HomeMy WebLinkAbout05371 - CHP REIMBURSABLE SERVICES AGR PARADE TRAFFIC CONTROL STATE t)F CALIFC14NIA
DEPARTMENT OF CALIFORNIA FIIGVI WAY PATROL 11
REIMBURSABLE SERVICES AGREEMENT
CHP 465(Rev.5.03)OPI 076
THIS AGREEMENT, Reimbursable Services Control Log# _ R-05-6 0_l7l made and entered into this 5th day
of November 2005 , by and between the State of California, acting by and through the Department of California
Highway Patrol, hereinafter called CHP, and T C:fry of Pain Sprnn,,s hereinafter called
CPS
WITNESSETH: By and in consideration of the covenants and conditions herein contained,
CPS and CHP do hereby agree to the following terms and conditions:
1. When q traffic control or ❑ security services for Pridc Parade.Veir2ns Parade and Festival aff iehts P radc
are required, CHIP agrees to provide uniformed personnel with motorcycles and/or patrol vehicles to assist with the
Traffic Ounrol
2. The term of this agreement will be 11/0,6,'2005 to 12/032005
3. CHP Coordinator shall be Ser,eant Waters , telephone number (760)772-8911
4. In the event of a disaster or unforeseen emergency, this agreement may be canceled without prior notice by CHP.
5. This agreement may be amended in writing by mutual consent of the parties hereto.
6. The hours and miles indicated in this agreement are for estimate purposes only. Actual time and vehicle mileage will be
charged. This includes travel between the CHP Division or Area office and the service location.
7. The rates indicated in this agreement are for estimate purposes only. Any increases in overhead, mileage, damaged
uniforms, privately-owned safety equipment, salaries and benefits are governed by collective bargaining agreement
and/or statute. In the event of a rate increase, CPS agrees to pay the
increased rates.
8. In consideration for the above services and upon receipt of an itemized invoice,
_ CPS agrees to reimburse CHP for the actual casts incurred at the time
services are provided. Rates charged to C:PS shall in no event exceed
the actual costs to the CHP to perform the requested services. The following cost information is for estimate purposes
only,
Sergeant: _ 20 hrs. @ $ 76-2i $ L�25.00
Officer: 130 hrs. @ $ 63.13 $- 8.213.40
Vehicle mileage: _ 840 miles @ $___ 0.52 $ 436,80
Motorcycle mileage: miles @ $_ $
Other expenses: $
TOTAL ESTIMATED COSTS (Estimate exceeding$50,000 shall be forwarded on
a CHP 78, Contract Request, to Business Services Section, Contract Services Unit): $ 10-175,20
9. CPS agrees that additional charges, which are directly related to the
services provided, may be assessed for CHIP supplies, additional equipment utilized, damage to uniforms, or property
repaired or replaced at CHP's expense.
10. Invoices for additional charges will be billed separately from other charges, and will be accompanied by a memorandum
containing a full description of the additional charges.
CHP 455(Rev 5-03)OPI 076(Peen[) Nstroy Previous Edltlons - c46_503 frp
11. If the CHP uniformed employee has reported to the assigned location and has worked less than four (4) hours,
C'PS agrees to pay every assigned uniform employee a minimum of
four(4) hours overtime. Exception: This does not apply to those cases when the hours worked are part of an extended
shift.
12. CPS will not be charged for cancellations made more than 24 hours
prior to the scheduled assignment.
13. CPS agrees that If cancellation is made within 24 hours prier to the
scheduled assignment and the assigned CHP uniformed employee(s) Cannot be notified of such cancellation, a minimum
of four (4) hours overtime will be charged for each assigned uniformed employee.
14, CPS agrees that if cancellation is made within 24 hours prior to the
scheduled assignment and the CHP employee is notified of such cancellation,
CPS will only be charged a short notice cancellation fee of$50,00 per
assigned CHP uniformed employee.
15. All cancellation notices to CHP must be made during normal CHP business hours of 8:00 a.m. to 5:00 p.m., Monday
through Friday, excluding legal holidays. Cancellation notices shall only be accepted by the appropriate CHP Division or
Area office.
16. CHP agrees to make reasonable efforts to notify those CHP uniformed employees of the cancellation.
17. No additional gifts, donations, or gratuities may be accepted by the California Highway Patrol employees on their behalf or
on behalf of the Department, informal squad fund or other local funds.
18. A county, city, district, or other local public body must provide the state with a copy of a resolution, order, motion, or
ordinance of the local governing body which by law has authority to enter into an agreement, authorizing execution of the
agreement.
S
STATE OF CALIFORNIA REQUESTOR'S NAME a
Department of C ifornia Highway Patrol
Signature Signature
S, HOUSTO ,Ca taut DAVID READY
Printed Name Printed Name
Commander City Manager
Title role
630- Indio 3200 Tahqultz Canyon Way
Loeaflon Code Address
Patin Sprin_s CA 92262
City State Zip Code
(760) 323.8201
Telephone Number
For use by Clty/County Clerk
Approved as to form by Date
This agreement under$50,000 is exempt from Department of General Services'approval in accordance with the State Administrative Manual,
CHP 465(Rev 5-03)OPi 075(sack) Destroy Previous Editions c4E5_503 frp