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.Cq`+FOIL K% CITY COUNCIL STAFF REPORT
DATE: June 4, 2014 CONSENT AGENDA
SUBJECT: CONVENTION CENTER TEMPORARY PARKING LOT—APPROVAL OF
PLANS AND SPECIFICATIONS AND AUTHORITY TO GO TO BID,
CP#14-09.
FROM: David H. Ready, City Manager
BY: Special Projects Coordinator
SUMMARY
The proposed action would be to approve the Plans and Specifications for the Palm
Springs Convention Center Temporary Parking Lot and authorize staff to proceed to bid.
RECOMMENDATION:
1. Approve the Plans and Specifications for the Palm Springs Convention Center
Temporary Parking Lot, CP# 14-09, as prepared by MSA Consulting, and
authorize staff to proceed to bid on the project.
2. Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
With the potential for development of a hotel on the current Convention Center parking
lot on the north side of Amado Rd. replacement parking is needed. The City Council
previously approved an agreement with MSA Consulting to design a 650 space
temporary parking lot on the SE corner of Amado Rd. and Avenida Caballeros. Staff
and the consultant worked closely with the Convention Center staff to be certain the
parking lot would meet their needs and work well for future events scheduled for that
property. The temporary parking lot was to incorporate the existing concrete pad, allow
for relocation of the outside electrical service currently on the north lot, relocate the four
electric vehicle charging stations.
The project plans were submitted to Planning under a Land Use Permit Process and the
review has been completed and the Land Use Permit has been approved; LUP # 14-
020B.
ITEM NO. -W
City Council Staff Report
June 4, 2014- Page 2
Convention Center Temporary Parking Lot-Approval of Plans
Attached is the parking lot site plan, its landscape plan and a lighting plan. The plans
provide for a 650 space parking lot, with perimeter landscaping that reutilizes the palms
from the existing parking lot and with a lighting program that utilizes fixtures with shaded
lenses to prevent spillage onto adjacent property. The design also accommodates the
needs of the Convention Center to bring taxing aircraft onto the site in the future should
the need occur. With City Council approval staff will be prepared to move to bid as soon
as the City Manager provides that direction based on the activities of the proposed
hotel. To be completed by September 1, 2014 the project needs to bid in July.
FISCAL IMPACT:
Funds for this project will be budgeted as a General Fund Capital Project. The engineer
has provided a preliminary cost estimate to complete this work as follows:
Landscaping $155,000
Lighting/electrical $390,000
Lot Improvements $740,000
Total Estimate $1,285,000
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Allen F. Smoot, Special Projects Coordinator
David H. Ready, City er
Attachments:
1. Project Plans
02