HomeMy WebLinkAbout05564 - ROBERTS CONSULTING GROUP FINANCE DIRECTOR RECRUITMENT DOCUMENT TRACKING
Page: 1
Report: One Document Detail 0411 6/2 0 0 9
Condition: Document Number a5564,
Document# Description Approval Date Expiration Date Closed Date
A5564 Executive Search-Finance Director 10/07/2007 01/06/2003
Company Name: Roberts Consulting Group
Address: ,
Group: ADMINISTRATION C ntr�act—Amt. Total Paid Balance
Service: In File $24,900,00 $24,900,00
xRef: TROY BLITZLAFF (760) 323-8202
Ins. Status: EXPIRED-Letter Printed 04/02/2009
bocutmeatTracking Items: Due Completed Tracking Amount Amount
Cade Item Description Date Date Date Added P�yi
kdh under$25 CM may auth 10/07/2007 $24,900.00
kdh distrib to Marilynn W IN FILE 10/08/2007
x * " END OF REPORT * * * * * *
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CONSULTING SERVICES AGREEMENT
Roberts Consulting Group, Inc.
THIS AGREEMENT FOR CONSULTING SERVICES (the "Agreement") is made and
entered into this 6"' day of September, 2007, by and between the City of Palm Springs, a
California charter city and municipal corporation("City"), and Roberts Consulting Group, Inc., a
California Corporation("Consultant").
RECITALS
A. City needs to conduct an employee recruitment to fill the soon to be vacant
position of Director of Finance and Treasurer("Project").
B. Consultant is an experienced executive recruiter having managed or conducted in
excess of 3,000 senior level recruitments for public agencies throughout the United States,
C. Consultant has submitted a proposal dated August 2, 2007 to conduct an extensive
recruitment and assessment of potential candidates for this position.
D. Based on the Consultant's experience, qualifications, and reputation, City has
.determined that Consultant is qualified to conduct an executive recruitment and desires to retain
Consultant for the Project.
NOW,THEREFORE, in consideration of the promises and mutual agreements contained
herein, City agrees to retain and does hereby retain Consultant and Consultant agrees to provide
services to the City as follows:
AGREEMENT
1. CONSULTANT SERVICES
1.1 Scope of Services. In compliance with all terms and conditions of this
Agreement, Consultant shall provide all labor and materials necessary to complete the Project as
described in the Scope of Services/Work attached to this Agreement as Exhibit "A" and
incorporated herein by reference (the "services" or "work"), which includes the agreed upon
schedule of performance and the schedule of fees. Consultant warrants that all services and work
shall be performed in a competent, professional, and satisfactory manner in accordance with all
standards prevalent in the industry. In the event of any inconsistency between the terms
contained in the Scope of Services/Work and the terms set forth in the main body of this
Agreement,the terms set forth in the main body of this Agreement shall govern.
1.2 Compliance with Law. All services rendered under this Agreement shall be
provided by Consultant in accordance with all applicable federal, state, and local laws, statutes
and ordinances and all lawful orders,rules, and regulations promulgated thereunder.
1.3 Licenses and Permits. Consultant shall obtain at its sole cost and expense such
licenses, permits, and approvals as may be required by law for the performance of the services
required by this Agreement.
1 Revised:101112007
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1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that
it has carefully considered how the work should be performed and fully understands the
facilities, difficulties, and restrictions attending performance of the work tinder this Agreement.
2. TIME FOR COMPLETION.
The time for completion of the services to be performed by Consultant is an essential
condition of this Agreement. Consultant shall prosecute regularly and diligently the work of this
Agreement according to the agreed upon schedule of perfonmance set forth in Exhibit "A."
Consultant shall not be accountable for delays in the progress of its work caused by any
condition beyond its control and without the fault or negligence of Consultant. Delays shall not
entitle Consultant to any additional compensation regardless of the party responsible for the
delay.
3. COMPENSATION OF CONSULTANT
3.1 Compensation of Consultant. For the services rendered pursuant to this
Agreement, Consultant shall be compensated and reimbursed, in accordance with the schedule of
fees set forth in Exhibit"A," which total amount shall not exceed $24,900.
3.2 Method of Payment. Consultant shall be paid in three (3) equal installments as
set forth in Exhibit "A", Consultant shall submit to City an invoice, in the form approved by
City's finance director, for services rendered. City shall make a good faith effort to pay
Consultant within thirty(30) days of receipt of Consultant's invoice.
3.3 Changes. In the event any change or changes in the Scope of Services/Work is
requested by City, the parties hereto shall execute a written amendment to this Agreement,
setting forth with particularity all terns of such amendment, including, but not limited to, any
additional fees. An amendment may be entered into:
A. To provide for revisions or modifications to documents or other work
product or work when documents or other work product or work is required by the enactment or
revision of law subsequent to the preparation of any documents, other work product, or work;
B. To provide for additional services not included in this Agreement or not
customarily furnished in accordance with generally accepted practice in Consultant's profession.
3.4 Appropriations.opriations. This Agreement is subject to and contingent upon funds being
appropriated therefore by the City Council of City for each fiscal year covered by the
Agreement. If such appropriations are not made, this Agreement shall automatically terminate
without penalty to City.
