HomeMy WebLinkAbout9/18/2013 - STAFF REPORTS - 2.L. �oF PALM S16 City of Palm Springs
N Facilities Maintenance Division
425 North Civic Drive• Palm Springs,California 92262
* * Tel: (760)323-8167 •Fax: (760)322-5581 • Web:www.ci.palm-springs.ca.us
Cq(/FOR��A
September 18, 2013
TO: City Council Members
FROM: Public Works & Engineering/Facilities Maintenance
RE: Downtown Decorative Light Pole Purchase
As part of the Measure `J' projects for 2013-14 the facilities department requested the purchase of
decorative poles for downtown to replace damaged and missing units. The original manufacture of
poles and fixtures was Delta Lighting,however in 2008 they went out of business. Since that time the
City has purchased poles and fixtures from LiteLines as they were a single source provider. In an
attempt to get competitive pricing the staff with the assistance of MRC Engineering sought out other
qualified manufacturers that would cast the five types of fixtures and poles that are currently used in
the downtown area. MRC Engineering was only able to locate one other manufacturer of these poles.
And the City received quotes from both of the only two manufacturers. Due to the limited
manufacturers and the unique molds required to match the existing specifications for the decorative
lights, staff is requesting that the City Council waive the formal bid requirements due to the unique
circumstances and the competitive pricing provided in staff report.
Patrick Sweeney
City of Palm Springs, Facilities Manager
tit 2 L-�
So�ccu�NnzG-
Pp�M Sp
ASP Pi
t ti
c
V N
k 4
f
�409PEE0 'a
' c441 FORa`P City Council Staff Report
DATE: September 18, 2013 CONSENT CALENDAR
SUBJECT: Authorize the Purchase of Downtown Decorative Light Poles
FROM: David H. Ready, City Manager
BY: Public Works & Engineering / Facilities Maintenance
SUMMARY:
The purchase of fifty six (56) poles and fixtures will replace all missing poles and
fixtures downtown and stock two (2) units of each type in order to properly maintain
downtown lighting as needed.
RECOMMENDATION:
1 . Authorize purchase order not to exceed $136,690.36 to Pacific Lighting; and
2. Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
As part of the Measure `J' projects for 2012-13 the facilities department requested the
purchase of decorative downtown light poles and fixtures to replace several missing and
damaged units. City Staff is seeking authorization from the City Council to purchase
poles and fixtures from Pacific Lighting in the amount of $136,690.36. The poles will be
installed by contract or by Facilities personnel depending on which is determined to be
most efficient.
The original manufacturer and supplier of our downtown decorative poles and fixtures
was Delta Lighting; however since 2007 they no longer manufacture these poles. Since
that time the City has purchased poles from a single source vendor, Litelines Inc.
Subsequently, with the assistance of MRC Engineering, we have found a second
qualified manufacturer that meets the City's specifications. The City staff received two
proposals, one from Litelines Inc. in the amount of $154,224.00 and the other from
Pacific Lighting in the amount of $136,690.36 for fifty six (56) decorative poles and
fixtures.
ITEM NO.
City Council Staff Report
September 18, 2013 -- Page 2
FY 13-14 Downtown Decorative Light Poles
Delivery time on the light poles is estimated at 8 weeks. In the interim, staff will obtain
bids for the installation of the poles for City Council approval at a subsequent meeting.
FISCAL IMPACT:
Funds for this expenditure are available in the Measure `J' Account 260-4500-59415.
Installation costs which are not known at this time will also be funded through the
project budget account.
Submitted by: Approved by:
V' --zzz--
David J. Barakian David H. Ready, C pager
Director of Public Works/City Engineer
Attachments:
1. Proposals
2. Specifications
02
Litelines, inc.
