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cgOFOR City Council Staff Report
Date: May 7, 2014 CONSENT CALENDAR
Subject: 2014 PAVEMENT SLURRY SEAL, CITY PROJECT 14-03
From: David H. Ready, City Manager
Initiated by: Public Works and Engineering Department
SUMMARY
The Public Works and Engineering Department schedules an annual slurry seal of
various City streets. It is intended that each City street receive a slurry seal
approximately every 5 to 7 years. Award of this contract will allow staff to proceed with
the annual street maintenance program, funded by Measure A.
RECOMMENDATION:
1. Approve Agreement No. in the amount of $609,903.00 for the 2014
Pavement Slurry Seal, City Project No. 14-03; and
2. Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
The Public Works Department oversees the maintenance of the City's street system.
Each year, the Department assembles a capital project to continue its Slurry Seal
Program on various City streets. The intention of the Slurry Seal Program is to provide a
slurry seal within 5 to 7 years on every City street. This year's slurry seal program is
funded by Measure A. A complete listing of streets and maps of these areas are
included in the attachment.
On March 5, 2014, the City Council reviewed and approved the plans and
specifications, and authorized staff to proceed with bidding. On March 16, and March
23, 2014, the project was advertised for bids, and at 3:00 p.m. on April 15, 2014, the
Procurement and Contracting Division received construction bids from the following
contractors:
1. Pavement Coatings Co., Jurupa Valley: $609,903.00
2. All American Asphalt, Corona: $680,833.00
ITEM NO, a'
City Council Staff Report
May 7, 2014-Page 2
2014 Pavement Slurry Seal (City Project No. 14-03)
3. American Asphalt South, Fontana: $748,614,20
The engineer's estimate was $500,000.
Local Business Preference Compliance
Section 7.09.030 of the Palm Springs Municipal Code, "Local Business Preference
Program," requires prime contractors to use good faith efforts to sub-contract the supply
of materials and equipment to local business enterprises and to sub-contract services to
businesses whose work force resides within the Coachella Valley; submission of good
faith efforts is required. Of the three bids received, none are from a prime contractor
located within the Coachella Valley. The lowest bidder has submitted proof of good faith
effort.
The lowest responsive, responsible bidder is Pavement Coatings Co., a California
Corporation and its officers are: Doug Ford, President, Thomas Mucenski, Secretary,
and Bernard Hale, Treasurer.
FISCAL IMPACT:
Sufficient funds are available in the Measure A account No. 134-4498-50100.
SUBMITTED:
Prepared by: Recommended by:
Savat Khamphou David J. Barakian
Assistant Director of Public Works/ Director of Public Works/City Engineer
Assistant City Engineer
Approved by:
David H. Ready, City er
Attachments:
1. Agreement
2. Street listing and maps
of.,
AGREEMENT
THIS AGREEMENT made this day of in the year 2014,
by and between the City of Palm Springs, a charter city, organized and existing in the
County of Riverside, under and by virtue of the laws of the State of California, hereinafter
designated as the City, and
hereinafter designated as the Contractor.
The City and the Contractor, in consideration of the mutual covenants hereinafter set
forth, agree as follows:
ARTICLE 1 -- THE WORK
The Contractor shall complete the Work as specified or indicated under the Bid
Schedule(s) of the City's Contract Documents entitled:
2014 PAVEMENT SLURRY SEAL
CITY PROJECT NO. 14-03
The Work is generally described as follows:
The Work comprises preparation of pavement cracks for installation of hot asphalt-
rubber sealant material and asphalt concrete as designated by project
specification; preparation of streets and facilities for Micro-Milling and application
of Rubber Polymer Modified Slurry (RPMS) at a "modified application rate"; and
application of traffic striping, markings (including bike-routes), and markers. Work
to occur on various streets within the City of Palm Springs as indicated on the
street lists and maps attached as part of Appendix.
ARTICLE 2 -- COMMENCEMENT AND COMPLETION
The Work to be performed under this Contract shall commence on the date specified in
the Notice to Proceed by the City, and the Work shall be fully completed within the time
specified in the Notice to Proceed.
