HomeMy WebLinkAbout05494 - HOGLE-IRELAND INC LETTER AGR FOR ASSOCIATE PROJECT MANAGER I-CHRIS BROWN T ° _
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DcpaT�meatt of iPfl,=d= Services
•C �� �F 3200 Faso:Tahquitc Canyon Way m Palm Springs,CA 92262
gLiFORN Tel:760 323 8245•Fas:760-322-8360
February 21, 2008
Hogle-Ireland, Inc-
Attn: Ms. Pamela Steele
4280 Latham Street, Suite C
Riverside, CA 92501
RE: Amendment#1 -$38,606.10 to Letter Agreement of August 17, 2007 for
Associate Project Manager I —Chris Brown
Dear Ms. Steele:
This is Amendment #1 to the original Letter Agreement dated August 17 in the amount of $23,400-00
for the continuation of Contract Planner Chris Brown's services through February 7, 2008 under the
supervision of Edward Robertson, Principal Planner, and Craig Ewing, Director of Planning.
The term of this Amendment#1 was for a period from October 18, 2007 through February 7, 2008 for
an additional $38,606.10 (406.38 hours x $95/hr), for a total Letter Agreement of$62,006.10.
The City and Consultant both acknowledged their respective duties and responsibilities. As a condition
to this Agreement Amendment, Consultant maintained at all times through-out the entire term of the
Contract Planner's work the following policies of insurance:
a) General Liability Insurance: For all operations of the Consultant or any sub-contractor in per-
forming the work outlined herein, the Consultant shall obtain and maintain in full force and effect
a broad form comprehensive general liability (occurrence) policy with a minimum limit of One
Million Dollars ($1,000,000.) aggregate and One Million Dollars ($1,000,000.) per occurrence
for bodily injury and property damage. The insurance shall protect the contracted consultant
representatives and the City from any claim for damages for bodily injury, including accidental
death, as well as from any claim for property damage which may arise from operation performed
by the contracted consultant representative, its agents, employees, and/or sub-grantees.
Copies of policies or endorsements evidencing the required insurance coverage shall be filed
with the City Clerk and Planning Services Department prior to beginning work-
b) Business Automotive Insurance: A policy of comprehensive business automobile liability
insurance written on a per occurrence basis with a single-limit liability in the amount of$500,000
bodily injury and property damage. Said policy shall include coverage for owned, non-owned,
leased, and hired cars.
Post Office Box 2743 - PaLm Spzinngs,CA 92263-2743 0 Web; �.paL�spzixng-ca-gov
DOCUMENT TRACKING
Page; 1
Report: One Document Detail March 25, 2008
Condition: Document Numbera5494,
Document Description Approval Date_ Expiration Date Closed Date
i
Project Planner- 06/08/2007 09/28/2007
Company Name: Hogle-Ireland, Inc.
Address: 2860 Michelle Drive Suite 100, Irvine, CA 92606
Contract Amt. Total Paid Balance
Group: PLANNING $84,806.10 $84,806,10
Service: In File
xRef: PLANNING
Ins.Status: Certificate and Policies are OK
Document Tracking Items:
Due Colleted Trackino Am un Amount
Code Item Description Date Date Date Added Pai
kdh letter agreement-our dept did not process 06/20/2007
Track Notes: it was signed and submitted to our department for the files
kdh under$25k CM may auth 06/20/2007 $22,800,00
kdh letter agreement-our dept did not process 09/26/2007 $23,400,00
Track Notes: Chris Brown @ 30 hours per week
Amy Briggs @15-20 hours per week
kdh Amend 1 Council approved Item 2G 02/20/2008 $38,605.10
kdh to CA for slg 03/04/2008
kdh per LM to remain open til all services are paid. 03/10/2008
kdh distrib to Loretta &close 03/25/2008
" " END OF REPORT * * * * * *
Hogle-Ireland, Inc. February21, 2008
Amendment#1 Letter Agreement for Contract Planner Page 2 of 2 pages
The contracted consultant representative performed all services required by as an independent
consultant engaged by the City and not as an officer or employee of the City, nor as a partner of or joint
venture with the City. In addition to the coverage described above, Contractor agreed to hold harmless,
indemnify, and defend City, its officers, employees, agents, representatives, and successors-in-interest
against any and all loss, damage, cost, or expenses which City, its officers, employees, agents,
representatives, and successors-in-interest may incur or be required to pay by reason of any injury or
property damage caused or incurred by Contractor, its employees, subcontractors, or agents in the
performance of this Letter Agreement and Amendment#1.
