HomeMy WebLinkAbout12/18/2013 - STAFF REPORTS - 2.L. 165 Luring Drive
Palm Springs,CA 92262
UffUTIR 760.327.68
760.32T.661313 tax
10
` r-a:_ 1TU- I design urrutiaarchifects.com— OE
December3, 2013 (Revised 12/17/13)
Mr.Thomas Nolan
Executive Director
Palm Springs International Airport
3400 E. Tahquitz Canyon Way
Suite OFC
Palm Springs, CA. 92262-6966
RE: Proposal for Professional Design and Engineering Services - New One Way Airport
Security Revolving Doors-Revised(12.17.13)
Palm Springs, CA.
Dear Mr. Nolan:
Urrutia Architects is pleased to provide the City of Palm Springs International Airport with
our proposal for professional architectural and engineering services to include the
addition of a two (2) new automatic one way airport security revolving doors
manufactured by Horton Automatics. The new revolving doors shall be located
within the exit areaway on the east side of the existing lobby of the Palm Springs
International Airport located in Palm Springs, CA.
Scope of Work
The following points summarize our understanding of the scope of work. The airport is
proposing to add two (2) new automatic one way airport security revolving doors in the
existing exit area way on the east side of the airport lobby. Presently the exit area way
consists of an enclosed vestibule area which is controlled with automatic bi-parting
doors to access this area. Then there is a second set of automatic bi-parting doors that
allow access into the main lobby area. This area is designed to allow egress into the
terminal in a one way directional flow and due to security reasons: the intent is to
prohibit egress through this passageway from the lobby. The requirement is to maintain
a one-way flow from the outside into the building using two (2) new automatic revolving
doors manufactured by Horton Automatics that will dictate the flow of pedestrian traffic
from the exterior to the interior in a controlled flow pattern. The new revolving doors will
be 12 foot in diameter and will be staggered to allow the inclusion of a new 36" wide
security door between the revolving units. Each new revolving door will include sensors
in the ceiling and floor mats that will detect any object in the restricted area of the door
enclosure. The sensors will produce an audible alarm when detection of a foreign
l� 18 Colo A84vt n0hZ1 i\*6a ��&n aL
New Aulomallc One Way Revolving Security[)cars
Palm Springs International Airport
Palm Springs,CA
Decerrber3,2013(Revised 12/17/13)
object occurs. In addition, the following shall be included in the scope of work as
related to these new revolving doors:
• New electrical required extended to each door unit. Minimum 120 VAC '.5
amp service to a 20 amp dedicated circuit for each unit.
• Integration of each door unit into the existing space will include replacement
of existing flooring, remodeling of exiting ceiiing where door unit intersects with
existing ceiling.
• Coordination of installation details.
• Standard door units are prepped for glass which is provided by others. Glass
will be specified (bullet resistant is an option).
+ ,.;RPrnovgE:of existing aulnniatic storefrontdoors:
• ' Evaluation of existing HVAC distribution system in vesfibufe and reworking of
existing e3is ibution. devices;
We are assuming that the project will be subject to review by only the following
agencies/departments:
o City of Palm Springs Airport
o City of Palm Springs Building Department
Scope of Services
Based on the above Scope of Work, Urrutia Architects will provide Architectural and
Engineering Services including Design and Construction Documents for the proposed
Parking Lot Space Expansion to include the following services:
• Architectural
• Electrical Engineering
Meoha. l'A'- -''girte''
A. Pre-Design/Site Analysis Phase:
a. Urrutia Architects and their consultants shall provide the fallowing services:
• Architectural design shall include review of existing construction
documents and record drawings furnished by the City or airport. A
site visit shall be conducted to verify record drawings. A final base
floor plan anc reflected ceiling plan shall be prepared of this area
that reflects the existing conditions.
• Electrical engineering shall consist of a site visit to document the
existing power sources, electrical panels, and power sources for this
area. An existing electrical plan of this area shall be prepared.
