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Home My WebLink About4/16/2014 - STAFF REPORTS - 5.B. 7 OAM Sp ti c u N `oeoeneao•°S . c4`'F°Ra�P City Council Staff Report Date: April 16, 2014 CONSENT CALENDAR Subject: APPROVAL OF PLANS, SPECIFICATIONS AND ESTIMATE (PS&E) AND AUTHORIZATION TO BID FOR THE 2014 ANNUAL ASPHALT OVERLAY AND RECONSTRUCTION, CITY PROJECT 14-04 From: David H. Ready, City Manager Initiated by: Public Works and Engineering Department SUMMARY The Public Works and Engineering Department schedules, annually, asphalt overlay and reconstruction of various City streets. Each year the City budgets funding to overlay and reconstruct streets that are too deteriorated to receive slurry seal treatment. The construction documents (Plans, Specifications and Estimate) are completed and, in accordance with Section 7.03.040 of the Procurement and Contracting Code the City Council is required to approve and adopt plans, specifications and working details, and authorize the bid request for all public projects in excess of $100,000. Approval of this project will allow staff to proceed with this public project, with an estimated cost of approximately $2,945,000 RECOMMENDATION: 1. Approve the Plans, Specifications, and working details for the 2014 Annual Overlay and Reconstruction, City Project 14-04, and authorize staff to advertise and solicit bids. 2. Approve additional Measure J funds in the amount of $300,000 of street improvements at Via Las Palmas (from Vista Vespero to Via Monte Vista), Sonora Drive (from S. Palm Canyon Drive to Calle Palo Fierro), and San Rafael Drive (from Virginia Street to North Indian Canyon Drive) as recommended by the Palm Springs Neighborhood Involvement Committee (PSNIC). ITEM NO. �� pALM$A9 iy c u m k k �fOfiTfOT O4<IFOR��P City Council Staff Report Date: April 16, 2014 NEW BUSINESS Subject: APPROVAL OF PLANS, SPECIFICATIONS, AND ESTIMATE (PS&E) AND AUTHORIZATION TO BID FOR THE 2014 ANNUAL ASPHALT OVERLAY AND RECONSTRUCTION, CITY PROJECT 14-04 From: David H. Ready, City Manager Initiated by: Public Works and Engineering Department SUMMARY The Public Works and Engineering Department schedules, annually, asphalt overlay and reconstruction of various City streets. Each year the City budgets funding to overlay and reconstruct streets that are too deteriorated to receive slurry seal treatment. The construction documents (Plans, Specifications and Estimate) are completed and, in accordance with Section 7.03.040 of the Procurement and Contracting Code the City Council is required to approve and adopt plans, specifications and working details, and authorize the bid request for all public projects in excess of $100,000. Approval of this project will allow staff to proceed with this public project, with an estimated cost of approximately $2,945,000 RECOMMENDATION: 1. Approve the Plans, Specifications, and working details for the 2014 Annual Overlay and Reconstruction, City Project 14-04, and authorize staff to