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Approval Date: OWM2007 Expire.Date: 12J31 f2007 Closed dine: f 1
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Company. Public Sectoy Pei sennel ConsuRairts In, XRef: TROY BUTZLAFF (760)323-8202
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Without The Express WFItten
Authorization Of The City
Manager.
CONSULTING SERVICES AGREEMENT
Compensation Survey for Select General and Management Classifications
THIS AGREEMENT FOR CONSULTING SERVICES (the "Agreement") is made and
entered into this lfi°i day of July, 2007, by and between the City of Palm Springs, a California
charter city and municipal corporation ("City"), and Public Sector Personnel Consultants, a
f,akfcrmia Corporation ("Consultant").
" RECITALS
A. City requires the services of a qualified consultant to perform a compensation
survey for select general and management classifications ("Project").
B. Consultant has submitted to City a proposal to perform a salary and benefits
survey of various cities pursuant to the terms of this Agreement.
C. Based on its experience, education, training, and reputation, Consultant is
qualified to provide the necessary services to City for the Project and desires to provide such
services.
D. City desires to retain the services of Consultant for the Project.
NOW, THEREFORE, in consideration of the promises and mutual agreements contained
herein, City agrees to retain and does hereby retain Consultant and Consultant agrees to provide
services to the City as follows:
AGREEMENT
1. CONSULTANT SERVICES
1.1 Scope of Services. In compliance with all terms and conditions of this
Agreement, Consultant shall perform a salary and benefits survey as described in the Scope of
Services/Work attached to this Agreement as Exhibit "A" and incorporated herein by reference
(the "services" or "work"), which includes the agreed upon schedule of performance and the
schedule of fees. Consultant warrants that all services and work shall be performed in a
competent, professional, and satisfactory manner in accordance with all standards prevalent in
the industry. In the event of any inconsistency between the temis contained in the Scope of
ServicesAVork and the terms set forth in the main body of this Agreement, the terns set forth in
the main body of this Agreement shall govern.
1.2 Compliance with Law_ All services rendered under this Agreement shall be
provided by Consultant in accordance with all applicable federal, state, and local laws, statutes
and ordinances and all lawful orders, roles, and regulations promulgated thereunder.
1.3 Licenses and Permits. Consultant shall obtain at its sole cost and expense such
licenses, permits, and approvals as may be required by law for the performance of the services
required by this Agreement.
I Revised:3102j07
507639.2 OR C p
1.4 Familiarity with 'Work. By executing this Agreement, Consultant warrants that
it has carefully considered how the work should be performed and fully understands the
facilities, difficulties, and restrictions attending performance of the work under this Agreement.
2. TIME FOR COMPLETION.
The time for completion of the services to be performed by Consultant is an essential
condition of this Agreement. Consultant shall prosecute regularly and diligently the work of this
Agreement according to the agreed upon schedule of performance set forth in Exhibit "A."
Consultant shall not be accountable for delays in the progress of its work caused by any
condition beyond its control and without the fault or negligence of Consultant. Delays shall not
entitle Consultant to any additional compensation regardless of the party responsible for the
delay.
3. COMPENSATION OF CONSULTANT
3.1 Compensation of_ Consultant. For the services rendered pursuant to this
Agreement, Consultant shall be compensated and reimbursed, in accordance with the schedule of
fees set forth in Exhibit "A," which total amount shall not exceed Twenty One Thousand Five
Hundred Dollars ($21,500).
3.2 Method of Payment. In any month in which Consultant wishes to receive
payment, Consultant shall no later than the first working day of such month, submit to City in the
form approved by City's finance director, an invoice for services rendered prior to the date of the
invoice. Payments shall be based on the hourly rates as set forth in Exhibit "A" for authorized
services performed. City shall pay Consultant for all expenses stated thereon, which are
approved by City consistent with this Ageement, within thirty (30) days of receipt of
Consultant's invoice.
