HomeMy WebLinkAbout05466 - CA OFFICE OF TRAFFIC & SAFETY SEATBELT ENFORCEMENT GRANT Page 1 of 1
Kathie Hart
From: Ron Starrs
Sent: October 06, 2008 10:44 AM
To: Kathie Hart
Subject: RE: A5466.pdf
Yes.
Capt. Ron Starrs
From: Kathie Hart
Sent: Monday, October 06, 2008 10:09 AM
To: Ron Starrs
Subject: A5466.pdf
Ok to close this agreement?
10/06/08
Amend 1 to A5466
CA Office of Traffic Safety
(UC Berkeley)
Click It Ticket Program (Seatbelt)
r
,017 The Regents of the University of California
4� Ali v School of public Health,Berkeley, GRANT NUMBER
{
with Primary Funding from the i
California Office of Traffic Safety CT08303
s
r.°.M GRANT
1, Title of Program
Click It or Ticket Program For Local Law Enforcement Agencies
2. Name of Applicant Agency 4. Period of Grant
PALM SPRINGS,CITY OF Month-Day-Year
3. University of California Berkeley,Traffic Safety Center From: 10/01/07 r
OqV@ RAGLAND,DIRECTOR,UC BERKr:LEY TRAFFIC SAFETY CENTER
To: 07131108
S. Description of Program I
The goal of the California Click It Or Ticket(CIO7)project is to increase seat belt use statewide to 95%by July 31,2008, Through the
combined efforts of state and local law enforcement agencies,a seat belt enforcement campaign will be conducted during a 21-day
mobilization perod,May 12-June 1,2008,in support of the national Click It or Ticket mobilization. Grant funds will be used to increase
the number of seat belt enforcement hours incurred by first line supervisors,officers,and clericaLladministrative personnel. The additional
hours will be incurred on an overtime basis. During the mobilization period,the Palm Springs Police Dopartment will enforce seat belt
use In Palm Springs in accordance with this grant Incorporated into this grant are attached:Schedules A-Description,Schedule B- 1
Budget Narrative,and Schedule C Terms and Conditions.
6. Federal Funds Allocated Under This Grant Shall Not Exceed: $7,000.00
7, Approval Signatures(By signing this nape.Aaenc rrrrees to_the_terms and conditign,2 which follow and are attached)
A. The Regents of the University of California Authorized B. Authorizing Official For Applicant Agency
Signature
Name: Brian C.Donohue Phone:510 642-3128 Name: David Ready Phone:(760)322-8362
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Title: Business Contracts Administrator Fax: 510 6424604 Title: City Manager Fax: (760)322-8332
Address: Business Contracts Office Address: 3200 E Tahquitz Canyon
6701 San Pablo Avenue,MC 5600 Palm Springs,CA 92262
Berkeley,CA 94720,5600
',EIpa a ue@berkeley.edu Email: david.ready@palms gs-ca.gov
(Signature) (Pate) (Signatu (bate)
C. Agency Office Authorized to Receive Payments D. Optional: Individuals Authorized to Sign Claims(in
addition to the Authorizing Official for Applicant Agency)
Agency: Palm Springs,City of Phone:(760)323-8221 Name:Nancy Klukan Title;Asst Finance Director
Office: Finance Department
Address: 3200 E Tahquitz Canyon (Signatun3J (Date)
Palm Springs,CA 92262 Name: Title:
Tax ID M 95-6000757
Contact Person: Tom Kanarr
Email: tom.kanam@palmsprings-ca.gov
(Signature) (Date)
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Palm Springs, City of -
Schedule A-Description
Click It or Ticket Program for Local Law Enforcement Agencies
Grant No.CT0831Z1
GOALS
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To increase seat belt use, statewide,to 95%by July 31,2008.
PROJECT OBJECTIVES I
1. To conduct on an overtime basis,enforcement operations specifically targeting seat belt violations '-
during the 21-day mobilization period,May 12 through June 1,2008. I
2. To attend the Traffic Safety Center's(TSC's)pre-operational training for supervisors,officers and
support personnel who'll be conducting occupant protection roll call training for the seat belt
enforcement operations.
A representative(s)from the applicant agency's finance department should attend.
3, To conduct a pre-operational seat belt compliance survey In the period, May 4—11,2008.
4. To conduct by May 12.close of business,an occupant protection roll call training for officers and
administrative personnel participating in the seat belt enforcement operations during the mobilization
period.