M.6e honical engineering shall consist of a site visit to document ine,
existing,HVAC distrbution`system, H VAC 'e quip rent sources for this
area. An existing mechanical plan of this area shall be prepared.
-2 -
New Automatic One Way Revolving Security Doors
Palm Springs International Airport Ir
Palm Springs,CA
December 3.2013)Revised 12/17/13) -
B. Design Development Phase:
a. Urrutia Architects shall prepare design development drawings which will
consist of the following:
• Architectural design shall include a proposed floor plan layout,
reflected ceiling plan, interior elevations, and finish material
selections. The Architect shall be responsible for the coordination
of all consultants work; provide the airport with delineated layouts
for review and comment; attend all meetings, including City review
meetings; and scheduling of all consultant's work.
C. Construction Document Phase:
a. For the purpose of this proposal, all construction documents created for
this project shall be a part of a single set of construction drawings for this
project. Urrutia Architects and their consultants shall prepare detailed
construction documents based on the final design development
drawings approved by 'he City of Palm Springs and the airport, which
will, in general, consist of the following:
• Title sheet with code analysis and ADA requirements.
• Partial Site Plan to identify location of work in the overall building.
• Demolition plans and details, including temporary construction
walls and phasing of construction work.
• Remodel floor plan and finish schedule,
• Reflected ceiling plan and details.
• Interior elevations.
• Door schedule and installation details.
• Glazing details.
• Electrical demolition plan and remodel plan.
• i
Mechanical HVAC dornolift6r) pjan and remodel plan:;
• Specifications book prepared in CSI format.
• Attend user meetings when necessary.
I
- 3 -
I
I
New Automatic One Way Revolving Securiy Doors
Palm Springs Intemallonal Airport
Palm Springs,CA
December 3.2013(Revised 12/17/131
D. Bidding Phase:
a. Urrutia Architects shall assist the airport in soliciting and obtaining bids from
general contractors for this project as an overall single project through the
public bid process. During the course of the bidding process, the architect
shall attend a pre-bid meeting, prepare and issue addenda requested by
the City, and respond to RFI's.
E. Construction Administration Phase:
a. Urrutio Architects shall provide professional services during the course of
construction that shall incluce the following:
• Provide clarification and interpretive drawings to the
contractor.
• Review and respond to RFI's from the contractor.
• Review submitted changes in construction costs proposed by the
contractor. Process any Change Orders during the construction
phase.
• Review Applications for Payment from the Contractor and make
recommendations for payments.
• V'sit the job site once a week to review the progress of work and
answer any questions the contractor may have. Document the site
visits with photographs and written memos which will be
distributed.
• Review and process shop drawings and submittals.
• Prepare punch lists during substantial completion and final punch
lists to close out the project.
• Documentation of all warranties, guarantees, and operation
manuals.
- 4-
i
i
New Automatic One Way Revolving Security Doors
Palm Springs!nremational Airport
Palm Springs,CA
December3,2013(Revised 12117/13)
F. Proposed Compensation
To provide the services described in this proposal, the following compensation is
proposed:
A total fixo. cost,of$26,300.g0,plus reimbursable expenses;
A, Pre-Design/Site Analysis Phase:
A fixed sum of$3,300J 00, plus reimbursable expehse$
B. Design Development Phase:
A fixed sum of$2,000.00, plus reimbursable expenses.
C. Construction Document Phase:
A fixed surn of$14;1 ]btl,pales reimbursdfate expenses
D. Bidding Phase:
A fixed sum of$ 900.00, plus reimbursable expenses.
E. Construction Administration Phase:
A fiked sum of j$5,3f#Q,,OQ, plus Ceimbu,sable expenses]
Reimbursable Expenses:
Reimbursable Expenses are in addition to the Architect's compensation, and inc ude
actual expenditures made by the Architect and the Architect's employees and
Consultants in the interest of the Project for the expenses listed in the following
Subparagraphs.