It was understood and agreed by the City that all staff assigned by Hogle-Ireland are Hogle-Ireland
employees. Hogle-Ireland does not use temporary workers, independent contractors, or consultants.
Hogle-Ireland has invested time and financial resources for recruiting, hiring, back-grounding, training,
and mentoring their employees. As a result, they are known for providing high quality planning staff.
Therefore, if at any time during a Hogle-Ireland employee's assignment at the City of Palm Springs, or
for a period of 90 days following the employee's last assignment day at the City, City hires a Hogle-
Ireland employee, then the City agreed to pay Hogle-Ireland as follows:
Project Technician $10,000.00 Assistant Project Manager 1 $11,000.00
Assistant Project Manager 11 $12,000.00 Associate Project Manager 1 $15,000.00
Associate Project Manager 11 $17,000,00 Senior Associate Project Manager $20,000.00
Project Manager $21,000.00 Senior Project Manager $26,000.00
Principal $30,000.00
These fees represent lost billing revenue, plus the costs for Hogle-Ireland to recruit, train, and reassign
new staff.
This Agreement Amendment #1 is acceptable to Hogle-Ireland, an authorized officer/representative of
Hogle-Ireland has affixed their signature in the space provided below, and returned the original to Craig
Ewing, Director of Planning Services, City of Palm Springs_ A copy of this Amendment#1 to the Letter
Agreement has been provided to all parties.
COUNCIL
DATED, this day of February, 2008, in the City of Palm Springs, California. APPROVED BY CITY C041N
CIL
CITY OF PALM SPRINGS HOGLE-IRELAND, INC.
i g, Dire of Planning uthorized Representative
Title: n- �/
David H. Ready, CitttagWger
A ST: APPRO EI�YS FORM:By:
i v Clerk d 3�2 S 2g / City Attorney
]Pose Of2ncc]Box 2743 Palm Springs,CA 92263-2743 'Neb; ww v.palmsraminus-ca.gmv
?ALMsAp,Z City of Palm Springs
* Department of Planning Services
* m+ * 3200 East Tahquitz Canyon Way • Palm Springs, CA 92262
C, IFORN�P Tcl:760-323-8245 •Fax:760-322-8360
August 17, 2007
Hogle-Ireland, Inc-
Attn: Ms. Pam Steele
4280 Latham Street, Suite C
Riverside, CA 92501
RE. Agreement for: Associate Project Manager I —Chris Brown (120 hours x $95,00 = $11,400.00)
Assistant Project Manager I —Amy Briggs (240 hours x $50.00 = $12,000.00)
Dear Ms. Steele.-
It is the intent of this Letter Agreement (hereinafter "Agreement") to establish a contractual relationship
between Hogle-Ireland, Inc. ("Consultant") and the City of Palm Springs ("City) to provide assistant
planning services of staff report writing, plan reviews, planning counter time, and assisting the City's
planning staff with various daily projects.
This Agreement is for Mr. Brawn to work 30 hours per week at the hourly rate of $95.00 per hour, and
for Ms. Briggs to work 15-20 hours per week at the hourly rate of$50.00 per hour. Both Mr. Brown and
Ms. Briggs will be under the supervision of Edward Robertson, Principal Planner, and Craig Ewing,
Director of Planning.
The City and Consultant both acknowledge their respective duties and responsibilities. As a condition
to this Agreement, Consultant agrees to maintain at all times through-out the entire term of this
Agreement the following policies of insurance:
a) General Liability Insurance: For all operations of the Consultant or any sub-contractor in per-
forming the work outlined herein, the Consultant shall obtain and maintain in full force and effect
a broad form comprehensive general liability (occurrence) policy with a minimum limit of One
Million Dollars ($1,000,000.) aggregate and One Million Dollars ($1,000,000.) per occurrence
for bodily injury and property damage. The insurance shall protect the contracted consultant
representatives and the City from any claim for damages for bodily injury, including accidental
death, as well as from any claim for property damage which may arise from operation performed
by the contracted consultant representative, its agents, employees, and/or sub-grantees.
