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Home My WebLink About1/15/2014 - STAFF REPORTS ��0VPLMSp� iy 4� u n �C 5� �'wOAfFO w CQ<►FO9 CITY COUNCIL STAFF REPORT DATE: January 15, 2014 UNFINISHED BUSINESS SUBJECT: AUTHORIZE THE ISSUANCE OF A NOTICE TO PROCEED TO PALM SPRINGS PROMENADE, LLC TO PERFORM ENGINEERING SERVICES IN THE AMOUNT OF $65,900 FOR THE DOWNTOWN REVITALIZATION PROJECT REGARDING THE CITY'S PARKING STRUCTURE FROM: David H. Ready, City Manager BY: Community and Economic Development SUMMARY This action authorizes Palm Springs Promenade, LLC to proceed with contracting for professional engineering services in the amount of$65,900 with engineer Randall Lamb with regard to additional underground parking garage upgrades. This is work, authorized and required under PFA Amendment No. 2, but not contained in the Public Improvement Escrow and must be paid separately. RECOMMENDATION: Authorize a Notice to Proceed to Palm Springs Promenade, LLC to perform professional engineering services in the amount of $65,900 for potential parking structure improvements at the Downtown Revitalization Project above the improvements required by Palm Springs Promenade, LLC pursuant to the Project Financing Agreement. A6144 BACKGROUND: PFA Amendment No. 2 requires Palm Springs Promenade, LLC (the "Developer') to fill the two city pads on the west side in front of the museum (Blocks H-1 and H-2). This work includes reconstructing and filling the parcels at the City's cost, including: (1) removing the concrete; (2) filling with new dirt; (3) installing landscaping, etc.; (4) installing a stairwell and ventilation for the parking; and, (5) other improvements. Such work will trigger the need for additional ventilation and other additional structural work not covered under the Public Improvement Escrow pursuant to the PFA, but authorized by the Amendment. The Developer solicited a number of engineering ITEM NO. _ City Council Staff Report January 15, 2014— Page 2 Notice of Proceed proposals and selected the firm of Randall Lamb to design the parking garage changes and produce the related construction documents for the required work. The engineering services are outside the scope of the developer requirements as stipulated in the PFA, and would require the City to reimburse the Developer for these and future additional expenses separately. The engineer's tasks are to design and prepare the submittal documents for the following parking structure modifications: Task Cost • Task One: South Garage Modifications $14,600 • Task Two: Northeast Garage Modifications $16,550 • Task Three: Northwest Garage Modifications $16,950 • Task Four: Central Garage Modifications $ 9,600 • Task Five: VFD Control and CO Monitoring System $ 6,700 • Task Six: Garage Ventilation System Opinion of Probable Cost $ 1,500 Total $65,900 Each of the first five tasks includes the preparation of construction documents, permit services and construction administration. More detail breakdown includes a cost for mechanical, plumbing, and electrical design. Once the engineer's report is received, the Developer will bid out the actual parking structure work and will follow up with detailed cost proposals in coming weeks. This action allows for the engineering and design work on the structure to proceed. FISCAL IMPACT: The cost for engineering services as provided in the report is $65,900, and funds are available in Measure J Downtown Palm Springs Redevelopment expenses (Account No. 260-4500-59424. The total cost for improvements for the underground parking garage to be determined