3.3 Changes. In the event any change or changes in the Scope of Services work is
requested by City, the parties hereto shall execute a written amendment to this Agreement,
setting forth with particularity all terms of such amendment, including, but not limited to, any
additional fees. An amendment may be entered into:
A. To provide for revisions or modifications to documents or other work
product or work when documents or other work product or work is required by the enactment or
revision of law subsequent to the preparation of any documents, other work product, or work;
B. To provide for additional services not included in this Agreement or not
customarily famished in accordance with generally accepted practice in Consultant's profession.
3.4 Appropriations. This Agreement is subject to and contingent upon funds being
appropriated therefore by the City Council of City for each fiscal year Covered by the
.Agreement. If such appropriations are not made, this Agreement shall automatically terminate
without penalty to City.
4. PERFORMANCE SCHEDULE
2 Re%f Gd 3102I07
5076392
4.1 Time of Essence. Time is of the essence in the perfonnance of this Agreement.
4.2 Schedule of Performance. All services rendered pursuant to this Agreement
shall be performed pursuant to the agreed upon schedule of performance set forth in Exhibit"A"
The extension of any time period must be approved in writing by the Contract Officer,
4.3 Force Maieure. The time for performance of services to be rendered pursuant to
this Agreement may be extended because of any delays due to unforeseeable causes beyond the
control and without the fault or negligence of Consultant, including, but not limited to, acts of
God or of a public enemy, acts of the government, fires, earthquakes, floods, epidemic,
quarantine restrictions, riots, strikes, freight embargoes, and unusually severe weather if
Consultant shall within ten (10) days of the commencement of such condition notify the Contract
Officer who shall thereupon ascertain the facts and the extent of any necessary delay, and extend
the time for performing the services for the period of the enforced delay when and if in the
Contract Officer's judgment such delay is justified, and the Contract Officer's determination
shall be final and conclusive upon the parties to this Agreement.
4.4 Term. Unless earlier terminated in accordance with Section 9.5 of this
Agreement, this Agreement shall continue in full force and effect for a period of Ninety (90)
days, commencing on July 16, 2007, and ending on October 16, 2007, unless extended by mutual
written agreement of the parties.
5. COORDINATION OF WORK
5.1 Roresentative of Consultant_ The fallowing principal of Consultant is hereby
designated as being the principal and representative of Consultant authorized to act in its behalf
with respect to the services and work specified herein and make all decisions in connection
therewith: Matthew Weatherly, President. It is expressly understood that the experience,
knowledge, education, capability, and reputation of the foregoing principal is a substantial
inducement for City to enter into this Agreement. Therefore, the foregoing principal shall be
responsible during the term of this Agreement for directing all activities of Consultant and
devoting sufficient time to personally supervise the services hereunder. The foregoing principal
may not be changed by Consultant without prior written approval of the Contract Officer.
5.2 Contract Officer. The Contract Officer shall be the City Manager, or his/her
designee. It shall be the Consultant's responsibility to keep the Contract Officer, or his/her
designee, fully informed of the progress of the performance of the services and Consultant shall
refer any decisions that must be made by City to the Contract Officer. Unless otherwise
specified herein, any approval of City required hereunder shall mean the approval of the Contract
Officer.
5.3 Prohibition Against Subcontracting or Assignment. The experience,
knowledge, education, capability, and reputation of Consultant, its principals and employees,
were a substantial inducement for City to enter into this Agreement. Therefore, Consultant shall
not contract with any other individual or entity to perform in whole or in part the services
required hereunder without the express written approval of City. In addition, neither this
3 Rev,sed'$107J07
507639.2
A.grcetncnt nor any interest herein may be assigned or transferred, voluntarily or by operation of
law, without the prior written approval of City.
5.4 Independent Contractor. Neither City nor any of its employees shall have any
control over the manner, anode, or means by which Consultant, its agents or employees,perform
the services required herein, except as otherwise set forth herein. Consultant shall perform all
services required herein as an independent contractor of City and shall not be an employee of
City and shall remain at all times as to City a wholly independent contractor with only such
obligations as are consistent with that role; however, City shall have the right to review
Consultant's work product,result, and advice. Consultant shall not at any time or in any mariner
represent that it or any of its agents or employees are agents or employees of City.