4. PERFORMANCE SCHEDULE
4.1 Time of Essence. Time is of the essence in the performance of this Agreement.
2 Revised:10/1/2007
4.2 Schedule of Performance. All services rendered pursuant to this Agreement
shall be performed pursuant to the agreed upon schedule of performance set forth in Exhibit"A."
The extension of any time period must be approved in writing by the Contract Officer.
4.3 Force Maieure. The time for performance of services to be rendered pursuant to
this Agreement may be extended because of any delays due to unforeseeable causes beyond the
control and without the fault or negligence of Consultant, including, but not limited to, acts of
God or of a public enemy, acts of the government, fires, earthquakes, floods, epidemic,
quarantine restrictions, riots, strikes, freight embargoes, and unusually severe weather if
Consultant shall within ten(10) days of the commencement of such condition notify the Contract
Officer who shall thereupon ascertain the facts and the extent of any necessary delay, and extend
the time for performing the services for the period of the enforced delay when and if in the
Contract Officer's judgment such delay is justified, and the Contract Officer's determination
shall be final and conclusive upon the parties to this Agreement.
4.4 Term. Unless earlier terminated in accordance with Section 9.5 of this
Agreement, this Agreement shall continue in fall force and effect for a period of one hundred
twenty (120) days, commencing on September 6, 2007, and ending on January 6, 2008, unless
extended by mutual written agreement of the parties.
5. COORDINATION OF WORK
5.1 Representative of Consultant. The following principal of Consultant is hereby
designated as being the principal and representative of Consultant authorized to act in its behalf
with respect to the services and work specified herein and make all decisions in connection
therewith: Norm Roberts, Principal. It is expressly understood that the experience, knowledge,
education, capability, and reputation of the foregoing principal is a substantial inducement for
City to enter into this Agreement. Therefore, the foregoing principal shall be responsible during
the term of this Agreement for directing all activities of Consultant and devoting sufficient time
to personally supervise the services hereunder. The foregoing principal may not be changed by
Consultant without prior written approval of the Contract Officer.
5.2 Contract Officer. The Contract Officer shall be the City Manager, or his/her
designee. It shall be the Consultant's responsibility to keep the Contract Officer, or his/her
designee, fully informed of the progress of the performance of the services and Consultant shall
refer any decisions that must be made by City to the Contract Officer. Unless otherwise
specified herein, any approval of City required hereunder shall mean the approval of the Contract
Officer.
5.3 Prohibition Against -Subcontracting or Assignment, The experience,
knowledge, education, capability, and reputation of Consultant, its principals and employees,
were a substantial inducement for City to enter into this Agreement. Therefore, Consultant shall
not contract with any other individual or entity to perform in whole or in part the services
required hereunder without the express written approval of City. In addition, neither this
Agreement nor any interest herein may be as or transferred, voluntarily or by operation of
law,without the prior written approval of City.
3 Revised:101112007
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5.4 Independent_Contractor. Neither City nor any of its employees shall have any
control over the manner,mode, or means by which Consultant, its agents or employees, perform
the services required herein, except as otherwise set forth herein. Consultant shall perform all
services required herein as an independent contractor of City and shall not be an employee of
City and shall remain at all times as to City a wholly independent contractor with only such
obligations as are consistent with that role; however, City shall have the right to review
Consultant's work product,result, and advice. Consultant shall not at any time or in any manner
represent that it or any of its agents or employees are agents or employees of City.
6. INSURANCE
Consultant shall procure and maintain, at its sole cost and expense, policies of insurance
as set forth in Exhibit"B,"which is attached hereto and is incorporated herein by reference.
7. INDEMNIFICATION.
To the fullest extent permitted by law, Consultant shall defend (at Consultant's sole cost
and expense), indemnify, protect, and hold harmless City, its elected officials, officers,
employees, agents, and volunteers (collectively the"Indemnified Parties"), from and against any
and all liabilities, actions, suits, claims, demands, losses, costs, judgments, arbitration awards,
settlements, damages, demands, orders, penalties, and expenses including legal costs and
attorney fees (collectively"Claims"), including but not limited to Claims arising from injuries to
or death of persons (Consultant's employees included), for damage to property, including
property owned by City, from any violation of any federal, state, or local law or ordinance, and
from errors and omissions committed by Consultant, its officers, employees,representatives, and
agents, which Claims arise out of or are related to Consultant's performance under this
Agreement, but excluding such Claims arising from the negligence or willful misconduct of the
City, its elected officials, officers, employees, agents, and volunteers. Under no circumstances
shall the insurance requirements and limits set forth in this Agreement be construed to limit
Consultant's indemnification obligation or other liability hereunder.
S. RECORDS AND REPORTS
8.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer
such reports concerning the performance of the services required by this Agreement as the
Contract Officer shall require,
8.2 Records. Consultant shall keep such books and records as shall be necessary to
properly perform the services required by this Agreement and enable the Contract Officer to
evaluate the performance of such services. The Contract Officer shall have full and free access
to such books and records at all reasonable times, including the right to inspect, copy, audit, and
make records and transcripts from such records.
8.3 Ownership of Documents. All drawings, specifications, reports, records,
documents, and other materials prepared by Consultant in the performance of this Agreement
shall be the property of City and shall be delivered to City upon request of the Contract Officer
or upon the termination of this Agreement, and Consultant shall have no claim for further
employment or additional compensation as a result of the exercise by City of its fall rights or
4 Revised: 10/1/2007
ownership of the documents and materials hereunder. Consultant may retain copies of such
documents for its own use. Consultant shall have an unrestricted right to use the concepts
embodied therein.
