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DATE: July 2, 2014 CONSENT AGENDA
SUBJECT: AUTHORIZE THE CITY MANAGER TO MAKE CALIFORNIA SOLAR
INITIATIVE (CSI) PROGRAM REBATE RESERVATION DEPOSITS
FROM: David H. Ready, City Manager
BY: Special Projects Coordinator
SUMMARY
The proposed action would be to authorize the City Manager to make up to $60,000 in
CSI program rebate reservation deposits for the City wide photovoltaic (PV) project.
RECOMMENDATION:
1. Authorize the City Manager to make up to $60,000 in CSI program rebate
reservation deposits for the City wide PV project.
2. Appropriate the funds from the General Fund Reserves and authorize the
Director of Finance and Treasurer to initiate the appropriate documentation.
STAFF ANALYSIS:
On June 18, 2014 the City Council took action to authorize
Newcomb/Andersen/McCormick (NAM) to undertake the development of an Request
For Proposal (RFP) document as well as file CSI rebate applications on behalf of the
City for a City wide PV project; i.e. eleven (11) sites.
The CSI rebate application process is a multi-step process. First a rebate application is
submitted to Southern California Edison (SCE); applications have been submitted for all
eleven previously defined sites. Second, SCE has thirty days to review the applications
and then the City will receive an invoice from CSI for the reservation deposits; the City
has thirty days to remit. Finally, when the projects are completed the reservation
deposits are refunded and the City begins receiving the rebates over a five year period.
It should be noted that if after the RFP process the City decides to not proceed with a
particular site, the deposit related to that site is forfeited. The following exhibit lists the
eleven projects, System Size, CSI rebate and the Reservation Costs:
ITEM NO. '_L—
City Council Staff Report
July 2, 2014— Page 2
CSI Rebate Reservation Fees—City Wide Photovoltaic Project
Site System Type System Size(kW Total CSI Rebate CSI Reservation
DC) Cost
Downtown Parking Shade Structure 63 $43,662 $2,500
Structure
Demuth Park Shade Structure 28 $19,405 $1,250
Fire Station 1 Shade Structure 41 $28,415 $1,250
Fire Station 4 Ground Mount 40 $27,722 $1,250
and/or Roof Mount
Tahquitz Creek Golf Shade Structure 64 $44,355 $2,500
Course and/or Roof Mount
Demuth Community Roof Mount and/or 47 $32,573 $1,250
Center Shade Structure
Animal Shelter Ground Mount 305 $211,381 $10,000
Convention Center- Roof Mount 480 $332,665 $10,000
Roof
Sunrise Plaza Roofand/or Shade 345 $239,103 $10,000
Structure
Wastewater Ground Mount 1,225 $902,279 $20,000
Treatment Plant-
Fixed
TOTAL 2,638 $1,881,562 $60,000
It is recommended that the City proceed with the application process and work with the
Council Subcommittee before the fee payment deadlines to closely screen the projects
to see if there are any that do not warrant proceeding with, thus saving the loss of the
reservation fee for projects that will ultimately not be completed.
FISCAL IMPACT:
The total Reservation Fee cost is $60,000 and is determined by the size of the
proposed projects. It is recommended that funding be appropriated from General Fund
Reserves.
Allen F. Smoot, Special Projects Coordinator
David H. Ready, City Ma r
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