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Home My WebLink About10/2/2013 - STAFF REPORTS - 4.A.�?ALM SA c N N a Y °eou e °q<,FORN�P CITY COUNCIL STAFF REPORT DATE: OCTOBER 2, 2013 UNFINISHED BUSINESS SUBJECT: FISCAL YEAR 2013-14 MEASURE J PROJECT/PROGRAM FUNDING RECOMMENDATIONS AND CERTAIN MULTI -YEAR PROJECTS FROM: David H. Ready, City Manager SUMMARY At its September 19, 2013 meeting, the Measure J Commission received and discussed the direction provided by the City Council at their September 18th Council meeting — in response to a revised increase in Measure J revenue. The Commission voted unanimously to move forward in a two-step process: (1) send a revised recommendation to Council to approve a set of projects that both staff and the Commission have supported; and (2) receive updated information on a variety projects and reconsider several projects previously not recommended due to funding limitations. In addition, the Commission has appointed an ad hoc subcommittee to meet with the City Council "Measure J - Ad Hoc Sub -Committee" (Lewin/Hutcheson) to discuss budget procedure refinements to be implemented in the next budget cycle for Fiscal Year 2014-2015. RECOMMENDATION: 1 Approve appropriations for certain projects and/or program funding for Fiscal Year 2013-14 in the amount of $4,835,400. 2. Approve funding for two multi -year projects in the amount of $1,291,000 for Fiscal Year 2014-15 and $1,000,000 for Fiscal Year 2015-16. 3. Authorize the City Manager to execute all budget transfers necessary to effectuate the City Council action on appropriations. STAFF ANALYSIS: The Director of Finance has projected $13,088,049 in available Measure J project funds for Fiscal Year 2013-14. On July 3, 2013, City Council approved $1,491,789 in current ITEM NO. City Council Staff Report October 2, 2013 -- Page 2 Measure J Funding year funding for four projects, leaving a balance of $11,596,679 available for allocation to additional projects. The four Fiscal Year 2013-14 projects, including certain multi- year funding projects, are as follows: Project Name Welwood Memorial Library Renovation Project Uptown Crosswalk Project (supplement) iHub Accelerator Campus 2013-14 Budget $582,446 126,000 500,000 2014-15 Budget 250,000 Architecture and Design 283,334 283,333 Museum Total Approved 7-3-2013 $1,491,780 $533,333 STEP 1: Proiects Recommended by Measure J Commission: 2015-16 Budget 1 250,000 1 283,333 $533,333 1 On September 19th the Measure J Commission recommended to send a set of projects to the City Council, including some multi -year funding recommendations. These projects are as follows: Project Name 2013-14 Budget 2014-15 Budget 2015-16 Budget "Downtown Palm Springs" $365.000 Redevelopment Expenses Swim Center Deck 180,000 Swim Center Underwater Lights 12,000 Bike Crossing at Date Palm 15,000 (50% funded by Cathedral City) Shade Cover at Mizell Senior Ct 25,000 Trailhead Waste 5,000 Airport Backup Generator 125,000 Security Cameras at Park 75,000 Restrooms Baristo Sidewalk 25,000 PS High School Auditorium 291,000 Landscape Visitor's Center 25,000 Library Computers 47,800 Library Planning 150,000 Property Acquisition 1,000,000 JO Jesse DHUC — Gym A/C 175,000 Entry Way Signs 150,000 291.000 1,000,000 1,000, 000 02 City Council Staff Report October 2, 2013 -- Page 3 Measure J Funding Police Training Center Tech Upgrade Firefighting Support Unit Building Dept. Microfilm