8.4 Release of Documents. All drawings, specifications, reports, records,
documents, and other materials prepared by Consultant in the performance of services under this
Agreement shall not be released publicly without the prior written approval of the Contract
Officer.
8.5 Cost Records. Consultant shall maintain all books, documents, papers, employee
time sheets, accounting records, and other evidence pertaining to costs incurred while performing
under this Agreement and shall make such materials available at its offices at all reasonable
times during the term of this Agreement and for three (3) years from the date of final payment
for inspection by City and copies thereof shall be promptly furnished to City upon request.
9. ENFORCEMENT OF AGREEMENT
9.1 California Law. This Agreement shall be construed and interpreted both as to
validity and to performance of the parties in accordance with the laws of the State of California.
Legal actions concerning any dispute, claim, or matter arising out of or in relation to this
Agreement shall be instituted in the Superior Court of the County of Riverside, State of
California, or any other appropriate court in such county, and Consultant covenants and agrees to
submit to the personal jurisdiction of such court in the event of such action.
9.2 Waiver. No delay or omission in the exercise of any right or remedy of a non-
defaulting party on any default shall impair such right or remedy or be construed as a waiver.
No consent or approval of City shall be deemed to waive or render unnecessary City's consent to
or approval of any subsequent act of Consultant. Any waiver by either party of any default must
be in writing and shall not be a waiver of any other default concerning the same or any other
provision of this Agreement.
9.3 Rights and Remedies are Cumulative. Except with respect to rights and
remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the
parties are cumulative and the exercise by either party of one or more of such rights or remedies
shall not preclude the exercise by it, at the same or different times, of any other rights or
remedies for the same default or any other default by the other patty.
9.4 Legal Action. In addition to any other rights or remedies, either party may take
legal action, in law or in equity, to cure, correct, or remedy any default, to recover damages for
any default, to compel specific performance of this Agreement, to obtain injunctive relief, a
declaratory judgment, or any other remedy consistent with the purposes of this Agreement.
9.5 'Termination Prior to Expiration of Term. City reserves the right to terminate
this Agreement at any time, with or without cause, upon thirty (30) days written notice to
Consultant, except that where termination is due to the fault of Consultant and constitutes an
immediate danger to health, safety, and general welfare, the period of notice shall be such shorter
time as may be determined by the City. Upon receipt of the notice of termination, Consultant
shall immediately cease all services hereunder except such as may be specifically approved by
5 Revised, 10/1/2007
the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior
to receipt of the notice of termination and for any services authorized by the Contract Officer
thereafter. Consultant may terminate this Agreement, with or without cause, upon thirty (30)
days written notice to City.
10. CITSC OFFICERS AND EMPLOYEES NON-DISCRIMINATION
10.1 Non-Liability of City Officers and Employees. No officer or employee of City
shall be personally liable to the Consultant, or any successor-in-interest, in the event of any
default or breach by City or for any atnount which may become due to the Consultant or its
successor,or for breach of any obligation of the terms of this Agreement.
10.2 Covenant Against Discrimination. Consultant covenants that, by and for itself,
its heirs, executors, assigns, and all persons claiming under or through them, that there shall be
no discrimination or segregation in the performance of or in connection with this Agreement
regarding any person or group of persons on account of race, color, creed, religion, sex, marital
status,disability, sexual orientation,national origin, or ancestry.
11. MISCELLANEOUS PROVISIONS
11.1 Notice. Any notice, demand, request, consent, approval, or communication either
parry desires or is required to give to the other party or any other person shall be in writing and
either served personally or sent by pre-paid, first-class mail to the address set forth below. Either
party may change its address by notifying the other party of the change of address in writing.
Notice shall be deemed communicated seventy-two (72)hours from the time of mailing if mailed
as provided in this Section.
To City: City of Palm Springs
Attention: City Manager& City Clerk
3200 E. Tahquitz Canyon Way
Palm Springs, California 92262
To Consultant; Roberts Consulting Group,Inc.
Attention: Valerie Roberts,President
41905 Boardwalk, Suite T-345
Palm Desert,California 92211
11.2 Integrated A reement. This Agreement contains all of the agreements of the
parties and cannot be amended or modified except by written agreement.
11.3 Amendment. This Agreement may be amended at any time by the mutual
consent of the parties by an instrument in writing.
11.4 Severability. In the event that any one or more of the phrases, sentences, clauses,
paragraphs,or sections contained in this Agreement shall be declared invalid or unenforceable by
valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability
shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this
Agreement,which shall be interpreted to carry out the intent of the parties hereunder.
6 Revised: 10/1/2007
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11.5 Authority. The persons executing this Agreement on behalf of the parties hereto
warrant that they are duly authorized to execute this Agreement on behalf of said parties and that
by so executing this Agreement the parties hereto are formally bound to the provisions of this j
Agreement.
[SIGNATURE PAGE SEPARATELY ATTACHED]
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7 Revised:10/112007
IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates
stated below.
"CITY"
City of Palm Springs
Date: \o•�.