5. To conduct a post-operational seat belt compliance survey in the period,June 2—9,2008-
6, To submit a mobilization report, pre-and post-operational seat belt compliance survey results,and the
press release announcing the CIOT program to the TSC by June 30,2008. These forms are required to
receive reimbursement for claimed costs.
7. To submit to the TSC all appropriately completed and required documentation for claims made
(Schedule B lists.the required documentation)by July 31,2008. The grant covers only overtime
personnel costs. Other direct costs are not reimbursable,Indirect costs are not reimbursable.
Note,,Nothing in this grant shall be interpreted as a requirement, formal or informal, that a particular police officer
issue a specified or predetermined number of citations in pursuance of the obligation.
MEDIA OBJECTIVES
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1. To issue a press release before May 12,2008 announcing the 2008 Click It or Ticket mobilization
period.
2. If using the OTS press release template provided by TSC,forward press releases,media
advisories,alerts,and other press materials to TSC concurrently with distribution to the media. If
any other press release format or copy is used, press releases must be submitted to the OTS
Public Information Officer at pio@ots,ca.gov for review and approval at least 14 days in advance of
the mobilization. The approved press releases must he also sent to the TSC:
3. To use the following standard language In all press,media,and printed materials: "Funding for this
program was provided by a grant from the California Office of Traffic Safety,through the National
Highway Traffic Safety Administration,'
METHOD OF PROCEDURE
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Phase 1: Program Preparation(February 1,2608 to May 3,2008)
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1. The individual(s)responsible for the occupant protection roll call training for officers and staff
participating in the enforcement operation must attend the TSC pre-operational training(to be held at
various locations in the state during March-April 2008). The pre-operational training will instruct
attendees an the applicable occupant protection statutory and regulatory requirements. The occupant
protection roll call training conducted by the grantee must cover the applicable occupant protection
statutory and regulatory requirements. Supervisors and officers must receive occupant protection roll
call training prior to the mobilization. —
2. Personnel responsible for completing the mobilization report,conducting the pre-and post-operational
seat belt compliance surveys,and the claim are encouraged to attend the TSC pre-operational
training. The reporting requirements and the claim procedures,have changed from prior grant
processes.
Note:Personnel and travel costs associated With attending the TSC pre-operational training are not reimbursable
under this grant
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Palm Springs, City of
Schedule A-Description(continued)
Click It or Ticket Program for Local Law Enforcement Agencies
Grant No,CT09303
Phase II: Pre-Operational Seat Belt Compliance Survny(s)(May 4-11,2008)
3. Conduct a pre-operational seat belt Compliance survey(s)at a representative location(s)in the area(s)
selected for seat belt enforcement. Use the seat belt compliance survey form available at
http:/Av".tsc.berkeley.edulseatbeItFninigrantsl.
4, The survey(s)must be conducted during daylight hours,or in well-lit areas if conducted at night. There
should be sufficient illumination for officers to accurately observe whether vehicle occupants are
wearing(or not wearing)seat belts.
S. Send the survey form(s)to the TSC.
Phase III. Seat Belt Enforcement Mobilization Period (May 12.2008-June 1,2008)
6. Issue a press release announcing the 2008 CIOT mobilization. Use the sample OTS press release
provided by TSC.
7. Use OTS's tagline"Click It or Ticket'and OTS publication materials. National(NHTSA)materials can
be used to support the OTS tagline.
8. Where appropriate,coordinate with other grantees served by the same local community newspaper to
issue a combined press release. Plan ahead to meet newspaper deadlines.
9. Send the press release to the TSC,
10. Deploy enforcement officers on an overtime basis for saturation patrols(which cover specific
geographical areas),enforcement zones(which take place on specific roadways),or a combination of
both. Note: This grant will not reimburse overtime for seat belt checkpoints.
11. Assign dispatchers as appropriate, on an overtime basis.
12. Assign CSOs and administrativelcledcal staff to overtime shifts as appropriate,for administrative duties
including, but not limited to,the collection of seat belt enforcement data.
Phase IV: Post-Operational Seat Belt Compliance Surveys) (June 2-9,2008)
13, Conduct a past-operational seat belt compliance survey(s)at the same location(s)as for the pre
operational seat belt compliance survey(s).
14. The survey(s)must be conducted during daylight hours,or in well-lit areas if conducted at night. There
should be sufficient illumination for officers to accurately observe whether vehicle occupants are
wearing(or not wearing)seat belts.
