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Home My WebLink About2006-07-26 STAFF REPORTS 2N O�P A LM$A1P r2 U y 'Y r City Council Staff Report DATE: July 26, 2006 CONSENT CALENDAR SUBJECT: EXPAND TERMINAL/HOLDROOMS-ADD CHECKPOINT PHASE 3, PART 2 SCHEDULE I (CITY PROJECT #2005-10), CHANGE ORDER NO. 1 — DEDUCTIVE, TO AGREEMENT NO. A5257 FROM: David H. Ready, City Manager BY: Department of Aviation SUMMARY Change Order No. 1 - Deductive reflects the changes, deletions, and modification of materials related to reduce the cost of the project resulting in a net decrease of $823,365 to the construction contract amount. RECOMMENDATION: 1. Approve Minute Order No. , approving Change Order No. 1 to Agreement No. A5257 for Harbor Construction Co., Inc. for revisions and modifications related to the construction of the new regional holdroom in the amount of $823,365, reducing the total contract price from $9,278,000 to $8,454,635 pending FAA approval. 2. Authorize the City Manager to execute all necessary documents. STAFF ANALYSIS: In response to possible reduction of federal monies related to the construction of the new regional holdroom, the airport staff and consultants reviewed the construction plans and specifications for potential areas for reducing the cost of materials and/or methods. In February of 2006, the City Council awarded a construction contract for the new regional holdroom and restroom to Harbor Construction Co. Inc. Prior to construction commencing, it was determined that FAA funds may not be available for the full contract price of $9,278,000. As a contingency for potential funding shortfall, staff and consultants reviewed the plans specifications to identify materials, and design changes that could be implemented without compromising the holdroom's intended use. ITEM NO. I City Council Staff Report (July 26, 2006) -- Page 2 (Holdroom CO No.1 The approved multi-year FAA grant for the Palm Springs International Airport totals $10,791,854. The airport assumes the city will receive the $10.8M thereby providing sufficient funds for the $9.2M tasks as well as some of the development tasks allotted to the future. However, discussions in Washington occurred, after acceptance of the low bid, concerning the overall FAA budget. The effect of the action as a result of these discussions may reduce the $10.8M to $9M. However, of the $10.8M dollars only $9.9 is available for the terminal expansion as $900K of the $10.8M was allocated for completion of the security checkpoint project. Thus, if the $9.9M is reduced by the $1.8M as mentioned, the new total dollars available for new holdroom project would be approx $8.1 M. Airport staff decided to value engineer the project to determine if this shortfall could be accommodated without compromising the primary purpose of building the Holdroom, to accommodate an increase in passenger throughput. The plans for this potential shortfall include a value engineering assessment of the approved plans and specifications and identify those items/materials that will provide potential savings without compromising the intent of the Holdroom. Current value engineering estimates are approximate $1.2 million. Of this $1.2 million, the Attached provides a breakdown of the value engineering that can be accomplished to reduce the project costs by $823,365, Subsequent deductive change orders will be brought to City Council that will account for the balance of the cost savings needed. As has been done on the recent projects for the Airport and in accordance with Council direction, design changes have been presented to the Airport Commission and the Architectural Review Committee as advisory to City Staff. The Architectural Review Committee did not take action on the value engineering recommendations made by staff. City Planning Staff has reviewed these changes and has elected to proceed with City Council approval. Those changes the ARC did not action are identified on the attached Exhibit A to Change Order No. 1, identified as items 03450-A, 04220-S, and 09220-A. Approval of Change Order No. 1 to Agreement No. A5257 will allow Harbor Construction to proceed with implementing the necessary project design and construction documentation to allow the project to continue, without compromising the primary