5.5 Personnel. Consultant agrees to assign the following individuals to perform the
services set forth herein. Consultant shall not alter the assignment of the following personnel
without the prior written approval of the Contract Officer. Acting through the City Manager, the
City shall have the unrestricted right to order the removal of any personnel assigned by
Consultant by providing written notice to Consultant.
Name: Title:
Matthew Weatherly President
G. INSURANCE
Consultant shall procure and maintain, at its sole cost and expense, policies of insurance
as set forth in Exhibit"B,"which is attached hereto and is incorporated herein by reference.
7. INDEMNIFICATION,
To the fullest extent permitted by law, Consultant shall defend (at Consultant's sole cost
and expense), indemnify, protect, and hold harmless City, its elected officials, officers,
employees, agents, and volunteers (collectively the"Indemnified Parties"), from and against any
and all liabilities, actions, suits, claims, demands, losses, costs, judgments, arbitration awards,
settlements, damages, demands, orders, penalties, and expenses including legal costs and
attorney fees (collectively "Claims"), including but not limited to Claims arising from injuries to
or death of persons (Consultant's employees included), for damage to property, including
property owned by City, from any violation of any federal, state, or local law or ordinance, and
from errors and omissions committed by Consultant, its officers, employees,representatives, and
agents, which Claims arise out of or arc related to Consultant's performance under this
Agreement, but excluding such Claims arising from the negligence or willful misconduct of the
City, its elected officials, officers, employees, agents, and volunteers. Under no circumstances
shall the insurance requirements and limits set forth in this Agreement be construed to limit
Consultant's indemnification obligation or other liability hereunder-
4 Revised:2VOV07
5076M2
8. RECORDS AND REPORTS
8.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer
such reports concerning the performance of the services required by this Agreement as the
Contract Officer shall require.
3.2 Records. Consultant shall keep such books and records as shall be necessary to
properly perform the services required by this Agreement and enable the Contract Officer to
evaluate the performance of such services. The Contract Officer shall have full and free access
to such books and records at all reasonable times, including the right to inspect, copy, audit, and
make records and transcripts from such records.
8.3 Ownership of Documents. All drawings, specifications, reports, records,
documents, and other materials prepared by Consultant in the perfonmance of this Agreement
shall be the property of City and shall be delivered to City upon request of the Contract Officer
cr upon the termination of this Agreement, and Consultant shall have no claim for farther
employment or additional compensation as a result of the exercise by City of its full rights or
ownership of the documents and materials hereunder. Consultant may retain copies of such
documents for its own use. Consultant shall have an unrestricted right to use the concepts
embodied therein.
8.4 Release of Documents_ All drawings, specifications, reports, records.
documents, and other materials prepared by Consultant in the performance of services under this
Agreement shall not be released publicly without the prior written approval of the Contract
Officer.
8.5 Cost Records. Consultant shall maintain all books, documents, papers, employee
tirne sheets, accounting records, and other evidence pertaining to costs incurred while performing
under this Agreement and shall make such materials available at its offices at all reasonable
times during the term of this Agreement and for three (3) years from the date of final payment
for inspection by City and copies thereof shall be promptly furnished to City upon request.
9. ENFORCEMENT OF AGREEMENT
9.1 California Law. This Agreement shall be construed and interpreted both as to
validity and to performance of the parties in accordance with the laws of the State of California.
Legal actions concerning any dispute, claim, or matter arising out of or in relation to this
Agreement shall be instituted in the Superior Court of the County of Riverside, State of
California, or any other appropriate court in such county, and Consultant covenants and agrees to
submit to the personal jurisdiction of such court in the event of such action.
9.2 Waiver. No delay or omission in the exercise of any right or remedy of a non-
defaulting party on any default shall impair such right or remedy or be construed as a waiver.
No consent or approval of City shall be deemed to waive or render unnecessary City's consent to
5 F16VISLd:3102107
5076392
or approval of any subsequent act of Consultant. Any waiver by either party of any default must
be in writing and shall not be a waiver of any other default concerning the same or any other
provision of this Agreement
9.3 Rights and Remedies are Cumulative. Except with respect to rights and
remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the
parties are cumulative and the exercise by either party of one or more of such rights or remedies
shall not preclude the exercise by it, at the same or different times, of any other rights or
remedies for the same default or any other default by the other party.