Copies of policies or endorsements evidencing the required insurance coverage shall be filed
with the City Clerk and Planning Services Department prior to beginning work.
b) Business Automotive Insurance: A policy of comprehensive business automobile liability
insurance written on a per occurrence basis with a single-limit liability in the amount of$500,000
bodily injury and property damage. Said policy shall include coverage for owned, non-owned,
leased, and hired cars.
Post Office Box 2743 • Palm Springs, CA 92263-2743 • Web: www.palmsprings-ca.gov
Hogle-Ireland, Inc. August 17, 2007
Letter Agreement for Contract Planners Page 2 of 2 pages
The parties intend that the contracted consultant representatives shall perform the services required by
this Agreement as independent consultants engaged by the City and not as an officer or employees of
the City nor as a partner of or joint venture with the City.
The term of this Agreement is for a period of 30 hours per week for four (4) weeks commencing August
20, 2007 for Mr. Brown, and 15-20 hours per week for eight (8) weeks commencing August 27, 2007 for
Ms. Briggs. The City reserves the right to terminate this Agreement by providing a written "Notice of
Termination" to Consultant at least five (5) days prior to the dates of termination specified in said Notice.
However, in no event shall this Agreement remain valid past September 28, 2007 for Mr. Brown and
October 31, 2007 for Ms. Briggs unless otherwise extended by written approval of the City.
It is understood and agreed by the City that all staff assigned by Hogle-Ireland are Hogle-Ireland
employees. Hogle-Ireland does not use temporary workers, independent contractors, or consultants.
Hogle-Ireland has invested time and financial resources for recruiting, hiring, back-grounding, training,
and mentoring their employees. As a result, they are known for providing high quality planning staff.
Therefore, if at any time during a Hogle-Ireland employee's assignment at the City of Palm Springs, or
for a period of 90 days following the employee's last assignment day at the City, City hires a Hogle-
Ireland employee, then the City agrees to pay Hogle-Ireland as follows:
Project Technician $10,000.00 Assistant Project Manager 1 $11,000.00
Assistant Project Manager II $12,000.00 Associate Project Manager 1 $15,000.00
Associate Project Manager II $17,000.00 Senior Associate Project Manager $20,000,00
Project Manager $21,000,00 Senior Project Manager $25,000.00
Principal $30,000.00
These fees represent lost billing revenue, plus the costs for Hogle-Ireland to recruit, train, and reassign
new staff.
Should this Agreement be acceptable to Hogle-Ireland, an authorized officer/representative of Hogle-
Ireland should affix their signature at the space provided below and return the originai to Craig Ewing,
Director of Planning Services, City of Palm Springs. A copy of this Agreement will be mailed or faxed to
you for your records.
DATED, this Z day of August, 2007, in the City of Palm Springs, California.
CITY OF PALM SPRINGS HOGLE-IRELAND, INC.
C�X2"D1,11L"N
rr /11
David H. dy, City Manager Authorized Representative
Title: A e J c r�
post Office Box 2743 • Palm Springs, CA 92263-2743 • Web: www.pahnsprings-ca.gov
d�VA,LM $°�.. City of Palm Springs
�.
Craig A. Ewing, A[Cl'
Director of Planning Services
3200 F.ost'1'ahquitz Canyon Way • Palm Springs, CA 92262
44 FOR��P Tel 790-323-8295- rnx 760 ..322-8360• T_-mail. Ctat,G.CvnngL[�p�linspnngs-ca goc
June 8, 2007
ae
Hogle-Ireland, Inc. Not To Exceed $4 dam'
Attn: Mr. Mario Suarez
4280 Latham Street, Suite C Without The Expre Written
Riverside, CA 92501 AUthoriration Of The City
Manager.
RE: Agreement for Associate Project Manager I — Chris Brown
Dear Mr. Suarez:
It is the intent of this Letter Agreement (hereinafter "Agreement") to establish a contractual
relationship between Hogle-Ireland, Inc. ("Consultant") and the City of Palm Springs ("City) to provide
assistant planning services of staff report writing, plan reviews, planning counter time, and assisting
the City's planning staff with various daily projects.
