HomeMy WebLinkAbout12/18/2013 - STAFF REPORTS - 2.H. P P`M Sp4
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<.FOR CITY COUNCIL STAFF REPORT
DATE: December 18, 2013 CONSENT CALENDAR
SUBJECT: POLICE DEPARTMENT REMODEL ARCHITECTURAL DESIGN
AGREEMENT
FROM: David H. Ready, City Manager
BY: Special Projects Coordinator
SUMMARY
The proposed action would result in an Architectural Design Contract for remodel work
at the police Department building.
RECOMMENDATION:
r 1. Approve an architectural design contract for the remodel of the Police
Department lobby/records area, the detective bureau, and the training center with
Urrutia A.I.A. and Associates, Inc. in an amount not to exceed $79,700.
2. Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
The Police Chief and his staff have requested that three areas of the Police building be
considered for remodel. First, the lobby/records area which is under sized, provides no
privacy for patrons and provides little or no security for the staff; Second, the detective
bureau which is over-crowded and has a very "closed in" feeling; and Third, the training
center which is in need of acoustical and cosmetic upgrades as well as a complete
audio visual upgrade.
Staff has met with Frank Urrutia of Urrutia AIA and Associates to discuss the various
needs of the building and Mr. Urrutia has provided three separate proposals for
upgrades to the three problems areas identified by the Police Department. Mr. Urrutia's
firm is one of the City's existing on-call architectural firms, with offices located in Palm
Springs. The proposals delineate the three tasks as follows: ITEM NO. hy
City Council Staff Report
December 18 2013- Page 2
Police Department Remodel Architectural Agreement
Task 1 Records and Lobby Remodel Design (See attached Proposal)
Task 2 Detective Bureau Remodel Design (See attached Proposal)
Task 3 Police Training Center Remodel Design (See attached Proposal)
FISCAL IMPACT:
The maximum contract under the three proposals totals $79,700.00, broken down as
follows:
Schedule of Compensation
Compensation for design and professional architectural services shall be lump
sum as follows:
Work Items Task 1 Task 2 Task 3
Pre-Design Site Analysis $ 2,200 $ 1,600 $ 8,000
Schematic Design $ 4,900 $ 2,000 $ 2,000
Construction Documents $17,050 $10,050 $12,500
Bidding $ 800 $ 600 $ 600
Construction Admin. 5,750 2,950 3,200
TOTAL $30,700 $17,200 $26,300
Reimbursable Expenses' $ 2,500 $ 1,500 $ 1,500
`At cost plus 10%
Funds for this work are available through Measure "J" accounts 260-4500-59440 and
59452.
DW4��__
Allen Smoot, Speciair Projects Coordinator
David H. Ready, nager
Attachment:
1. Proposals (3)
2. Timeline
02
165 Luring Drive
Palm Sprinys,CA 92262
orrUTIR 750.327.6800
750.327.681313 tax
design�urrutiaarchi[ects com
November21, 2013
Mr. Allen Smoot
Special Projects Coordination- City Manager's Office
City of Palm Springs
3200 E. Tahquitz Canyon Way
Palm Springs, CA. 92263-2743
RE: Proposal for Professional Design and Engineering Services - Palm Springs Police
Department- Records and Lobby Remodel
Palm Springs, CA.
Dear Mr. Smoot:
Urrutia Architects is pleased to provide the City of Palm Springs with our proposal for
professional architectural and engineering services to include the redesign of the
existing Lobby and Records Department. The proposal will include the expansion of the
existing Lobby toward the street.
Scone of Work
The following will summarize our understanding of the scope of work. The City Police
Department is proposing to enlarge the existing Lobby area and to redesign the existing
Records Department. A conceptual plan was submitted (see attached) by the
Deportment as a starting point which includes an expanded Lobby, vestibule area, and
added reception booths for the records personnel. Based on the above description, the
following shall be included in the scope of work:
• Two fully functional work stations with privacy. Should be designed for sit down
desk height.
• Soundproof glass between the two new stations for privacy.
• Replace existing hard surface flooring with more sound absorbing type
flooring.