David H. Ready, JD
City Manager
— ` ATTEST APPROVEDAS TO FOM
es Thompson, B . ' iL�✓
ity Clerk 1 /a8 Po b 7 i ,
roue:
"CONSULTANT"
Roberts Consulting Group Inc.
Date: l 0l2- I b 7 By : (/ ✓°'���. 1 c- r��
President
Date: / b/ z I 0 7
Secretary
APPROVED BY CITY MANAGER
8 Revised:10/1/2007
�JYJ�.`r Y �� IyIY r..in tii.. u 1
6+uh'�ninw�wwr.wnnnr.r�mrurw��..�..����.� rvJ
EXMBIT "A"
CONSULTANT'S
SCOPE OF SERVICES/WORK
Including,
Schedule of Fees
And
Schedule of Performance
9 Revised:9/26/2007
RoBiERTs CONSUL-rING GRo'%rP
hT,C I
August 2,2007
VIA F'EDE
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CO1VF'1"1J�'1VTTAJ
Mr. David Ready
City Manager
City of Palm Springs
3200 East Tahquitz Canyon Way
Palm Springs, CA 92262
Dear David:
Iu response to your request,R013ERTS CONSULTING GROUP,INC. is pleased to submit this
proposal to assist the City of Palm Springs in recruiting and evaluating candidates for the
position of Director of Finance and Treasurer.
In this proposal we outline our general understanding of your requirements and present the
process we propose to conduct this recruitment, It is a process we have successfully utilized for
more than 20 years. However,if you desire some modification,we would be pleased to discuss
this with you.
We look forward with great interest to working with you on this very important assignment.
Sincerely,
e;Z c�
Valerie S. Roberts
President
VSR/sf
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41905 Boardwalk, Suite 7-345, Palm Desert, CA 92211
'ral: (760) 200-4343 Fax: (760) 200-4395 Email:robertsrcg@msn.com �
TABLE OF CONTENTS
Why ROBERTS CONSULTING GROUP? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Statement of Work . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
The Client's Role . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Proposed Time Schedule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Fees and Expenses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Acceptance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Exhibit A—Biography for Dorman C.Roberts
Exhibit B—Biography for Valerie S. Roberts
WHY ROBERTS CONSULTING GROUP?
The primary objective of ROBERTS CONSULTING GVOUP,INC. is to provide our clients with
unsurpassed excellence in executive recruitment. Accepting only a limited number of
recruitments,we are able to provide senior level,hands on service of the highest quality. I^rom
ascertaining our client's needs,to identifying and recruiting uao lifted candidates,and extensively
verifying background information,the work is conducted by senior level consultants with
numerous years of experience and judgment. We are also skilled in negotiating final offers,
increasing the likelihood of successfully hiring the desired candidate.
Norm Roberts pioneered the field of public sector recruitment more than.30 years ago. Dud rig
his career,he has managed/conducted in excess of 3,000 senior level recruitments. I have over
20 years of executive recruitment experience,having co-founded and managed Norman Roberts
&Associates, Inc.,then the largest search firm in the U.S. specializing in public sector
recruitment. The majority of our clients have hired us on numerous occasions,including one
California county having hired us more than 40 separate times.
Our firm has extensive experience recruiting senior level finance executives. For example,
during the past three years we recruited the Chief Financial Officer for Orange County,
two Board Members for the Governmental Accounting Standards Board(GASB),the
Deputy General Manager(Finance and Administration)for the Long Beach Water
Department,both the City Controller and the Treasury Operations Officer--Investments
for the City of Long Beach,the Budget Officer for the City of Pomona, and both the
Auditor-Controller and Independent Budget Analyst for the City of San Diego(another
candidate of ours for the position of Independent Budget Analyst was subsequently hired
by the Mayor as the Chief Financial Officer for the City of San Diego).
Previously,Norm Roberts managed and/or conducted senior level finance recruitments for:
the Financial Accounting Foundation (this includes all current Board Members for the
Governmental Accounting Standards Board and one Board Member for the Financial
Accounting Standards Board); the counties of Broward (FL),Los Angeles,Monterey, San
Diego and San Mateo; the cities of Beverly hills,Burbank, Cincinnati(OH), Corpus
Christi(TX),El Paso (TX' , Gardena, Glendale and Palo Alto, among others; Alameda
Corridor Transportation Authority, State of California(Auditor-General),California
Franchise Tax Board,Central Ohio Transit Authority, District of Columbia Water and
Sewer Authority,East Bay Municipal Utility District, Government Finance Officers
Association,Los Angeles County Transportation Commission,Los Angeles County+
University of Southern California Medical Center,Los Angeles Department of Water and
Power,Metropolitan Water District of Southern California, and the Port of Oakland,
among others.
Finally,Norm Roberts has conducted numerous recruitments in Riverside County. We are
currently conducting a senior level recruitment for Riverside County and recently
completed three other recruitments for the County. In addition,we recruited the
President(CEO for the Palm Springs Desert Resorts Convention and Visitors Authority.
Prior clients in Riverside County have included: the cities of Palm Springs,Desert Hot
Springs,Hemet,Moreno Valley,Norco,Palm Desert,Perris,Redlands,Riverside and San
Jacinto;the Agua Caliente Tribal Council;Eastern Municipal Water District; Inland
Empire Economic Partnership; Inland Empire Utilities Agency; and Riverside County
Transportation Commission.