by the required engineering and the extent of the improvements and upgrades as approved by the City Council at future date. Jo Ray on irector David H. Ready C mm ity and—Economic Development City Manager Attachments: Randall Lamb Services Proposal RANDALL LAMB sssntm+Parking Garage Renovation Exhibit-A PD13115.OD Dec. 12,2013 ,ra PROFESSIONAL SERVICE FEES 71 ,? li r� ,'ii!P i`„ J Idechauiul Plumbing Electrical Phase Totals is Documents $ 4,750 1 $ 3,500 $ 2,700 I $ 10,950 1F" Permit Services $ 400 1 S 600 $ 350 $ 1750 j Cnnavucuon Administration $ 750 . $ w0T, $ 650' Task One Totals S 5,900 i S 5,000 S 3,7001 S 14,600 awr_ Construction Documents $ 4,750 $ 5,500 , S 12,950 __. _.__... S Permit Services $ 400 i E 550 $ 1,300 Contraction Administration $ 750 ( $ 900 $ 2.300 Task Two Totals S 51900 1 S 6.950 S 3,7070 16,550 HIS !014 A art . ��s: Canstmclion Documents `E 4,750( S 5.750 $ 2,700 $ 13,200 - __ ' Permit Serves S 400 S 600 $ 350 S _ 1350 Construction Administration S 750 1 S 1,000 $ 650, $ 2,400 Task Three Totals S 5900 i S 7,350 S 3,700 S 16,950 ..., .. .. .. � raw,. Construction Documents S 4,750 ( $ - $ 2,700 I S 7, 550 _... ..... .......- ... , Permit Services $ 400 i S - $ 350 ( $ 750 Cnnsinletion Administration $ 7501 $ - !. $ 650 ( $ 1,400 Task Four Totals S 5;900 i S S 3,700 ( S 9.600 ;'k`.31° iI�I; Ii11'x`"T+ :red`-- > r� . -i Construction Documents $ 3,900 S - $ 1,550 i $ ,,450 Permit Services $ 150 ' $ S 100 $ 250 .. .-.__.d ....'-on---- ____ ........... ._.__._____I_ ............ ._._.. Cwsstuclan Admnstration $ 800 , S - $ 200 i$ 1,000 Task Five Totals S 4,850 S - S 1,850 S 6.700 ffol-pi nli41i3ll.dJ(ti ' IPhiK _I�,I t . �: I !� r �ble Cost $ 1,100 $ - $ 400 '.. S 1,500 $ 1,100 S S 400 S 1,5111 Tasks One tbru Six S 29 550 • S 19.300 S 17,OS0 S 45,9100 - A-1 RANDALL LAMB `tt �,.,1,,n Parking Garage Renovation Exhibit-A I'U 131 15.U:i Dec. 12,2013 PROFESSIONAL SERVICE FEES Task One: South Garago Modifications t'base Mechanical Plumbing Electrical Phase Totals F,-Scl,'w�,Admimstratjon n Documents 4,750 S 3,500 S _70,iccs 400 S 600: S iS0$ �i1 $ 900' S 650 r.4OncTWA, £ 5.9011 S 5,000 ! S 3.700 ILhrdi Task Two: Northeast Garage Modifications Phase mechanical I Plumbing Electrical Phut Totals Conatmction Documents £ 4 7g1' S 11V _ R.ti5t1 Penns Sery mes s 40] $ asp S .o, q 1 31d1 Construction Adminlstmbon S TO S 100 $ rsq S ;O0 Task T,vo'I olals S 5,900 S 6,'950 S 3,700 S 16,350 Task Three: Northwest Garage Modifications Phase Mechanical Plumbing I Elteldral Phase Tulab L'nnaumlinn Documents $ 4.750 S 5.71( $ 2 700 $ J I Permit Scrv,ces $ 4C0 S 606 £ 7>0 1,350 t Unw,unumt Admtmstrafm S 750lS 1,000 S ,F £ 2,400 '1.,k'I hroeI , k S 5.900 S 7,350 S 3,700 S 16.950 Task Four: Central Garage Modifications Phase Mechanical Plumbing I Electrical Phase Totals Cnn.0 u.uun DP�LmCr1S S 47i0 S S 2,7,M S ],4Sfl PeamSc 1cC: 4 400 {, S Sap $ 75U f'una,ucl¢w AdminuYmturn S 750 S - S hill $ 1 ioo I". Pour totals S 590 .S S 3,700 1 $1,uu Task Five: VFD Control and CO Monitoring System Phase Mechanical Plumbing Electrical Phase Totals Con->trucnon 17ocumcnls £ 3.900 S S 1,:50 S iNO Perm it SCNICeS _.. S 150 $ . . $.. 100 S 25a C u115buctiot Administration $ goo I $ - S 200 S I 000 Task Ph,Total, S 4,850 S S 1,8511 S G700 Task Six: Garage Ventilation System Opinion of Probable Cost Phase Mechanical I Plumbing Electrical Phase Totals OPmiun of Probable Cost S 1 1100 $ - £ 400 S 77 Task Six Tota is S 1.100 S - S 400 S I,Suo Task Totals Item Mechanical Plumbing Electrical Grand'I'otals I mka One thru Six S ?Y,550 S 110110 S 17,0550 5 65,9p11