to Internet Veteran's Memorial Police Records Area — Redesign & Reno NMTP / Biking Issues Sculpture Lighting — Kirk Douglas Median 10% Reserve Fund Total Recommended 9-19-13 100.000 350,000 110,000 12,690 50,000 1,004.544 15,000 527,126 $4,835,430 $1,291,000 $1,000,000 STEP 2: Proiects reauirina further review: Based on the increase in revenue projections, the Measure J Commission would like to set aside the remaining $6,761,000 in funds pending their opportunity to further review staff requested delayed projects (as noted in "table" below) and consider other possible recommendation modifications. Project Uptown Lighting Downtown/Uptown Lighting Palm Canyon light/street Improvements (Villa.qefest) Tahquitz Creek Master Plan Study Items (Ruth Hardy Park Pavilion, South Gateway to PS, South Desert Park) Total Amount 100,000 Requires decision with Downtown/Uptown lighting project and Chevron Energy Efficiency Plan 250,000 " 1,200,000 16 ,. 11 11 1,202,250 Will coordinate with CVAG on the interconnect between the CV Link and Tahquitz Creek Project; and updating the Project Master Plan to include ongoing maintenance costs 250,000 Parks Master Plan update completion in April will provide further guidance on park projects. $3,002,250 03 City Council Staff Report October 2, 2013 -- Page 4 Measure J Funding FISCAL IMPACT: • Measure J Funds Available $16,584,459 • Downtown PS — Bond and Expenses (3,496,000) 13, 088,459 • Four Projects Approved at July 3`d Council Meeting (1,491,780) 11,596,679 • Measure J Commission Step 1 Projects (4,835,430) Available Balance for Future Consideration $ 6,761,249 The Commission's Step 1 Projects listed above include several multi -year funding obligations amounting to $1,291,000 for Fiscal Year 2014-15 and $1,000,000 for Fiscal Year 2015-16, which will be allocated to specific Measure J project line items as part of the budget process for those subsequent years. Importantly, the above project cost projections are based upon staff's best estimates. They are subject to final architectural design and bidding procedures which may increase or decrease their ultimate costs. Likewise, program expenditures may vary based upon factors that arise as specific elements are implemented. GEOFFREY KIEHL Director of Finance and Treasurer DAVID H. READY City Manager J,MES THOMPSON ' hief of Staff/City Clerk Attachments: Measure J Commission Recommendation Report from September 19th Meeting M MEASURE J COMMISSION ANALYSIS TO CITY COUNCIL FOR OCTOBER 2, 2013 ORIGINAL 2013-2014 Fyll�� BUDGET � COMMUNITY AND CITY PROJECTS(sent to City Council on July 3,2013): (includes ang ing quarter ell-2012 of $1,921,000; $1,663,459 in carryover/additional revenue from 2012-13 for and ending balance/carry-over of $3,584,459 in 2012-13.) Budget amount = $3,584,459 carry over ♦ new projected revenue of additional $300,000 IS9,300,000 vs. $9,000,000) in 2023-2014, less bond service and expenses of $3,475,000. CARRYOVER FROM 2012-2023 Reflects Increased revenue projected from $9MM to $11MM ($2MM) added to carryover from 2012-13 of $3,584,459. LESS DOWNTOWN 2013-2014 BOND AND EXPENSES NEW 2013-2014 BUDGET FOR CONSIDERATION WITH NEW FUNDS ADDED (Staff report to City Council September 4, 2013); Increased from $9,300,000 as adopted by City Council on May 15, 2013. REVISED BUDGET FOR 2013-2014: Projects approved by City Council on July 3, 2013 fltem #1 ofnorrotive) : APPLICATION