advertise and solicit bids. 2. Approve additional Measure J funds in the amount of $300,000 of street improvements at Via Las Palmas (from Vista Vespero to Via Monte Vista), Sonora Drive (from S. Palm Canyon Drive to Calle Palo Fierro), and San Rafael Drive (from Virginia Street to North Indian Canyon Drive) as recommended by the Palm Springs Neighborhood Involvement Committee (PSNIC). ITEM NO. �L— City Council Staff Report April 16, 2014- Page 2 2013/2014 Annual Overlay& Reconstruction (CP 14-04) STAFF ANALYSIS: The Public Works and Engineering Department oversees the maintenance of the City's street system. Each year, the Department assembles a capital project to continue its asphalt overlay and reconstruction program on various City streets as needed. The Federal Highway Administration (FHWA) in a joint effort with the United States Department of Justice (USDOJ) has recently implemented a program providing Technical Assistance on the Americans with Disabilities Act Requirements to Provide Curb Ramps through Resurfacing. For any pavement treatments that are "Alterations", the project will require installing or upgrading curb ramps that connect to an existing traveled path, regardless of the funding source. FHWA has defined Overlay and Reconstruction to be an Alteration. Therefore, costs for this project include upgrades or installation of curb ramps where necessary. A complete listing of streets and maps of this year's asphalt overlay and reconstruction program is attached. The Palm Springs Airport is also including their loop road for reconstruction as part of this project. The plans and specifications have been prepared by Department staff, are ready for Council approval and the subsequent advertisement for construction bids. Section 7.03.040 of the Procurement and Contracting Code requires that for public projects in excess of $100,000 Council approve and adopt the plans, specifications and working details, and authorize staff to advertise for construction bids. The Engineer's Estimate for this project is $2,945,000. Approval of the recommended action will allow staff to proceed with bidding of this project. FISCAL IMPACT: Funding for this project is made available through local Measure A funds in account 134-4498-50225; Measure J funds in account 260-4493-50808; Airport funds in account 416-6501-56145 (for the airport loop road); and funding match for work in Section 14 from the Tribal Transportation Program (TTP) granted by the Agua Caliente Band of Cahuilla Indians (ACBCI) for Tahquitz Canyon Way (from Indian Canyon to Sunrise), in the amount not to exceed $1.8 Million through a Memorandum of Understanding (MOU) that was approved by Tribal Council on April 1, 2014 and to be, subsequently, approved by City Council CONSTRUCTION FUNDING SUMMARY $2,945,000 Measure A Tribal Match Measure J Airport Funds Measure J Addt'I 134-4498-50225 TTP Funds 260-4493-50808 416-6501-56145 Funding Request $720,000 $510,700 $898,000 1 $516,300 $300,000 02 City