15. Send the survey form(s)to the TSC.
Phase V: Mobilization Report(June 10--30,2008)
IQ. Submit the mobilization report on-line by June 30,2008. (TSC will email the log-on instructions)_
17, The following information must be provided in the on-line mobilization report form:
a. Description of the enforcement strategy(i.e.,saturation patrol and/or enforcement zone)
b, Number of overtime hours by personnel classification
C. Number of seat belt citations for 16 years of age and older
d. Number of seat belt citations for 15 years of age and younger
e. Pre-and post-operational seat belt survey results
f. Number of"other'types of enforcement actions by personnel assigned to the overtime seat belt
enforcement operation
g. Certification that an occupant protection roll call training session(s)was conducted
Phase Vl: Claim Submission(July 1-July 31,2008)
22. Prepare the claim in accordance with the requirements in Schedule B-Budget Narrative.
23. Submit the claim by July 31.2008.
Pogo 3
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Palm Springs, City of
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Schedule B-Budget Narrative
Click It or Ticket Program for Local Law Enforcement Agencies
Grant No.CT118303
The Palm Springs,City of will be reimbursed up to the Grant Total of$7,000.00 for actual overtime personnel costs
of conducting a seat belt enforcement operation during the mobilization period, May 12,2008-June 1,2008. The
Grant Total of$7,000.00 is based upon the overtime rates submitted by the grantee_ i
Overtime reimbursement will reflect adUlcosts(OT hourly rate and overtime benefit rate)of the personnel
conducting the seatbelt enforcement operation. Other direct costs are not reimbursable. Indirect costs are not
reimbursable.
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Only benefits earned as a percentage of hourly pay are allowed. Benefit costs for overtime hourly rates are always
lower than benefit costs for regular hourly rates.
Budgeted grant activities will be conducted by personnel on an overtime basis. Grant-funded operations may be
conducted by personnel such as an officer, lieutenant,sergeant,corporal,deputy,community services officer,
dispatcher,claricalladministrative,etc.depending on the titles used by the agency- Personnel will be deployed as
needed to accomplish the grant goals and objectives.
Officer time incurred In the period following the mobilization period are=reimbursable.
Clericalladministrafive/CS0 time incurred during and following the mobilization period are reimbursable in accordance
to Method of Procedure Phase III item 12.
Reimbursements are contingent upon the following:
i, The mobilization report has been submitted(on-line).
ii. The press release announcing the CIOT mobilization has been submitted.
iii, The claim farm is complete and correctly filled out.
iv, Overtime slips verifying the personnel overtime hours in the claim are attached to the claim-
v. A ledger report(s)supporting the claim amount is attached to the claim.
vi. The information in the overtime slips and the ledger report fully support the claim.
A. The claim is signed by the Authorizing Official(Box B of the grant cover page)or Individuals
Authorized to Sign Claims(Box 0)as designated in the grant cover page.
vii. Changes in the Authorizing Official of the Applicant Agency or the designation of any other additional
individual(s)to sign claims are documented in accordance with TSC documentation requirements,
vill. The claim is submitted no later than July 31,2008.
page 4
Paim Springs, City of
Schedule C-Terms and Conditions
1
Click It or Ticket Program for Local Law Enforcement Agencies
Grant No.CT08303
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A,INDEMNIFICATION
P
Applicant Agency agrees to indemnify,defend,and save harmless the State of California, its officers,agents,and
employees,the Regents of the University of California its officers,agents and employees from any and all claims and
losses accruing or resulting to any and all contractors,subcontractors,suppliers, laborers,and any other person,firm,
or corporation furnishing or supplying work services,materials, or supplies in connection with the performance of this
grant,and from any and all claims and losses accruing or resulting to any person,firm,or corporation who may be
injured or damaged by Applicant Agency in the performance of this grant.
B.GOVERNING LAW
This Grant shall be governed by and construed in accordance with the laws of the State of California.
C.NON•ASSIGNABIUTY
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The obligations of the applicant agency under this Grant are not assignable to any third party j
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D.USE OF UNIVERSITY NAMEITRADEMARKS
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Applicant Agency shall not use the name of the University of California or any abbreviation thereof, or any name of
which"University of California"is a part,or any trademarks of the University,in any commercial context, such as may
appear on products,in media(including web sites)and print advertisements in cases when such use may imply an !
endorsement or sponsorship of the Applicant Agency,its products or services. All uses of the University's name and
trademarks,therefore,must first receive prior written consent of The Regents of the University of California through
the Office of Marketing&Business Outreach. This policy is in compliance with the State of California Education Code
Section 92000.