TITLE $IMM over 3 yrs. rECTURE & DESIGN MUSEUM Estimated Budge $9.4m Cost 2013-2024 2014-20151 Budget Budget 1,150,439 $ 582,446 $ - 250,000 $ 126,000 $ - $ 500,0W $ 283,000 $ 2,183,439 Projects agreed upon by M10C and City Staff (item #3 ofnorrative) : APPLICATION TITLE Estimated Budget $9.4m Cost 2013.2014 Budget DESERT FASHION PLAZA REDEVELOPMENT $ 365,000 $ 365.006 WIM CENTER DECK $ 190.000 $ 180,000 IS SWIM CENTER UNDERWATER LIGHTS $ 12,000 $ 12,000 BIKE CROSSING DATE PALM (Actual. cached $ 15p00 $ 15,000 SHADE COVER MIZELL $ 25,000 $ 25,000 TRAILHEAD WASTE $ 5,000 $ 5,000 AIRPORT BACKUP GENERATOR $ 125,000 $ 125,000 SECURITY CAMERAS AT PARK RESTROOMS $ 75,000 $ 75,000 BARISTO SIDEWALK $ 25,000 $ 25,000 PS HIGH SCHOOL AUDITORIUM $ 291,000 $ 291,000 LANDSCAPE VISITOR'S CENTER $ 25,000 $ 25,000 LIBRARY COMPUTERS $ 47,800 $ 47,800 LIBRARY PLANNING $ 150,000 $ 150,000 PROPERTYACQUISTE! $ 1,000,D00 $ 1,000,D00 JOIES5E DHUC- GYMNASIUM AIR CONDIT $ 175,000 $ 175,000 ENTRYWAYSSINIG�NE;S $ 150,ODO $ 150,000 `j E�JIT UPGRAD( $ FREFIGHTTIINGIt$(j 350,000 $ 350,000 BUILDING DEPT MICROFILM TO INTERNET $ 110,000 $ 110,000 VETERAN'S MEMORIAL_ $ 12,690 $ 12,960 POLICE RECORDS AREA -REDESIGN & RENCI $ so,000 $ so,000 NMTP/ BIKING 15SUES $ 14,000,000 $ 1,004,544 SCULPTURE � KIRK DOUGLAS Me( $ 15,000 $ 25,000 10%RESERVrFUNr $ 950,000 $ 527,126 SIDEWALKS $ 400,00G $ - C'=I, CJ1 $ 533,333 2014-2015 Budget COMMENTS (only items with majority support funded) $ 9,409,459 $ 5,584,459 $ (3,496,000) $ 11,000,000 $ 13,089,459 APPA 2013-2014 Budget • pI jonZpesignation: - Alpha; Community - numerical " Additional s o a und\\ing request re erred to T by Council on 6/19/2013 N _.. 4 funded- represents funding request to cover shortfall by Council on 6/19/2013 _.._13 _. 250,000 $250,000 FOR 25UCCEEDI NG YEARS 99 . ...................._.....__. 283,334 283,000 PER YEAR OVER 3 YEARS :TOTAL $850,000 8 533,334 NEW BUDGET: $ 13,088,459 LESS FUNDS ALLOCATED 2013-2014: $ 1,491,780 AVAILABLE FUNDS TO BE REVIEWED: $ 11,596,679 COMMENTS (only items with majority support funded) APPA 2013.2014 Budget numerical PP��iL 'ETE-FOUNTAIN. V /ft pR / FOR UNPL4h1NEDcE E SE-TO�OMPLation ETC. - MEETING WITH PA KS REzz- EEDED-RESUBMIT T - INCLUDES RETROFIT ........................ U - CATHEDRAL CITY has agreed to pay hall - Total $30,G00 LL - REQUEST INCLUDES MISTERS I6g - INCLUDES days/wklabof- EXPANDTO PARKS _ 25 ............... C.-.- ...... ..... - PUBLIC SAFETY: PRIORITY REQUEST OF PARKS&REC. DEPT. Q - MATCHED BY FUNDS FROM WOMEN'S CLUB 54 - $291,000 FOR I ADDITIONAL YEAR I5582,000 over 2years) 60______ - ADDITIONAL$7,DW/YR. MAINTAINANCE _ .... -'-._ .... 64 ......... 0 - $100,000 OF $250,000 HAS BEEN FUNDED BY LIBRARY TRUST ..... .................................... P 1,000,000 LAND ACQUISITION -$IMM each year for 3 Vs. - 2 @ $75,000 EACH C E 00 COST REVIEW BY PARKS &AEC - 1 - REVIEW NMTP-priority phase l- partially funded - seek grants &multi-yrfunding 21 ENTRIES .._...........