This Agreement is for Mr. Brown to work approximately 30 hours per week, not to exceed a total of
two hundred forty (240) work hours, at the hourly rate of $95,00 per hour. He will be under the
supervision of Edward Robertson, Principal Planner, and Craig Ewing, Director of Planning.
The City and Consultant both acknowledge their respective duties and responsibilities. As a condition
to this Agreement, Consultant agrees to maintain at all times through-out the entire term of this
Agreement the following policies of insurance:
a) General Liability Insurance: For all operations of the Consultant or any sub-contractor in
performing the work outlined herein, the Consultant shall obtain and maintain in full force and
effect a broad form comprehensive general liability (occurrence) policy with a minimum limit of
One Million Dollars ($1,000,000.) aggregate and One Million Dollars ($1,000,000.) per
occurrence for bodily injury and property damage. The insurance shall protect the contracted
consultant representative and the City from any claim for damages for bodily injury, including
accidental death, as well as from any claim for property damage which may arise from
operations performed by the contracted consultant representative, its agents, employees,
and/or sub-grantees. Copies of policies or endorsements evidencing the required insurance
coverage shall be filed with the City Clerk and Planning Services Department prior to
beginning work.
Post Office Box 2743 • Palm Springs, CA 92263-2743 • Web: www.paLns'prings-ca.gov
Hogle-Ireland, Inc. June 8, 2007
Letter Agreement for Contract Planner Page 2 of 2 pages
b) Business Automotive Insurance: A policy of comprehensive business automobile liability
insurance written on a per occurrence basis with a single-limit liability in the amount of
$500,000 bodily injury and property damage. Said policy shall include coverage for owned,
non-owned, leased, and hired cars.
The parties intend that the contracted consultant representative shall perform the services required by
this Agreement as an independent Consultant engaged by the City and not as an officer or employee
of the City nor as a partner of or joint venture with the City.
The term of this Agreement is for a period of eight (8) weeks commencing June 18, 2007- The City
reserves the right to terminate this Agreement by providing a written "Notice of Termination" to
Consultant at least five (5) days prior to the date of termination specified in said Notice. However, in
no event shall this Agreement remain valid past August 31, 2007 unless otherwise extended by
written approval of the City.
It is understood and agreed by the City that all staff assigned by Hogle-Ireland are Hogle-Ireland
employees. Hogle-Ireland does not use temporary workers, independent contractors, or consultants.
Hogle-Ireland has invested time and financial resources for recruiting, hiring, back-grounding,
training, and mentoring their employees. As a result, they are known for providing high quality
planning staff. Therefore, if at any time during a Hogle-Ireland employee's assignment at the City of
Palm Springs, or for a period of 90 days following the employee's last assignment day at the City, City
hires a Hogle-Ireland employee, then the City agrees to pay Hogle-Ireland as follows:
Project Technician $10,000.00 Assistant Project Manager 1 $11,000.00
Assistant Project Manager II $12,000,00 Associate Project Manager 1 $15,000.00
Associate Project Manager 11 $17,000.00 Senior Associate Project Manager $20,000,00
Project Manager $21,000.00 Senior Project Manager $25,000.00
Principal $30,000.00
These fees represent lost billing revenue, plus the costs for Hogle-Ireland to recruit, train, and
reassign new staff.
Should this Agreement be acceptable to Hogle-Ireland, an authorized officer/representative of Hogle-
Ireland should affix their signature at the space provided below and return the original to Craig Ewing,
Director of Planning Services, City of Palm Springs. A copy of this Agreement will be mailed or faxed
to you for your records.
DATED, this /0 day of June, 2007, in the City of Palm Springs, California.
CITY OF PALM SPRINGS HOG LE-IR -A INC.
David H. Ready bl'Hogle, ew d, Inc.
City Manager y Title: IC r �Sr
Not To Exceed $ Ord
Without The Expre tten
Authorization Of The City
Manager.
Post Office Box 2743 • Palm Springs, CA 92263-2743 • Web: w .palmsprings-ca.gov