Quotation
27856 Keller
Menifee, CA 92584 DATE Quotation q
951-301-8542 fax 951-301-8543 7/9/2013 18126
litelines@msn.com
NAME/ADDRESS
City of Palm Springs
Procurement&Contracting Division
3200 East Tahquitz Canyon Way
Palm Springs, CA 92262
Attention Project Lead Time FOB
Pat Palm Springs Light Poles 8+weeks
ITEM DESCRIPTION QTY COST TOTAL
Taxable Item Type 1 City of Palm Springs Light Poles 16 2,350.00 37,600.00T
Taxable Item Type 2 City of Palm Springs Light Poles 6 3,100.00 18,600.00T
Taxable Item Type 3 City of Palm Springs Light Poles 8 2,250.00 18,000.00T
Taxable Item Type 4 City of Palm Springs Light Poles 10 3,100,00 3I,000.00T
Taxable Item Type 5 City of Palm Springs Light Poles 16 2,350.00 37,600.00T
Freight allowed to Palm Springs Yard
Sales Tax 8.00% 11,424.00
TOTAL $154,224.00
03
i
QUOTE
Pacific Lighting 8 Standards Co KSS,8.26.13.PS
2815 LOS FLORES BLVD
LYNWOOD,CA 90262 DATE August 26,2013
310.603.9344.P CUSTOMER/REP CITY OF PALM SPRINGS
310.603.9421.E EXPIRATION DATE 90 DAYS
TO PATRICK SWEENEY
SALESPERSON JOB SHIPPING SHIPPING ESTIMATED SHIP INCLUDED. TERMS
.METH9D T.£RM9;
John Madre EX5L-PS BEST WAY ALLOWED 10 WEEKS YES NET 3 I
QTy :PART.y3. �ilfi[FiYdEfCE TYPE, LINE TOTAL
i6.00 PL-477M-70-S-MT-GR5-FL-IA-CGPS-GFI-(1)BA-27.5'-DBF- $ 22�.� 1 $ 35,936.00
SF-GFI-CC
6.00 PL-477M-70-5-MT-GR5-FL-2A-CGPS-GFI-DBF-5F-GFI-CC $ 2,778.00 2 $ 16,668.00
800 PL-386.70-H-MT-GS-PD-FL-IA-CG-DBPS-7-5F16-(1)27.5CC $ 1,850.00 3 $ 14,800.00
10 00 PL-386-70-H-MT-GS-PD-FL-IA CG-PL-900-70-S-MT-IA-MCC $ 2,760.00 4 $ 27,600.00
GFI-DBPS-7-5F16.(1)BA-27.5-ES-CC
16 00 PL-386-70-H-MT-GS-PD-FG-tA.CGM-GFI•(1)BA-27.5'-DBF- $ 1,9D0.00 5 1S 30,400.00
5F-Gn-CC
TOTAL DISCOUNT
SUBTOTAL 5 125,404.00
$ 12,540,40 SALES TAX 9%
TOTAL $ 136,690.36
- - THANK YOU FOR YOUR BUSINESS! - -
04
I
1
CATALOG NUMBER: PL-477M-70-5-MT-GR5-FL-1A-CGPS-GFI-(1)BA-27.5-DBF-5F-GFI-CC TYPE
i (2)U2-KNOT OUT
EACH SIDE ---30"----
I �
Q
2
a
O � z
3, 21/2" IPS
1 3 - ----11/4"IPS
a
Z � G
6 2"IPS Fa- p� a
fn O F
TAPE COLOR AS SPECIFIED 06 w
11 0 }
5,- „3 --24"-- z
Housing: Corrosion resistant,castA356aluminumalloy, r >
xxxxxxxx .188"min-wall thickness. 2 o m
I (7
i
Lamp: 70 Watts. High Pressure Sodium. J
U
'4 Hood: .090"thickaluminum.
1 U-
---- 2'-8" Lens: 12"DIA injection molded polycarbonate. U o
Guard: Heavy wall cast aluminum. n- o
14• ,
Refractor: Clear prismatic borosilicate type 5. o
d w z
12' Ballast: High power factor-20"C starting temperature. a o
The ballast is removable as a unit for easy a
maintenance.
ANCHOR BOLTS
Pole: 5"DIA.x 14'HT Fluted,decorative pole. u.nd"w„•me-•.�n�naaxe m�
II Durable corrosion,
resistant cast aluminum ,�,.�m"�»�� «,".a.•.•.
t base with hand hole and cover.The pole "•`��
N
shall be.188" wall thickness,
WELD extruded 6063-T6 aluminum alloy.
I
Finish: Polyester powder fuse coating. f'
(Specify Color). e
' 1. Aluminum decorative ball
` 2. (2)Threaded eye hooks in a 2 3/8"L.
45" sleeve @ 16"o.c. I"vertical adjustment.
3. 120v.weather proof GFCI duplex RCPT -
- 4. 1"o.d.min.steel rod in a sleeve 5"L.bolted
_5 both sides of pole.