�...I..........., BASED ON BUDGET FOR 2013-2014 MIOC - INCLUDES RIGHT OF WAY/ APPROVAL FOR WORK ON TRIBAL LAND 11 Page 1 of 2 MEASURE J COMMISSION ANALYSIS TO CITY COUNCIL FOR OCTOBER 2, 2013 EEWELL IRRIGATION $ 75000 $ - 51 - $ - STREETREPAIR $ 3,100. A A CITY HALL PARKING LOT $ 1,000 Doh SCULPTURE PADS &LIGHTING TAHgUITZ (�$3, D $ - $ - $ - $ - $ <} - - ADDRESSED IN - ITEM R40 BB RR AERIAL IMAGERY $ 14,206 $ - $ - $ - NN----_._ DESERT LANDSCAPING - TAHgUITZ WAY $ 2,000,D00 $ - $ - $ - WITH TAHQUITZ CYN PLAN By AGUA CALIENTE entries FIRESTATION DESIGN AND LAYOUT $ 1001CL6 $ - $ - $ (COORDINATE - FUNDED PLANNING IS INCOMPLETE- DEFER TO NEXT YEAR-$300,0000 ...... _10_.. . F LIGHTING 300-499 S. PALM CANYON $ $ - $ - $ - FOR ELECTRICAL ACCESS, LIGHTING FIKTURES, & BANNERS 130 POOL LIGHTS $ - $ - $ - $ - rORTABLE LIGHT TOWERS HAVE BEEN PURCHASED 14 DESERT LANDSCAPING $ - $ - $ - $ Various entries for landscaping through out city mmto entries UPTOWN LIGHTING $ - $ - $ $ PO4Y M 3 12 LIBRARY RENOVATION $ - $ - $ - $ IV/FR - REFER �� ITiM 11 r Ihm 16 198 $ COMPLETED WITH SKATE PARK- needs no further funding 4 BICYCLE LAN TfsIPVIFIG $ - �CfCLE'A T N $ - $ - r� ADDRESSED IN RENI _ CC FOREVER MARILYN-SCULPTURE PURCHAS $ - $ - $ - $ DEFER PENDING FUNDING PROPOSAL 1l entries TOTAL OF RECOMMENDED PROJECTS AGREED UPON: $ 4,835,430 Sub -total of agreed upon projects $ 6,327,210 City projects: 66.5% Public projects: 33.5% PROJECTS PULLED BY CITY STAFF IN RECOMMENDATIONS TO CITY COUNCIL (Item #2 of narrative) DELETED AS FUNDING WAS ACQUIRED FROM THE QUIMBY FUND: '(Land for)VISROR CENTER PARKING/ENTRY SIGN $ 80,000 $ 80,000 Fr-4$ 80,000$ 80,DOD(LAND ACQUISITION FOR EACH YEAR -7YEARS I Z REMAINING PROJECTS PULLED REQUIRING FURTHER REVIEW AND RECONCILIATION WITH STAFF RECOMMENDATIONS. APPLICATION TITLE Estimated Budget$9.4mI COMMENTS (only items with majority support funded) APP.R Cost I 2013-2014 2014-2015 2013-2014 I Budget Budge I+ Budget • Applications designation:City - Alpha; Community- numerical VOTE IStaff DEFERRED Recommendations: UPTOWN LIGHTING $ 100,ODO $ 100,000 $ - $ - Add lighting on N Palm Canyon and Indian from Alejo to Tamarisk. FF aNQUITZCREEK MASTER PLAN $ 4,760,000 $ 1,202,250 $ - $ - PER MASTER PLAN 2010 ................................. 77 u ALM CANYON IMPROVEMENTS $ 1,200,000 $ 1,200,ODO $ - $ - INCLUDE ELECTRIC OUTLETS, STREET WIDENING, ETC. 21 WNTOWN AND UPTOWN LIGHTING $ 250,000 $ 250,000 $ - $ - W .,...... 'iTUDY ITEMS- $ 250,000 $ 250,DW $ - $ - MJOC 6 CULTURAL CENTER $ - $ - $ - $ - (SEEK COMMUNITY INPUT FOR NEEDS USE LOCATION DESIGN; CITY FEASIBILITY .... e...... _-"'---Y7 N-.__-.-...._.............. 5 RUTH HARpV PAVIIIION $ 300,0 $ - $ - $ ......NI ____ - NEEDS SURROUNDING COMMUNITY INPUT- PARK&REC. ]6 _ 5SHUTTLE $ - ____._—______._.___.___. $ - $ - $ - EXISTING STUDY INCONCLUSME-ADDRIONAL STUDY REQUESTED 4 SOUTH GATEWAY TO PS (Huddle Spgs Prpt $ 250,000 $ - $ - $ .._......_._._._._._._._._......__________.....__..........__..............................___.....__....... - OWNER TO FUND PORTION OF LANDSCAPING,REVIEW W/TAHQUITZ CK MASTER PL.� ,128 .__.............._............................................................... ... __...._.-.. _ 4 SOI/TFI DESERT PARK_________ $ 1,"'oon $ - $ - $ r._.__....................._._._._._._.__._....._._._.__._._._.__._._._._._._._._._._._._..........._. - DEPENDING ONSIZE, LAND AVAILABILITY, ANDMAINTE_N_ANCE _ _69 __1_04 4 KIOSKS $ - $ - $ - $ - $7006 PER FOR SIMPLE KIOSK- DOES NOT INCLUDED DIGITAL OR INTERACTIVE ___ 132 TOTAL OF DEFERRED RECOMMENDATIONS: $ 3,002,250 REVISED BUDGET FOR 2013-2014: $ 13,088,459 LESS FUNDS ALLOCATED 2013-2014: $ (1,491,780) LESS TOTAL OF RECOMMENDED PROJECTS AGREED UPON: $ (4,835,430) TOTAL OF DEFERRED RECOMMENDATIONS: $ (3,002,250) TOTAL NEW FUNDS FOR ALLOCATION (item #4 of narrative): $ 3,758,999 7 T Page 2 of 2