The City and the Contractor recognize that time is of the essence of this Agreement, and
that the City will suffer financial loss if the Work is not completed within the time specified
in Article 2, herein, plus any extensions thereof allowed in accordance with applicable
provisions of the Standard Specifications, as modified herein. They also recognize the
delays, expense, and difficulties involved in proving in a legal proceeding the actual loss
suffered by the City if the Work is not completed on time. Accordingly, instead of
requiring any such proof, the City and the Contractor agree that as liquidated damages or
delay (but not as a penalty), the Contractor shall pay the City the sum of $700.00 for each
calendar day that expires after the time specified in Article 2, herein.
2014 PAVEMENT SLURRY SEAL AGREEMENT FORM O
CITY PROJECT NO. 14-03 AGREEMENT AND BONDS-PAGE 1
MARCH 2O14
ARTICLE 3 -- CONTRACT PRICE
The City shall pay the Contractor for the completion of the Work, in accordance with the
Contract Documents, in current funds the Contract Price(s) named in the Contractor's Bid
and Bid Schedule(s).
ARTICLE 4 -- THE CONTRACT DOCUMENTS
The Contract Documents consist of the Notice Inviting Bids, Instructions to Bidders, the
accepted Bid and Bid Schedule(s), List of Subcontractors, Non-collusion Affidavit,
Bidder's General Information, Bid Security or Bid Bond, this Agreement, Worker's
Compensation Certificate, Performance Bond, Payment Bond, Standard Specifications,
Special Provisions, the Drawings, Addenda numbers to , inclusive,
and all Change Orders and Work Change Directives which may be delivered or issued
after the Effective Date of the Agreement and are not attached hereto.
ARTICLE 5 -- PAYMENT PROCEDURES
The Contractor shall submit Applications for Payment in accordance with the Standard
Specifications as amended by the Special Provisions. Applications for Payment will be
processed by the Engineer or the City as provided in the Contract Documents.
ARTICLE 6 -- NOTICES
Whenever any provision of the Contract Documents requires the giving of a written
Notice, it shall be deemed to have been validly given if delivered in person to the
individual or to a member of the firm or to an officer of the corporation for whom it is
intended, or if delivered at or sent by registered or certified mail, postage prepaid, to the
last business address known to the giver of the Notice.
ARTICLE 7 — MISCELLANEOUS
Terms used in this Agreement which are defined in the Standard Specifications and the
Special Provisions will have the meanings indicated in said Standard Specifications and
the Special Provisions. No assignment by a party hereto of any rights under or interests
in the Contract Documents will be binding on another party hereto without the written
consent of the party sought to be bound; and specifically, but without limitation, monies
that may become due and monies that are due may not be assigned without such
consent (except to the extent that the effect of this restriction may be limited by law), and
unless specifically stated to the contrary in any written consent to an assignment, no
assignment will release or discharge the assignor from any duty or responsibility under
the Contract Documents.
The City and the Contractor each binds itself, its partners, successors, assigns, and legal
representatives, to the other party hereto, its partners, successors, assigns, and legal
representatives, in respect of all covenants, agreements, and obligations contained in the
Contract Documents.
2014 PAVEMENT SLURRY SEAL AGREEMENT FORM O 4
CITY PROJECT NO. 14-03 AGREEMENT AND BONDS-PAGE 2
MARCH 2O14
IN WITNESS WHEREOF, the City and the Contractor have caused this Agreement to be
executed the day and year first above written.
ATTEST: CITY OF PALM SPRINGS,
CALIFORNIA APPROVED BY THE CITY COUNCIL:
By
James Thompson, City Clerk Date
APPROVED AS TO FORM:
Agreement No.
By
Douglas Holland, City Attorney
Date
CONTENTS APPROVED:
By
David J. Barakian, City Engineer
Date
By
David H. Ready, City Manager
Date
2014 PAVEMENT SLURRY SEAL AGREEMENT FORM O C
CITY PROJECT NO. 14-03 AGREEMENT AND BONDS-PAGE 3 J
MARCH 2O14
Corporations require two notarized signatures: One signature must be from Chairman of Board, President,
or any Vice President. The second signature must be from the Secretary, Assistant Secretary, Treasurer,
Assistant Treasurer, or Chief Financial Officer.