• New blinds for Lobby glass to provide privacy between Records Department
and Lobby.
• Remove some glass between Records Department and Lobby for visual
privacy.
• New Waiting area with new furniture and finishes.
• New secure doors at new entrance. Possible secured vestibule. Consider
03
Records and Lobby Remodel
Palm Springs Police Department
Palm Springs,CA
November 20,2013
electronic activated locks at entrance doors.
• New signage and information dispensers in entry area.
• Upgrade these areas to meet current ADA requirements.
• Cameras in Records/lobby areas to allow surveillance of persons entering
Lobby.
• Provide door opening release buttons at every desk in the records
Department.
• Pull out drawer in copy machine room work table,
• New ceiling vents.
• New desks in Records Department.
• New flooring in all Records and Break Room.
• Paint all walls in these areas.
• Consider a new air purification system.
We are assuming that the project will be subject to review by only the following
age n ci es/de p artm a nts:
o City of Palm Springs Police Department
a City of Palm Springs Planning Department and Architectural Review
Commission
o City of Palm Springs Building Department
o Meet 2013 CBC codes and 2013 Title 24 requirements.
Scope of Services
Based on the above Scope of Work, Urrutia Architects will provide Architectural and
Engineering Services including Design and Construction Documents to include the
following services:
• Architectural
• Electrical Engineering
• Mechanical Engineering
• Structural Engineering
A. Pre-Design/Site Analysis Phase:
a. Urrutia Architects and their consultants shall provide the following services:
• Architectural design shall include review of existing construction
documents and record drawings furnished by the City of Palm
Springs. Assumption is that drawings are available for review and
use in preparing existing CADD based drawings. Once a base plan
is prepared of the existing facility, a site visit shall be conducted to
verify existing conditions match the original drawings.
• Electrical and mechanical engineering shall consist of a site visit to
document the existing power sources, electrical panels, and HVAC
systems and loads for this area.
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Records and Lobby Remodel
Palm Springs Police Department j
Palm Springs,CA
November 20,2013
B. Schematic Design Phase:
a. Urrutia Architects shall prepare schematic design drawings which will consist
of the following;
• Architectural design shall include a proposed floor plan layout,
furniture layout, finish floor plan, reflected ceiling plan, exterior
elevations, and finish material selections. The Architect shall be
responsible for the coordination of all consultants work; provide the
City Police Department with delineated layouts for review and
comment; attend all meetings, including City review meetings; and
scheduling of all consultant's work.
C. Construction Document Phase:
a. For the purpose of this proposal, all construction documents created for
this project shall be a part of a single set of construction drawings for this
project. Phasing the project was not considered in this proposal. Urrutia
Architects and their consultants shall prepare detailed construction
documents based on the final design drawings approved by the City of
Palm Springs and the Police Department, which will, in general, consist
of the following:
• Title sheet with code analysis and ADA requirements.
• Partial Site Plan to identify location of work in the overall building.
• Site Remodel and Demolition Plan.
• Demolition Floor Plan, including temporary construction walls.
• Remodel floor plan and finish schedule.
• Reflected ceiling plan and details.
• Exterior elevations.
• Sections.
• Structural drawings and details.
• Electrical demolition plan and remodel plan,
• Mechanical Plan including load calculations to determine added
heat load effect on existing mechanical system; analysis to
determine if new unit is required for additional area.
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Records and I.obby Remodel
Palm Springs Police Department j
Palm Springs,CA
November 20,2013
• Furniture plan and floor finish plan.
• Specifications prepared in CSI format.
• Attend meetings as required.
D. Bidding Phase:
a. Urrutia Architects shall assist the City of Palm Springs in soliciting and
obtaining bids from general contractors for this project as an overall single
project through the public noticing process. During the course of the
bidding process, if requested by the City of Palm Springs, the architect
shall prepare and issue addenda, respond to bidders' RFI's, review bids,
and make final recommendations.
E. Construction Administration Phase:
a. Urrutia Architects shall provide professional services during the course of
construction that shall include the following:
• Provide clarification and interpretive drawings to the
contractor.
• Review and respond to RFI's from the contractor.