We believe the primary advantages in utilizing our firm, and what may differentiate us from
others,include our:
■ Proactive recruitment of candidates who may not be seeking new positions and would not
normally respond to routine advertising,or who may come from non-traditional sources.
■ Familiarity with Palm Springs from prior recruitments conducted for the City,as well as from
being headquartered in the Coachella Valley,
■ Track record of success in placing senior level executives in particularly sensitive and highly
responsible/accountable positions.
■ Quality of our work—indicative of this is the fact that,over the years,most of our clients
have utilized our services on more than one occasion,and many have hired us numerous
times.
■ Proven ability to identify and recommend qualified female and minority candidates.
■ Ability to conduct a recruitment in a timely and complete manner.
■ Thoroughness in conducting reference and background checks—we are very specific in the
reference names we request from candidates.
Norm Roberts will be the on-site person responsible for this assignment and will be assisted
by me. Our biographies can be found in Exhibits A and B.
STATEMENT OF WORK
Our objective is to find the best qualified candidates for our clients. While notices in
professional journals may be helpful,many of the best candidates must be sought out and their
interest encouraged. Our knowledge of the field and our relationships with professional
organizations make us well qualified to assist you.
Page 2 of 7
Our clients have found that we are able to: 1)develop the appropriate specifications for a
position;2)encourage the interest of top-level people who would otherwise be reluctant to
respond to an advertisement; 3)preserve the confidentiality of inquiries,consistent with State
public disclosure and open meeting laws;4)save a considerable amount of time for client staff in
developing and responding to candidates;and 5)independently and objectively assess the
qualifications and suitability of candidates for the particular position for which we are recruiting.
If selected to conduct this recruitment,we will do the following:
Infurmadon Gathering andAnalysis
We will meet with you and other appropriate individuals to obtain views of the position and
expectations regarding desirable training,experience and personal characteristics of candidates.
We will also gather/review relevant information about the City and the position, such as budgets,
organization charts,etc.
After summarizing our findings,we will submit a draft Recruitment Brochure with the desired
qualifications and characteristics for your approval. The Recruitment Brochure that will be sent
to potential candidates will include information about the City, the job and the criteria
established by you.
Candidate Recruitment/Oatreach
Once you have approved the Recruitment Brochure,we will proactively seek out individuals with
superior qualifications and invite and encourage their interest. Announcements can be placed on-
line and in professional journals. However,we will rely heavily on our own experience and
contacts.
We will not discriminate against any applicant for employment on the basis of race,religion,
creed,age,color,marital status, sex, sexual preference, disabilities,medical condition,veteran
status or national origin. A substantial percentage of the placements made by us over the years
have been minority and/or female candidates.
Inidai Screening
We will review,acknowledge and evaluate all resumes received. Initial screening will be based
upon criteria contained in the Recruitment Brochure,information contained in the resumes
submitted to us,and our knowledge of the people and organizations in which they work.
Telephone screening will be conducted with the most promising candidates to gain a better
understanding of their backgrounds.
Page 3 of 7
Interim Reorting
Upon completion of our initial screening,we will assemble and submit a report:of the leading
candidates. This report will include summary resumes,supplemental information, and the
original resumes of those candidates we believe to be best qualified for the position.
Supplemental information on a candidate typically includes: the size of the organization for
which the person works,reporting relationships,budget responsibility,the number of people
supervised,related experience and reasons for interest in the position. Any other specific
information will be dictated by the criteria set forth in the Recruitment Brochure.
The purpose of our interim report is to allow our client an opportunity to review the candidates
prior to the conclusion of the search,and it allows us to receive feedback on the caliber of the
candidates recruited. In this way, you will not be surprised by the candidates,as you will have
seen their qualifications prior to the final interviews. Of course, we are flexible and may
consider other individuals as final candidates who are subsequently identified and were not
included in the interim report.
Candidate Assessment
We will interview(either in person of via video-conference)those candidates whose
qualifications most closely match the criteria established by you. We will examine their
qualifications and achievements in view of the selection criteria. Additionally,we will verify
degrees and certifications and gather newspaper articles via the Internet.
As part of our process in evaluating candidates,we make telephone reference checks. In
conducting these references, it is our practice to speak directly with individuals who are, or have
been, in a position to evaluate the candidate's performance on the job. These references and our
evaluations provide you with a frank,objective appraisal of the candidates. We will conduct
preliminary references on candidates to be interviewed, and will finalize these for the top one or
two candidates.
Client.raterviewine
We will assist you in scheduling final candidates for interview with your organization,and will
send the candidates packets of information which we obtain from you(e.g, information about the
organization and the geographic area,budgets,etc.).
We will prepare a brief written report for those candidates most nearly meeting your
specifications,and will provide you with intexvievrxng/selection tips,suggested interview
questions,and rating forms for your use. Candidates will not be ranked,for we believe it will
then be a matter of chemistry between you and the candidates. We will conduct a"briefing
session"immediately preceding your interviews to make sure that the process flows smoothly,
and will assist you in a"debriefing"immediately following the interviews. Once we finalize
references on the top one or two candidates,and conduct credit/criminal/civil litigation/motor
vehicle record checks through an outside service,we will provide you with a detailed,
supplemental written report.