• Long distance communications;
• Fees paid in securing approvals of authorities having jurisdiction over the Project;
• Reproductions of drawings, specifications and other documents;
• Postage and special handling of documents;
• Finish/ detailed models requested by the Client,
We are proposing an estimated budget of$1,000.00 for reimbursable expenses.
- 5 -
I
New Automatic One Way Revolving Security Doors
Palm Springs international Airport
Palm Springs,CA
December 3.2013(Revised 12117113)
Exclusions include the following:
• Geotechnical reports or testing, to be provided by the City/Airport.
• Structural engineering
Assumptions include the following:
• The City or Airport shall provide the Architect with copies of "as built" drawings
of remodel area, including structural, architectural, mechanical, and electrical data
or any other drawings of scope related information relevant to this project that may
assist the Architect in the preparation of their drawings.
• The City or Airport will prepare the City's "boiler plate" specifications and
general conditions requirements for bid and construction purposes.
If our proposal is acceptable, please have the City prepare an agreement for our
services. Should you have any questions, please call me. I look forward to hearing from
you.
Sincerely,
Y
Architects
Urrutia, AIA/FARA
Preside
Califo to License # C7467
- 6 -
F VALMS.o
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it CITY COUNCIL STAFF REPORT
DATE: December 18, 2013 CONSENT AGENDA
SUBJECT: APPROVAL OF AMENDMENT NO. 2 TO ARCHITECTURAL SERVICES
AGREEMENT NO. 6262 WITH URRUTIA A.I.A. AND ASSOCIATES FOR
AIRPORT PROJECTS
FROM: David H. Ready, City Manager
BY: AIRPORT
SUMMARY
An action to award an amendment to the professional services contract with Urrutia
Architects for design and engineering services to install automated security exit doors
compliant with new Transportation Security Administration (TSA) regulations.
RECOMMENDATION:
1. Approve Amendment No. 2 to Urrutia A.I.A. and Associates Agreement No. 6262
for design, bid, permitting, and construction phase services in the amount not-to-
exceed $26,275 to complete security checkpoint modification and automatic door
installation.
2. Authorize the City Manager to execute all necessary projects, and change order
authority up to a ten (10) percent increase over the total project amount.
STAFF ANALYSIS:
One of the most sensitive security areas at any airport is the point at which deplaning
passengers transition from the secure gate areas to the non-secure main terminal
building. This is an important control point whereby passengers leaving the secure area
cannot return once they cross a designated exit.
Currently, in order to protect this secure transition point, there must either be security
personnel present or appropriate technology installed designed to identify and stop
unauthorized access. However, effective in 2014, the Airport Director has been notified
by TSA that enhanced technology controls at the "exit lane" access point will be
required. The proposed modifications include automated revolving doors to replace the
ITEM NO. L _
City Council Staff Report
December 18, 2013—Page 2
Approval Amendment No.2—Urrutia A.I. A. and Associates
Airport Architectural Services
flat automatic doors which open in from the outdoor secured courtyard area. An
additional benefit of this type of door will be anticipated energy savings; particularly
during the summer months when the Airport's Main Terminal air conditioning is being
used.
FISCAL IMPACT:
The proposed cost for project design professional services is $26,275; funds are
available in account No. 416-6501-50000. Actual total project costs are anticipated to
be in the cost range of$350,000.00, and will require City Council approval subsequent
to the procurement bid process. Also, staff will be pursuing an FAA Grant that would
provide 90% reimbursement of the project costs.
Thomas Nolan
Executive Director, Airport
David H. Ready, GitqlWager
Attachments: Exhibit 1
Urrutia Amendment No. 2
Scope of Services
02
EXHIBIT 1
Proposed Location
of Revolving Doors
+LAB n TSA Queuing Area
Exit Lane to the
Terminal
l
Central Lobby .0
03
AMENDMENT NO. 2
TO AGREEMENT NO. A6262 On-Call Architectural Services
PALM SPRINGS INTERNATIONAL AIRPORT
THIS SECOND AMENDMENT is made and entered into as of the 18th day of De-
cember 18, 2012 (the "effective date") by and between the CITY OF PALM SPRINGS, a
California charter city and municipal corporation ("City"), and Urrutia A.I.A. and Associ-
ates, Inc., dba Urrutia Architects (herein "Consultant') as follows:
RECITALS
WHEREAS, the City owns and operates Palm Springs International Airport ("Air-
port") located in Palm Springs, California for the convenience of the general public.