• Review submitted changes in construction and costs proposed by
the contractor. Process any Change Orders during the
construction phase.
• Review Applications for Payment from the Contractor and make
recommendations for payments.
• Visit the job site bi-weekly to review the progress of work and
answer any questions the contractor may have. Document the site
visits with photographs and written memos which will be
distributed.
• Review and process shop drawings and submittals.
• Prepare punch lists during substantial completion and final punch
lists to close out the project.
• Documentation of all warranties, guarantees, and operation
manuals,
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Records and Lobby Remodel j
Palm Springs Police Departrnenf i
Palm Springs,CA
November 20,2D13
F. Proposed Compensation
To provide the services described in this proposal, the following compensation is
proposed:
A total fixed cost of$30,700.00, plus reimbursable expenses.
A. Pre-Design/Site Analysis Phase:
A fixed sum of$2,200.00, plus reimbursable expenses.
B. Schematic Design Phase:
A fixed sum of$4,900.00, plus reimbursable expenses.
C. Construction Document Phase:
A fixed sum of$17,050.00, plus reimbursable expenses.
D. Bidding Phase:
A fixed sum of$800.00, plus reimbursable expenses.
E. Construction Administration Phase:
A fixed sum of$5,750.00, plus reimbursable expenses.
Reimbursable Expenses:
Reimbursable Expenses are in addition to the Architect's compensation, and include
actual expenditures made by the Architect and the Architect's employees and
Consultants in the interest of the Project for the expenses listed in the following
Subparagraphs.
• Long distance communications;
• Fees paid in securing approvals of authorities having jurisdiction over the Project;
• Reproductions of drawings, specifications and other documents;
• Postage and special handling of documents;
• Finish/ detailed models requested by the Client,
We are proposing an estimated budget of$2,500.00 For reimbursable expenses.
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Records and Lobby Remodel
P01m Springs Police Department
Palm Springs,CA
November 20, 2013
Exclusions include the following:
• Geotechnical reports or testing.
• Landscape or Irrigation Design.
Assumptions include the following:
• The City of Palm Springs shall provide the Architect with copies of "as built"
drawings of remodel area, including structural, architectural, mechanical, and
electrical data or any other drawings of scope related information relevant to this
project that may assist the Architect in the preparation of their drawings.
• The City of Palm Springs, through the City Procurement Process, will prepare and
provide the City's "boiler plate" specifications and general condition requirements
for bid and construction purposes. The Architect will provide performance
specifications for materials specified.
If our proposal is acceptable, please have the City prepare an agreement for our
services. Should you have any questions, please call me. I look forward to hearing from
you.
Sincerely,
ch' ects
tia, AIA/FARA
Pr side
California License n C7467
- 6 - 08
165 luring Drive
Pa Bn Springs, CA 92262
Uf YUTIN 760.327.6800
760.327.fi81313 fax
1P_ I
k$
.i 9n@urruf is a rc h itec tsxo,n
November 21, 2013
Mr, Allen Smoot
Special Projects Coordination-City Manager's Office
City of Palm Springs
3200 E. Tohquitz Canyon Way
Palm Springs, CA, 92263-2743
RE: Proposal for Professional Design and Engineering Services - Palm Springs Police
Department- Detective Bureau Remodel
Palm Springs, CA.
Dear Mr. Smoot:
Urrutia Architects is pleased to provide the City of Palm Springs with our proposal for
professional architectural and engineering services to include the redesign of the
existing Detective Bureau area within the Police Department.
Scone of Work
The following will summarize our understanding of the scope of work. The City Police
Department is proposing to have the existing Detective Bureau area re-designed to be
more efficient with regard to space layout and energy. A conceptual plan was
submitted by the Department (see attached) as a starting point which includes
repositioning of office cubicles and work spaces to improve the work flow. Based on the
above description, the following shall be included in the scope of work:
• Provide separate space for storage.
• Provide space plan for thirteen offices.
• Natural light is important in considering space plan for offices.
• Redesign existing lighting in ceiling to provide for more efficient lighting for
work spaces.