Page 4 of 7
Additional ConsaltawAssistance
Our efforts do not conclude with the presentation of the final report. We are committed to you
until a successful placement is made. Services that are routinely provided include:
■ Arranging the schedule of interviews and the associated logistics for final candidates.
• Advising on starting salary,fringe benefits,relocation trends and employment packages.
■ Acting as a liaison between client and candidate in discussing offers and counter offers.
■ Conducting a final round of reference checking with current employers(if not previously
done for reasons of confidentiality).
Notifying uusuccessful candidates,who were not recommended for interview, of the
decision.
THE CMNT'S ROLE
We work in partnership with our clients in conducting a search. While we may identify and
recommend qualified candidates, it is the client who must make the decision about which
candidate(s)to hire. In order to insure that the best candidates are available from which to
choose,our clients should be willing to do the following:
■ Clearly inform us about matters relevant to the search that you wish to keep confidential(e.g.,
salary,personnel issues, and other privileged information).
• Supply us with the names of people you have previously interviewed/considered for this
position.
■ Forward to us copies of the resumes you receive,to avoid duplication of effort.
■ Provide feedback regarding the information and recommendations provided by us.
• Promptly decide upon and follow up in scheduling interviews with the most promising
candidates.
■ Assist in providing information to candidates that will enable them to make their career
decisions.
By doing the above,we will maximize the likelihood of mutual success.
Finally,please be reminded that the United States Immigration Reform and Control Act of 1986
requites that all employers verify an employee's eligibility to work in the United States. Since
we cannot serve as your agent in this matter,your hiring process should include this verification
procedure.
Page 5 of 7
PROPOSED TIME SCHEDULE
The following is a typical,schedule to conduct a thorough recruitment. However,we would be
pleased to modify this to meet your needs:
Weeks 1 to 4 Meet with you and other appropriate individuals to gather
background information.
Develop and obtain approval for the Recruitment Brochure.
Develop a list of potential candidates to target.
Prepare and place advertisements.
Weeks 5 to 8 Proactive recruitment—solicit,receive and acknowledge resumes.
Week 9 Evaluate resumes and gather supplemental information.
Week 10 Submit interim report and meet with you to review leading
candidates.
Weeks 11 and 12 Verify degrees and certifications,conduct preliminary references
and interview the best qualified candidates.
Week 13 Submit report on final candidates and initiate the interview process
with you.
Following Interviews Finalize references, conduct credit/criminal/civil litigation/motor
vehicle record checks, and assist with negotiations.
PEES AND EXPENSES
We propose a total fixed fee of$24,900 for this recruitment,which includes our firm's expenses.
Our budget provides for the following meetings with the client: 1)to develop the Recruitment
Brochure;2)to present the Interim Report; and 3)to attend interviews of final candidates.
Please note that our budget does not include reimbursement of candidates who travel to be
interviewed by you. Unless you notify us to the contrary,we will assume that you will handle
these reimbursements directly. We w91 submit three equal invoices for fees, due and payable
within 30 days. Our first billing will be upon submission of the draft Recruitment Brochure,the
second at the deadline for receipt of resumes,and the third upon presentation of our report on the
day of interviews.
Though we are committed to working with you until a placement is made, our fees are not
contingent upon our success in placing a candidate with your organization. And,in the event that
more than one executive is hired in connection with work performed by us (i.e.,for another
position within your organization), a negotiated fee will be due for each executive hired.
Page 6 of 7
You may discontinue this assignment at any time by written notification. In the unlikely event
that this occurs,you will be billed for fees based upon the time elapsed from the commencement
of the assignment to the date of cancellation. If cancellation occurs within the first 30 days of
the assignment, following either verbal or written authorization to proceed, one-third of the
professional fee will be due, If a cancellation occurs thereafter, the fee beyond the first one-third
will be prorated based upon the number of calendar days which have elapsed. If a cancellation
occurs after 90 days,all professional fees will be due in Bull.
Our ability to catty out the work required is heavily dependent on our past experience in
providing similar services to others, and we expect to continue such work in the future. We will,
however,preserve the confidential nature of any information received from you or developed
during the work in accordance with our established professional standards.
We assure you that we will devote our best efforts to carrying out the work required. The results
obtained, our recommendations and any written material we provide will be.our best judgment
based on the information available to us and our liability, if any, shall not be greater than the
amount paid to us for the services rendered.
ACCEPTANCE
If this proposal meets with your approval,please sign below as written authorization to proceed.
ACCEPTED FOR THE CITY OF PALM SPRINGS, CA
Name:
Title:
Signature:
Date:
Page 7 of 7
. .... . .. . ..... .. . . .. . . ..
EXHIBIT A
NORMAN C.ROBERTS
Norman Roberts pioneered the field of public sector recruitment over 30 years ago.
During his career,he has managed more than 3,000 senior level recruitments. In
addition,he has also provided other management consulting services for numerous local
governments.
Mr.Roberts co-founded ROBERTS CONSULTING GROUP,INC. in March 2003 to
provide consulting services to local governments. Previously,he co-founded and,for 11
years,served as President of Norman.Roberts &Associates, Inc., then the largest search
firm in the U.S. specializing in public sector recruitment. He became a Vice President
with Maximus,Inc.when the firm was acquired in April 1999,and continued in that role
until March 2003. Prior to establishing Norman Roberts&Associates in 1988,Mr.