E.TERMINATION '
Each party has the right to suspend,terminate or abandon the execution of any work by the Applicant Agency without
cause at any time upon giving prior written notice. In the event that this grant is suspended,terminated or
abandoned,the Regents of the University of California shall pay the Applicant Agency for services provided
hereunder prior to the effective date of said suspension, termination,or abandonment. Said payment shall be
computed in accordance with the Payment Schedule B,provided that the maximum amount payable to the Applicant
Agency for its services shall not exceed the Grant Total on Schedule B for services provided hereunder prior to the
effective date of suspension,termination,or abandonment.
F. STATE OF CALIFORNIA TERMS AND CONDITIONS i
Applicant Agency agrees to abide by the General Terms,Conditions, and Certifications contained in OTS Grant
Program Manual, Chapter 6, Exhibit 6-A www.ots.ca 4ov,
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_ The Regents of the University of California, GRANT NUMBER
School of Public Health UC Berkeley, CT073314
with primary funding from the
m _. California Office of Traffic Safety
na
AGREEMENT
1. TITLE OF PROGRAM
CLICK IT OR TICKET PROGRAM FOR LOCAL LAW ENFORCEMENT AGENCIES
2. NAME OF APPLICANT AGENCY 4. PERIOD OI'AGREEMENT
CITY OF Palm Springs Month-Day-Year
3. AGENCY UNIT TO HANDLE AGREEMENT From: 03/01/07
Palm Springs Police Department To: 09/30/07
5. DESCRn•T10N OF PROGRAM
The goal of the California Click It Or Ticket(CIOT)project is to increase seat belt use statewide to 93.7%by July 31,2007.
Through the combined efforts of state and local law enforcement, a seat belt enforcement campaign will be conducted for a
twenty-one(21)day period, May 14-June 3, 2007 in support of the national Click ft Or Ticket mobilization. Funds provided
by this mini-grant will be utilized to increase the level of seat belt enforcement hours on an overtime basis for the first line
supervisors, officers,and administrative time to meet grant reporting requirements. Incorporated into this agreement are
attached Schedules A-Descriptions,B-Detailed Budget Estimate,and Schedule C-Terms and Conditions.
6. FEDERAL rUNns ALLOCATCO UNDER THIS AGREEMENT SHALL NOT EXCEED $ 14,728.00
7. APPROVAL SIGNATURES(BY SIGNING TFIIs PACE,AGENCY AGREES TO THE TERMS AND CONDITIONS WHICH FOLLOW AND ARE ATTACHED)
A. UNIVERSITY PROGRAM DIRECTOR B. AUTHORIZING OFFICIAL OF APPLICANT AGENCY
NAAM: DAvIDRAGLAND PRoNE:510-642-0655 NAME: David H. Ready PaoNr: 760 322-836
Tula:: Director, Traffic Safety Center FAx: 510-643-9922 TITLF,: City Manager r,ix, 760 322-833
AonREss: 2614 Dwight Way,MC 7374 ADDRESS: 3200 E Tahquitz Canyon Way
Berkeley, CA 94720-7374 Palm Springs, CA 92262
E-MAIL: davidr@berkelev.edu E-AULL:
APPROVED BY CITY COUNCIL davld. ready@palmsprings-ca.gov
�7�bb (Sr mo arc f (Dare)
C. THE RCCENTS OF THE UNIVERSITY OF CALIFORNA D. AGENCY OFFICE AUTFFORIZE➢T'O RECEIVE PAYMENTS
AUTHORIZED SIGNATURE
NAME: BRTANC.DONORIIE Puom:-510-642-3128 NANILOFN.N11rr: City of Palm Springr,noN,,: 760 323-822
TITLE: Business Contracts Office Fax: 510-642-8604 ADDar s: 3200 E Tahquitz CanyonFWay760 322-833
ADDRESS: 6701 San Pablo Avenue,MC5600 Palm Springs, CA 92262
Berkeley, CA 94720-5600
dopoh a erlceleyp. du cE-rMa VigI:
.graves@palmsprings-ca:gov
ATTEST: -
ti TAx ID 4:
(Signature) (Date)
City Clerk
Palm Spring,Pulice GRANT NUMBER
➢epaimcnt CT073314
SCHEDVLE A-DESCRIPTION(CONT'D)
CLICK IT OR TICKET PROGRAM FOR LAW ENFORCEMENT AGENCIES
Phase III Conduct Overtime Enforcement Operations
(May 14-June 3, 2007)
Enforcement officers will be deployed on an overtime basis as directed by the supervisor for saturation patrols(which
cover specific geographical areas), enforcement zones(which take on specific roadways), or a combination of both. OTS
willj=reimburse overtime for Seat Belt Checkpoints. Enforcement activities will be focused on seat bell compliance.