• Replace existing floor surfaces with new flooring,
• Select new furniture systems for space plan. Include system design that will
provide for more natural lighting, such as glass panels.
• New signage for offices.
• Ensure these areas will meet current ADA requirements.
• Provide selections for new furniture, desks, flooring, and wall finishes.
• Re-paint ail walls in these areas.
09
Detective Bureau Remodel
Palm Springs Police Department
Palm Springs,CA
November 20,2013
• Provide seismic anchorage of all heavy storage (file) units or equipment.
We are assuming that the project will be subject to review by only the following
agencies/departments:
o City of Palm Springs Police Department
o City of Palm Springs Planning Department and Architectural Review
Commission
o City of Palm Springs Building Department
o Meet 2013 CBC codes and 2013 Title 24 requirements.
Scone of Services
Based on the above Scope of Work, Urrutia Architects will provide Architectural and
Engineering Services including Design and Construction Documents to include the
following services:
• Architectural
• Electrical Engineering
• Structural Engineering (For seismic anchorage only)
A. Pre-Design/Site Analysis Phase:
a. Urrutia Architects and their consultants shall provide the following services:
• Architectural design shall include review of existing construction
documents and record drawings furnished by the City of palm
Springs. Assumption is that drawings are available for review and
use in preparing existing CADD based drawings. Once a base plan
is prepared of the existing facility, a site visit shall be conducted to
verify existing conditions match the original drawings.
• Electrical engineering shall consist of a site visit to document the
existing power sources, data sources, lighting fixtures and controls,
and electrical panels for this area.
B. Schematic Design Phase:
a. Urrutia Architects shall prepare schematic design drawings which will consist
of fhe following:
• Architectural design shall include a proposed floor plan layout,
reflected ceiling plan, furniture layout, and finish material selections.
The Architect shall be responsible for the coordination of all
consultants work; provide the City Police Department with
delineated layouts for review and comment; attend all meetings,
including City review meetings; and scheduling of all consultant's
work.
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Detective Bureau Remodel
Palm Springs Police Department
Palm Springs,CA
November 20,2013
C. Construction Document Phase:
a. For the purpose of this proposal, all construction documents created for
this project shall be a part of a single set of construction drawings for this
project. Phasing the project was not considered in this proposal. Urrutia
Architects and their consultants shall prepare detailed construction
documents based on the final design drawings approved by the City of
Palm Springs and the Police Department, which will, in general, consist
of the following:
• Title sheet with code analysis and ADA requirements.
• Partial Site Plan to identify location of work in the overall building.
• Demolition Floor Plan, including temporary construction walls, if
required.
• Remodel floor plan and finish schedule.
• Reflected ceiling plan and details.
• Structural anchorage details.
• Electrical demolition plan and remodel plan.
• Furniture plan and floor finish plan.
• Specifications prepared in CSI format.
• Attend meetings as required.
D. Bidding Phase:
a. Urrutia Architects shall assist the City of Palm Springs in soliciting and
obtaining bids from general contractors for this project as an overall single
project through the public noticing process. During the course of the
bidding process, if requested by the City of Palm Springs, the architect
shall prepare and issue addenda, respond to bidders' RFI's, review bids,
and make final recommendations.
- 3 -
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Detective Bureau Remodel
Palm SpMgs Police Department
Palm Springs,CA
November 20,2013
E. Construction Administration Phase:
a. Urrutia Architects shall provide professional services during the course of
construction that shall include the following:
• Provide clarification and interpretive drawings to the
contractor,
• Review and respond to RFI's from the contractor,
• Review submitted changes in construction and costs proposed by
the contractor. Process any Change Orders during the
construction phase.
• Review Applications for Payment from the Contractor and make
recommendations for payments.
• Visit the job site bi-weekly to review the progress of work and
answer any questions the contractor may have. Document the site
visits with photographs and written memos which will be
distributed.
• Review and process shop drawings and submittals.
• Prepare punch lists during substantial completion and final punch
lists to close out the project.
• Documentation of all warranties, guarantees, and operation
manuals.