goal of the Project. FISCAL IMPACT: No impact as this is a deductive Change Order in the amount of$823,365 and reduces the cost of the project in keeping with the City/Airport's program of cost containment. City Council Staff Report (July 26, 2006) -- Page 3 (Holdroom CO No.1 Richard S. Walsh, A.A.E., Director of Aviation David H. ReadyI/anager Attachments: Change Order No. 1 Value Engineering Construction Estimates Minute Order i MINUTE ORDER NO. APPROVE MINUTE ORDER NO. APPROVING CHANGE ORDER NO. 1 TO AGREEMENT NO. A5257 FOR HARBOR CONSTRUCTION CO., INC. FOR REVISIONS AND MODIFICATIONS RELATED TO THE CONSTRUCTION OF THE NEW REGIONAL HOLDROOM IN THE AMOUNT OF $823,365, REDUCING THE TOTAL CONTRACT PRICE FROM $9,278,000 TO $8,454,635 PENDING FAA APPROVAL. I HEREBY CERTIFY that this Minute Order, approving Change Order No. 1 to Agreement No. A5257 for Harbor Construction Co., Inc. for revisions and modifications related to the construction of the new regional holdroom in the amount of $823,365, reducing the total contract price from $9,278,000 to $8,454,635, was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 26th day of July, 2006, James Thompson, City Clerk CITY OF PALM SPRINGS SECURITY CHECKPOINT PHASE III CONSTRUCTION CHANGE ORDER To: Harbor Construction Co.., Inc. Date- July 26,2006 15550 Rockfield Blvd, Suite B-100 Project No. CP05-010 Irvine, CA 92618 Project Name: Expand Terminal Holdroom (Part 2) Change Order No. 01 Contract Purchase No.616120 Attn: Steven R. Padula, President Account No.A5257 Description of Change: This change order confirms the value engineering costs for reducing the original contract price and scope of work needed. (See attached 'Exhibit A'for specific additional value engineering description and unit cost breakout): AUTHORIZATION FOR CHANGE: Summary of Cost/Time Original Contract Price $ 9,278,000.00 Total of all Previous Change Orders S 0 Total of this Change Order -$ 823,365,00 Total Contract Price $ 8,454,635.00 This Change Order(' Greases)(decreases) (unchanged) the contract time by 0 working days. I have received a copy of this Change Order Construction Manager: and the above AGREED PRICES are acceptable Approval: Date,- to the contractor. Parsons Aviation Department Approval: By: Reviewed By: Date: Assistant Director of Aviation Title: Approved by: Date: Date: Director of Aviation City Approval. Date: City Clerk Date: City Manager Distribution: Original Conformed Copies Conformed - File Coov City Clerk (1) Aviation Director (1) Contractor (1) Procurement& Contracting (1) FAA (1) Finance (1) Airport File (1) Parsons (1) Page 1 CONSTRUCTION ESTIMATES (HOLDROOM) SPEC REM SPECIFICATION TITLE ARC ARC Dale Deductive CONKey Description 01001) GENERAL CONDITIONS Bonds $ 7,380 Fedueiion in bonds and insurance at due to value engineering based on$797,905 In savings(1.85%)of total accepted value engineering).Value to be adjusted based upon the value of the accepted Items-Sarngs $14 780 Liabilih,insurance $ 7 3130 Same as Bonds. 01500-A Office trailers $ 4 500 1 Utilizing existing office trader. 01732-A Demolition-Se.ecLwo(A-B Holdroams) $ 45,000 1 Delete the demohbon of existing Hold Rooms AB B. Note:removal of the canopies must occur prior to the demolition of the Hord Room which was part of alternate adddive bid-La ndsca In . 02000 SITE CONSTRUCTION 03450 A Plant Precast Architectural Concrete Y 77101200"0 $ 258,000 2,3 Eliminate a0 precasl.Provide metal stud and plaster [PRESENTED TO ARC-PENDING Flnish at building exterior In place of precast Provide PLANNING STAFF REVIEM metal stud and drywall(high impact drywall al areas'f- or less from finish floor)at butlding interior n place of 04000 MASONRY news[ Use`F 'fabrications for reveals. 04220-5 Concrete Unit Masonry Stone Veneer Assemblies Y 7ilmo06 $ 44,400 2 Prov de,"Si;ver Sesame Slate ashler pattern"at feature 1.Feature @480sq, 2 wall and at the front corners of the toilet room,courtyard Holdroom @600sq• 3 site,in lieu of"Yosemite Slate ashler pattern'-no Restrocm @383sq• change in price.Eliminate alone veneer at exterior TOTAL @1,4845q entrance walls(outside walls of e:ectncal and storage (PRESENTED TO ARC-PENDING rooms)and provide plaster 0mshh In its place.Eliminate PLANNING STAFF REVIEW) all other alone and provide colored scared split-face CMU in!Is place 05000 METALS �. 