Council Staff Report April 16, 2014 - Page 3 2013/2014 Annual Overlay& Reconstruction (CP 14-04) SUBMITTED: Prepared Recommended by: Savat Khamphou David J. Barakian Assistant Director of Public Works Director of Public Works/City Engineer Approved by: David H. Ready, City er Attachment: 1. Street Listing and Maps 03 MEASURE A PAVEMENT REHAB CITY STREETS - 2014 $HOOK BUDGET (CP 14-04) with Tribal Matching Funds PCI Range Rehan l", 58001K RUDGFT Pavement SF Cust Per Mea sun.A Funds Tribot Total Costs Unit Funds Reconstruction $280K 320,000 $ 300 5 480,000 $480,000 $ 960,000 - Overlay $520K 154,073 $ 1.26 $ 194,132 $ - $ 194,132 `Matching Funds for Tahquite Cyn Way ONLY ADA Ramp Repairs: $ 45,868 $ 30,650 $ 76,518 $BOOK 474,073 :Total SF Total Construction Cost: $ 720,000 $510,650 $1,230,650 Contingency,Administration,&Inspection Costs 10% 5 80,000 $ - $ 80,000 Total: $ 800,000 $510,650 $ 1,310,650 ROAD RECONSTRUCTION - PCI RANGE 51-59 Name I Section ID I Neighborhood Ong. iFrom To ILength lWidth ITrue Area lArea Units PCI I SeotO - TAHQUIT2 CANYON WAY 1444015 AVENIDA CABALLEROS SiJNRISF WAY 2,580 tit 160,000 SgFt 62 $ 480,000 TAHQUITZ CANYON WAY 1444010 NDIAN CANYON DRIVE AVENIDA CABALLEROS 2580 62 160,000 SgFt W 5 480,000 320,000 Sq Ft 60 $ 960,000 Avg PCI ROAD OVERLAY- PCI RANGE 60-79 Name I Section ID I I From To juength lWidth True Area jAreaI 'PCI I Section Cost CALLE PAPAGAYO 1244090 N/A CERRITOS ROAD E END 543 32 19,935 SgFt 63 $ 25,118 CALLE CONEIERA 1244095 N/A CERRITOS ROAD E END 545 32 19,998 SgFt 63 $ 25,197 CERRITOS DRIVE 1244175 Sunrise Vista Chino TACHEVAH DRIVE SANDLEWOOD DRIVE 2,000 19 38,000 SgFt 61 $ 47,880 ORCHID TREE LANE 1244105 N/A ALEJO ROAD IN END 515 32 19,035 SgFt 63 5 23,984 BURTON WAY 1244110 N/A ALEJO ROAD N END 515 32 19,035 SgFt 66 $ 23,984 SUNSET WAY 1244115 N/A ALEJO ROAD N END 515 32 19,035 SgFt 63 $ 23,984 CANTERA CIRCLE 1244120 N/A ALEJO ROAD - N END 515 32 19,035 SgFt 63 $ 23,984 IS4,073 Sglat 53 $ 194,132 -ROADS WITH MATCHING TRIBAL FUNDS(SECTION 14) Avg PCI Printed:4/9/2014 1/1 MEASURE J PAVEMENT REHAB CITY STREETS - 2014 $1M BUDGET (CP 14-04) PCI Range Rehab Type $1M BUDGET Pavement SF Cost PerUnt Sub-Total 51-59 Reconstruction $500K 76,062 $ 3.00 $ 228,186 60-79 Overlay $500K 495,888.00 $ 1.26 $ 624,819 Total SI: 571,950 Total Cost: $ 853,005 ADA Ramp Repairs: $ 45,000 Contingency,Administration,&Inspection Costs 10% S 100,000 Grand Total: $ 998,005 ROAD RECONSTRUCTION - PCI RANGE 51-59 Name Section ID From ITo ILength ]Wf&h ITrue Area lArea Units I PCI I Section Cost VIRGINIA ROAD 344025 SANTA CATALINA ROAD 270'NORTH OF SAN CARLOS ROAD 508 20 10,160 Sq Ft 52 $ 30,480 CAPISTRANO COURT 1044225 LOS ROBLES DRIVE E END 255 36 11,988 SgFt 57 $ 35,964 FRIAR COURT 1044230 LOS ROBLES DRIVE EEND 165 36 8,748 SgFt 62 $ 26,244 MISSION ROAD 1044355 CAMINO SUR VIA LOLA 278 32 8,896 SgFt 55 $ 26,698 MISSION ROAD 2044430 HERMOSA PLACE MERITO PLACE 956 27 25,812 SgFt 59 $ 77,436 BILTMORE PLACE 2344170 CAMINO REAL E END 