
Account Number: 410-6800-43200
SIGNATURES ON LAST PAGE
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Except as specifically amended by this Amendment No. 12, all terms and provisions of
Agreement No. 4123 shall remain in full force and effect.
ATTEST: CITY OF PALM SPRINGS,
a California charter city
By: By:
City Clerk City Manager
APPROVED AS TO FORM:
By:
City Attorney
VEOLIA WEST OPERATING SERVICES, INC.
CONTRACTOR: Check one:_Individual_Partnership X Corporation
Corporations require two notarized signatures: One signature must be from the Chairman of Board, President, or any Vice
President. The second signature must be from the Secretary, Assistant Secretary, Treasurer, Assistant Treasurer, or Chief
Financial Officer).
By: By:
Notarized Signature of Chairman of Board, Notarized Signature Secretary,Asst Secretary,
President or any Vice President Treasurer,Asst treasurer or Chief Financial Officer
Name: Name:
Title: Title:
State of �ll State of 1
County of Jss County of )ss
On before me, On before me, ,
personally appeared personally appeared
who proved to me on the basis of satisfactory evidence)to be who proved to me on the basis of satisfactory evidence)to be
the person(s)whose name(s) is/are subscribed to the within the person(s) whose name(s) is/are subscribed to the within
instrument and acknowledged to me that he/she/they instrument and acknowledged to me that he/she/they
executed the same in his/her/their authorized capacity(ies), executed the same in his/her/their authorized capaclty(ies),
and that by his/her/their signature(s) on the instrument the and that by his/her/their signature(s) on the instrument the
person(s), or the entity upon behalf of which the person(s) person(s), or the entity upon behalf of which the person(s)
acted,executed the instrument. acted,executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the I certify under PENALTY OF PERJURY under the laws of the
State of California that the foregoing paragraph is true and State of California that the foregoing paragraph is We and
correct. correct.
WITNESS my hand and official seal. WITNESS my hand and official seal.
Notary Signature: Notary Signature:
Notary Seal: Notary Seal:
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