The URL can be used to link to this page

Home My WebLink About10/16/2013 - STAFF REPORTS - 2.J. {oFQALM Sp9 iy l! N f f ,f'�lroveno sT c941polt �P City Council Staff Report Date: October 16, 2013 CONSENT CALENDAR Subject: AUTHORIZE PURCHASE OF 13 NEW REPLACEMENT VEHICLES (6 OF WHICH ARE HYBRIDS OR ALTERNATIVE FUEL VEHICLES). From: David H. Ready, City Manager Initiated by: Fleet Operations SUMMARY This action would authorize staff to purchase 13 new replacement vehicles (6 of which are hybrids or alternative fuel vehicles), for use by various City Departments as outlined on the attached list in a total amount not to exceed $1,025,000. RECOMMENDATION: 1) Approve the purchase of 2 new replacement vehicles (for use by the Wastewater Treatment Plant), as outlined on the attached list in a total amount not to exceed $505,000. These vehicles will be used only for sewer and wastewater treatment plant purposes and will be paid from the Wastewater Fund. 2) Approve the purchase of 4 new alternative fuel or hybrid vehicles, a side by side, and a trailer (for use by the Airport) as outlined on the attached list in a total amount not to exceed $289,000. These vehicles will be used only by the airport and will be paid for using airport funds. 3) Approve the purchase of 5 new replacement vehicles (2 of which are hydbrids or electronic), by various City Departments as outlined on the attached list in a total amount not to exceed $231,000. 4) Authorize staff to conduct the appropriate bid processes, or utilize cooperative purchase contracts if available, in accordance with Procurement procedures and authorize the City Manager to execute all necessary documents, including all purchase orders for the approved list of vehicles, to expedite the acquisition process. ITEM NO. a- p A L M$,6 i � y c V n R �bxeo`eke City Council Staff Report Date: October 16, 2013 CONSENT CALENDAR Subject: AUTHORIZE PURCHASE OF 11 NEW REPLACEMENT VEHICLES (5 OF WHICH ARE HYBRIDS OR ALTERNATIVE FUEL VEHICLES). From: David H. Ready, City Manager Initiated by: Fleet Operations SUMMARY This action would authorize staff to purchase 11 new replacement vehicles (5 of which are hybrids or alternative fuel vehicles), for use by various City Departments as outlined on the attached list in a total amount not to exceed $907,000. RECOMMENDATION: 1) Approve the purchase of 2 new replacement vehicles (for use by the Wastewater Treatment Plant), as outlined on the attached list in a total amount not to exceed $505,000. These vehicles will be used only for sewer and wastewater treatment plant purposes and will be paid from the Wastewater Fund. 2) Approve the purchase of 2 new alternative fuel vehicles, and a trailer (for use by the Airport) as outlined on the attached list in a total amount not to exceed $137,000. These vehicles will be used only by the airport and will be paid for using airport funds. 3) Approve the purchase of 6 new replacement vehicles (3 of which are hybrids or electronic), by various City Departments as outlined on the attached list in a total amount not to exceed $265,000. The Police Department vehicle was previously approved by Council (July 3, 2013) as a hybrid pick up. Since they are no longer made, staff is considering the new CNG pickups Ford recently introduced. These are estimated to cost approximately $17,000 more than the hybrids. 4) Authorize staff to conduct the appropriate bid processes, or utilize cooperative purchase contracts if available, in accordance with Procurement procedures and authorize the City Manager to execute all necessary documents, including all purchase orders for the approved list of vehicles, to expedite the acquisition process. ITEM NO. City Council Staff Report October 16, 2013- Page 2 2013-2014 Vehicle Replacement STAFF ANALYSIS: The City inventory of vehicles and equipment is examined annually in conjunction with the budget process to determine which units meet criteria established by the City Council in Resolution Number 18834 for replacement. In keeping with the City of Palm Springs' established commitment to improving air quality in the Coachella Valley, all fleet replacements are evaluated for their operational suitability to the use of alternative fuels. Therefore 1 electric scissor lift and 5 hybrids are being proposed. The gasoline/electric hybrids proposed provide an average of 50% increased mileage, have proven to be reliable as they are all factory vehicles and are the recommended choice to meet the City's alternative fuel vehicle goals. FISCAL IMPACT: Funds for this purchase will be appropriated