WHEREAS, City and Consultant entered into that certain Consulting Services
Agreement No. A6262 for Aviation Consulting ("Agreement') for On-Call Architectural
Services, as duly amended from time to time; and
WHEREAS, the parties wish to amend the Agreement to increase work assign-
ments.
NOW, THEREFORE, for good and sufficient consideration, the parties agree as
follows:
1. Exhibit "A", Scope of Services, is hereby amended to add the following on-call
Architectural Services for additional resident professional services for the new
one-way airport security revolving doors as described in the proposal from the
Consultant dated December 3, 2013.
Task 4 — Security Exit Area Design and Engineering Series $ 24,700.00
2. The agreement shall allow a total project sum up to $24,700.00 for professional
services relating to the design, construction management and planning of Task 4.
Except as previously modified herein, all other provisions of the Agreement shall remain
unmodified in full force and effect.
I
[SIGNATURE PAGE FOLLOWS]
04
Urrutia Architects Inc. A6262
Palm Springs International Airport
IN WITNESS WHEREOF, the parties have executed and entered into this Agreement as of the date first
written above.
ATTEST: CITY OF PALM SPRINGS
a municipal corporation
By: By:
City Clerk City Manager
APPROVED AS TO FORM:
By:
City Attorney
CONTRACTOR: Check one: _Individual_ Partnership_Corporation
Corporations require two notarized signatures: One from each of the following: A. Chairman of Board,
President, or any Vice President: AND B. Secretary, Assistant Secretary, Treasurer, Assistant Treasurer,
or Chief Financial Officer.
By: By:
Signature(notarized) Signature (notarized)
Title: Title:
*+a+a+aaxwxxwx*xa*xaa*xwxwxxxxaaaaaaaaaaxxaxxwxaxxa+++xwwxwxxxxxwxa+xaaa*+aaaaxwxx«xwa+xaaaaaa++aaxaawaxxxxwxxwaxxxaxa*a
State of State of
County of County of
On before me, On before me,
personally appeared personally appeared who
proved to me on the basis of satisfactory who proved to me on basis of satisfactory evi-
dence to be the person(s) whose name(s) evidence to be the person(s) whose names (s)
name(s)is/are subscribed to the within instrument is/are subscribed to the within instrument and
acknowledged to me that he/she/they and acknowledged to me that he/she/they exe-
cuted the same in he/her/their authorized executed the same in his/her/their authorized
capacity(is), and that by his/her/their sigma- capacity(is), and that by his/her/their signa-
ture(s) on the instrument the person(s), or the tares(s) on the instrument the person(s) or the
entity upon behalf of which the person(s) the entity upon behalf of which the person(s)
acted, executed the instrument. acted, executed the instrument.
certify under PENALTY OF PERJURY I certify under PENALTY OF PERJURY under
the laws of the State of California that the under the laws of the State of California that the
foregoing paragraph is true and correct. a foregoing paragraph is true and correct.
WITNESS my hand and official seal. WITNESS my hand and official seal.
Notary Signature: Notary Signature:
Notary Seal: Notary Seal:
05
165 Luring Drive
Pahn Springs. CA.92262
Uf f UTIR 760. 27.683
■■�� 760.327.6813 fax
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December3, 2013 (Revised 12/10/13)
Mr. Thomas Nolan
Executive Director
Palm Springs International Airport
3400 E. Tahquitz Canyon Way
Suite OFC
Palm Springs, CA. 92262-6966
RE: Proposal for Professional Design and Engineering Services - New One Way Airport
Security Revolving Doors - Revised
Palm Springs, CA.