Roberts was a Senior Vice President of Korn/Ferry International(KFI). He joined l(Fl in
1976 and was founder and manager of the firm's national public sector,not-for-profit,
education and healthcare executive search practices.Among the many placements made
by Mr.Roberts was the President of the Los Angeles Olympic Organizing Committee,
Mr.Peter Ueberroth.
Mr.Roberts was previously employed for five years by Arthur D. Little,Inc. (ADL),
where he conducted general consulting assignments and recruited executives for local
governments and associations. Before joining ADL,Mr.Roberts was a senior consultant
with Peat,Marwick, Mitchell&Co., during which time he managed several major
consulting engagements to provide management assistance to public agencies. For three
years before this,he was a senior member of the Executive Director's staff of a federally
funded program with a$60 million annual budget. Previously,he was Assistant City
Administrator of the City of Lomita. He began his career as a staff assistant to the City
of Los Angeles' Board of Public Works.
Mr.Roberts received a Bachelor of Arts degree in Political Science from the University
of California,Los Angeles(UCLA),and a Master's degree in Public Administration from
the University of Southern California(USC).
In the book The Career Makers,which profiles the top 150 executive recruiters in the
nation,Mr. Roberts was ranked as the leading recruiter for both Government
Agencies/Municipalities and Engineering. He was among the top ten for Transportation,
MIS/Computer Operations, and Women/Handicapped/Minorities, as well as being named
a leader in several other areas, including Associations/Societies/Non-Profit
Organizations,Health Services/hospitals,Universities/Colleges/Schools, Public
Relations/Government Affairs,Legal,Law/Accounting/Consulting Firms, Construction
and Retail.
Mr.Roberts is a Past President of both the Los Angeles and San Francisco chapters of the
American Society for Public Administration(ASPA) and,in I988, he received the Will
Baughman Award for distinguished service to ASPA. He was an Advisory Board
Member and Past President of the California Executive Recruiters Association(CERA),
and a member of the International City/County Management Association(ICMA),
Western Governmental Research Association(WGRA)and the International Personnel
Management Association(IPMA). He is currently on the Advisory Board for the School
of Public Policy,Planning and Development at the University of Southern California,and
is a member of the Government Finance Officers Association(GOA). He also served on
the Board of Children's Institute International and is a Past President. Mr.Roberts has
authored numerous articles and spoken before national organizations on the subject of
personnel issues.
EXHIBIT B
VALERIE S.ROBERTS
Valerie Roberts is co-founder and President of ROBERTS CONSULTING GROUP,
INC.The firm was formed in March 2003 to provide consulting services to local
govemmeats. In 1988,she was co-foundcr and Executive Vice President of Norman
Roberts &Associates, Inc.,then the largest executive search firm in the U.S. specializing
in public sector recruitment. She had management responsibility for all recruitments
conducted by the firm, including developing systems,reviewing all consultant work,and
marketing. Maximus,Inc. subsequently acquired Norman Roberts &Associates, and she
continued with them until March 2003_
Previously, Ms. Roberts held the position of Assistant to the President of the Arden
Group,a$360 million holding company with interests in supermarkets and
telecommunications. Prior to joining Arden, Ms. Roberts spent five years as a
management consultant with Management Systems Consulting Corporation and
Theodore Barry&Associates, specializing in management development, strategic
planning and organizational development.
While in graduate school,Ms.Roberts was a Young Presidents' Organization(YPO)
intern with Korn/Ferry International and then continued with them as an Associate. She
worked on executive search assignments in the areas of financial services,public sector
and within the general practice.
Ms.Roberts received a Bachelor of Arts degree from Colorado Women's College(now a
part of the University of Denver),where she was valedictorian and graduated summa cum
laude. She earned a Master of Business Administration degree from the University of
California,Los Angeles ((JCLA),with emphasis in finance and strategic planning, and is
a member of Beta Gamma Sigma.
Ms.Roberts was a member of the California Executive Recruiters Association,and was
active in fundraising efforts sponsored by the Board of Governors of Cedars-Sinai
Medical Center and the California Special Olympics. She was also on the Steering
Committee for Big Sunday(a Los Angeles county-wide effort to promote volunteerism).
Currently, she serves on the Board of two charitable foundations. She is also a member
of the International Guild of Miniature Artisans.
EXHIBIT "B"
INSURANCE PROVISIONS
Including
Verification of Coverage,
Sufficiency of Insurers,
Errors and Omissions Coverage,
Minimum Scope of Insurance,
Deductibles and Self-Insured Retentions, and
Severability of Interests (Separation of Insureds)
10 Revised!9126/2007
Insurance
Consultant shall procure and maintain, at its sole cost and expense, and submit
concurrently with its execution of this Agreement, in a form and content satisfactory to the City,
public liability and property damage insurance against all claims for injuries against persons or
damages to property resulting from Consultant's performance under this Agreement. Consultant
shall also carry workers' compensation insurance in accordance with California workers'
compensation laws, Such insurance shall be kept in full force and effect during the term of this
Agreement, including any extension thereof, and shall not be cancelable without thirty(30) days
advance written notice to City of any proposed cancellation. Certificates of insurance evidencing
the foregoing and designating the City, its elected officials, officers, employees, agents, and
volunteers as additional named insureds by original endorsement shall be delivered to and
approved by City prior to commencement of services. The procuring of such insurance and the
delivery of policies, certificates, and endorsements evidencing the same shall not be construed as
a limitation of Consultant's obligation to indemnify City, its elected officials, officers, agents,
employees, and volunteers.