5. 120 v.weather proof GFCI duplex RCPT. 4 _IL4"x 16"x _ .
with lockable cover(2)@ 180 degrees. A B C
6, 24"x60"banner(by others). BOLT CIRCLE
101/4"
UL: Fixture shall be UL approved for wet location. _ 10.25"SQ�-
NOTES: ----
.O,
11.5 DIA.\ -
PAGEIOFi
05
CATALOG NUMBER: PL-477M-70-S-MT-GR5-FL-2A-CGPS-GFI-DBF-SF-GFI-CC TYPE 2
_60"
r
�-
a
�____- a
2 l/2"IPS ---- -_-- V g z
.— (2)112"IPSTHREADED rn d
1 1/4"IPS KNOT ouVsONE ON p
3' EACH SIDL
I Q
20IPS f" cD
NC>y
�KJ1 W
L —J O
F1
NOTE t 2 o m
Housing: Corrosion resistant,cast A356 aluminum alloy,
.188"min.wall thickness. J
Lamp: 70 Watts, High Pressure Sodium. L)
L-
Hood: .090"thick aluminum. Q 0
IL
Lens: 12"DIA injection molded polycarbonate. o
14' Guard: Heavy wal l cast aluminum. o
0� K
Refractor: Clear prismatic borosilicate type 5. a o
w
s
Ballast: High power factor-20"C starting temperature.
The ballast is removable as a unit for easy ANCHOR BOLTS
maintenance. w,mww.ueM�mm p�,�
br x'RM1 nJiinwm yiel!Mey IM1 o1'ApL p u.
Ane rt IKKMylwnlnJ In¢mEsrt
Pole: 5"DIA.x 14'HT.Fluted,decorative pole. z.TM.,,""
WELD Durable corrosion,resistant cast aluminum ]--I -A_
\ base with hand hole and cover.The pole
shall be.188°wall thickness,
_ extruded 6063-T6 aluminum alloy.
e
Finish: All exposed surfaces are sanded throughly,cleaned
and degreaserd.A pretreatment wash primer is I
applied and is sprayed with a two part high solid
45" UV.stabilized polyurethane coating to a minimum
of 3,0 MLS.The finish meets ffie salt spray resistance ,",w,,,,a, L.c.i
test ASTM Bl 17 95 degree F,5%solution of 1000 hrs.
exposure test. Color to be premium verdigris g/q��, 76"
with an anti-grafitti clear coat finish. 4 - A B C
I
'�--- - — 1. 120v.weather proof GFCI duplex RCPT BOLTCIRCLE
UL: Fixture shall be UL approved for wet location.
NOTES:
-
PAGE 1 OF 1
06
CATALOG NUMBER: PL 38 6-70-H-MT-GS-PD-FL-IA-CG-DBPS-7-5F16-(1)BA-27.5-ES-CC TYPE
I
}
I a
a o
24"
O z
' �-- 25"— I U z g
d
..� 12" a
I
Q a
I 0
O DD R V
P
-y N
'�CRJ z W N
ry
�— 24" Z J o
P,
63" i = o m
Housing: Corrosion resistant,cast A356 aluminum alloy, U,
.188"min.wall thickness ballast compartment, J
and heavy gauge spun aluminum hood.
� U
Difuser: One-piece UV stabilized opal acrylic,sealed with ti w
a closed cell neoprene gasket, j o
16'-4" Q M
Outer _ a s
Rings: UVstabilized .375"thick clear acrylic that produces -- o
a neon glow when the fixture is illuminated. o
w z
Ballast: 120Volt,high power factor, el o
W N N W
Lamp: 70 Watt Metal Halide. < a
t a'
ANCHOR BOLTS
Banner
Arm: t t/4"IPS aluminum pipe and eye bolt for anchoring. ^"-^^m' ^w•epi^a'^o1°A°0p1
ne,..,.;wsv s+la.aem xm.ean[.
''. p,5M.M151
Pole: 5"diameter fluted aluminum with decorative cast
aluminum base cover.4"dia.x 24"shaft,aluminum
extension with a 4"aluminum ball cap,welded to an
aluminum slipfitterto slipfit 5"round pole.
Finish: All exposed surfaces are sanded throughly,cleaned s
and degreaserd.A pretreatment wash primer is
applied and is sprayed with a two part high solid
UV.stabilized polyurethane coating to a minimum
of 3.0 MLS.The finish meets the salt spray resistance J_...
test ASTM 8117 95 degree F.,5%solution of 1000 hrs.
exposure test. Color to be premium verdigris
with an anti-grafitti clear coat finish. 4 x _16° . ,.3."..
A B C
UL• ILL listed,suitable for wet location.
1_21/2„ BOLT CIRCLE
Options: Duplex Receptacle. -
NOTES:
Oo..