313 25 10,458 SgFt 51 $ 31,374 76,062 SgFt 56 $ 228,186 Avg PCI me Section ID From 10 ILength Width ITrue Area lArea Units IPCI I Section Cost CRESCENT DRIVE 1044145 VIA MONTE VISTA W END 1174 33 38,742 SgFt 63 $ 48,815 PATENCIO ROAD 1044366 VIA LOLA CANYON PLACE 1065 26 27,690 SgFt 64 $ 34,889 HERMOSA PLACE 1044410 PATENCIO ROAD MISSION ROAD 733 34 24,922 SgFt 62 5 31,402 DOLORES COURT 1044460 LOS ROBLES ROAD W END 200 32 6,400 SgFt 62 $ 8,064 SOUTH RIVERSIDE DRIVE 2344125 SUNRISE WAY RANDOM ROAD 4345 27 118,890 SgFt 64 $ 149,801 MESQUITE AVENUE 2344180 S PALM CANYON DRIVE RANDOM ROAD 717 37 26,529 SgFt 63 $ 33,427 MESQUITE AVENUE 2344185 RANDOM ROAD CALLE PALO FIERRO 2020 37 74,740 SgFt 64 $ 94,172 FERN CANYON DRIVE 2244015 RAMON ROAD CAMINO PAROCELA 626 37 23,162 SgFt 63 $ 29,184 CAMINO PAROCELA 2244020 145'E OF FERN CANYON 180'W OF FERN CANYON DRIVE 325 19 6,175 SgFt 63 $ 7,781 LA MIRADA DRIVE 2244025 RAMON ROAD SUNNY DUNES 1102 37 40,774 SgFt 64 $ 51,375 RAMON ROAD 2244070 BELARDO ROAD W END 2449 26 63,674 SgFt 66 $ 80,229 CAMINO REAL 2344160 MESQUITE AVENUE CALLE PALO FIERRO 720 57 44,190 SgFt 73 $ 55,679 495,888 SgIPt 64 $ 624,819 Avg PCI O CJt Printed:3/26/2014 1/1 AIRPORT ROAD REHABILITATION - 2014 Rehabilitation Type Pavement SF Cost Per Unit Total Costs Reconstruction 172,100 3.00 $ 516,300 WORK AREAS True Area jArea Units I Section Cost AREA 1-ENTRANCE/LOOP ROAD 136,500 SpFt $ 409,500 AREA 2-TAXI/SHUTTLE AREA i0,000 SgFt $ 90,000 AREA 3-EXIT ROAD 5,600 SgFt $ 16,800 272,100 SpFt $ 516,300 iCCWISTR MIM LIMITS EMIEIT Iameuieu� 1 � xllr,xl�� x�xnxwnn• i- � e , � cHi��xin�Vu� cxx�xnmu�ueixwixxx�[� I �! cnornl�nl;� FIN 7 o I''111 II1I - N� I1111I1I111,1I1 I�IT�111I1 E VIM � 0 Printed:4/8/2014 1/1 MEASURE J PAVEMENT REHAB CITY STREETS - 2014 (Requested by Palm Springs Neighborhoods Involvement Committee) Pavement Cost Per Total Costs Rehab Type SF Unit Reconstruction 98,000 $ 3.00 $ 294,000 ADA Ramp Repairs on Sonora Road: $ 7,000 Signal Loops on San Rafael Road: $ 2,000 Total Costs $ 303,000 Name ja Section ID IFrom ITo ILengih JWidthTrue Area jArea Units SAN RAFAEL DRIVE 344005 INDIAN CANYON ROAD VIRGINIA ROAD 1,678 30 50,330 SgFt 63 VIA LAS PALMAS 1044175 VISTA VESPERO VIA MONTE VISTA 300 33 9,900 SgFt 58 SONORA ROAD 2344565 CALLE PALO FIERRO VIA SOLEDAD 850 25 21,250 SgFt 63 SONORA ROAD 2344570 VIA SOLEDAD 5 PALM CANYON DRIVE 450 35 15,750 SgFt 57 97,230 SgFt 60 Avg PC] O Printed:4/9/2014 1/1 CITY OF PALM SPRINGS CP 14-04 OVERLAY/RECONST MAP SECTION 3-T4S-R4E --- - -- - - - - - - - - - - - - - - SAN FAEL - - c _ SP�ZP CATALINA RD?9 SANTA CATALINA RD �aRgP ROAQ pICO ¢ ROAD SAN �CARLOS RD W Z INTA CLARA WY w SAN MARCO 'e, SEPULVEDA ROAD SAN MARCOS WY c �G DOMINGUEZ ROAD Z Pyya c 09�01�0 o �ALVARADO ROAD Z F i 9GF v CABRILLO y ROAD ZCABRILLO ROAD z GIRASOL q CORTEZ ROAD z CT 9GF m cD 0 `-RACQUET S ROAD-- CQUET-7UB o o - � ¢ C dG CDN o = �' co _ z Of Q o VIA OLIVERA c VIA OLIVER l G SANBORN WAY o 90 9 9GF 9F r 0 VIA ESCUELA W FGF VIA