HomeMy WebLinkAbout4/16/2014 - STAFF REPORTS - 5.D. O� PAIM SA
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CITY CLERKS DEPARTMENT
TO: Mayor and Members of the City Council
FROM: James Thompson, Chief of Staff/City k
DATE: April 16, 2014
SUBJECT: Updates for Annual Commission and Board Recruitment Binder
Your Annual Commission Recruitment binders are being prepared and will include updates
with 2014 applications representing this year's Commission and Board recruitment
interest. Your binders will be sent in your regular mail delivery next week.
The binders will include additional applications for all the Boards and Commissions
received after the Staff Report for today's meeting was prepared. Following is the total
count of applications received to date:
Administrative Appeals Board - 1
Board of Appeals - 1
Airport Commission - 8
Board of Library Trustees - 3
Historic Site Preservation Board - 4
Human Rights Commission - 5
Measure "J" Oversight Commission - 7
Parks and Recreation Commission - 2
Personnel Board - 0
Planning Commission - 7
Public Arts Commission - 2
Rent Review Commission - 2
Sustainability Commission - 5
VillageFest Board - 5
Total applications received = 52
This information is being presented to assist the City Council with the selection of ad hoc
subcommittees.
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c4�/F0It City Council Staff Report
DATE: APRIL 16, 2014 NEW BUSINESS
SUBJECT: APPOINTMENT OF CITY COUNCIL SUBCOMMITTEES TO SCREEN
COMMISSION AND BOARD APPLICATIONS, TO DETERMINE QUALIFIED
APPLICANTS AS PART OF THE 2014 ANNUAL RECRUITMENT OF CITY
BOARDS AND COMMISSIONS.
FROM: David H. Ready, City Manager
BY: The Office of the City Clerk
RECOMMENDATION:
1. Waive the procedures in Resolution No. 18804 Section 7(b), for the 2014 Annual
Recruitment process, to allow for the City Council as a whole, to participate in the
screening and interview of applicants for the Historic Site Preservation Board, Measure
"J" Oversight Commission and the Planning Commission.
2. Waive the procedures in Resolution No. 18804 Section 7(b), for the 2014 Annual
Recruitment process that provides for the Mayor to select and participate in all
subcommittees.
3. Appoint two-member ad hoc City Council Subcommittees to screen and interview
applicants for the following Commission and Boards:
Administrative Appeals Board Personnel Board
Airport Commission Public Arts Commission
Board of Appeals Rent Review Commission
Board of Library Trustees Sustainability Commission
Human Rights Commission VillageFest Board
Parks and Recreation Commission
BACKGROUND AND ANALYSIS:
Each year the City Council selects ad hoc two-member City Council Subcommittees to interview
and screen candidates for the City's Commissions and Boards, with the exception of the
Measure "J" Oversight Commission, Historic Site Preservation Board and the Planning
Commission, which the City Council has interviewed candidates as a whole at an open and
public meeting.
ITEM NO. F _
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C4j1FORN`P City Council Staff Report
DATE: APRIL 16, 2014 NEW BUSINESS
SUBJECT: APPOINTMENT OF CITY COUNCIL SUBCOMMITTEES TO SCREEN
COMMISSION AND BOARD APPLICATIONS, TO DETERMINE QUALIFIED
APPLICANTS AS PART OF THE 2014 ANNUAL RECRUITMENT OF CITY
BOARDS AND COMMISSIONS.
FROM: David H. Ready, City Manager
BY: The Office of the City Clerk
RECOMMENDATION:
1. Waive the procedures in Resolution No. 18804 Section 7(b), for the 2014 Annual
Recruitment process, to allow for the City Council as a whole, to participate in the
screening and interview of applicants for the Historic Site Preservation Board, Measure
"J" Oversight Commission and the Planning Commission.
2. Waive the procedures in Resolution No. 18804 Section 7(b), for the 2014 Annual
Recruitment process that provides for the Mayor to select and participate in all
subcommittees.
3. Appoint two-member ad hoc City Council Subcommittees to screen and interview
applicants for the following Commission and Boards:
Administrative Appeals Board Personnel Board
Airport Commission Public Arts Commission
Board of Appeals Rent Review Commission
Board of Library Trustees Sustainability Commission
Human Rights Commission VillageFest Board
Parks and Recreation Commission
BACKGROUND AND ANALYSIS:
Each year the City Council selects ad hoc two-member City Council Subcommittees to interview
and screen candidates for the City's Commissions and Boards, with the exception of the
Measure "J" Oversight Commission, Historic Site Preservation Board and the Planning
Commission, which the City Council has interviewed candidates as a whole at an open and
public meeting.
ITEM NO. rj
City Council Staff Report
April 16, 2014 - Page 2
2014 Annual Recruitment
The ad hoc City Council Subcommittees interview and screen applicants, and make
recommendations to the entire City Council; and members of Commission and Boards are
appointed by three affirmative votes of the City Council.
In 2013, the City Council Subcommittees were as follows:
Administrative Appeals Board Pougnet and Foat
Airport Commission Mills and Pougnet
Board of Appeals Pougnet and Foat
Board of Library Trustees Pougnet and Lewin
Human Rights Commission Mills and Lewin
Parks and Recreation Commission Foat and Mills
Personnel Board Pougnet and Hutcheson
Public Arts Commission Hutcheson and Lewin
Rent Review Commission Foat and Mills
Sustainability Commission Hutcheson and Lewin
VillageFest Board Foat and Hutcheson
Historic Site Preservation Board City Council as a whole at open meeting
Planning Commission City Council as a whole at open meeting
City staff established April 10, 2014, as the deadline to file applications. Staff recommends that
the City Council appoint 2014 Subcommittees at this time, to ensure sufficient time for
interviews and appointments prior to the expiration of the current terms.
As of the close of business day on Wednesday, April 9, 2014, the City Clerk's office received a
total of 38 applications. Since the deadline for submission is close of business day on
Thursday, April 10, 2014, staff will provide an update prior to the meeting. For your
convenience, following is the number of applications received to date to assist the City Council
in terms of time commitment needed for each subcommittee:
Administrative Appeals Board 1
Airport Commission 5
Board of Appeals 1
Board of Library Trustees 2
Historic Site Board 2
Human Rights Commission 3
Measure "J" Oversight Commission 5
Parks & Recreation Commission 1
Planning Commission 6
Public Arts Commission 2
Rent Review Commission 1
Sustainability Commission 5
VillageFest Board 4
,OMES THOMPSON DAVID H. READY
Chief of Staff/City Clerk City Manager
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