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Detective Bureau Remodel
Palm Springs Police Department
Palm Springs,CA
November 20,2013
F. Proposed Compensation
To provide the services described in this proposal, the following compensation is
proposed:
A total fixed cost of$17,200.00, plus reimbursable expenses.
A. Pre-Design/Site Analysis Phase:
A fixed sum of$ 1,600.00, plus reimbursable expenses.
B. Schematic Design Phase:
A fixed sum of$2,000.00, plus reimbursable expenses.
C. Construction Document Phase:
A fixed sum of$10,050.00, plus reimbursable expenses.
D. Bidding Phase:
A fixed sum of$ 600.00, plus reimbursable expenses.
E. Construction Administration Phase:
A fixed sum of$2,950.00, plus reimbursable expenses.
Reimbursable Expenses:
Reimbursable Expenses are in addition to the Architect's compensation, and include
actual expenditures made by the Architect and the Architect's employees and
Consultants in the interest of the Project for the expenses listed in the following
Subparagraphs:
• Long distance communications;
• Fees paid in securing approvals of authorities having jurisdictlon over the Project;
• Reproductions of drawings, specifications and other documents;
• Postage and special handling of documents;
• Finish/detailed models requested by the Client,
We are proposing an estimated budget of$1,500.00 for reimbursable expenses.
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Deleclive Bureau Remodel
Palm Springs Police Department
Palm Springs,CA
November 20.2013
Exclusions include the following:
• Geotechnical reports or testing.
• Mechanical Design.
Assumptions include the following:
• The City of Palm Springs shall provide the Architect with copies of "as built"
drawings of remodel area, including structural, architectural, and electrical data or
any other drawings of scope related information relevant to this project that may
assist the Architect in the preparation of their drawings.
• The City of Palm Springs, through the City Procurement Process, will prepare and
provide the City's "boiler plate" specifications and general condition requirements
for bid and construction purposes. The Architect will provide performance
specifications for materials specified.
If our proposal is acceptable, please have the City prepare an agreement for our
services. Should you have any questions, please call me. I look forward to hearing from
you.
Sincerely,
itec
ra i co tl , AIA/FARA
Presi
ornia License # C7467
- 6 -
14
165 Luring Drive
urruTie Palm Springs.CA 92262
760.327.6800
760.327,6813 fax
des iy ntgyf rutiaarchitects.com
November30, 2013 (Revised)
Mr. Allen Smoot
Special Projects Coordination-City Manager's Office
City of Palm Springs
3200 E. Tahquitz Canyon Way
Palm Springs, CA, 92263-2743
RE: Proposal for Professional Design and Engineering Services - Palm Springs Police
Department-Training Center Remodel (Revised)
Palm Springs, CA.
Dear Mr. Smoot:
Urrutia Architects is pleased to provide the City of Palm Springs with our proposal for
professional architectural and engineering services to include the redesign of the
existing Training Center.
Scope of Work
The following will summarize our understanding of the scope of work. The City Police
Department is proposing to have the existing Training Center ceilings enhanced and
remodeled. In addition, the existing operable partitions between rooms are leaking
sound between rooms which will require an acoustical analysis of the existing
conditions. The following shall be included in the scope of work:
• Redesign the existing ceilings to make them more aesthetically pleasing.
• New ceiling HVAC registers.
• Repaint all walls in these areas.
• Coordinate electrical with AV system to be provided by others.
• Study sound isolation between rooms for the existing operable partitions.
Evaluation of the existing performance of the operable partitions, determine if
the acoustical seals are allowing sound leakage and to what extent.
• Provide recommendations for acoustical materials to be included in the
ceiling design. May include acoustical wall panels.
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Training Center Remodel
Palm Springs Police Department
Palm Springs,CA
November 30,2013(Revised)
We are assuming that the project will be subject to review by only the following
agencies/departments:
o City of Palm Springs Police Department
o City of Palm Springs Planning Department and Architectural Review
Commission
o City of Palm Springs Building Department
o Meet 2013 CBC codes and 2013 Title 24 requirements.