9.4 Legal Action. In addition to any other rights or remedies, either party may take
legal action, in law or in equity, to cure, correct, or remedy any default, to recover damages for
any default, to compel specific performance of this Agreement, to obtain injunctive relief, a
declaratory judgment, or any other remedy consistent witb the purposes of this Agreement.
9.5 Termination Prior to Expiration of Term. City reserves the right to terminate
this Agreement at any time, with or without cause, upon thirty (30) days written notice to
Consultant, except that where termination is due to the fault of Consultant and constitutes an
immediate danger to health, safety, and general welfare,the period of notice shall be such shorter
time as may be determined by the City. Upon receipt of the notice of termination, Consultant
shall immediately cease all services hereunder except such as may be specifically approved by
the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior
to receipt of the notice of termination and for any services authorized by the Contract Officer
thereafter. Consultant may terminate this Agreement, with or without cause, upon thirty (30)
days written notice to City.
10. CITY OFFICERS AND EMPLOYEES, NON-DISCRIMINATION
10.1 Non Liability of City Officers and Employees, No officer or employee of City
shall be personally liable to the Consultant, or any successor-in-interest, in the event of any
default or breach by City or for any amount which may become due to the Consultant or its
successor, or for breach of any obligation of the tenns of this Agreement.
10.2 Covenant Against Discrimination. Consultant covenants that, by and for itself,
its heirs, executors, assigns, and all persons claiming under or through them, that there shall be
no discrimination or segregation in the performance of or in connection with this Agreement
regarding any person or group of persons on account of race, color, creed, religion, sex, marital
status,disability, sexual orientation, national origin, or ancestry.
11. MISCELLANEOUS PROVISIONS
11.1 Notice_ Any notice, demand,request, consent, approval, or communication either
party desires or is required to give to the other party or any other person shall be in writing and
either served personally or sent by pre-paid, first-class mail to the address set forth below. Either
party may change its address by notifying the other party of the change of address in writing.
Notice shall be deemed communicated seventy-two (72)hours from the time of mailing if mailed
as provided in this Section.
R¢ Zcd:3/02107
5076392
To City: City of Palm Springs
Attention: City Manager& City Cleric
3200 E_Tahquitz Canyon Way
Palm Springs, California 92262
To Consultant: Public Sector Personnel Consultants
Attention: Matthew Weatherly,President
149 S. Barrington Avenue, Suite 726
Los Angeles, CA 90049
11.2 Integrated Agreement. This Agreement contains all of the agreements of the
parties and cannot be amended or modified except by written agreement.
11.3 Amendment. This Agreement may be amended at any time by the mutual
consent of the parties by an instrument in writing.
11.4 Severability. In the event that anyone or more of the phrases, sentences, clauses,
paragraphs,or sections contained in this Agreement shall be declared invalid or unenforceable by
valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability
shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this
Agreement,which shall be interpreted to carry out the intent of the parties hereunder.
11.5 Authority. The persons executing this Agreement on behalf of the parties hereto
warrant that they are duly authorized to execute this Agreement on behalf of said parties and that
by so executing this Agreement the parties hereto are formally bound to the provisions of this
Agreement.
[SIGNATURE PAGE SEPARATELY ATTACHED]
7 Revised.31=07
507639.2
IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates
stated below.
"CITY"
City of Palm Springs
David H. Ready
City Mauager of To Exceed / <>4
Without The Express Written
Authorization Qf The City
Manager.
APPROVED AS TO FORM: ATTEST
By: By: `
Douglas Rolland, es Thompson,
City �ttarney it
Cleric
"CONSULTANT"
Public Sectot Personnel Consultants
Date: _._ _ ray :
�—
mat&w Weather
Press t
APPROVED BY CITY MANAGER
8 Revised:102/07
507639.2
EXHIBIT "A"
CONSULTANT'S
SCOPE OF SERVICES/WORK.
