HomeMy WebLinkAbout10/16/2013 - STAFF REPORTS - 2.E. iZ
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City Council Staff Report
44 FOR��
DATE: October 16, 2013 CONSENT AGENDA
SUBJECT: ACCEPT FROM THE CALIFORNIA GOVERNOR'S OFFICE OF
EMERGENCY SERVICES THE EMERGENCY MANAGEMENT
PERFORMANCE GRANT IN THE AMOUNT OF $17,507 AND
AUTHORIZE THE PURCHASE OF A MOBILE WATER TREATMENT
SYSTEM FOR DISASTER OPERATIONS.
FROM: David Ready, City Manager
BY: Fire Department
SUMMARY
It is recommended that City Council authorize the City Manager to accept (on behalf of
the Fire Department) a $17,507 Emergency Management Performance Grant (EMPG)
for partial funding of a mobile water treatment system to provide potable water during
the time of a major disruption to the City's water supply.
RECOMMENDATION
1) Accept the FY 2013 Emergency Management Performance Grant through the
California Governor's Office of Emergency Services in the amount of$17,507.00.
2) Authorize the purchase of a mobile water treatment system in an amount up to
$41,000.00 through a competitive bid process.
3) Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS
The Fire Department submitted a FY 2013 Emergency Management Performance Grant
application to CAL OES via Riverside County Office of Emergency Services to purchase
one mobile water treatment system and accessories. This system includes a collapsible
holding tank, filling station, water bags, chlorinators, generator, water testing kits and
training. The main unit's dimensions are 40" x 24" x 32" and it weighs 190 lbs. It is on
wheels for ease of transport and built of aluminum. It can be easily transported in an
SUV or flatbed vehicle. This mobile water treatment unit requires the use of electrical
power or the included generator. Presently, the City has limited means to provide
potable water after any event which severely impacts the water infrastructure system.
ITEM NO.
City Council Staff Report
October 16, 2013-- Page 2
Accept$17,507 Emergency Management Performance Grant
This mobile water treatment system can produce up to 28,000 gallons of potable water
per day.
FISCAL IMPACT
Based upon preliminary estimates, staff anticipates the mobile water treatment system
to cost approximately $41,000. After use of state grant funds toward the purchase, the
remaining estimated balance and City match requirement of approximately $23,500 is
budgeted and available in Fire Department Account No. 001-3522-53061 and 3522.
John R. Allen, Fire Chief Geoffrey�S. Kiehl,
Director of Finance and Treasury
David H. Ready, Esq.
City Manager
Attachments:
1. Riverside County Office of Emergency Services Award Letter
2. Photo of Mobile Water Treatment System and accessories
3. Photo of Mobile Water Treatment System filling station
02
Rr4erMW COUNTY FIRE DePARTMeW
IN COOPERATION WITH
THE CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION
John R. Hawkins -- Fire Chief
210 West San Jacinto Avenue — Perris, CA 92570
(951) 940-6900 —www.rvcfire.org
PROUDLY SERVING THE
UNINCORPORATED AREAS September 25, 2013
OF RIVERSIDE COUNTY
AND THE CITIES OF:
City of Palm Springs
Anjila Lebsock
BANNING Palm Springs Fire Department
BEAUMONT Palm Springs, CA
CALIMESA
CANYON LAKE RE: FY13 Emergency Management Performance Grant Program (EMPG)Award -$17,507
Grant#2013-0047 CFDA#: 97.042
COACHELLA
DESERT HOT SPRINGS The California Emergency Management Agency (CaIEMA) has approved Riverside
County's FY13 Emergency Management Performance Grant Program (EMPG) application
EASTVALE and has authorized the commencement of reimbursement requests. The performance
INDIAN WELLS period of this grant is July 1, 2013(for personnel) 9/24/13 (for equipment) — May 1, 2014.
INDIO All final reimbursement requests are due no later than June 10, 2014.
JURUPA VALLEY Please remember that changes to your grant will require the approval of the CIA prior to
LAKE ELSINORE incurring any costs. All modifications, EHP's, sole source procurement, EOC and
construction requests require additional approvals from CaIEMA through the CIA prior to
LA QUINTA incurring any costs. Some of your projects may require these additional approvals. It is your
MENIFEE Agency's responsibility to obtain all additional approvals prior to expending the funds. Your
Agency will also be responsible for providing all necessary documentation for
MORENO VALLEY reimbursements. If you are purchasing maintenance agreements, upgrades, service fees,
PALM DESERT etc. for your equipment or continuation of a service it is your responsibility to provide proof
that these costs follow the guidelines of the grant. Your Agency's Financial Workbook is
PERRIS being provided to you via email along with a copy of this letter. If you have not already done
RANCHO MIRAGE so, please have the Grant Assurances read, signed and dated by your authorized agent in
RUBIDOUXCSD blue ink and return to me. Reimbursements will not be processed without these. Keep in
mind that this grant has a dollar-for-dollar match requirement.
SAN JACINTO
TEMECULA By accepting this award it will be understood that you are agreeing to conform to the
requirements of the grant as put forth in the FY13 EMPG Grant Assurances, the State
WILDOMAR Supplemental Guidance, the Federal Guidance, the Federal Single Audit Act of 1984 and
amendment of 1996, and the Robert T. Stafford Disaster Relief and Emergency Assistance
Act as amended.
BOARD OF
SUPERVISORS: As always, please feel free to contact me with any questions you may have. I look forward
80B BUSTER to working with you and appreciate your cooperation and support.
DISTRICT 1
Regards,
JOHN TAVAGLIONE
DISTRICT Z
K%vw Dcu-ua.
JEFF STONE
DISTRICT 3
JOHN BENOIT Kim Dana
DISTRICT4 Administrative Services Analyst II
MARION ASHLEY Riverside County Fire/OES
DISTRICT 5
03
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