CONTRACTOR: Name: Check one:_Individual _Partnership _Corporation
Address:
By: By:
Signature(notarized) Signature(notarized)
Name: Name:
Title: Title:
(This Agreement must be signed in the above This Agreement must be signed in the above
space by one of the following: Chairman of the space by one of the following: Secretary, Chief
Board, President or any Vice President) Financial Officer or any Assistant Treasurer)
State of I State of I
County of I ss County of I ss
On On
before me, before me,
personally appeared personally appeared
who proved to me on the basis of satisfactory who proved to me on the basis of satisfactory
evidence to be the person(s) whose name(s) evidence to be the person(s)whose name(s) is/are
is/are subscribed to the within instrument and subscribed to the within instrument and
acknowledged to me that he/she/they executed acknowledged to me that he/she/they executed
the same in his/her/their authorized capacity(ies), the same in his/her/their authorized capacity(ies),
and that by his/her/their signatures(s) on the and that by his/her/their signatures(s) on the
instrument the person(s), or the entity upon instrument the person(s), or the entity upon behalf
behalf of which the person(s) acted, executed the of which the person(s) acted, executed the
instrument. instrument.
I certify under PENALTY OF PERJURY under the I certify under PENALTY OF PERJURY under the
laws of the State of California that the foregoing laws of the State of California that the foregoing
paragraph is true and correct. paragraph is true and correct.
WITNESS my hand and official seal. WITNESS my hand and official seal.
Notary Signature: Notary Signature:
Notary Seal: Notary Seal:
2014 PAVEMENT SLURRY SEAL AGREEMENT FORM
CITY PROJECT NO. 14-03 AGREEMENT AND BONDS-PAGE 4
MARCH 2O14 06
CITY PROJECT NO. 14-03. LISTING OF STREETS FOR SLURRY SEAL
CALLE SAN RAPHAEL _ 2045M N/A GENE AUTRY TRAIL E END 430 64,, 26,600
SAN WIS REY DRIVE 2045035 N/A DINAH SHORE DRIVE SUNNYDUNESROAD 1,260 22, 90,120
SAN LUIS REY DRIVE 2045040 N/A SUNNY DUNES ROAD RAMON ROAD 1,250 _ 541 65,985
CAMINO PAROCELA 2045080 N/A SAN LUIS REY DRIVE GENE AUTRY TRAIL 1,280 46 58,374
SUNNY DUNES ROAD 2045085 N/A GENE AUTRY TRAIL 420'E OF GENE AUTRY TRAIL 420 48'. 20,160
SUNNY DUNES ROAD 2045086 _ N/A 420'E OF GENE AUTRYTRAIL SAN LUIS REY ROAD 1,269 29! 27,324
SUNNY DUNES ROAD 2045090 N/A _SAN LUIS REY DRIVE CROSSLEY ROAD 1,132 36; 40,752
1 MORONGO TRAIL 2544044 Araby Commons 300'EAST OF BARONA ROAD BARONA ROAD 300 36 10,800
TECOPA CIRCLE 2544046 Araby Commons MORONGO ROAD 5 END 190 ?81
8,145
ARABY DRIVE _ 2544055 Araby Commons E PALM CANYON DRIVE MORONGO ROAD _ _ 1,165 37 43,105
ARABY DRIVE 2544060 Araby Commons MORONGO ROAD ARABY CIRCLE _ 475 36!_ 17,100
ARABY DRIVE 2544065 Araby Commons ARABY CIRCLE _N SIDE OF WASH 373 _ 301 11,190
PRINCESS CIRCLE 2544047 Araby Commons MORONGO ROAD 5 END 200 281 2