Scope of Services
Based on the above Scope of Work, Urrutia Architects will provide Architectural and
Engineering Services including Design and Construction Documents to include the
following services:
• Architectural
• Electrical Engineering
• Mechanical Engineering
• Acoustical Engineering
A. Pre-Design/Site Analysis Phase:
a. Urrutia Architects and their consultants shall provide the following services:
• Architectural design shall include review of existing construction
documents and record drawings furnished by the City of Palm
Springs. Assumption is that drawings ore available for review and
use in preparing existing CADD based drawings. Once a base plan
is prepared of the existing facility, a site visit shall be conducted to
verify existing conditions match the original drawings.
• Electrical and mechanical engineering shall consist of a site visit to
document the existing power sources, electrical panels, and HVAC
registers and systems for this area.
• Acoustical engineering shall include an evaluation of the existing
operable partition system and shall include the fallowing:
i. Measurement of the Noise Insulation Class of the operable
partitions and provide test reports. This will include assessing
the sound over the top of the track.
ii. Assess the acoustical leaks and their locations, and include
in test reports.
III. Tape over the acoustical leaks, re-measure the NIC to
indicate the best possible performance for the operable
walls, in the event their acoustical seals can be refurbished.
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Training Center Remodel
Palm Springs Police Department
Palm Springs,CA
November 30, 2013(Revised]
iv. Provide recommendations as to whether the seals can be
refurbished or if the operable partitions need to be replaced.
Y. Provide recommendations regarding locations where
acoustical leakage or sound flanking paths were discovered.
B. Schematic Design Phase:
a. Urrutia Architects shall prepare schematic design drawings which will consist
of the following:
• Architectural design shall include a proposed reflected ceiling plan
and finish material selections. The Architect shall be responsible for
the coordination of all consultants work; provide the City Police
Department with delineated layouts for review and comment;
attend all meetings, including City review meetings; and scheduling
of all consultant's work.
• Integration of acoustical recommendations for ceiling and wall
materials that will enhance the acoustical qualities within each
room.
C. Construction Document Phase:
a. For the purpose of this ,proposal, all construction documents created for
this project shall be a part of a single set of construction drawings for this
project. Phasing the project was not considered in this proposal. Urrutia
Architects and their consultants shall prepare detailed construction
documents based on the final design drawings approved by the City of
Palm Springs and the Police Department, which will, in general, consist
of the following:
• Title sheet with code analysis and ADA requirements.
• Partial Site Plan to identify location of work in the overall building,
• Demolition Reflected Ceiling Plan.
i
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• Remodel Reflected ceiling plan and details.
• Electrical demolition plan and remodel plan.
• Mechanical demolition and remodel plan.
• Specifications prepared in CSI format,
• Attend meetings as required.
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Training Center Remodel
Palm Springs Police Department
Palm Springs.CA
November 30,20I3(Revised)
D. Bidding Phase: i
a. Urrutia Architects shall assist the City of Palm Springs in soliciting and
obtaining bids from general contractors for this project as an overall single
project through the public noticing process. During the course of the
bidding process, if requested by the City of Palm Springs, the architect
shall prepare and issue addenda, respond to bidders' RFI's, review bids,
and make final recommendations.
i
E. Construction Administration Phase:
a. Urrutia Architects shall provide professional services during the course of
construction that shall include the following:
• Provide clarification and interpretive drawings to the
contractor.
• Review and respond to RFI's from the contractor.
• Review submitted changes in construction and costs proposed by
the contractor. Process any Change Orders during the
construction phase.
• Review Applications for Payment from the Contractor and make
recommendations for payments.
• Visit the job site bi-weekly to review the progress of work and
answer any questions the contractor may have, Document the site
visits with photographs and written memos which will be
distributed.
• Review and process shop drawings and submittals.
• Prepare punch lists during substantial completion and final punch
lists to close out the project.
I
• Documentation of all warranties, guarantees, and operation
manuals.
II
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Training Center Remodel
Palm springs Police Department
Palm Springs,CA
November 30,2013 f Revised)
F. Proposed Compensation
To provide the services described in this proposal, the following compensation is
proposed:
i
A total fixed cost of$26,300.00, plus reimbursable expenses.
