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Home My WebLink About7/3/2013 - STAFF REPORTS - 2.S. O� F M M IPA c MEMORANDUM 0'1 41 FCS g T O: Mayor and Members of the City Council F R O M: David H. Ready City Manager D A T E: July 3, 2013 SUBJECT: CITY COUNCIL AGENDA ITEM NO. 2.S. AUTHORIZE PURCHASE OF 15 NEW REPLACEMENT VEHICLES (6 OF WHICH ARE HYBRIDS OR ALTERNATIVE FUEL VEHICLES) FOR THE PALM SPRINGS POLICE DEPARTMENT (Revised Recommendation) City staff has updated the list replacement cost of the Police Vehicles. Attached is an updated Equipment Replacement List, noting one change. Additionally, a revised budget amendment resolution is attached and the revised recommendation as follows: 1) Approve the purchase of 15 new replacement vehicles for the Palm Springs Police Department in an amount not to exceed $616,000. 2) Adopt Resolution No. "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING THE BUDGET FOR FISCAL YEAR 2013-14 FOR POLICE DEPARTMENT REPLACEMENT VEHICLES." ------------- DAVID H. READY City Manager July 3, 2013 ADDITIONAL MATERIAL Item No. 2.S. • 20/3120/4 , Equipment Replacement List Department Unit# Description Est.Price Mileage !Police 5-New Ford police interceptor sedans and 4-New Ford police Interceptor utilities to replace the following: 200603 2003 Ford Crown Victoria 38,000.00 146255 202803 2003 Ford Crown Victoria 38,000.00 119830 203006 2006 Ford Crown Victoria 38,000.00 135405 203507 2007 Ford Crown Victoria 38,000.00 117555 205006 2006 Ford Crown Victoria 45,000.00 118550 206206 2006 Ford Crown Victoria 42,000.00 116667 207406 2006 Ford Crown Victoria 42,000.00 117620 208007 2007 Ford Crown Victoria 42,000.00 127136 208807 2007 Ford Crown Victoria 38,000.00 113663 5-New hybrid sedans and 1-New hybrid pickup to replacing the following: 207903 2003 Ford Crown Victoria 40,000.00 128610 2D2107 2007 Ford 500 39,000.00 131261 2D2706 2006 Ford F-150 6:00 't`j r OOa 130187 2133106 2006 Ford Taurus 39,000.00 109354 • 2136601 2001 Ford Crown Victoria 39,000.00 131223 2137506 2006 Ford Taurus .39,000.00 112518 Department Total $626,000.00. L 1 to,00p 03 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS CALIFORNIA, AMENDING THE BUDGET FOR FISCAL YEAR 2013-14 FOR POLICE DEPARTMENT REPLACEMENT VEHICLES. WHEREAS, Resolution No. 23146 approving the Budget for the fiscal Year 2012- 2013 was adopted on June 6, 2012; and WHEREAS, the City Manager has recommended, and the City Council desires to approve certain amendments to said budget. WHEREAS, the City Manager has recommended, and the City Council desires to approve, certain amendments to the budget for Fiscal Year 2013-14. NOW, THEREFORE THE CITY COUNCIL DETERMINES, RESOLVES AND APPROVES AS FOLLOWS: SOURCE(S): Fund Activity Account Amount 510 29301 $616,000 Motor Vehicle Fund Balance Fund ADDITION(S): Fund Activity Account Amount 510 5475 50020 $616,000 Motor Vehicle MVR Reserves Motor Vehicles Fund I PURPOSE: Replacement of broad base set of vehicles for police department. PASSED, APPROVED AND ADOPTED BY THE PALM SPRINGS CITY COUNCIL THIS 3RD DAY OF JULY, 2013 David H. Ready ATTEST: City Manager James Thompson City Clerk CERTIFICATION STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss. CITY OF PALM SPRINGS ) I, JAMES THOMPSON, City Clerk of the City of Palm Springs, hereby certify that Resolution No. _ is a full, true and correct copy, and was duly adopted at a regular meeting of the City Council of the City of Palm Springs on July 3, 2013, by the following vote: AYES: NOES: ABSENT: ABSTAIN: JAMES THOMPSON, CITY CLERK City of Palm Springs, California �OQFALM SA4 V y cq41F010% City Council Staff Report Date: July 03, 2013 CONSENT CALENDAR Subject: AUTHORIZE PURCHASE OF 20 NEW REPLACEMENT VEHICLES (6 OF WHICH ARE HYBRIDS OR ALTERNATIVE FUEL VEHICLES) FOR THE PALM SPRINGS POLICE DEPARTMENT. From: David H. Ready, City Manager Initiated by: Fleet Operations SUMMARY This action would authorize staff to purchase 20 new replacement vehicles (6 of which are hybrids or alternative fuel vehicles), for use by the Palm Springs Police Department in a total amount not to exceed $626,000. RECOMMENDATION: 1) Approve the purchase of 20 new replacement vehicles for the Palm Springs Police Department in an amount not to exceed $626,000. 