Including,
Schedule of Fees
And
Schedule of Performance
3076392 9 Revised:3)02/07
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n`l�u:..� .;.�i, CONSULTANTS
July 9, 2007
Mr.Troy Butzlaff
Assistant City Manager
City of Palm Springs
3200 E.Tahquitz Canyon Way
Palm Springs, CA 92262
Via email:trov.butzlaff0.palms rrjUg§zca.aov
Dear Mr. Butzlaff:
Pursuant to your request, and following our conversation today, we are pleased to provide you
with a cost quote and brief summary of services describing how we might assist the City with the
conduct of a compensation survey for selected general and management unit classifications. We
specialize in public sector compensation, and have provided similar Services for more than 950
public employers including more than 325 municipalities and more than 50 California employers.
Current and recently completed Southern California survey projects Include the City of Pasadena,
the City of Riverside, and the City of San Juan Capistrano.
The steps and cost estimates below can be further detailed as needed, and our work plan and
project cost remains flexible and negotiable, Steps we propose include:
1. Telephone project planning meeting wl Director of Human Resources andlor City designee
2. Organizational familiarization by review of current classifications/comp plans i MOUS
3. Confirmation of benchmark agencies and area employers to Include in external surveys
4. Solicitation of survey participation from each of the agencies included in the surveys
5. Extraction of base and selected "total comp" data from each of the comparators' plans
6. Follow-up quality control by email and telephone to verify job matching and data extraction
7. Calculation of prevailing rates for each of the approximately 53 benchmark classifications
B. Calculation of extent the Clty's compensation offerings vary, If any,from the prevailing rates
9. Telephone/email review of findings and recommendations with HR, ACM, or destgnee(s)
10. Summary report detailing methodology and findings from external compensation surveys
11. Provision of electronic files used to calculate prevailing rates and fiscal impsct(s)
12, Presentation of study findings for City Council and/or project designee(s) (optional)
13. Ongoing technical support and advice via telephone for one year at no cost to the City
We estimate that the project can be completed within 45 days of authorization to proceed, and
that the project'S total cost will not exceed S21,500- Onsite meetings or presentations to
interested parties or stakeholders can be completed for an additional $175 per hour plus
expenses.
We appreciate the City's interest in our firm's services. Please contact me if we can provide
further information.
Sincerely,
Matthew Weatherly, President
Addl Correspondence:Sample Current References
National Office:4110 North Scottsdale Road,#14e Scotsdale,Arizona 85251
Regional Location:149 S.Barringlon Avunue,725,Los Angeles,CA 90049
Sa8.522.7772•FAX(4a0)970.0019•Infonnomoenealinnrnnsul inc.cam
REPRESENTATIVE CALIFORNIA PUBLIC EMPLOYERS SERVED
Following is a listing of California public employers served by members of our staff. Some were served
while our staff members were with other consulting firms such as Hay Associates, Hewitt Associates or
Commonwealth Personnel Services, prior to joining our firm.
