HomeMy WebLinkAbout9/18/2013 - STAFF REPORTS - 2.I. F QALM Sp
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FORN�P. CITY COUNCIL STAFF REPORT
DATE: September 18th, 2013 CONSENT AGENDA
SUBJECT: AUTHORIZE THE COOPERATIVE PURCHASE OF A NEW MOBILE
BREATHING SUPPORT/REHABILITATION/LIGHTING UNIT AT A COST
OF $332,903.44
FROM: David H. Ready, City Manager
BY: Fire Department
SUMMARY
This action would authorize the purchase of one mobile breathing support /
rehabilitation / lighting unit from Pierce Manufacturing, Inc. through a cooperative
purchase with the City of Loma Linda, CA.
RECOMMENDATION:
1. Approve the cooperative purchase of a new 2013 mobile breathing
support / rehabilitation / lighting unit in the amount of $332,903.44 from
Pierce Manufacturing pursuant to section 7.09.010 of the Municipal Code.
2. Authorize City Manager, or his designee, to execute all necessary
documents, including the Purchase Order.
STAFF ANALYSIS:
The Department currently operates a 15 year old mobile breathing support unit.
Moreover, its air compressor, Ingersoll Rand, is vintage and outdated. As repair and
maintenance issues arise the unit must travel approximately 100 miles to the nearest
facility for repair. The current breathing support system is mounted to its second chassis
from vehicles that were designated for removal from the fleet. The chassis are high use
and mileage upon entering the Fire Department's fleet.
The Palm Springs Fire Department is located in the desert of Southern California.
Incident based rehabilitation is currently accomplished by impromptu methods to
provide shade and a location for rest and hydration. With this new piece of equipment,
the department will be able to combine onsite breathing air, lighting and firefighter
rehabilitation. Palm Springs and the surrounding mutual-aid agencies experience over
ITEM NO. �'t
City Council Staff Report
September 18, 2013 -- Page 2
Breathing Support/Rehabilitation/Lighting Unit
one hundred days annually when temperatures meet or exceed 100 degrees. The ability
to provide shelter from the sun and a climate controlled area to cool down will increase
firefighter safety and well being. The ability to properly rehabilitate our personnel will
also improve performance at the fire / incident scene.
The Palm Springs Fire Department is an all risk fire organization responsible for urban
fire suppression, ARFF, wild land fire suppression, hazardous material and technical
rescue incidents. All of these incident types stand the chance to benefit from a multi-use
resource such as a breathing support / rehabilitation / lighting unit based on specific
need or extended incident duration;
Structure Fires —Air cylinder refill and Firefighter rehab
ARFF / Incursions / Fire - Air cylinder refill and Firefighter rehab
Wild Land Fire—Lighting / Firefighter rehab
Haz-Mat Support—Air cylinder refill, continuous supplied air source, Firefighter rehab
Technical Rescue —Air cylinder refill, continuous supplied air source, Firefighter rehab
The potential for Palm Springs Fire Department personnel to be subject to the risks
associated with entering an Immediately Danger to Life or Health (IDLH) atmosphere
occur daily. The potential for the same personnel to be subject to heat related stress
and illness occur over one third of the year. Combined, these two risks present a
challenge to incident command and control and strategy and tactics. If we are able to
ensure rapid exchange of air and proper rehab we will greatly increase the safety of the
firefighters.
In January 2010 the City of Loma Linda, CA developed apparatus specifications and
conducted a formal bid process for a mobile breathing support / rehabilitation / lighting
unit, the same equipment that we are seeking now. Four fire apparatus manufacturers
responded to their bid and The City of Loma Linda awarded a purchase contract to
Pierce Manufacturing Inc. to acquire a 2011 Pierce® ENCORET"4 Rescue unit. Section
7.09.010 of the Municipal Code provides that the City Council may authorize the
acquisition of equipment through a joint powers or other cooperative purchasing
program with a public entity or association of public agencies. Pursuant to the
requirements of Section 7.09.010, the Procurement Manager has determined that
utilization of Loma Linda's cooperative purchase contract (P-0000008597) for the
vehicle is acceptable and will adequately protect the public interest in that the total cost
of the equipment is likely to be less than could be obtained through an independent City
competitive process. The City Attorney has also reviewed and concurs with the above
findings. Staff is recommending that Council award this cooperative purchase.
This vehicle is diesel powered and built to meet the California Emission Standards. No
alternative fuel engines are available.
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City Council Staff Report
September 18, 2013 -- Page 3
Breathing Support/Rehabilitation/Lighting Unit
FISCAL IMPACT:
Measure J funds have been recommended by the Measure J Commission for the
purchase of this vehicle. As the current proposal for 2010 pricing expires on September
25th, 2013, urgency to approve this purchase is requested. This vehicle has a build out
time of approximately 9 months; it is projected to serve the city for the next 20 years.
John Allen, Fire Chief David J. Barakian
Director of Public Works/City Engineer
David H. Ready, Esq., ., City Manager
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