Dispatchers will be assigned to overtime shifts during the seat belt enforcement deployment. CSO or clerical overtime will
be directed to mini-grant administrative duties including, but not limited to,the collection of seat belt enforcement data and
processing of personnel overtime claims.
Phase IV Conduct Post Operation Seat}Belt Surveys
(June 4- 10,2007)
Seat belt compliance surveys will be conducted by existing staff(no overtime)at the same locations selected in Phase 11.
Phase V Prepare and submit by June 29.2007 a Mobilization Report for the operational period.
The Mobilization Report template is available at www.tse.berkelev.edu. It includes:
-Training Conducted
-Enforcement Strategy
-Overtime Hours by Personnel Classification
-Seat Belt/CPS Violations(include all written by agency)
-Pre/Post Seat Belt Survey Results
-Other Enforcement Actions(by personnel assigned to overtime)
Phase VI Prepare and submit by June 29,2007 the Project Claim Invoice and the Project Claim Details.
The claim forms are available at www.tsc.berkelev.edu
Operational Period-May 14 thru June 3, 2007
Reimbursement covers actual costs to the agency,not to exceed the total amount of the grant.
Palm springs Polk. GRANT NUMBER
Ucpartmcnl CTW331.1
SC14EDULE B-DETAILED BUDGET ESTIMATE
CLICK IT OR TICKET PROGRAM FOR LAW ENFORCEMENT AGENCIES
PERSONNEL COSTS TOTAL COSTS TO
in the Period May 14 through June 3,2007 MINI-GRANT
.9uperyiso.c Overtime
20 Hours @$72.10 per hour S 1,442.00
Officer Overtime
175 Hours @ $62.00 per hour S 10,850.00
Community Service Officer Overtime
20 Hours @ $39.00 per hour S 780.00
DisIlatcher Overtime
24 Hours @$39.00 per hour $936.00
Clerical Overtime
20 Hours @$36.00 per hour s 720.00
Mini-Grant Total $ I4,728.00
CIOT Mini-Grant Packet(Rev 12/06) Page 4
Palm Sprinee police GRANT NUMBER
nrparenent Cr073314
SCHEDULE C-TERMS AND CONDITIONS
CLICK IT OR TICKET PROGRAM FOR LAW ENFORCEMENT AGENCIES
A. Indemnification
Applicant Agency agrees to indemnify,defend, and save harmless the State of California, its officers, agents, and
employees,the Regents of the University of California, its officers,agents and employees from any and all claims
and losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any other person,
firm, or corporation furnishing or supplying work services, materials,or supplies in connection with the
performance of this agreement, and from any and all claims and losses accruing or resulting to any person,
firm,or corporation who may be injured or damaged by Applicant Agency in the performance of this
agreement.
B. Governing Law
This Agreement shall be governed by and construed in accordance with the laws of the State of California.
C. Non-Assignability
The obligations of the Contractor under this Agreement are not assignable to any third party.
D. Use of University Name/Trademarks
Applicant Agency shall not use the name of the University of California, or any abbreviation thereof, or any
name of which "University of California" is a part, or any trademarks of the University, in any commercial context,
such as may appear on products,in media(including web sites)and print advertisements in cases where such
use may imply an endorsement or sponsorship of the Applicant Agency, its products or services. All uses
of the University's name and trademarks,therefore,must first receive prior written consent of The Regents of the
University of California through the Office of Marketing&Management of Trademarks. This policy is in
compliance with the State of California Education Code Section 92000.
E. Termination
Each party has the right to suspend,terminate or abandon the execution of any work by the Applicant
Agency without cause at any time upon giving prior written notice. In the event that this agreement is
suspended,terminated,or abandoned,the Regents of the University of California shall pay the Applicant
Agency for services provided hereander prior to the effective date of said suspension,termination, or
abandonment. Said payment shall be computed in accordance with the Payment Schedule(13-1),provided
that the maximum amount payable to the Applicant Agency for its services shall not exceed the Grant
Total on Schedule B for services provided hereunder prior to the effective date of suspension,termination,
or abandonment-
F. State of California Terms and Conditions
Applicant Agency agrees to abide by the General Terms, Conditions, and Certifications contained in OTS
Grant Program Manual, Chapter 6,Exhibit 6-A www.ots.ca.gov.
C1OT Mini-Grant Packet(Rev 12/06) Page 5