from MVR fund ($231,000); Airport funds available in account numbers 416-6501-56142 ($150,000); 416-6501-56132 ($117,287) and 416-6501-50000 ($21,713); Waste Water Treatment Plant Funds available in account 420-6800-50000 ($505,000). SUBMITTED: Prepared by: 9J- David J. Barakian Director of Public Works/City Engineer Approved by: David H. Ready, City Mfg Attachments: 1. New Replacement Vehicles List J32 City Council Staff Report October 16, 2013- Page 2 2013-2014 Vehicle Replacement STAFF ANALYSIS: The City inventory of vehicles and equipment is examined annually in conjunction with the budget process to determine which units meet criteria established by the City Council in Resolution Number 18834 for replacement. In keeping with the City of Palm Springs' established commitment to improving air quality in the Coachella Valley, all fleet replacements are evaluated for their operational suitability to the use of alternative fuels. Therefore 1 electric scissor lift and 4 alternative fuel vehicles are being proposed. FISCAL IMPACT: Funds for this purchase will be appropriated from MVR fund in account number 510- 5475-50020 ($265,000);. Airport funds available in account numbers 416-6501-56142 ($19,713); 416-6501-56132 ($117,287); Waste Water Treatment Plant Funds available in account 420-6800-50000 ($505,000). SUBMITTED: Prepared by: 4Xl___-_ David J. Barakian Director of Public Works/City Engineer Approved by: David H. Ready, City er Attachments: 1. New Replacement Vehicles List 02 2013 / 2014 Equipment Replacement List Department Unit # Description Est.Price Mileage Facilities 1-New hybrid pickup and 1- New electric scissor lift 060700 2000 Ford Ranger $ 48,000.00 103568 1-New Scissor Lift $ 16,000.00 N/A Department Total $64,000.00 Engineering 1-New boom truck to replace the following: 321190 1990 GMC $ 95,000.00 47215 Department Total $95,000.00 Street 1-New power broom $ 56,000.00 N/A Department Total $56,000.00 Waste Water - Paid using Wastewater Funds 1-New vaccum truck and 1- New dump truck to replacing the following: 401490 1990 GMC Dump Truck $ 65,000.00 62483 400796 1996 Ford Sewer Jet $440,000.00 86333 Department Total $505,000.00 Parks 1- New bunker rake $ 16,000.00 NIA Department Total $16,000.00 Airport - Paid using Airport Funds 2-New hybrid pickups, 1-New hybrid sedan, 1-New Alternative fuel sweeper, and 1-New side by side to replace the following: 800199 1999 Ford F-250 $ 40,000.00 102,039 800599 1999 Ford Ranger $ 40,000.00 99,823 805408 2008 Ford Crown Victoria $ 39,000.00 98,562 808802 2002 Tymco 210 Sweeper $150,000.00 72,201 1-New side by side $ 13,000.00 N/A 1-New flatbed trailer $ 7,000.00 NIA Department Total $289,000.00 03 2013 / 2014 Equipment Replacement List Department Unit# Description Est.Price Mileage Engineering 1-New boom truck to replace the following: 321190 1990 GMC $ 95,000.00 47,215 Department Total $ 95,000.00 Facilities 1-New Alternative/Fuel Efficient pickup and 1- New electric scissor lift to replace the following: 060700 2000 Ford Ranger $ 65,000.00 103,568 1-New Scissor Lift $ 16.000.00 N/A Department Total $ 81,000.00 Police 1-New Alternative/Fuel Efficient pickup to replace the following: 2D2706 2006 Ford F-150 $ 86,000.00 130,187 New Hybrid purchase approved by Council 7/3/13 $ (69,000.00) Hybrids no longer made-additional amount needed to purchase CNG Department Total $ 17,000.00 Street 1-New power broom $ 56,000.00 N/A Department Total $ 56,000.00 Waste Water - Paid using Wastewater Funds 1-New vaccum truck and 1- New dump truck to replacing the following: 401490 1990 GMC Dump Truck $ 65,000.00 62,483 400796 1996 Ford Sewer Jet $440,000.00 86,333 Department Total $505,000.00 Parks 1- New bunker rake $ 16,000.00 N/A Department Total $ 16,000.00 Airport - Paid using Airport Funds 2-New Alternative/Fuel Efficient pickups and 1- New Flatbed Trailer to replace the following: 800199 1999 Ford F-250 $ 65,000.00 102,039 800599 1999 Ford Ranger $ 65,000.00 99,823 1-New flatbed trailer $ 7,000.00 N/A 03 2013/2014 Equipment Replacement Total $ 1,025,000.00 420-6800-50000 Wastewater $ 505,000.00 416-6501-56132 Airport $ 117,287.00 416-6501-50000 Airport $ 21,713.00 416-6501-56142 $ 150,000.00 2013/2014 Purchases using other funds $ 794,000.00 2013/2014 Equipment MVR Total $ 231,000.00 04 Department Total $137,000.00 2013/2014 Equipment Replacement Total $ 907,000.00 420-6800-50000 Wastewater $ 505,000.00 416-6501-56132 Airport $ 117,287.00 416-6501-56142 Airport $ 19,713.00 2013/2014 Purchases using other funds $ 642,000.00 201312014 Equipment MVR Total $ 265,000.00 04