Dear Mr. Nolan:
Urrutia Architects is pleased to provide the City of Palm Springs International Airport with
our proposal for professional architectural and engineering services to include the
addition of a two (2) new automatic one way airport security revolving doors
manufactured by Horton Automatics. The new revolving doors shall be located
within the exit areaway on the east side of the existing lobby of the Palm Springs
International Airport located in Palm Springs, CA.
Scope of Work
The following points summarize our understanding of the scope of work. The airport is
proposing to add two (2) new automatic one way airport security revolving doors in the
existing exit area way on the east side of the airport lobby. Presently the exit area way
consists of an enclosed vestibule area which is controlled with automatic bi-parting
doors to access this area. Then there is a second set of automatic bi-parting doors that
allow access into the main lobby area. This area is designed to allow egress into the
terminal in a one way directional flow and due to security reasons; the intent is to
prohibit egress through this passageway from the lobby. The requirement is to maintain
a one-way flow from the outside into the building using two (2) new automatic revolving
doors manufactured by Horton Automatics that will dictate the flow of pedestrian traffic
from the exterior to the interior in a controlled flow pattern. The new revolving doors will
be 12 foot in diameter and will be staggered to allow the inclusion of a new 36" wide
security door between the revolving units. Each new revolving door will include sensors
in the ceiling and floor mats that will detect any object in the restricted area of the door
enclosure. The sensors will produce an audible alarm when defection of a foreign
06
New Automatic One Way Revolvirg Security Doors
Palm Springs ntemational Airport
Palm Springs,CA
December 3,2013(Revised 12/10113)
object occurs. In addition, the following shall be included in the scope of work as
related to these new revolving doors:
• New electrical required extended to each door unit. Minimum 120 VAC 15
amp service to a 20 amp dedicated circuit for each unit.
• Integration of each door unit into the existing space will include replacement
of existing flooring, remodeling of exiting ceiling where door unit intersects with
existing ceiling.
• Coordination of installation details.
• Standard door units are prepped for glass which is provided by others. Glass
will be specified (bullet resistant is an option).
We are assuming that the project will be subject to review by only the following
agencies/departments:
o City of Palm Springs Airport
o City of Palm Springs Building Department
Scope of Services
Based on the above Scope of Work, Urrutia Architects will provide Architectural and
Engineering Services including Design and Construction Documents for the proposed
Parking Lot Space Expansion to include the following services:
• Architectural
• Electrical Engineering
A. Pre-Design/Site Analysis Phase:
a. Urrutia Architects and their consultants shall provide the following services:
• Architectural design shall include review of existing construction
documents and record drawings furnished by the City or airport. A
site visit shall be conducted to verify record drawings. A final base
floor plan and reflected ceiling plan shall be prepared of this area
that reflects the existing conditions.
• Electrical engineering shall consist of a site visit to document the
existing power sources, electrical panels, and power sources for this
area. An existing electrical plan of this are shall be prepared.
B. Design Development Phase:
a. Urrutia Architects shall prepare design development drawings which will
consist of the following:
• Architectural design shall include a proposed floor plan layout,
reflected ceiling plan, interior elevations, and fin;sh material
2 07
I
I
New Automatic One Way Revolving Security Door,
Palm Springs International Alrport
Palm Springs,CA
December 3,2013(Revised 12/10/13)
selections. The Architect shall be responsible for the coordination
of all consultants work; provide the airport with delineated layouts
for review and comment; attend all meetings, including City review
meetings; and scheduling of all consultant's work.
C. Construction Document Phase:
a. For the purpose of this proposal, all construction documents created for
this project shall be a part of a single set of construction drawings for this
project. Urrutia Architects and their consultants shall prepare detailed
construction documents based on the final design development
drawings approved by the City of Palm Springs and tie airport, which
will, in general, consist of the following;
• Title shee` with code analysis and ADA requirements.