A. Pre-Design/Site Analysis Phase:
A fixed sum of$8,000.00, plus reimbursable expenses,
B. Schematic Design Phase:
A fixed sum of $2,000.00, plus reimbursable expenses,
C. Construction Document Phase:
A fixed sum of$12,500.00, plus reimbursable expenses.
D. Bidding Phase:
A fixed sum of$ 600.00, plus reimbursable expenses.
E. Construction Administration Phase:
A fixed sum o` $3,200.00, plus reimbursable expenses.
Reimbursable Expenses:
Reimbursable Expenses are in addition to the Architect's compensation, and include
actual expenditures made by the Architect and the Architect's employees and
Consultants in the interest of the Project for the expenses listed in the following
Subparagraphs:
• Long distance communications;
• Fees paid in securing approvals of authorities having jurisdiction over the Project;
• Reproductions of drawings, specifications and other documents;
• Postage and special handling of documents;
• Finish/ detailed models requested by the Client,
We are proposing an estimated budget of$1,500.00 for reimbursable expenses.
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Trolning Center Remodel
Palm Springs Police Department
Palm Springs,CA
November 30,2013(Revised) I
Exclusions include the .`ollowing:
Geotechnical reports or testing.
Assumptions include the following:
• The City of Palm Springs shall provide the Architect with copies of "as built"
drawings of remodel area, including structural, architectural, mechanical, and
electrical data or any other drawings of scope related information relevant to this
project that may assist the Architect in the preparation of their drawings. j
• The City of Palm Springs, through the City Procurement Process, will prepare and
provide the City's "boiler plate" specifications and general condition requirements
for bid and construction purposes. The Architect will provide performance
specifications for materials specified.
If our proposal is acceptable, please have the City prepare an agreement for our
services. Should you have any questions, please call me. I look forward to hearing from
you.
Sincerely,
cs
A/FARA
Preside CisL 7467 i I
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6" 20
ID Task Task Name ,Duration Start Finish i 1D14
O :Mode Dec lan hb Mar Apr M. Jun lul
2 $Specifications
1
3 '-Pre-Design/Site Analysis Phase
4 ' � Architect ural 5 days Thu 1/2/14 Wed 1/8/74 i G]
5 Electrical Engineering 4 days Fri 1/3/14 Wed 1/8/14 C 1
6 ,'P Mechanical Engineering 4 days Fri 1/3/14 Wed 1/8/14 C] _
7 ®• Schematic Design Phase 33 days Thu 1/9/14 Mon 2/24/14
8 41 Architectural 14 days Thu 1/9/14 Wed 2/12/14
9 -;l' Police Department Approvals 8 days Mon 1/20114 Wed 1/29/14 L-0
10J City Planning Approvals(AAC Review) 6 days Mon 2/17114 Mon 2/24/14 C._D
11 se Construction Document Phase 67 days Thu 2/27/14 Fri 5/30/14
Architectural 31 days Thu 2/27/14 Fri 4/18/14
13 '.. Electrical Engineering 31 days Thu 2/27/14 Fri 4/18/14 ....-.
-
14 '. �' Mechanical Engineering 31 days Thu 2/27/14 Fri 4/18/14
15 Structural Engineering 31 days Thu 2/27/14 Fri 4/18/14 wit.. D
16 f Police Department Approval 6days Thu 4/3/14 Thu 4/10114 C. 0
17 ,-j` Building Department Approval 24 days Fri4/18114 Wed 5/21/14
Plan Check Corrections ]days Thu 5/22/14 Fri 5/30/14
19 s' Bidding Phase 23 days Mon 6/2/14 Wed 7/2/14 C
20 ,,..
Award Construction Contract --
Zl '. � Issue Notice to Proceed '-
22 �A Construction Administration,Phase
23 ProJect Closeout,.•
24
25 1°y Plans&Spe['rfiraDp .. _ ;Fd5/30/14 —————————————���' --_-.