A. Minimum Scone of Insurance. The minimum amount of insurance required
hereunder shall be as follows:
1. Comprehensive general liability and personal injury with limits of at least
one million dollars ($1,000,000.00) combined single limit coverage per occurrence and two
million dollars($2,000,000) general aggregate;
2. Automobile liability insurance with limits of at least one million dollars
($1,000,000.00)per occurrence;
3. �p_,.,, ,:..1.:7:«.. r,.._..,.,,
4. Workers' Compensation insurance in the statutory amount as required by
the State of California and Employer's Liability Insurance with limits of at least one million
dollars$1 million per occurrence. If Consultant has no employees, Consultant shall complete the
City's Request for Waiver of Workers' Compensation Insurance Requirement form.
For any claims related to this Agreement, Consultant's insurance coverage shall be
primary insurance as respects City and its respective elected officials, officers, employees,
agents, and volunteers. Any insurance or self-insurance maintained by City and its respective
elected officials, officers, employees, agents, and volunteers shall be in excess of Consultant's
insurance and shall not contribute with it. For Workers' Compensation and Employer's Liability
Insurance only, the insurer shall waive all rights of subrogation and contribution it may have
against City,its elected officials, officers, employees, agents, and volunteers.
B.— Erren—im4- 41ni i rage. Arco ra[le
__« ..haI4 .Ise
insumee in the-aixiOUFA fe": 4 by this Agreefftent-4"evef elai.._.. ..,..ade ,;thia.*a_ e-yyear9-4
1 I Revised:9/26/2007
it aWi" T*%-iFaaee$&wmge w:ai. ate`�"r�ni�Cnzzux�vrugakvklC'A '00 '"'eFa W'V'k1:11-kIl@71'1'eI-e6k).�'pa �
prey-id
e
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4fll3k}}{+_r&N'e5P_
C. Stifficiency of Insurers. Insurance required herein sball be provided by
authorized insurers in good standing with the State of California. Coverage shall be provided by
insurers admitted in the State of California with an A.M. Best's Key Rating of 13++, Class VII,or
better,unless otherwise acceptable to the City.
D. Verification of Coverage. Consultant shall furnish City with both certificates of
insurance and endorsements, including additional insured endorsements, effecting all of the
coverages required by this Agreement. The certificates and endorsements are to be signed by a
person authorized by that insurer to bind coverage on its behalf. All proof of insurance is to be
received and approved by the City before work commences. City reserves the right to require
Consultant's insurers to provide complete, certified copies of all required insurance policies at
any time. Additional insured endorsements are not required for Errors and Omissions and
Workers' Compensation policies.
Verification of Insurance coverage may be provided by: (1) an approved General and/or
Auto Liability Endorsement Form for the City of Palm Springs or(2) an acceptable Certificate of
Liability Insurance Coverage with an approved Additional Insured Endorsement with the
following endorsements stated on the certificate:
1. "The City of Palm Springs, its offcials, employees, and agents are named as an
additional insured... " ("as respects City of Palm Springs Contract No.—" or 'for any and all
workperformed with the City"may be included in this statement)-
2. "This insurance is primary and non-contributory over any insurance or self-
insurance the City may have..." ("as respects City of Palm Springs Contract No, or '!for any
and all work performed with the City" may be included in this statement).
3. "Should any of the above described policies be canceled before the expiration
date thereof, the issuing company will mail 30 days written notice to the Certificate Holder
named." Language such as, "endeavor to"mail and "but failure to mail such notice shall impose
no obligation or liability of any kind upon the company, its agents or representative" is not
acceptable and must be crossed out.
4. Both the Workers' Compensation and Employers' Liability policies shall contain
the insurer's waiver of subrogation in favor of City, its elected officials, officers, employees,
agents, and volunteers.
In addition to the endorsements listed above, the City of Palm Springs shall be named the
certificate holder on the policies.
12 Revised:9/26/2007
All certificates of insurance and endorsements are to be received and approved by the City
before work commences. All certificates of insurance must be authorized by a person with
authority to bind coverage, whether that is the authorized agent/broker or insurance underwriter.
Failure to obtain the required documents prior to the conunencemeat of work shall not waive the
Consultant's obligation to provide them.
E. Deductibles and Self-Insured Retentions_ Any deductibles or self-insured
retentions must be declared to and approved by the City prior to colmnencing any work or
services under this Agreement. At the option of the City, either the insurer shall reduce or
eliminate such deductibles or self-insured retentions as respects the City, its elected officials,
officers, employees, agents, and volunteers; or, Consultant shall procure a bond guaranteeing
payment of losses and related investigations, claim administration, and defense expenses.
Certificates of Insurance must include evidence of the amount of any deductible or self-insured
retention under the policy. Consultant guarantees payment of all deductibles and self-insured
retentions,
F. Severability of Interests (Separation of Insureds). This insurance applies
separately to each insured against whom claim is made or suit is brought except with respect to
the limits of the insurer's liability.
13 Revised:9/26/2007