ESCUELA W MARISCAL RD Z 111 if � CHINO z - CAZ�CANYpN o ROAD o W SANTA ELENA RD C/FCO W CHINO CYN RD D PANORAMA ROAD � W VISTA CHINO _ =2014 RECONST STREET (HWY 111 NOT APART OF THIS PROJECT) 08 CITY OF PALM SPRINGS CP 14-04 OVERLAY/RECONST MAP SECTION 10-T4S-R4E PANORAMA KUAD W VISTA CHINO CORONADO o w ¢ AVE o W z VIA = SOL o 0 � w Q W STEVENS Y ROAD w � zc~n z oST W CAMINO NORTE o NS CAMINO ¢ s \ DEL NORTE 11501 �CAMINO MC DOOR�CAPISIRANO �FP9 VIA DE c,`�P��`� W VERADA Z NORTE z 1'� o o N VIA LAS PALMAS s 1 o :5 PALMAS Q Q ¢ '� z 5 VIA o LAS PALMAS z W VIA VADERA ¢ s CD oo " W VERADA c¢) SUR m L 00¢ Nn SUR W CAMINO SUR Qo TA H H W VIA LOLA DR ICJ XU 6U 0 �o REGAL DRIVE" cli W ' HERMOSA PLACE o of CERES ~HE�M�I e o RD �, Q� " ¢ o o EL ALAMEDA fi > a-_ of Lo t, o� ¢ >MTNo r-- K z z VIEC W MTN VIEW o LEISURE WAY PLC Z (n Q Q v . o 52 PRESCOTT TAMISK = Qo �9V CANYON P N DRIVE S Rp ¢ z �� z W o MERITO PL Q IRTSMzT W MERITO L � Q Z CRESDCRNTz ¢ VALMONTE LAS PALMAS ESTATES DR ¢ NORTE a m W CHINO ROAD z z W ALEJO RD =2014 RECONST STREET III 1 1 1 1 1 1 1 1 =2014 OVERLAY STREET 09 SUNRISE WAY SUNRISE m WAY FSATURMINO 'CIR BUTTON WILL CIR W m = o a o CARI N TERCERO CIRLA a a N CCIQUITA n CI CIR o m o m n o CERRITOS DINE CERRITOS DRIVE CERRITOS DRIVE _ n IT�� N CALLE A o a: m CAMINO LORD m zo [ n' �• "' CONDOR c FARRELL DRIVE PAF n o 0 Jill JVEE Z m MONTERY ROAD -0D� 0CDn FARRELL DRIVE o c m m a N JUANITA ROAD \0 N n Z m 3AIN0 n fTl O G7 oCOMMERCIAL z C/) ROAD x � o m n T o � D � D � v T4S= R4E CITY OF PALM SPRINGS CP 14-04 OVERLAY/RECONST MAP SECTION 14-T4S-R4E W ALE ROAD o cr W F C � J W J AMADO W �F7 ROAD TMk o EII _—ARENAS RD CEf�RY ARENAS < RD ARENAS _ J W _ Z _ N O w c BARISTD W � z " J SATURNINO DR = o SATURNINO DR z o _ � - z Q z RAMON I R6 M RAMON _ RD L D -, . =2014 RECONST STREET 11 CITY OF PALM SPRINGS CP 14-04 RECONST/OVERLAY MAP SECTION 22-T4S-R4E 71, < - ¢- Q Q - �. C7 J . Cfl In. 1 S�I'TIES E SUNNY DUNES z TAHQU / r z cn TAHQUITZ U INTERPRETIVE U CENTER J W-� MESQUITE— AVENUE n Elf U� > O o MORONG0 z ROAD z p U O a p V) w m -=2014 RECONST STREET 1 1 III 1 1 1 1 1 1=2014 OVERLAY STREET 12 CITY OF PALM SPRINGS CP 14-04 OVERLAY/RECONST MAP SECTION 23-T4S-R4E RAMON RD RAMON RD 0 r ��n J o E CAMINOV' PAROCELA=E C`A INV a z PAROCELA- E PA LA w PLACE = Q �5CALLE ROCA N U o ¢ 2 L � CD " N c , 0 IES z E SUNNY DUNES 3 E SUNNY DUNES 0 Q.Z INDUSTRIAL PL �_ SAN -LUCAS� ROAD A� ---`" _RI<rERSIDE �s o -T N . . . RSIDE, DRIVE TA QUIZEEKI _ Lmi � O%R;I¢E .R � . . . . . . 0 o SAN LORENZO ROAD SAN o LORENZO J � . . ESQUITE AV NUT . . QUITE AVENUE PALO VERDE AVE �_ �U E CACTUS AVE Q Of FF��p o Of o OCOTILLO AVENUE o Q�p ¢ OCOTILLO AVE N p = J Z o MORONGO ROAD ` EE � Lo Q N J W W (n u) N SONDRA ROAD � � � �' a o SONORA Q o PALMERA o z ROAD N N o E AVID o o �_ o �� cn o N " HOKONA z U a DEEPWELL ROAD E AVID z &OLANCHA AVID OLANCHA N SUNTAN LN PALM TREES J W10 ORTEGA DRIVE N E PALM CANYON DR E PALM CANYON DR -=2014 RECONST STREET III 1111111=2014 OVERLAY STREET 13