• Partial Site Plan to identify location of work in the overall building.
• Demolition plans and details, including temporary construction
wails and phasing of construction work.
• Remodel floor plan and finish schedule.
• Reflected ceiling plan and details.
• Interior elevations.
• Door schedule and installation details.
• Glazing details.
• Electrical demolition plan and remodel plan.
• Specifications book prepared in CSI format.
• Attend user meetings when necessary.
D. Bidding Phase:
a. Urrutia Architects shall assist the airport in soliciting and obtaining bids from
general contractors for this project as an overall single project through the
public bid process. During the course of the bidding process, the architect
shall attend a pre-bid meeting, prepare and issue addenda requested by
the City, and respond to RFI's.
i
- 3 -
� 9 �
i
i
New Automatic One Way Revolving Security DOarS 1
Palm Springs International Airport
Palm Springs,CA
December 3,2013 1 Revised 12/10/131
E. Construction Administratlon Phase:
a. Urrutia Architects shall provide professional services during the course of
construction that shall include the following:
• Provide clarification and interpretive drawings to the
contractor.
• Review and respond to RFI's from the contractor.
• Review submitted changes in construction costs proposed by the
contractor. Process any Change Orders during the construction
phase.
• Review Applications for Payment from the Contractor and make
recommendations for payments.
• Visit the ob site once a week to review the progress of work and
answer any questions the contractor may have. Document the site
visits with photographs and written memos which will be
distributed.
• Review and process shop drawings and submittals.
• Prepare punch lists during substantial completion and final punch
lists to close out the project.
• Documentation of all warranties, guarantees, and operation
manuals.
- 4 - 09
New Automatic One Way Revolving Security Doors
Polm Springs International Airport
Palm Springs,CA
Decembers,2013(Revised 12/10/13)
F. Proposed Compensation
To provide the services described in this proposal, the following compensation is
proposed:
A total fixed cost of$23, 700.00, plus reimbursable expenses.
A. Pre-Design/Site Analysis Phase:
A fixed sum of $ 3,000,00, plus reimbursable expenses.
B. Design Development Phase:
A fixed sum of$2,000.00, plus reimbursable expenses.
C. Construction Document Phase:
A fixed sum of $13,000.00, plus reimbursable expenses.
D. Bidding Phase:
A fixed sum of$ 900.00, plus reimbursable expenses.
E. Construction Administration Phase:
A fixed sum of $4,800.00, plus reimbursable expenses.
Reimbursable Expenses:
Reimbursable Expenses are in addition to the Architect's compensation, and include
actual expenditures made by the Architect and the Architect's employees and
Consultants in the interest of the Project for the expenses listed in the following
Subparagraphs:
• Long distance communications;
• Fees paid in securing approvals of authorities having jurisdiction over the Project;
• Reproductions of drawings, specifications and other documents;
• Postage and special handling of documents;
• Finish/detailed models requested oy the Client,
We are proposing an estimated budget of$1,000.00 for reimbursable expenses.
5 10
New Automotic One Woo Revolving Se( urily Doors
r aim Springs I nternational.Ail poll
Halm Springs,CA
December 0,2013,Re,ised 121l0I13)
Exclusions include the following:
• Geotechnical reports or testing, to be provided by the City/Airport.
• Structural engineering
• Mechanical engineering.
Assumptions include the following:
• The City or Airport shall provide the Architect with copies of "as built" drawings
of remodel area, including structural, architectural, mechanical, and electrical data
or any other drawings of scope related information relevant to this project that may
assist the Architect in the preparation of their drawings.
• The City or Airport will prepare the City's "boiler plate" specifications and
general conditions requirements for bid and construction purposes.
If our proposal is acceptable, please have the City prepare an agreement for our
services. Should you have any questions, please call me. I look forward to hearing from
you.
Sincerely,
is r J ects
4-�
a. AIA/FARA
i Presiden
�Coliforn license # C7467
6 - 11
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