Anaheim, City of Mountain View, City of
Azusa, City of National City, City of
Banning, City of Needles, City of
Berkeley, City of Norco, City of
Buena Park, City of Oakland, City of
Burbank, City of Oakland County
Butte County Pasadena, City of
CA Family Health Council Perris, City of
CA State University Placentia, City of
Calabasas, City of Pleasanton, City of
Calexico, City of Pomona. City of
California, State of Public Employers Risk Management Authority
California, University of Redwood City, City of
Camarillo, City of Rialto, City of
Capital Area Development Authority Ridgecrest School District
Campton, City of Riverside, City of
Contra Costa Junior College Riverside County
Covina, City of Riverside School District
Culver City, City of Sacramento. City of
Downey, City of Sacramento County
El Centro, City of Sacramento Housing Authority
El Monte, City of Sacramento Municipal Utility District
El Segundo, City of Sacramento Regional Sanitation District
Fresno State College San Bernardino, City of
Gardena, City of San Bernardino County
Glendale, City of San Bernardino InfI Airport Authority
Harbor General Hospital San Diego, City of
Hawaiian Gardens, City of San Diego County
Hawthorne, City of San Francisco State College
Hemet, City of San Jose, City of
Housing Authority of Alameda County San Juan Capistrano, City of
Huntington Beach, City of San Juan Public Schools
Indio, City of Santa Ana, City of
Inglewood, City of Santa Barbara County
Inland Valley Dev Agency Santa Cruz, City OF
Lake Tahoe Community College Santa Cruz County
Lakewood, City of Santa Monica, City of
Lawndale, City of Sisters of St. Joseph
Lincoln, City of Solana Beach, City of
Lompoc, City of Susanville Public Schools
Lang Beach, City of Sutter-Yuba Counties Health Department
Los Angeles, City of Torrance, City of
Los Angeles Community Colleges Tracy, City of
Los Angeles County Tulare,City of
Los Angeles County Police Valencia, City of
Mendocino College Ventura County
Montclair, City of Ventura County Housing Authority
Monterey Park, City of Visalia, City of
Moro Bay, City of Water Facilities Authority
Monterey/Salinas Transit West Covina, City of
Morcngo Valley Schools Yuba City, City of
PUBLIC SECT40R PERSONNEL CONSULTANTS 7/07
CLIENT REFERENCES
Following are California agencies which are representative of the more than 950 public employers,
including more than 50 in California, for whom members of our firm have provided job analysis, salary
and benefits survey, competitiveness analysis, and salary and benefit plan development services, similar
to those requested by the City of Palm Springs.
BANNING, CITY OF
Mr. Randy Anstine
City Manager
99 E. Ramsey Street
Banning, CA 92220
(951)922-3105
mristineiQu-banning.ca us
Compensation Survey Update and FY 2007 Salary Plan
Position Classification and FY 2005 Salary Plan
2005-Performance Evaluation Program
RIALTO, CITY OF
Ms. Eileen Oienzo
Human Resources Manager
150 S. Palm Avenue
Rialto, CA 92376
(909)820-2599
edienzo(@,rialloca.gov
Position Classification and FY 2006 Salary Plan
RIVERSIOF, CITY OF
Ms. Rhonda Strout
Director of Human Resources
3780 Market Street
Riverside, CA 92501
(951)826-5808
RSTROUTCa riversideca.gov
Position Classification and FY 2007 Salary Plan
SOUTHGATE, CITYOF
Ms_ Lolita Brown-Fletcher
Personnel Director
8650 California Avenue
South Gate, CA 90280
(323)563-9507
Iblletch so ata.or
Compensation Survey FY 2007
PSCA PUBLIC SECTOR PERSONNEL CONSULTANTS 7107
EXHIBIT "B"
INSURANCE PROVISIONS
Including
Verification of Coverage,
Sufficiency of Insurers,
Errors and Omissions Coverage,
Minimum Scope of Insurance,
Deductibles and Self.-Insured Retentions, and
Severability of Interests (Separation of Insureds)
507639.2 10 Revised:3/02107
Insurance
Consultant shall procure and maintain, at its sole cost and expense, and submit
concurrently with its execution of this Agreement, in a form and content satisfactory to the City,
public liability and property damage insurance against all claims for injuries against persons or
damages to property resulting from Consultant's performance under this Agreement. Consultant
shall also carry workers' compensation insurance in accordance with California workers'
compensation laws. Such insurance shall be kept in full force and effect during the tem-r of this
Agreement, including any extension thereof, and shall not be cancelable without thirty (30) days
advance written notice to City of any proposed cancellation. Certificates of insurance evidencing
the foregoing and designating the City, its elected officials, officers, employees, agents, and
volunteers as additional named insureds by original endorsement shall be delivered to and
approved by City prior to commencetnent of services. The procuring of such insurance and the
delivery of policies, certificates, and endorsements evidencing the same shall not be construed as
a limitation of Consultant's obligation to indemnify City, its elected officials, officers, agents,
employees, and volunteers"
A. Minimum Scope of Insurance" The minimum amount of insurance required
hereunder shall be as follows:
1. Comprehensive general liability and personal injury with limits of at least
one million dollars ($1,000,000.00) combined single limit coverage per occurrence and two
million dollars ($2,000,000) general aggregate;
2, Automobile liability insurance with limits of at least one million dollars
($1,000,000.00)per occurrence;
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4. Workers' Compensation insurance in the statutory amount as required by
the State of California and Employer's Liability Insurance with limits of at least one million
dollars$1 million per occurrence, If Consultant has no employees, Consultant shall complete the
City's Request for Waiver of Workers' Compensation Insurance Requirement form.