2) Adopt Resolution No. "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING THE BUDGET FOR FISCAL YEAR 2013-14 FOR POLICE DEPARTMENT REPLACEMENT VEHICLES." STAFF ANALYSIS: The City inventory of vehicles and equipment is examined annually in conjunction with the budget process to determine which units meet criteria established by the City Council in Resolution No. 18834 for replacement. In keeping with the City of Palm Springs' established commitment to improving air quality in the Coachella Valley, all fleet replacements are evaluated for their operational suitability to the use of alternative fuels. The gasoline/electric hybrids proposed provide an average of 50% increased mileage, have proven to be reliable as they are all factory vehicles and are the recommended choice to meet the City's alternative fuel vehicle goals. ITEPA NO.2— f?ALM dp Z c V y, : x eeoexrt^ `'F°R`'�P City Council Staff Report Date: July 03, 2013 CONSENT CALENDAR Subject: AUTHORIZE PURCHASE OF 15 NEW REPLACEMENT VEHICLES (6 OF WHICH ARE HYBRIDS OR ALTERNATIVE FUEL VEHICLES) FOR THE PALM SPRINGS POLICE DEPARTMENT. From: David H. Ready, City Manager Initiated by: Fleet Operations SUMMARY This action would authorize staff to purchase 15 new replacement vehicles (6 of which are hybrids or alternative fuel vehicles), for use by the Palm Springs Police Department in a total amount not to exceed $626,000. RECOMMENDATION: 1) Approve the purchase of 15 new replacement vehicles for the Palm Springs Police Department in an amount not to exceed $626,000. 2) Adopt Resolution No. "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING THE BUDGET FOR FISCAL YEAR 2013-14 FOR POLICE DEPARTMENT REPLACEMENT VEHICLES." STAFF ANALYSIS: The City inventory of vehicles and equipment is examined annually in conjunction with the budget process to determine which units meet criteria established by the City Council in Resolution No. 18834 for replacement. In keeping with the City of Palm Springs' established commitment to improving air quality in the Coachella Valley, all fleet replacements are evaluated for their operational suitability to the use of alternative fuels. The gasoline/electric hybrids proposed provide an average of 50% increased mileage, have proven to be reliable as they are all factory vehicles and are the recommended choice to meet the City's alternative fuel vehicle goals. ITEM NO. 0 City Council Staff Report July 03, 2013 - Page 2 Vehicle Replacement The Police Department vehicles recommended to be replaced along with specific vehicle information is attached, at an estimated cost not to exceed $626,000. In September, City Staff will bring forward recommendations for replacement vehicles for all other City Departments. FISCAL IMPACT: Police Department vehicle replacement is not to exceed $626,000. Funds for this purchase will be appropriated from the Motor Vehicle Replacement (MVR) fund balance using the attached Budget Amendment Resolution. The current fund balance of the MVR is approximately $1.6 million. DAVID J. BARAKIAN DAVID H. REAINY Director of Public Works/City Engineer City Manager Attachments: 1. Police Department Replacement Vehicles List 2. Budget Amendment Resolution 02 2013 / 2014 , Equipment Replacement List Department Unit# Description Est.Price Mileage Police 5-New Ford police interceptor sedans and 4-New Ford police interceptor utilities to replace the following: 200603 2003 Ford Crown Victoria 38,000.00 146255 202803 2003 Ford Crown Victoria 38,000.00 119830 203006 2006 Ford Crown Victoria 38,000.00 135405 203507 2007 Ford Crown Victoria 38,000.00 117555 205006 2006 Ford Crown Victoria 45,000.00 118550 206206 2006 Ford Crown Victoria 42,000.00 116667 207406 2006 Ford Crown Victoria 42,000.00 117620 208007 2007 Ford Crown Victoria 42,000.00 127136 208807 2007 Ford Crown Victoria 38,000.00 113663 5-New hybrid sedans and 1-New hybrid pickup to replacing the following: 207903 2003 Ford Crown Victoria 40,000.00 128610 2D2107 2007 Ford 500 39,000.00 131261 2D2706 2006 Ford F-150 69,000.00 130187 2D3106 2006 Ford Taurus 39,000.00 109354 2D6601 2001 Ford Crown Victoria 39,000.00 131223 2D7506 2006 Ford Taurus 39,000.00 112518 Department Total $626,000.00 03 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS CALIFORNIA, AMENDING THE BUDGET FOR FISCAL YEAR 2013-14 FOR POLICE DEPARTMENT REPLACEMENT VEHICLES. WHEREAS, Resolution No. 23146 approving the Budget for the fiscal Year 2012- 2013 was adopted on June 6, 2012; and WHEREAS, the City Manager has recommended, and the City Council desires to approve certain amendments to said budget. WHEREAS, the City Manager has recommended, and the City Council desires to approve, certain amendments to the budget for Fiscal Year 2013-14. NOW, THEREFORE THE CITY COUNCIL DETERMINES, RESOLVES AND APPROVES AS FOLLOWS: SOURCE(S): Fund ActivityAccount Amount 510 29301 $626,000 Motor Vehicle Fund Balance Fund ADDITION(S): Fund Activity Account I Amount 510 5475 50020 $626,000 Motor Vehicle MVR Reserves Motor Vehicles Fund PURPOSE: Replacement of broad base set of vehicles city wide. PASSED, APPROVED AND ADOPTED BY THE PALM SPRINGS CITY COUNCIL THIS 3RD DAY OF JULY, 2013 David H. Ready City Manager ATTEST: James Thompson City Clerk 04 CERTIFICATION STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss. CITY OF PALM SPRINGS ) I, JAMES THOMPSON, City Clerk of the City of Palm Springs, hereby certify that Resolution No. is a full, true and correct copy, and was duly adopted at a regular meeting of the City Council of the City of Palm Springs on July 3, 2013, by the following vote: AYES: NOES: ABSENT: ABSTAIN: JAMES THOMPSON, CITY CLERK City of Palm Springs, California 05