06402 A Interior Architectural Woodwork $ 10,500 1 El,minale all perforated panels and stainless steel at the caserrork.Casework to he standard plastic laminate 07000 THERMAL&MOISTURE PROTECECTiON 07412 A Metal Wall Panels $ 22,360 1 Provide a kynar coated Flush panel system manulacLured by Melal Sales Manufacturing-coSor to ba weathered zinc In Irau of Umlcore for metal wall panels. OBBOO-A Glazing $ 40,475 1 Provide O[dcasHe glass in lieu of Viracon glass where indicated on the clans. _ 09000 FINISHES 09111-A WannLoad-bearin Steel Framin ATTACHMENT'A' CONSTRUCTION ESTIMATES (HOLDROOM) SPEC ITEM SPECIFICATION TITLE ARC ARC Elate Deduct!a CO" Key Descriptlon 09220-A Penland Cement Piaster Y 7/10/2006 § 30,100 2 Delete plaster finish over CMU walls Provide colored (PRESENTED TG ARC-PENDING scored split-race CMU Change 12"thlck concrete stem PLANNING STAFF RENEW) walls at the mechanical enclosures to 12"CMU.Change W thick concrete walls at ramp to S"CMU.Change B" thick concrete wall at column Lne VViD to e"Cm U. Change B"Ih:ck concrete stem walls at restroom buildine 10 5"CMIJ Use colored scored spk4face CMU at exposed areas.Re engineering should not be necessary.However,engineering it any IS to he by others and not included. 09250A Gypsum board $ 3,700 1 Delete drywall cetlings in the storage,electrical,and jamlor's rooms Eliminate column wraps In the storage and electircal rooms. 09310-A Ceramic Tile $ 81300 1 Reduce height of ceramic ti:e at walls from full heightto 5'high tile wainscot and fins had drywall Delete the at janitor's room and provide FRP wall panels at the mop slnk- 09402-A Epozy7errazzo 5 53,250 3 Dalete terrazzo flooring provide S301s-y allows nice carpat In tls place 095F1-A Acauslical Panel Gail ngs(wood)(CT-2) $ 19,550 1 Provide calling typo(CT-1)2a2 acoustical lay in tailing system in lieu ofArmstrong wocdnvrk csll:ng(CT-2)at the clerestory 9512-A Acoustical Panel Ceilings(metal)(CT-3) $ 11780 1 Change metal celFng al entry(360sf)to ceiling type(CT III Acoustcal gnd{CT-1) $ 2,800 Change suspended acoustic ceiling(CT-1)from Armstrong Uhima 01912 to Armstrong Fissured,R1758. 09514 A Acoustical Metal Pan Ceilings 09653-A Resilient Wall Base&Accessories $ 55,200 3 Delete"Trespa'wainscot provide high impact drywall in its place. Change stainless steel base to rubber 3 resilient base In its place. 086S1-A Carpet-rile $ 18,000 Delete specified carpel,use an allowance amount of $30 Per so Yard for furnishing and mstallaton 09771-A Fabric-wrapped Panels 09772-A Slrelched Fabric Panel System $ 13,700 1 Delete fabric panel system at walls provide finished d •.vat[In its lane. 10000 SPECIALTIES 10i55-A Tollet Cam partments $ 4,300 1 Change slamless steel toilet partitions to phenolic standard color). 10520-A Fire protection5 eaaldies 1 10705-A htelaI Sun Shades 10801.A Tollet&Bath Accessories $ 1,250 1 Delete slainless sle el knee guards at restreom counler A412.04 15000 MECHANICAL General Provisions ATTACHMENT A' CONSTRUCTION ESTIMATES (HOLDROOM) SPEC ITEM SPECIFICATION TITLE ARC ARC Dale Deductive CONKey Description 15042 A Au&Water Test&Balance 5 1,200 Provide lesl and balance of HVAC system by NEBB A en in lieu of AABC agency t5042-1.5 A.1 15060-'dE Underground Pre-insulated Piping System 5 39,450 4 Provide alternate underground hydronlc piping for HVACX system.Use Perm@ Pipe Tema Gurard In I au Ric Wil secfon 15080. 15800-ME HVAC 5 20,600 4 Provide a handling units and indirect evaporative coolers by Dynamic Air Techno:ogy,Inc.in lieu of Energy Lab Referdrwin MMD101 ]GOOD ELECTRICAL 5 6,600 2 'Ebmiaate roof maunfed light fixtures except for north elelvahon(entry elevations 16510-ME Lrghling Fodures $ 21,20D 1 Provide an alternate lighting package{Refer to the attached list of oloposed Falures 16B04-ME Fire Ala rm System $ 06,600 Provide conduits only for Fire alarm system Delete s eddied fire alarm s slem Sim ax). NfA Secun Wa11 2 DEDUCTIVE CO'S SU BTOTAL'S: 5 823,366 f KEY 1 PROJECT IMPACT ASSESSMENTS CONSIDERED: 1.Acceptable design Impact 2.Impacts Design approved bythe ARC(May require archltectual review board concurrence.) 9.Life Cycle 7 Maintenance Issues 4.Items requl ring re-deslgn andfor modill cations to the Construction Documents(Addltlonal Services) ATTACHMENT'A'