For any claims related to this Agreement, Consultant's insurance coverage shall be
primary insurance as respects City and its respective elected officials, officers, employees,
agents, and volunteers. Any insurance or self-insurance maintained by City and its respective
elected officials, officers, employees, agents, and volunteers shall be in excess of Consultant's
insurance and shall not contribute with it. For Workers' Compensation and Employer's Liability
Insurance only, the insurer shall waive all rights of subrogation and contribution it may have
against City, its elected officials, officers, employees, agents, and volunteers.
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C. Sufficiency of Insurers. Insurance required herein shall be provided by
authorized insurers in good standing with the State of California. Coverage shall be provided by
insurers admitted in the State of California with an A.M.Best's Key Rating of B++, Class t/II, or
better,unless otherwise acceptable to the City.
D. Verification of Coverage. Consultant shall furnish City with both certificates of
insurance and endorsements, including additional insured endorsements, effecting all of the
coverages required by this Agreement. The certificates and endorsements are to be signed by a
person authorized by that insurer to bind coverage on its behalf. All proof of insurance is to be
received and approved by the City before work comunences. City reserves the right to require
Consultant's insurers to provide complete, certified copies of all required insurance policies at
any time. Additional insured endorsements are not required for Errors and Omissions and
Workers' Compensation policies.
Verification of Insurance coverage may be provided by: (1) an approved General and/or
Auto Liability Endorsement Form for the City of Palm Springs or(2) an acceptable Certificate of
Liability Insurance Coverage with an approved Additional Insured Endorsement with the
following endorsements stated on the certificate:
I, "The City of halm Springs, its offacialr, employees, and agents are named as an
additional insured._. " ("as respects City of Palm Sprutgs Contract No. " or 'for any arad all
workperformed with the City"may be included in this statement).
2. "This insurance is primary and non-contributory over any insurance or self-
insurance the City may have..." ("as respects City ofhabn Springs Contract Na. " or 'for any
and all work performed with the City" may be included in this statement).
3- "Should any of the above described policies be canceled before the expiration
date thereof, the issuing company will mail 30 days written notice to the Certificate Holder
named." Language such as, "endeavor to" mail and "but failure to mail such notice shall impose
no obligation or liability of any kind upon the company, its agents or representative" is not
acceptable and must be crossed out.
4. Bath the Workers' Compensation and Employers' Liability policies shall contain
the insurer's waiver of subrogation in favor of City, its elected officials, officers, employees,
agents, and volunteers.
In addition to the endorsements listed above, the City of Palm Springs shall be named the
certificate holder on the policies.
12 RY viscd:3102107
SOMD-2
All certificates of insurance and endorsements are to be received and approved by the City
before work commences. All certificates of insurance must be authorized by a person with
authority to bind coverage, whether that is the authorized agentibroker or insurance underwriter.
Failure to obtain the required documents prior to the commencement of work shall not waive the
Consultant's obligation to provide them.
T. Deductibles and Self-Insured Retentions. Any deductibles or Self-insured
retentions must be declared to and approved by the City prior to cominencing any work or
services under this Agreement. At the option of the City, either the insurer shall reduce or
eliminate such deductibles or self-insured retentions as respects the City, its elected officials,
officers, employees, agents, and volunteers; or, Consultant shall procure a bond guaranteeing
payment of losses and related investigations, claim administration, and defense expenses.
Certificates of Insurance must include evidence of the amount of any deductible or self-insured
retention under the policy. Consultant guarantees payment of all deductibles and self-insured
retentions.
F. Severabdity of Interests (Separation of Insureds _ This insurance applies
separately to each insured against whom claim is made or suit is brought except with respect to
the limits of the insurer's liability.
507639 2 13 Revised 3/02107