26 m Pre-Design/Site Analysis Phase 5 days Thu 1/2/14 Wed 1/8/14
27 Architectural 5 days Thu 1/2/14 Wed 1/8/14 C-3
28 Jf' Electrical Engineering 4days Fri 1/3/14 Wed 1/8/14 C ] _--.
29 ® Schematic Design Phase 24 days Fri 2/10114 Wed 2/12/14 w—,
30 'll' Architectural 13 days Fri 1/10/14 Wed 2/12/14
31 s, Police Department Approval 8 days Mon 1/20/14 Wed 1/29/14 C.
32 ® Construction Document Phase 77 days Thu2/13/14 Fri 5/30/14 ' •r--®-----"———"—"—'--——""""—^.
33 ;ls Architectural 41 days Thu 2/13114 Fri 4/18/14 C
Elearical Engineering 41 days Thu 2/13/14 Fri 4/18/14 a .fi. 3
35 Police Department Approval 6days Thu 4/3/14 Thu 4/10/14
36 Building Department Approval 24 days Fri 4/18/14 Wed 5/21/14
37 ;P Plan Check Corrections 7days Thu 5/22/14 Fri 5/30/14 j _
38 511, Bidding Phase - 23 days Mon 6/2/14 Wed 712/14
39 .19 Award Construction Contract
b `J sue N4ti[eMCroceed r•'-
Task Pmject Summary Inaci Milestone re Manual Summary RPllup Deadline a
Project:Master Schedule 11.21.1 Split ......................... Enemal Tasks M� Inactive Summary ET--- J Manual Summary Prgw
Date:Fd 11/22/13 Milestone O EMemal Milestone 4 Manual Task O Startonly C
Summary Inactive Task ___. ____. Duration-only i lllp Flnhh-only, ]
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ID ask Task Name �Duratlon FInWI 1034
i.0 Mode pee lan Feb Mar M Jun Jd
43 -_ - ----- `--_.
- - strud[lon Adminis[ n' -st� -- — --
42 i Xt Protect Closeout -
43 1130 days? Thu 1{2/14 =
44 R Plans&Specifications 107 days Thu 1/2/14 Fri 5/30{14 T�— ————— —o�i�o���o���m�oi
45 'i y Pre-Design/Site Analysis Phase 5 days Thu 1/2/14 Wed 1/8/14 iF—o
46 41 Architectural 5 days Thu 112/14 Wed 1/8/14 [ 2
47 s� Electrical Engineering 4 days Fri 1/3/14 Wed 1/8/14 C]
48 - Acoustical Engineering 4days Fri 1/3/14 Wed 1/8/14 [ -
49 Mechanical Engineering 4days Fri 1/3/14 Wed 1/8/14 L]
So j Schematic Design Phase 24 days Fri 1/10114 Wed 2/12/14 sr •— •�
51 1r' Architectural 13 days Fri 1/10/14 Wed 2/12/14 C ]
sac � Police Department Approval 8days Man 1/20/14 Wed 1/29/14 L_-_]
53 Construction Document Phase - 77 days. Thu 2/13/14 Fri 5/30/14
54 141, Architectural 41 days Thu 2/13/14 Fri 4/19/14
55 !r' Acoustical Engineering 41 days Thu 2/13/14 Fri 4/18/14 C ]
56 f' Electrical Engineering 41 days Thu 2/13/14 Fri 4/18/14 C 3
57 s Police Department Approval 6 days Thu 4/3/14 Thu 4/10/14 C_.]
58
Building Department Approval 24 days Fri 4/IB/I4 Wed 5/21/14 r
. . _. -- --- .-.
59 Plan Check Corrections 7 days Thu 5/22/14 Fri, /14 [ 3
60 � Bidding Phase a
I�.. '.,�� �'61 A Award Construction Contract -- _ --- ---- _
62 Issue Notice to Proceed
63 ;/: Ion Administrapon Phase
ret . ut _.- ----.— .........
Task Prolectsummary O—illi Inactive Milestone Manual Summary Rollo Deadline F
Protect Master Schedule 11.21.1 SPI@ ........ ...... E#emalTasks Inactive5ummar, 'J —--- -io Manual Summary Progress
Date:Fri 11/22/13 Milestone O Es,temal Milestone i Manual Task Startonly C
Summary Inactive Task -_--- Duration-only a0fi.. Finish�only 3
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