PAGE 1 OF 1
07
I
CATALO 3 NUMBER:PL-386-70-H-MT-GS-PD-FL-t A-CG-PL-900-70-S-MT-I A-MCC-GFI-DBPS-7-5F 16-(1)BA-27.5-ES-CC
TYPE 4
� 5•-11 —�
r
BRONZE LOGO Z p
BY OTHERS d o
g'g i1l���f W O z
N N
z
a:
o �� zs-
Q 6 �
I W
Q O
39- I--- O m' v� a
"---u - Housing: Corrosion resistant,cast A356 aluminum alloy, to N
-1i -'•- .188"min.wall thickness ballast compartment, �tS zw
" and heavy gauge spun aluminum hood. C7 }
29v�, r Z J o
n irz I ..
Difuser: One UV stabilized opal acrylic,sealed with >
a closed cell neoprene gasket. = o m
t.3
�''°•� Outer .-.
J
�• Rings: UV stabilized .375"thick clear acrylic that produces U
a neon glow when the fixture is illuminated. ..
LL w
s
Ballast: 120 Volt,high power factor. U o
Q
6''4'
Lamp: Small Fixiure:70 Watts. Metal Halide. � o
—- Big Fixture: 70 Watts.High Pressure Sodium. ,
_ z
0
Banner d �Q
°• Arm: 1 1/4"IPS aluminum pipe and eye bolt for anchoring. o
a
Pole: 5"diameter fluted aluminum with decorative cast
aluminum base cover.4"dia.x 24"shaft,aluminum ANCHOR BOLTS
extension with a 4"aluminum ball cap,welded to an .,,A„ ,..m,..,.°.�mnd•a."".•
m"u msa,.,my�n m="om"rso.aao w.
aluminum slipfitterto slipfit 5"round pole. ,�.<ro.ao��.H.Ka"=="°"••
Finish: All exposed surfaces are sandedthroughly,cleaned I-1--
and degreaserd.A pretreatment wash primer is
applied and is sprayed with a two part high solid
UV.stabilized polyurethane coating to a minimum
of 3.0 MLS.The finish meets the salt spray resistance s
test ASTM B117 95 degree F.,5%solution of 1000 hrs.
exposure test. Color to be premium verdigris
with an anti-grafitti clear coat finish.
UL: UL listed,suitable for wet location. _�--
C i
m.,
Options: Duplex Receptacle. �4"x _ 16" x __y
4 A B C
BOLT CIRCLE
NOTES:
oQ
PAGE 1 OF 1 r� p
I
CATALOG NUMBER: PL-386-70-H-MT-GS-PD-FG-1A-CGM-GFI-(1)BA-27.5"-DBF-5F-GFI-CC TYPE
I
I } Y
—� Z
Q ❑ Y
p
24"
N G w
in
25" U z
N Y
12"
Q � w
291/2" ..-271/2„___l j Z
a o' a a
�y N
z
�— 24"— Z
3
i ``❑ m
Housing: Corrosion resistant,castA356aluminumalloy, �
.188'min.wall thickness ballast compartment, J
and heavy gauge spun aluminum hood.
U
Difuser: One-piece UV stabilized opal acrylic,sealed with LL
a closed cell neoprene gasket.
16'-4" U
Outer i i
Rings: UV stabilized .375'thick clear acrylic that produces o
a neon glow when the fixture is illuminated. w z
i o
Ballast: 120 Volt,high power factor. d w
j a o
i w �
Lamp: 70 Watt Metal Halide.
14'
ANCHOR BOLTS
Banner ,„,",w nm„.ew,.."axomb,.w„e,2N
Arm: 1 1/4"IPS aluminum pipe and eye bolt for anchoring. wn -a.•m„xaso.�a�
,Me.n M1dJIV wXmuMin xra,tlante
wxssmmss.
Pole: 5"diameter fluted aluminum with decorative cast 1-1-A
aluminum aluminum base covec4"dia.x 24"shaft,aluminum
extension with a 4"aluminum ball cap welded to an
aluminum slipfitter to slipfit 5"round pole.
Finish: All exposed surfaces are sanded throughly,cleaned a
and degreaserd.A pretreatment wash primer is
applied and is sprayed with a two part high solid t4lUV.stabilized polyurethane coating to a minimumof 3.0 MLS.The finish meets the salt spray resisttestASTM 8117 95 degree E,5%solution of 1000 hrs.exposuretest. Colortobepremiumverdigris
with an anti-grafitti clear coat finish. 4 314"x 16" xUL ULlisted,suitableforwetlocation. .._
BOLT CIRCLE
options: Duplex Receptacle.
NOTES:
00
PAGE 1 OF 1
09