SULTAN CIRCLE 2544049 Araby Commons ARABY DRIVE W END 120 28•.. 6,185
GOLF CLUB DRIVE 2945005 N/A STATE HWY 111(E PALM CYN) 34TH AVENUE 4,500 64 284,000
C_REE ROAD 2945020 N/A GOLF CLUB DRIVE CAREY ROAD 510 32'. _19,282
CREE ROAD 2945021 N/A CAREY ROAD JONESSTREET 475 251 17,415
BRENTWOODDRIVE 2945080 N/A CHERRY HILLS DRIVE WAVERLY DRIVE 2,487 32'. 79,594
WAVERLY DRIVE 2945040 N/A WAVERLY DRIVE BROADMOOR DRIVE 2,026 36' 72,936
BROADMOOR DRIVE 2945045 N/A WAVERLY CHERRY HILLS DRIVE 1 2,347 361 94,525
BROADMOOR DRNE 2945046 N/A WAVERLY _ STATE HWY III 406 36'. 14,630
CHERRY HILLS DRIVE 2945050 N/A BROADMOOR ROAD BOB O'UNK 1,230 281 34,440
PEBBLE BEACH DRIVE 2945055 N/A CHERRY HILLS DRIVE _ _ LAKESIDE DRIVE 1,655 321 52,960
LAKESIDE DRIVE 2945060 N/A PEBBLE BEACH DRIVE BRENTWOOD DRIVE _ _ J 1,241 32! 39,742
OSWEGO CIRCLE 2945070 N/A _ __ BOB O'LINK LANE EEND 150 _ 3,1 1
LINDEN WAY 3045035 N/A EAST PALM CANYON DRIVE SEVEN LAKES DRIVE 1,158 37 43,749
1� EAST PALM CANYON FRONTAGE ROAD 3045110 N/A LINDEN WAY E END 560 30 18,818
SEVEN LAKES DRIVE 3045060 N/A CHEROKEE WAY CANYON SANDS ENTRANCE 1,500 36 54,000
WAVERLY DRIVE 3045070 ! N/A BROADMOOR DRIVE _ __ GENE AUTRYTRAIL 746 36 27,126
MATTHEW DRIVE 3045050 N/A CHEROKEE WAY 950'E OF LINDEN WAY 9501 30 28,500
MATTH EW DRIVE 3045055 N/A 950'E OF LINDEN WAY EAST PALM CANYON DRIVE ._ 5251 60 24,611
BIRDIE WAY 3045075 N/A WAVERLY DRIVE (EAGLE WAY 1563 36 _ 57,888
BOGERTTRAIL 154060 Andreas Hills REDFORD DRIVE ANDREAS HILLS DR:SOUTH END 11155 36 48,412
BOGERTTRAIL 154050 Andreas HIIIS REDFORD DRIVE ANDREAS HILLS DR:NORTH END 2,070 32_ 65,835
DUNHAM ROAD 154025 Andreas Hills ANDREAS HILLS ROAD E END _ 418 36 15,325
HILLVIEWCOVE 154015 Andreas Hills BOGERTTRAIL ANDREAS HILLS DRIVE _ 39 243 8,215
HILLVIEW COVE 154020 Andreas Hills ANDREAS HILLS DRIVE E END 490 39 19,591
j REDFORD DRIVE 1540D5 I Andreas Hills IBOGERTTRAIL ANDREAS HILLS DRIVE_. 540 _ 321 17,280
RIDGEMORE DRIVE 154035 Andreas Hills ANDREAS HILLS DRIVE E END _ 1,100 32 35,648
STONE HEDGE ROAD 154030 1 Andreas Hills ANDREAS HILLS DRIVE E END 4641 28 13,876
1,560 20
i
0Printed:3/13/2014 111
CITY PROJECT NO. 14-03. LISTING OF STREETS FOR BIKE-ROUTES
ARABY DRIVE 2544055 EAST PALM CANYON DRIVE MORONGO ROAD 1,165 37 III with SHARROWS X 2
ARABY DRIVE 2544060 _ MORONGO ROAD ARABY CIRCLE _ _ 475 36 III With$HARROWS X 2
ARABY DRIVE - 2544065 ARABY CIRCLE _ PALM CANYON WASH 373 30 III with SHARROWS X 2
CAMINO PAROCELA 2045080 GENE AUTRY TRAIL SAN LUIS REY ROAD 1,280 46 II BUFFERED 2
SAN LUIS REY ROAD 2045049 E.RAMON ROAD SUNNY DUNES ROAD 1,250 54 11 BUFFERED _ X 2
SUNNY DUNES ROAD 2045085 GENE AUTRY TRAIL 420'E OF GENE AUTRY TRAIL 420 48 III with SHARROWS X 2
SUNNY DUNES ROAD 2045086 420'E OF GENE AUTRY TRAIL SAN LUIS REY ROAD _ 1,269 29 III with$HARROWS X 2
SUNNY DUNES ROAD 2045090 SAN LUIS REY ROAD CROSSLEY ROAD 1,132 36 III with SHARROWS X 2
5,724
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