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HomeMy WebLinkAbout6/19/2013 - STAFF REPORTS - 4.A. Board of Trustees � 57 Palm Springs Public Library System 300 South Sunrise Way, Palm Springs, CA 92264 Wednesday, June 19, 2013 To: Mayor Steve Pougnet, Mayor pro tem Chris Mills, Councilmember Ginny Foat, Councilmember Rick Hutcheson, and Councilmember Paul Lewin From: David L. Gray, President Board of Trustees of the Palm Springs Public Library System Re: 4.A. DESIGN APPROVAL OF THE WELWOOD MURRAY MEMORIAL LIBRARY REMODEL PROJECT: RECOMMENDATION: 1) Approve the Welwood Murray Memorial Library Remodel Plans as depicted on drawings dated May 8, 2013; 2) Approve the Estimated Project Cost of $1,150,439; and 3) Authorize the City Manager to approve final plans and proceed to project bidding as well as execute all required documentation for the project to proceed. Good Evening. My name is David Gray, and once again I am here as President of the Board of Trustees of the Palm Springs Public Library to urge your approval of Item 4.A. to approve the Welwood Murray Memorial Library Remodel Plan, the estimated project cost, and to authorize the City Manager to approve final plans and proceed to project bidding of this long-awaited project. Since late 2008, the Board of Library Trustees has been working with the city to devise a plan to reintegrate the Welwood Murray Memorial Library into the Palm Springs library system. It is the Board's hope that this repurposed and renovated Welwood Murray Memorial Library that is now designed to house library service, the archives of the Palm Springs Historical Society, along with tourist information and services will act as a community focal point in the downtown corridor. We envision this iconic City landmark as the nexus for residents, the business community, tourists and culture seekers alike, by providing an updated and inviting space showcasing information, Palm Springs history, and one of the first stops for news and tourist information. We are very excited that we are almost there and ready to move to the final approvals, and would urge you approve these plans and budget so we can proceed and begin the renovation. Thank you. ;O,Q A LM S,. .y V N �COIe04<it0 4� % 041FORN`P CITY COUNCIL STAFF REPORT DATE: June 19, 2013 UNFINISHED BUSINESS SUBJECT: WELWOOD MURRAY MEMORIAL LIBRARY REMODEL PROJECT DESIGN APPROVAL FROM: David H. Ready, City Manager BY: Assistant City Manager SUMMARY The proposed action is the approval of the Welwood Murray Memorial Library Remodel Project Plans, budget estimate and provide authority to proceed to bidding. RECOMMENDATION: 1. Approve the Welwood Murray Memorial Library Remodel Plans as depicted on drawings dated May 8, 2013; and 2. Approve the Estimated Project Cost of$1,150,439; and 3. Authorize the City Manager to Approve Final Plans and proceed to project bidding as well as execute all required documentation for the project to proceed. STAFF ANALYSIS: The Welwood Murray Memorial Design Subcommittee, comprised of Councilmembers Mills and Lewin, Library Board Members Gray and Willison, representatives from the Historical Society, the City Librarian and senior staff members have been working with the project Architect to refine the design and prepare a bidding package for the remodel of the Welwood Memorial Library. This design will allow for coalescing of Library/Information/Historical Society Archival functions into a re-purposed Welwood Memorial Library. A Memorandum of Understanding as to how the City and the Historical Society will operate the Library facility will be drafted and presented to City Council prior to any construction project approval being sought. ITEM NO. P` City Council Staff Report June 19, 2013- Page 2 Welwood Murray Memorial Library Project Approval Attached, find a floor plan and a site plan of the proposed project (large plan to be on display at City Council). Please note that the interior layout is the same as previously reviewed and approved by the City Council; it is just a little more detailed as the design process has proceeded. The basis of this project design is the re-purposing of the historical building to bring together library, information and archival record preservation functions in a central location, and it will also provide for a large downtown location for public meetings while the facility is open and during after hours. The design process has provided completed Design Development level drawings from which the designer has worked with a local builder to develop a construction cost estimate which has been reviewed by the Design Subcommittee. A complete Project Cost Estimate has been developed by taking the Construction Cost estimate and combining it with other known project costs to come up with a total estimated project cost of$1.15 million. A copy of the full Project Cost Estimate is attached. FISCAL IMPACT: The current budget allocated to this project is $567,993. With the Project Cost Estimate at $1,150,439 that leaves a shortfall of $582,446. Staff recommends that the Measure JI Committee be approached for an additional allocation of dollars to be utilized to cover the shortfall so that this long delayed project can move to completion. 349��� Allen Smoot, Project Coordinator David H. Ready, City er Attachment: 1. Plans (2 sheets) 2. Project Cost Estimate 02 ❑ (H;µ NG. ..w°..KNEE OE.a"','i.1I— y �I7 <:i u (G - TI III ":i� - E R oa .. OMN. µo.ENE I,aE GE.,G .xo yO• © A—TO REMIN <u n..°O �... R Es­T.—e..w..a i=i M �Y a d Y KEY NOTES 2 al MUP UO III INGNIGE Q j .,,...,.. ,.o1, � — — — — I� — -- — -- — — — ,..L r�L a a[u ,. T g H O U I T 2 C A N Y O N O R I V E is lid — — — m` - i REMODEL SITE PLAN — — - - \ / 11 8'4 8 HI HIGH CMU GARDEN WALL 5 dd Gs NN I�I..«,o 1111Nro,.m 'I,—M TG.M.— i2 SITE LEGEND BA�•� W o . o IE I s.11 �a AOF o; E_..° ji -- - - - - - rF �w w. E IT E. EEL_.�._...-LB - -_ - °MEL Q 1. o) Eo.w°.,°.. 11T� o.°v°sTSMIE o�.°E—111 Eo..°°BlEl .°a. y I I -_-_—. _I ho �,: KEYNOTES 2 t.. �"`° I 4'"P I wo TECOLI yhli LD— ® W Q3 I . ...4 I I 5 b b b b N I § REMODEL FLOOR PLAN-GROUND LEVEL 11 - 5 � 11)mDLEDT1..LL mrceere emcx w.LL m..—.— .,..., LEE CQI E ELacx I'LL.a BE ou 2.,.°°.tiE wro 30 • - - 24 1e ...,212 WALL LEGEND ...,..6 �.3 A WELWOOD MURRAY MEMORIAL LIBRARY PROJECT COST ESTIMATE Jun-13 Soft Costs Plan Check Fees $9,000 Advertising Bids $1,200 Blueprinting $10,000 Special Inspection & Testing $16,000 Hazardous Material Testing & Monitoring $10,500 Admin/Owners Rep. $34,000 SubTotal Soft Costs $80,700 Other Costs Furniture(Not including Historical Society) $80,000 Communications $14,000 Equipment(Computers etc) $48,500 SubTotal Other Costs $142,500 Construction Costs Hazardous Material Removal $68,000 Infrastructue (Elect, Mech , Plumb) $400,668 Landscape& Exterior Painting $45,000 Remaining Remodel Costs $352,197 Contingency(10%) 6$ 1,374 SubTotal Construction Costs $927,239 Project Total Estimate $1,150,439 Less Budgeted Balance ($567,993) As of 619113 Project Shortfall $582,446 Measure J Request 05